NOTEPHONES SYSTEM

NOTEPHONES SYSTEM

Author : Allen Mwangonde

Supervisor : Prof. Isabel M. Venter Co-Supervisor: Dr .B. Tucker

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OVERVIEW

• Project review– Brief description of the project

– User requirements

– System Implementation and prototype

• System testing

• User guide manual

• Project conclusion

• Demo

• References

• Questions & answers

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BRIEF DESCRIPTION OF THE PROJECT

• What is the NotePhones system? A mobile application that will track and

remind members of meeting events before they occur

Display meeting schedules, minutes or regularly scheduled events

Allow participants to make the necessary preparations for the meeting

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USER REQUIREMENTS

Add new minutesAdd/delete memberAdd new committees

Send new minutesSend remindersRequest commentsFollow up tasks

View minutesSend apologiesRequest new minutesSuggest change to prev minutes

Record new minutes by hand

Follow up tasksAdd members and tasks

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IMPLEMENTATION

It consists of two applications1.Mobile app – allows sending SMS through a gateway to the server

2.Application on server receives SMS from the gateway and updates the database

OR

Application on server sends SMS through the gateway to mobile phone

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TOOLS USED

MySQL, Apache VB.Net Notepad++ editor Ozeking - SMS Gateway A PC and Windows mobile phone

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IMPLEMENTATION CONT…

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SYSTEM TESTING

Test plan:– 10 users were identified to test the system

– Two weeks period –most people are busy

– Usability testing (week 1)

– Functionality testing (week 2)

– Consent form issued(ethical)

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TESTING CONT…

Usability Testing (week 1)− Focused mainly on the general appearance and the

user friendliness of the system.

− Create a scenario (see user requirements page)

− Users displayed a positive attitude to the general appearance and design of the interface on the both the computer and mobile phones.

− Easy to understand and easy to learn (see Figure1)

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TESTING CONT…

Figure 1: Usability testing

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TESTING CONT…

Functionality Testing (week 2)

•Involved testing interface pages, control buttons and the database by sending and receiving the minutes.

•All the users agreed that they would love to use a system like this one (see Figure2)

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TESTING CONT…

Figure 2: Functionality testing

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USER GUIDE MANUAL

• Aimed at giving out easy-to-follow instructions and guidelines on how to use the application

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PROJECT CONCLUSION

• Summarizes the main contributions of this thesis and discuss general directions for future research arising from therefrom.

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Demo

Link to the demo:

- Create new agendas

- Update agendas

- View existing minutes

- Request minutes

- Send minutes and apologies

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Project Plan TERM DATE OF

SUBMISSION SUBMITTED

Term 1

Project Analysis 2012/03/30YES

Term 2 Project Design and Development UIS document OOA document OOD document Presentation two

2012/05/30 YESYESYESYESYES

Term 3 Project Implementation 2012/09/10 YES

Term 4 Project Testing, Evaluation and 2012/11/23 YESPresentation

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References

1. Glossary of Terms, ITU-infoDev ICT Regulation Toolkit. (2010). http://www.ictregulationtoolkit.org/Glossary.

2. Chao, L. (2010). HTC to Sell Branded Smartphones in Mainland Push. The Wall Street Journal.

3. Landay, J. A. (1999). Making sharing pervasive: Ubiquitous computing for shared note taking. IBM SYSTEMS JOURNAL, Vol.38(No.4).

4. Luz, M.-M. B. (2006). Meeting browsing.

5. Mahangu, A. (2010). Minutes Management System. University of the Western Cape, Computer Science Department. Unpublished Honours Project.

6. Marc, P. (2001). Digital Natives Digital Immigrants. Vol. 9(No. 5).

7. UCT. (2009, july 29). UCT centre in ICT4D. Retrieved from UCT centre in ICT4D: http://www.ict4d.cs.uct.ac.za/

8. Zuckerman, E. (2010). Decentralizing the Mobile Phone:A Second ICT4D Revolution? Retrieved from http://itidjournal.org/itid/article/viewFile/631/271

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Questions & answers