Cottonwood Palo Verde at Sun Lakes, HOA #2 25219 S. EJ Robson Blvd. Sun Lakes, AZ 85248 480-895-3550 www.cottonwoodpaloverde.com INSIDE THIS ISSUE 1 Noteworthy News & Notices 2 Golf & Odds and Ends 3 Committee Information 4 Board Agenda 5 Recreation 6 Restaurant Menus & Events 7 Board & Committee Meetings, Contact Information FOR MORE INFORMATION ON ANY OF THESE TOPICS PLEASE CHECK THE CWPV WEBSITE. NOTEWORTHY NEWS AND NOTICES FITNESS ACTIVITY CENTER FACILITY VOTE WATCH YOUR MAILBOXES. Wednesday, 2/28 the ballots to approve moving forward with the financing package for the construction of the new Fitness Activity Center Facility were mailed. It will be built on the vacant lot North of our Administration Center. The ballot will contain the details of the financing and the building’s final design. We ask for your support and urge you to vote to APPROVE the financing of this major enhancement to our Community – one that will give us and our future members a bright, well- equipped facility with the proper space for a broad range of fitness disciplines, one that we can be proud of, and one that meets our standards and the expectations of new homeowners. The FAC Committee TIMING OF EVENTS On Friday, March 23, the results of the Fitness Activity Center vote will be reported by the Election Committee and publicized in The Flyer and on our website. Voting Day Wednesday, March 21 - Homeowner Services 4:00-5:00pm Cut-off Date for Receiving Ballots Wednesday, March 21 -- 5:00pm Ballot Counting Day Thursday, March 22 -- Palo Verde 8:30am Annual Meeting Wednesday, March 28 -- San Tan Ballroom 4:00pm (New Members take office) SPRING BREAK IS HERE I realize that we all want to show our grandkids a good time when they come to visit during spring break. Please be aware there are dangers in our neighborhood. One of the biggest dangers we have on our roads is inexperienced golf cart drivers. Board Policy 6-03, V. Vehicles reads: All motorized vehicles, including golf carts, shall be licensed; shall be operated by licensed operators in accordance with the laws of the State of Arizona. Please be aware of this danger. Some of our drivers do not have the reaction time they used to. An inexperienced (unlicensed driver) probably has zero reaction time. This is a formula for disaster. Please, do not let your unlicensed grandchildren drive golf carts anywhere in our neighborhood. Dick Gothier, Security Patrol Manager, Cottonwood Palo Verde SPEEDING CONTINUES TO BE A PROBLEM Speeding continues to be an alarming issue in our community. The electronic Speed-minder records specific data and monitors all vehicles and golf cart activity throughout Cottonwood Palo Verde. Please remember, the speed limit in our community is 25 MPH. Also remember, it's Spring Break. We have many guests and families who come to Sun Lakes to visit their parents, friends, etc. They left their homes where it is 10 degrees with 12 inches of snow on the ground. They will be walking and biking on our streets to enjoy the weather. When backing out of your driveways be sure to watch for pedestrians and golf carts. Please help keep them safe. Please slow down and respect your fellow homeowners. Dick Gothier, Security Patrol Manager, Cottonwood Palo Verde
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Cottonwood Palo Verde at Sun Lakes, HOA #2
25219 S. EJ Robson Blvd. Sun Lakes, AZ 85248
480-895-3550 www.cottonwoodpaloverde.com
INSIDE THIS ISSUE
1 Noteworthy News & Notices
2 Golf & Odds and Ends
3 Committee Information
4 Board Agenda
5 Recreation
6 Restaurant Menus & Events
7 Board & Committee Meetings, Contact Information
FOR MORE INFORMATION ON ANY OF THESE TOPICS PLEASE CHECK THE CWPV WEBSITE.
NOTEWORTHY NEWS AND NOTICES
FITNESS ACTIVITY CENTER FACILITY VOTE WATCH YOUR MAILBOXES. Wednesday, 2/28 the ballots to approve moving forward with the financing package for the construction of the new Fitness Activity Center Facility were mailed. It will be built on the vacant lot North of our Administration Center. The ballot will contain the details of the financing and the building’s final design.
We ask for your support and urge you to vote to APPROVE the financing of this major enhancement to our Community – one that will give us and our future members a bright, well-equipped facility with the proper space for a broad range of fitness disciplines, one that we can be proud of, and one that meets our standards and the expectations of new homeowners.
