Northland Special Education Coop ECSE Inservice November 6, 2009 10:00am-2:00pm -IFSP clarification -Review of Part C and Part B components -COSF data -Miscellaneous
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Northland Special Education Coop ECSE Inservice November 6, 2009 10:00am-2:00pm -IFSP clarification -Review of Part C and Part B components -COSF data.
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Northland Special Education Coop ECSE Inservice November 6,
2009 10:00am-2:00pm -IFSP clarification -Review of Part C and Part
B components -COSF data -Miscellaneous
Slide 3
New IFSP Form & IFSP form guidance SpEd forms IFSP document
is based on an MDE recommended form-it is not identical to the
state IFSP document IFSP Form guidance (draft) from MDE (you have a
hard copy) See bottom of page 1 of IFSP Form guidance *Note:SpEd
forms document does not look exactly like the state IFSP
Slide 4
SpEd forms IFSP Identifying Information-Page 1 IFSP meeting
date-Team meeting to develop IFSP. If more than one meeting
required, record the date of the last of a series of meetings
Race/Ethnicity information-State IFSP/guidebook is more specific
SpEd forms is to add additional information Projected Periodic
Review Date-May be less than, but not more than six months from
initial IFSP date Projected Annual Review Date-May be less than,
but not more than twelve months from initial IFSP date Primary
Medical Care Provider List name of doctor, clinic or other health
care provider child receives his/her PRIMARY care Initial Service
Coordinator/IFSP Coordinator ECSE instructor and information
Slide 5
Page 1-Identifying Information Date Assigned: Use the date I
contact you via email or phone This will be the date the 45 day
timeline begins also
Slide 6
SpEd forms IFSP Team Members-Page 2 Required Team Members (Page
6 form guide) -parent(s) -other family members requested by parent
-advocate or person outside of the family requested by parent
-Service Coordinator -person directly involved in
evaluation/assessment -as appropriate, persons who will be
providing services to child/family NOTE: NSECs position is to have
a school/building administrator present at the initial IFSP and any
subsequent IFSP meetings discussing school district resources
Slide 7
SpEd forms IFSP Team Members-Page 2 Progress Reporting Periodic
Review AT LEAST every 6 months Hypothetical: IFSP Dated: 1/1/2009
Periodic review held 4/1/2009 Whats next?
Slide 8
SpEd forms IFSP Evaluation Summary-Page 3 There is no
requirement for a separate Evaluation Report under Part C.
Therefore, for children who are determined eligible (for Part C
only), the Evaluation Summary fulfills all requirements to report
evaluation results to parents and to document developmental status
within the IFSP
Slide 9
SpEd forms IFSP Evaluation Summary-Page 3 Replaces the ER for
evals conducted to determine eligibility under Part C ONLY ER as
stand alone document required for Part B evaluations so must
complete if conducting concurrent evaluations for Part C and B
eligibility If an ER is written, the Evaluation Summary sections of
the IFSP must also be completed Use copy/paste. DO NOT say see
attached ER
Slide 10
SpEd forms IFSP Evaluation Summary-Page 3 The initial IFSP and
subsequent IFSPs must each include a statement of the childs
present levels of development in each of the five domains which
must be addressed by an appropriately comprehensive evaluation
under Part C Evaluation Summary of an initial IFSP will include
information gathered from the initial Part C evaluation Evaluation
Summary of subsequent IFSPs will integrate information obtained
from ongoing assessment, parent and other care giver report, and
observations made by service providers
Slide 11
SpEd forms IFSP Evaluation Summary-Page 3 What to include in
the evaluation summary -Synthesis of data for each required
developmental domain and the date so that future updates can also
be entered and dated as part of ongoing assessment Include
vision/hearing/health status as part of Physical Development
Incorporate use of informed clinical opinion
Slide 12
Informed Clinical Opinion -Review The National Early Childhood
Technical Assistance Center (NECTAC) clarifies that informed
clinical opinion is a process that makes use of qualitative and
quantitative information to assist in forming a determination
regarding difficult-to-measure aspects of current developmental
status and the potential need for early intervention. NECTAC
provides the following examples:
Slide 13
Informed Clinical Opinion Examples A physical therapist must
make judgments about muscle tone abnormality based on the
therapists training and experience with other children A
psychologist may note in observing a child playing that she
performs tasks in adaptive ways not permitted during the
administration of a standardized cognitive assessment NECTAC
document can be accessed at:
http://www.nectac.org/-pdfs/pubs/nnotes10.pdf
Slide 14
Informed Clinical Opinion, cont. Q:We have completed a
comprehensive evaluation of a toddler that included evaluation in
all developmental areas. As a team we are questioning the validity
of the resulting scores. The child did not test well. Now what? A:
Some children do not perform well on norm-referenced evaluation
tools that rely exclusively on elicited responses. Many tools
incorporate parent report as a means of enhancing validity. The
team also has the ability to utilize clinical opinion as a means of
determining eligibility. The use of informed clinical opinion
should be considered when children cannot or do not respond in a
testing situation or when a child performs a skill in a way that is
qualitatively different from age expectations.