The FAC Committee
TIMING OF EVENTS On Friday, March 23, the results of the Fitness Activity Center vote will be reported by the Election Committee and publicized in The Flyer and on our website. Voting Day Wednesday, March 21 - Homeowner Services 4:00-5:00pm Cut-off Date for Receiving Ballots Wednesday, March 21 -- 5:00pm Ballot Counting Day Thursday, March 22 -- Palo Verde 8:30am Annual Meeting Wednesday, March 28 -- San Tan Ballroom 4:00pm (New Members take office)
SPRING BREAK IS HERE I realize that we all want to show our grandkids a good time when they come to visit during spring break. Please be aware there are dangers in our neighborhood. One of the biggest dangers we have on our roads is inexperienced golf cart drivers.
Board Policy 6-03, V. Vehicles reads: All motorized vehicles, including golf carts, shall be licensed; shall be operated by licensed operators in accordance with the laws of the State of Arizona.
Please be aware of this danger. Some of our drivers do not have the reaction time they used to. An inexperienced (unlicensed driver) probably has zero reaction time. This is a formula for disaster.
Please, do not let your unlicensed grandchildren drive golf carts anywhere in our neighborhood. Dick Gothier, Security Patrol Manager, Cottonwood Palo Verde
SPEEDING CONTINUES TO BE A PROBLEM Speeding continues to be an alarming issue in our community. The electronic Speed-minder records specific data and monitors all vehicles and golf cart activity throughout Cottonwood Palo Verde. Please remember, the speed limit in our community is 25 MPH.
Also remember, it's Spring Break. We have many guests and families who come to Sun Lakes to visit their parents, friends, etc. They left their homes where it is 10 degrees with 12 inches of snow on the ground. They will be walking and biking on our streets to enjoy the weather. When backing out of your driveways be sure to watch for pedestrians and golf carts. Please help keep them safe.
Please slow down and respect your fellow homeowners. Dick Gothier, Security Patrol Manager, Cottonwood Palo Verde
NOW HIRING! Please contact Bonnie Martin @ 480-384-4076 or email [email protected]
Cooks Bussers Dishwashers Executive Chef Greenskeeper Housekeepers Janitors Painter Sous Chef
ODDS & ENDS
The Flyer Golf and Odds & Ends Page 2
CWPV COMMUNITY GARAGE SALE! SATURDAY, APRIL 14
th Cottonwood Palo Verde homeowners may hold a garage sale on their property.
Items for sale must be contained in the garage or driveway area of the property.
Homeowners will be responsible for their own advertisement. Signs will be allowed on this day only and one self-supporting “tent” style Garage Sale sign, no larger than 25”x24”, is permitted on a homeowner’s property. HOMEMADE SIGNS ARE PERMITTED.
All items must be removed from the driveway by 3pm.
UNIT 11 The Unit 11 Ladies Coffee is Wednesday, March 21 at 8:00 AM in the Cottonwood Grille. All Unit 11 ladies are invited to join us for breakfast or coffee. There will be separate checks and it's a great way to get to know your neighbors.
The regular monthly meeting of the Unit 11 Board of Directors will be Wednesday, March 21 at 4:00 PM in the Ceramics Room. All homeowners are encouraged and invited to attend.
UNIT 19 Please mark your calendar for the Unit 19 monthly homeowner's meeting Monday, March 19
th at
6:00 PM in the Phoenix Room. All homeowners are invited and encouraged to attend.
If you have any questions regarding this activity, please contact Melody Strom at 319-330-3326
SWANS
Please be cautious around the swans. It is the time of year when they are nesting and can be very aggressive.
GOLF
WINTER GOLF SCHEDULE COTTONWOOD Pro Shop Hours: 7:00am-5:00pm PALO VERDE Pro Shop Hours: 7:00am-5:00pm MONDAY- 8:30AM & 1:00PM SHOTGUNS MONDAY- 8:30AM & 1:00PM SHOTGUNS TUESDAY- TEE TIMES BEGINNING AT 7:30AM TUESDAY- 8:30AM & 1:00PM SHOTGUNS WEDNESDAY- TEE TIMES BEGINNING AT 7:30AM WEDNESDAY- TEE TIMES BEGINNING AT 7:30AM THURSDAY- 8:30AM & 1:00PM SHOTGUNS THURSDAY- TEE TIMES BEGINNING AT 7:30AM FRIDAY- 8:30AM & 1:00PM SHOTGUNS FRIDAY- 8:30AM & 1:00PM SHOTGUNS SATURDAY- 8:30AM & 1:00PM SHOTGUNS SATURDAY- 8:30AM & 1:00PM SHOTGUNS SUNDAY- 8:30AM & 1:00PM SHOTGUNS SUNDAY- TEE TIMES BEGINNING AT 7:30AM
THINKING OF BEING ON A COMMITTEE?
CURRENT COMMITTEE OPENINGS:
AUDIT & FINANCE The purpose of the Audit and Finance Committee is to review and audit the financial operations of the Homeowner Association of Cottonwood Palo Verde at Sun Lakes and to perform other tasks as required by the Board of Directors.
A&F is an advisory committee established to assist the Board in its oversight responsibilities concerning audit, compliance and the implementation of the financial reporting systems.
A&F is composed of seven members who review the monthly financial statement, provide financial forecasts to the Board and Management and conduct special studies and audits at the request of the Board. The committee meets on the first Thursday of each month at 3:00pm in the Phoenix Room unless otherwise posted. Join us. WE WATCH OUR MONEY!
FACILITIES & GROUNDS The Facilities & Grounds Committee meets monthly to assist the Board and CWPV Management with projects brought forth by the Board/Management Long Range Planning Team (B/M LRPT). The Committee is directly responsible to the B/M LRPT. The Committee will also solicit and be responsive to suggestions and recommendations of individual CWPV HOA Members, Management, all other HOA Committees and groups.
The Facilities & Grounds Committee is a standing committee consisting of seven (7) members. Meetings are normally held on the first Tuesday of each month at 10:00AM in the Phoenix Room. We seek your involvement in the future of your community. Please fill out an application at the Administration Office and become part of the future of Cottonwood Palo Verde at Sun Lakes.
SAFETY, SECURITY & ACCESS COMMITTEE (SSAC) The SSAC’s purpose is to serve as the eyes & ears of the residents by defining safety concerns and providing recommendations to Management and the Board of Directors. Some examples include: monitoring the Speed Minders; promoting use of smoke detectors & fire extinguishers; improving visibility of golf carts & cart crossings; advising homeowners on preparing their homes when they’re away on vacation or extended leave; working with Maricopa County Sheriff’s Department to develop a more “visual presence” in our community & developing a safety program for residents who walk our streets at dusk and/or dawn.
Members come from all walks of life: former and/or retired police officers, fire fighters, insurance employees, military, attorneys, health care, customer service, etc. Our only real requirement is to truly care about the well-being of our community. Pick up an application and join us or attend one of our meetings and share your ideas.
The Flyer Committee Information Page 3
BOARD OF DIRECTORS MEETING MARCH 28, 2018
3:00 P.M., SAN TAN BALLROOM AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Approve the February 28, 2018 Board Meeting Minutes. (TAB #1)
4. President’s Message
5. Employee of the Month
6. Treasurer’s Report
7. Committee and Task Force Reports
A. Architectural Compliance Committee (Roger Beagle)
B. Audit & Finance Committee (Ed Schauble)
C. Communications Committee (Hank Unck)
D. Election Committee (Jerry House)
E. Facilities & Grounds Committee (Richard Hawkes)
F. Food & Beverage Committee (Marty Neilson)
G. Golf Committee (Jack Hill)
H. Recreation Committee (Sharon Felts)
I. Safety, Security & Access Committee (Gary Alexander)
8. Project Reports:
A. Fitness Activities Center Project (Anne Montgomery)
9. Management Report (Steve Nolan)
10. Directors Comments
11. Capital Reserve Replacement Fund Requests:
A. Replace EZ Go Maintenance Cart that is no longer operational, broken axel. Will be traded in. Purchase 2018 Cushman Hauler 800X Gas Cart. (TAB #2) Asset #562 YTBR: 2018 A-1 Golf Carts $7,747.07 (incl. 2 year Warranty Parts & Labor) Pohle NV Center $8,306.75 (incl. 2 year Warranty Parts & Labor) Western Golf Carts $9,128.97 (incl. 2 year Warranty Parts & Labor) Management recommends the low bid from A-1 Golf Carts, for $7,747.07.
B. Replace (2) EZ Go Golf Maintenance Carts what are no longer operational and will be scraped out for parts. Purchase (2) 2018 Cushman Hauler 1200X Gas Carts. (TAB #3) Asset #258 & 282 YTBR: 2018
A-1 Golf Carts $18,381.24 (incl. 2 year Warranty Parts & Labor)
Pohle NV Center $20,004.47 (incl. 2 year Warranty Parts & Labor)
Western Golf Carts $20,507.24 (incl. 2 year Warranty Parts & Labor)
Management recommends the low bid from A-1 Golf Carts, for $18,381.24.