Slide 15
SpEd forms IFSP Evaluation Summary-Page 3 If the child is NOT
eligible for Part C Stop after completing the Evaluation Summary
section of the IFSP Check box stating child is not eligible under
Part C
Slide 16
SpEd forms IFSP Evaluation Summary-Page 3 Eligibility Criteria
for Part C -The child meets one of the disability categories; OR
The child meets one of the criteria for developmental delay 1. The
child has diagnosed physical or mental condition or disorder that
has a high probability of resulting in developmental delay
regardless of whether the child has a demonstrated need or delay;
OR The child is experiencing a developmental delay that is
demonstrated by a score of 1.5 standard deviations below the mean
in one or more of the following areas: Cognitive development,
physical development (including vision and hearing), communication,
social or emotional development, adaptive development
Slide 17
SpEd forms IFSP Evaluation Summary-Page 3 Criteria for Part B
(Ages 3-6) -The child meets one of the disability categories; OR
The child meets one of the criteria for developmental delay 1. The
child has diagnosed physical or mental condition or disorder that
has a high probability of resulting in developmental delay and a
demonstrated educational need; OR The child is experiencing a
developmental delay that is demonstrated by a score of 1.5 standard
deviations below the mean in two or more of the following areas:
Cognitive development, physical development (including vision and
hearing), communication, social or emotional development, adaptive
development
Slide 18
SpEd forms IFSP Family Assessment-Page 4 Optional on the part
of the family-must document on IFSP if family declines Do not
delete this section in the event a family declines Conducted by
personnel who have been trained to utilize appropriate methods and
procedures such as ECSE teachers Gather information through a
personal interview with the family Incorporate the familys
description of its resources, priorities and concerns related to
enhancing the childs development See links in guide for resources
on gathering family information
Slide 19
SpEd forms IFSP Family Assessment-Page 4 Family assessment is
vital to helping the team understand family dynamics, routines and
activities in order to assist the family What and how much family
choose to share is voluntary Important for the service coordinator
to explain how this information will guide the teams intervention
work More insight the team has, the better they will be able to
link strategies to support outcomes
Slide 20
SpEd forms IFSP Child and Family Outcomes-Page 5 SpEd forms
IFSP outcome page different from MDEs IFSP outcome page Major
outcome/goal-Include both the goal and objectives Remember to
generate outcomes that are meaningfully tied to everyday learning
contexts and family routines such as meals, play, bath, etc. Wish
to see outcomes attained within 6 months to a year IFSP Form
Guidance includes several resources & links
Slide 21
SpEd forms IFSP Child and Family Outcomes-Page 5 Most recent
periodic review date-month, day and year when progress was reviewed
Section will be blank when a new outcome is identified and included
on the IFSP Describe progress toward outcome-4 options Accomplished
Continue Modify/revise (specify) example: changing intervention but
not changing goal Drop down box to provide description of
progress
Slide 22
SpEd forms IFSP Part C Services-Page 6 Early Intervention
services include but are not limited to: Assistive technology
Audiology Family training Health, medical, nursing services
Nutrition Occupational therapy Physical therapy Psychological
Services Service Coordination Social Work Special Instruction
Speech therapy Transportation Vision Services Other
Slide 23
SpEd forms IFSP Part C Services-Page 6 Start Date-date specific
service can reasonably expect to begin Leave time for parents to
consider IFSP and provide consent. Services may actually begin as
soon as consent received Dont change date to reflect actual start
date of services ACTUAL start date of services should be start date
of the MARSS enrollment record-reflects enrollment for service
rather than enrollment for evaluation
Slide 24
SpEd forms IFSP Part C Services-Page 6 Location Setting service
will be provided (e.g., home, child care, ECFE, ECSE) If
intervention is NOT in a natural environment, provide justification
IDEA defines natural environments that are natural or normal for
childs age peers who have no disability
Slide 25
SpEd forms IFSP Part C Services-Page 6 Frequency -Number of
days or sessions a service will be provided **Refer to your
districts school calendar to determine number of sessions.