C. Replace EZ Go Common Area Maintenance Cart that is no longer operational and will be scraped out for parts. Purchase 2018 Cushman Hauler 1200X Gas Cart. (TAB #4) Asset #615 YTBR: 2018
A-1 Golf Carts $9,190.62 (incl. 2 year Warranty Parts & Labor)
Pohle NV Center $10,002.24 (incl. 2 year Warranty Parts & Labor)
Western Golf Carts $10,253.62 (incl. 2 year Warranty Parts & Labor)
Management recommends the low bid from A-1 Golf Carts, for $9,190.62.
12. PV Gate Reserve Fund: NONE
13. Capital Improvement Fund Requests: NONE
14. Voluntary Contribution Fund: NONE
15. Old Business: NONE
16. New Business:
A. Recreation Committee requests the removal of Committee member due to multiple absences. (TAB #5)
B. Approve the appointment of Ron Sarnicki to the Golf Committee. (TAB #6)
C. Approve the Communications Committee appointments of Bill Carpenter to serve the balance (7 months) of Harry Randolph's term and Jay DePree to fill the second year of Grady Andersen's term. (TAB #7)
D. Approve the Recreation Committee appointments of Candice Lelivelt and Marsha Hagen. Marsha Hagens' appointment is pending Board approval to remove Committee member. (TAB #8)
17. First Readings:
A. Recommendations for 2018 projects by the Facilities and Grounds Committee. (TAB #9)
18. Homeowner Comments
19. Adjourn Meeting
The Flyer Board Agenda Page 4
SHOWS SHOW TICKETS - ALL SHOWS IN THE SAN TAN BALLROOM
THE DREAM GIG (Elvis & Lennon) - $20 at Homeowner Services Show is Tuesday, March 20th @ 7:00pm
THE GREAT BANJO SUMMIT - $15 at Homeowner Services Show is Tuesday, April 3rd @ 7:00pm
The CHORDAIRES ANNUAL SHOWS - $15 at Homeowner Services Shows are Saturday, April 7th @ 3:00pm & 7:00pm
THE 3 INTERNATIONAL TENORS - $20 at Homeowner Services Show is Tuesday, April 10th @ 7:00pm
"ABBAFAB" - $20 at Homeowner Services Show is Tuesday, May 1st @ 7:00pm
NOT FADE AWAY (The Day the Music Died - Buddy Holly, Ritchie Valens & The Big Bopper) - $20 at Homeowner Services Show is Tuesday, June 12th @ 7:00pm
DECEMBER 63 (Frankie Valli & The Four Seasons Tribute) - $20 at Homeowner Services Show is Tuesday, July 24th @ 7:00pm
TICKETS ON SALE TUESDAY, MARCH 20
“Linda Ronstadt” - $20 at Homeowner Services Show is Tuesday, August 14
th @ 7:00pm
The Glen Campbell Story - $20 at Homeowner Services Show is Tuesday, September 25
th @ 7:00pm
TICKETS ON SALE TUESDAY, MARCH 27 The Chicago Experience - $20 at Homeowner Services
Saturday, March 31st Decorate your golf cart. Two Categories: Best Easter Theme or Best Decorated
1st place - $150; 2nd Place $100; 3rd Place $50! Line up Carts at 8:30am - Easter Egg Hunt at 9:00am (Start Time Staggered) SLCT performs “Horton Hatches the Egg” at 9:15am Golf Cart Parade starts around 9:45am 10:30am – San Tan Ballroom for Games & Treats
RECREATION
Exercise Equip Classes – Deryk Wed., Mar. 21 12:00 Noon Sign up at Homeowner Services Free
Ladies Coffee Wed., Apr. 4 10:30am San Tan Ballroom $3
COTTONWOOD EVENTS -ALL TICKETS AT HOMEOWNER SERVICES
All events are in the San Tan Ballroom Saturday, March 17 - ST. PATRICK'S CELEBRATION $27 (includes tax & gratuity)-Tickets available @ Homeowner Services Doors open 5:30pm - Buffet 6:00pm Music by Kenny G Project 6:30-9:30pm Tuesday, March 27 - COTTONWOOD CORRAL $20 (includes tax & gratuity)-Tickets available @ Homeowner Services Doors open 5:30pm - Buffet 6:00pm Boot Scootin' Entertainment by Kenny Hess 6:00pm
Sunday, April 1 - EASTER BREAKFAST BUFFET
$11.95 Buffet only / $12.95 Buffet with Champagne
8:00am-12:00pm; 1st
Come First Served/Add Seating in Ballroom