Intensity -Length of time the service is provided and whether the
service is individual or in a group **Currently, SpEd Forms does
not allow separation of direct/indirect time
Slide 26
SpEd forms IFSP Part C Services-Page 6 Justification and
explanation of why service cannot be provided in natural
environment Explain why team determined childs outcomes could not
be met if services were provided in childs natural environment
Explain how services provided in segregated setting will generalize
childs ability to function in a natural environment or in LRE for
children approaching 3 rd birthday IMPORTANT-children receiving
services in multiple settings, report in MARSS the environment
child receives majority of services
Slide 27
SpEd forms IFSP Part C Services-Page 6 Anticipated Duration of
instruction or service Predict when service will no longer be
provided For many children duration will be one year For children
already two years of age or older at time IFSP is written or
revised, anticipated duration of service should not extend beyond
childs 3 rd birthday
Slide 28
SpEd forms IFSP Part C Services-Page 6 Funding Source Examples
of non-education funding sources Public health nursing County
Social Services
Slide 29
SpEd forms IFSP Part C Services-Page 6 Needed Medical and Other
Services IFSP must include medical and other services the child
needs which are NOT required early intervention services, if any
Including other services provides a comprehensive picture of childs
total needs Service Coordinator assists family to access identified
need services and explore financial assistance for services, if
necessary
Slide 30
SpEd forms IFSP Transition Planning-Page 7 Documents steps
necessary to appropriately transition a child from: -Services under
Part C to other community services -Services under Part B if the
child is eligible
Slide 31
SpEd forms IFSP Transition Planning-Page 7 Documentation of
transition steps and services is required for all children served
under Part C regardless of whether the child is potentially
eligible for services under Part B Record each step of transition
planning and identify who will be responsible Children referred at
2 yrs. 10 months-just document transition steps. Use the IEP
document and include service coordination
Slide 32
SpEd forms IFSP Transition Planning-Page 7 Children potentially
eligible for Part B Yes is chosen for children determined for Part
B eligibility through concurrent evaluation and those still showing
a level of developmental concern For children whose Part B
eligibility has not yet been established through an initial Part B
evaluation, transition step would be completion of evaluation
Document the latest possible date for a timely transition (staffing
must take place at least 90 days, and at the discretion of the
parties, up to 6 months before the child is eligible for Part B
services) After transition conference held, document actual date of
conference **IEP must be in place by the childs 3 rd birthday
Slide 33
SpEd forms IFSP Transition Planning-Page 7 Examples of
Transition Steps -Discussion w/ staff members in new setting -Visit
potential new setting -Make referrals to other community programs
-Part B evaluation
Slide 34
Combine meetings when possible Periodic review or annual IFSP
review that is required to be held between 2 yrs. 3 months and 2
yrs. 9 months of age may also be the transition conference for
children deemed potentially eligible for services under Part B
Slide 35
Final Steps Document the end date of services under Part C
Record the correct status end code Document appropriate instruction
setting code to be reported to MARSS as child turns 3
Slide 36
Possible Status End Codes 27: EC transition at age 3; Part B
eligible 28: Not Part B eligible; exiting Part C w/ referrals to
other programs 29: Not Part B eligible; exiting Part C with no
referrals to other programs 30: Part B eligibility not yet
determined 34: Attempts to contact unsuccessful
Slide 37
SpEd forms IFSP Signature Page-Page 8 Parents must sign the
IFSP indicating they received a copy of their rights Part C
safeguard notice located in the ECSE menu of SpEd Forms Parent
signature also indicates: Support of plan as it reflects priorities
Understanding the plan will distributed to IFSP team members Their
agreement to a transition conference if required during
implementation of plan
Slide 38
SpEd forms IFSP Signature Page-Page 8 NOTE: Parent signature on
IFSP does not eliminate requirement of Prior Written Notice and
Parent Consent/Object before implementation of IFSP Part Bs 14 day
waiting period does not apply to services provided through Part C
Written consent must be obtained for services provided through
initial and annual IFSPs as well as for any new services added
through a periodic review Parents have the right to refuse
individual services on IFSP and still receive other services they
agree to
Slide 39
Copy of IFSP Form Guidance Will soon be found at MDE website
Under Accountability programs, choose compliance section (right
side of home page) Under compliance section, choose recommended Due
Process Forms Scroll down to IFSP form guidance
Slide 40
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Slide 43
Prior Written Notice & associated forms Prior Written
Notice (ECSE) Part C and Part B IDEA Form Use for evaluation of
Part C and/or Part C and Part B concurrently
Evaluation/Reevaluation Plan Prior Written Notice-Use for Part B
Prior Written Notice Use for all proposals
Slide 44
Comparisons Between Part C & Part B
Slide 45
Goals Part C Focus on supporting the family to meet the
developmental needs of their child. Part B Focus on the childs
educational needs.
Slide 46
Age Part C Birth through Age 2 Part B Age 3-21. Service
Coordination Part C Family is entitled to a service coordinator.
Part B No requirement for a service coordinator.
Slide 47
Documentation of Services Part C Services and supports are
documented on an IFSP (Individual Family Service Plan)*. Part B
Special education and related services are documented in an IEP
(Individual Education Plan)*.
Slide 48
Delivery of Services Part C Requires services and supports to
be provided in natural environments. Part B Requires special
education and related services to be provided in the least
restrictive environment.
Slide 49
Recipient of Services Part C Recipients of services and
supports may be the infant/toddler and/or the family. Part B
Recipient of special education and related services is almost
always exclusively the child.
Slide 50
Year Round Services Part C Supports and services are provided
to the child and family year-round. Part B Extended school year
services are provided to those children who meet criteria for
ESY.
Slide 51
Transition Requirements States must ensure a smooth transition
for toddlers receiving early intervention services to preschool,
school, other appropriate services, or exiting the program. (IDEA,
Part C, Sec. 637 & Part B, Sec. 612)
Slide 52
Transition Requirements Families must be included in transition
planning for their child. 34 CFR 303.148(a) Minn Rule 3525.1350
Subp. 5(A)
Slide 53
Transition Requirements The service coordinator provided for in
Minnesota Statutes, section 125A.33, must facilitate transition
from infant and toddler intervention services before the child's
third birthday. Minn Rule 3525.1350 Subp. 5(A)
Slide 54
Transition Requirements In the case of a child who may be
eligible for preschool services under Part B, with the approval of
the family, convene a conference among: the family local
educational agency community-based providers, if appropriate Minn.
Rule 3525.1350 and Part C Sec. 637(a)(9)
Slide 55
Transition Requirements In the case of a child who may be
eligible for preschool services under Part B convene a conference
not less than 90 days (and at the discretion of all such parties,
not more than 9 months) before the child is eligible for the
preschool services, to discuss services that the child may receive;
Minn. Rule 3525.1350 and Part C Sec. 637(a)(9)
Slide 56
Transition Requirements In the case of a child who may be
eligible for preschool services under Part B convene a conference
not less than 90 days (and at the discretion of all such parties,
not more than 9 months) before the child is eligible for the
preschool services, to discuss services that the child may receive;
Minn. Rule 3525.1350 and Part C Sec. 637(a)(9)
Slide 57
Transition Requirements In the case of a child who may not be
eligible, with the approval of the family, make reasonable efforts
to convene a conference among the lead agency, the family, and
providers of other appropriate services for children who are not
eligible for preschool services under Part B, to discuss the
appropriate services that the child may receive; Part C Sec.