Saturday, April 14 - ROARING 20s / END OF SEASON PARTY
$30 (includes tax & gratuity)-Tickets available @ Homeowner Services Doors open 5:00pm - Dinner 6:00pm Music by Riff Raff 6:30pm
Wednesday – Stuffed Beef with Prosciutto & Spinach Dining Room - Full Menu - 4:30pm-8:00pm
Thursday - Prime Rib: Queen Cut $16.00 or King Cut $18.00 Dining Room - Full Menu - 4:30pm-8:00pm
Friday - Fish & Chips $10.50
March 23 - Cocktail Corner $9.00 – 4:00pm-7:00pm Salad Bar, Chicken Tenders, Baked Potato Bar, Ice Cream Bar
Reservations Call (480)895-1981 Take Out Call (480)895-5496
PLAN YOUR CATERING, PARTIES AND BANQUETS WITH ANDY! Call for more information 480-895-0339
Per Board Policy 8-06; the FACILITIES DRESS CODE will be strictly enforced. Dress attire that is appropriate for a Country Club is required in Cottonwood Palo Verde dining rooms and lounges. Clothing with holes, tears, fraying or raveling is prohibited in all locations. The dress code applies to all Sun Lakes Homeowners, Guests, Visitors and Renters. Homeowners and renters have the responsibility to inform their guests and visitors of the HOA Dress Code. The dress code policy will be posted in all food and beverage outlets.
ADMINISTRATION AND HOMEOWNER SERVICES HOURS Administration Center Homeowner Services Monday - Friday: 8am-4pm (closed for lunch 12-1) Monday - Friday: 8am-4pm (open for lunch 12-1) Saturday: Closed Saturday: 9am-1pm
Homeowner Services 480-895-9606 FAX: 480-802-5203
Administration Center 480-895-3550 FAX: 480-895-3802
Banquets/Catering 480-895-0339
CW Bar & Restaurant 480-895-9688
PV Lounge & Restaurant 480-895-1981
CW Pro Shop 480-895-9449
PV Pro Shop 480-895-0300 FAX: 480-895-5621
Human Resources 480-384-4076 FAX: 480-384-4097
Patrol 480-895-9277
San Tan Gate 480-895-6846
Emergency 911
The Flyer Board & Committee Meetings, Contact Information Page 7
BOARD MEETING WEDNESDAY, MARCH 28 - 3:00PM - SAN TAN BALLROOM
ANNUAL BOARD MEETING WEDNESDAY, MARCH 28 - 4:00PM - SAN TAN BALLROOM
BOARD MEETING MINUTES CAN BE VIEWED ON OUR WEBSITE WWW.COTTONWOODPALOVERDE.COM AND ARE POSTED ON THE ASSOCIATION BULLETIN BOARDS
*Board Meetings are posted on the bulletin boards, website and In the Know. Please note that Board Meetings dates & locations are subject to change. Executive Sessions & Workshops will be held as needed. Be sure to
check The Flyer, emails, bulletin boards and our website, www.cottonwoodpaloverde.com for the most up to date information.
COMMITTEE MEETING INFORMATION
COMMITTEE NAME MEETING DATE TIME LOCATION
ARCHITECTURAL Tuesday, March 20 8:30am Paint Room (A-7)
AUDIT & FINANCE Thursday, April 5 3:00pm Phoenix Room
COMMUNICATIONS Monday, April 2 8:30am Ceramics Room (A-8)
ELECTION Wednesday, April 4 1:30am Ceramics Room (A-8)
FACILITIES & GROUNDS Tuesday, April 3 10:00am Phoenix Room
FOOD & BEVERAGE Thursday, April 5 9:00am Saguaro Room
GOLF Wednesday, April 4 2:00pm Phoenix Room
RECREATION Monday, April 2 1:30pm Phoenix Room
SAFETY, SECURITY & ACCESS Wednesday, April 4 10:00am Saguaro Room
DISCLAIMER The materials comprising The Flyer are provided by Sun Lakes HOA#2 Management and staff as a service to our members for informational purposes only. While every effort is made to insure the information contained in The Flyer is accurate, errors may occur. We apologize for any inconveniences, but will not be held liable or responsible for any such errors that may occur.
WIRELESS LOCATIONS
Cottonwood Bar & Grill Area Cottonwood Saguaro Room Area Cottonwood Library
Cottonwood Fitness Center Cottonwood Phoenix Room Palo Verde Lounge Area