637(a)(9) & Minn. Rule 3525.1350 Subp. 5(B)
Slide 58
Transition Requirements For ALL children (potentially eligible
or not) Review the child's program options* for the period from the
child's third birthday through the remainder of the school year;
and Part C Sec. 637(a)(9)(B) *For children NOT eligible under Part
B, the options do not include special education or related services
beyond Age 3.
Slide 59
Transition Requirements For ALL children potentially eligible
and not eligible establish a transition plan, including, as
appropriate, steps to exit from the program Part C Sec.
637(a)(9)(B)
Slide 60
Transition Requirements The IFSP must include the steps to be
taken to support the transition of the child to-- (i) Preschool
services under Part B of the Act, to the extent that those services
are appropriate; or (ii) Other services that may be available, if
appropriate. Minn. Rule 3525.1350 and 34 CFR 303.344(h)
Slide 61
Transition Requirements The IFSP must include steps to
determine and document eligibility for special education, Minn.
Rule 3525.1350 Subp. 5
Slide 62
SCENARIOS
Slide 63
Example 1: Taisha We are holding Taishas initial IFSP meeting.
She is almost 2 years 9 months and does not qualify for ECSE under
Part B. What are we supposed to tell the parents about services
when she turns three?
Slide 64
Example 1: Taisha Explain to the parents that Taishas needs are
not so significant to meet eligibility requirements at age 3 -
-meaning that she does not need special education under Part B.
Write the IFSP to reflect the provision of services up to her 3rd
birthday. Document transition steps on IFSP. Encourage parents to
bring Taisha in for EC screening at 3y 6m or earlier if they have
developmental concerns.
Slide 65
Example 2-Anne Anne was referred to early intervention and she
is within 45 days of her 3 rd birthday. What criteria do we use and
what due process standards do we follow?
Slide 66
Example 2-Anne Follow Part B evaluation standards including the
Part B evaluation timeline.
Slide 67
Example 3-Dao Dao and his family have received infant/toddler
intervention for over a year. The IFSP Team has determined that he
is not potentially eligible for Part B. Do his parents have the
right to request an evaluation anyway?
Slide 68
Example 3-Dao All parents have the right to request an initial
evaluation for Part B eligibility.
Slide 69
Example 4 - Beckett Beckett will be turning 3 during the spring
and is eligible for Part B services. It may be inappropriate to
transition him to a center-based early childhood program for a very
short period of time before the school year ends. What should we
do?
Slide 70
Example 4 - Beckett An IEP must be developed and implemented by
Becketts 3rd birthday. Placement decisions must be made by the IEP
team, including his parents. Services may continue in the home or
child care center for the rest of the school year. The IEP team
must consider whether or not he needs extended school year (ESY)
services in order to receive a free and appropriate public
education.
Slide 71
Example 5 - Emma Emma will turn 3 during the summer and is
eligible to receive ECSE under Part B. How do we handle this?
Slide 72
Example 5 - Emma Since Emmas birthday occurs during the summer,
her IEP team must determine the date when services under the IEP
will begin [34 CFR 300.101(b)(2)]. The IEP, however, must have been
developed before her birthday.
Slide 73
Example 6 - Eric Eric was determined eligible under DD before
his 2 nd birthday. His evaluation revealed delays in 2 areas.
Ongoing assessment data shows that he still has delays in these 2
areas. What needs to be done regarding eligibility prior to age
three?
Slide 74
Example 6 - Eric Talk with the parents about the potential to
be served under Part B and the need for an initial evaluation to
determine eligibility. Give his parents Prior Written Notice of the
districts proposal to conduct an initial evaluation. If they give
consent, proceed with an initial evaluation for Part B.
Slide 75
Example 7 - Ellen Ellens parents have not yet given written
consent for the implementation of her first IEP. Can we just wait
out the 14 days since we did receive written consent when we
started services through an IFSP under Part C?
Slide 76
Example 7 - Ellen No. Part B services for Ellen cannot begin
until her parents give written consent.
Slide 77
Assessment Example 1 A three month old is referred with the
diagnosis of Down Syndrome Who should evaluate?
Slide 78
Assessment Example 2 A one month old is referred who had a
birth weight of