NORTHEASTERN UNIVERSITY · 2017-06-20 · • Exercise good judgment and common sense when performing duties. • Do not be late and never miss a scheduled shift. • Share the good

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NORTHEASTERN UNIVERSITYIntramural Employee Manual

This publication is a set of guidelines established for Intramural Sports employees at Northeastern University. This manual is the basis for employment in the Intramural Department.

By reading, understanding, and questioning this manual, you will become a more self-confident and valuable member of our staff.

Intramural Sports Department of Campus Recreation Northeastern University Boston, MA

Director of Intramural SportsJack Butler (617) 373-7895 [email protected]

Coordinator of Intramural SportsKorey Lane (617) 373-6846 [email protected]

Intramural Sports Office(617) [email protected]

Office of Campus Recreation Websitewww.campusrec.neu.edu

Our VisionWe strive to be the most comprehensive, inclusive, and progressive Recreational Sports Program in the Northeast.

Mission StatementThe Intramural Sports Program at Northeastern University seeks to provide to all of its students the most comprehensive, inclusive, and progressive Recreational Sports Program in the North-east. We offer a variety of diverse sports and recreational activities so that our entire student population has the opportunity to participate, regardless of athletic ability or sport preference. Our goal is to have structured and rewarding recreational opportunities in men’s, women’s and co-recreational sports.

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As your employer we ask that you…

• Know your job and the contents of this handbook. • Be committed to improving this program each and every shift. • Be friendly and enjoy your time here. • Exercise good judgment and common sense when performing duties. • Do not be late and never miss a scheduled shift. • Share the good and the bad – celebrate victories and analyze the failures. • Back up and support any and all members of this department. • Always do what is right and perform to the best of your ability. • Respect your fellow employees. • Be a model participant when playing in the intramural sports program.

Employee Rights • To be employed and to be considered for advancement in employment, without regard to race,

religion, national origin, gender, sexual preference, age or handicap. • To be employed in a workplace free from unlawful, unjust, or unwarranted harassment, intimidation,

or coercion. • To receive civil, just, lawful and equitable treatment in all respects of employment in the

administration and/or enforcement of program policies, practices, procedures, rules and regulations. • To be employed in a work place relatively and reasonably free of hazardous health and injury

conditions. • To be properly trained in any and all of your expected duties.

Employer Rights

• To utilize personnel, methods, and means in the most appropriate and efficient manner possible. • To hire, promote, transfer, assign, or retain employees in positions within the program. In effect, to

manage and direct the employees of this program as the director sees fit. • To establish work shifts, number and size of work crews, and work schedules in accordance with the

needs of the program. • To suspend, demote, discharge, or take other appropriate disciplinary action against employees

with cause. • To determine the mission of the program and the methods and means necessary to efficiently

fulfill that mission.

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ACCIDENTS

In the case of any accident, report it immediately to the supervisor on duty. They will take the necessary precautions such as CPR or First Aid. Your job is to keep all unnecessary people away and assist the supervisor as instructed. Under no circumstances are you to move, touch, or attempt to move the injured person(s) unless instructed to do so by the supervisor. After your shift you may need to help the supervisor fill out an accident report.

As an official you should…

• Make a quick mental note of the status of the game. • Calm the injured participant. • Send another player or co-worker to contact the supervisor. • Do not attempt to make a diagnosis of the injury. DO NOT attempt to move the injured player. • Keep other participants cleared away from the area. • When the supervisor arrives, focus on regaining control of the game and the participants. You are now

responsible for crowd control and anything else that the supervisor appoints you to do. • Confer with the other officials as to the status of the game. If it cannot be agreed or determined as to

the proper status of the game, then hold a private conference with both team managers and come to a conclusion. Make a note of it on the score sheet.

Documentation of Injuries and Accidents If an injury occurs in your sport, it should be documented regardless of the severity. It is the responsibility of the Intramural Supervisor to complete an injury report form with the assistance of the injured participant. These forms should be submitted with other paperwork daily.

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Emergency Procedure for Accidents/Injuries

In the event of an accident or injury to a participant, employee, or visitor the following steps should be followed:

1. Assess the situation

• Is the scene safe for you and the rest of the staff?• Control the situation – ask bystanders to remain back• Determine the seriousness of the injury• Do not move the injured person• Do not leave the victim unattended. Send a bystander to get help if there are no other

staff members present.

2. Securing Additional Assistance

• Contact campus police:• (617) 373-2121 [non-emergencies]• (617) 373-3333 [emergency]• Campus safety has a direct link to 911 and will send personnel immediately - Give the dispatcher the following information - Your name and job title - Your exact location - The nature of the emergency, and condition of the injured party - Telephone number of where you are calling from - Answer any and all questions asked by the dispatcher• Do not hang up until the dispatcher hangs up• Have someone meet the emergency personnel at the main entrance

3. Emergency Situations - call x3333 if:

• Victim is unconscious or in-and-out of consciousness• Victim has a suspected head, neck, or back injury• Victim has severe external bleeding or suspected internal bleeding• Victim has trouble breathing• Victim has a seizure• Victim has a suspected fracture, dislocation, or is in severe pain

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BASICS OF GOOD OFFICIATING

Officiating requires total focus on the game, block out the distractions. A good official will hustle to stay in every play. Make timely and firm calls which leave no doubt. Have confidence, never second guess your abilities because of an earlier mistake. As an official you must be in control of your emotions at all times. As a program, we expect you to officiate in an honest and unbiased manner.

Knowledge of the RulesKnowledge of the rules is absolutely essential to good officiating. Maintaining this knowledge is equally important. Knowledge of the rules as written in the rule book is obviously important, however, proper application of this knowledge to the game situation is imperative to good officiating.

Good JudgmentGood judgment is the ability to see a situation and to respond appropriately. Because most calls made by an official are judgment calls, good judgment is imperative in the make up of a good official. Good judgment consists of at least three components: - Position - the ability to get in the proper position to best see the game play develop. - Perception - the ability to look at a situation and ascertain what is truly taking place. - Experience - is the best teacher of good judgment.

Consistency and FairnessCaptains and players often mention “inconsistency” as the most frustrating quality an official can pos-sess. Consistent interpretation and application of the rules are probably the most important qualities of an official. Be fair to both teams. Consistency and fairness do not mean attempting to equalize the rule interpretations (number of calls) for both teams, but rather interpreting each situation as a distinct, separate part of the game. Previous calls should have no influence upon the current situation under consideration. Consistency and fairness mean calling a play in the last minutes of the game, the same as you would have called it at the beginning of the game.

DecisivenessOfficiating requires the ability to make instantaneous judgments. In order to minimize the amount of controversy generated by these decisions, they must be made with a great degree of decisiveness. Each decision is always open to the interpretation of the players, therefore, the good official will “sell” a call when necessary. Sell a call by giving a firm blast on the whistle and using proper hand signals. Calls are always subject to criticism, however, the “call” that is made decisively minimizes the contro-versy. Calls should be made in a manner that will leave little doubt in the minds of players, captains or fans as to the correctness of the decision.

ComposureGames can be played at a high emotional level. The official must stand as the steadying force in a con-test. Officials must make decisions without regard for the score, its effect on the players or the out-come of the game. The official exhibits their poise by remaining calm and in control.

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INTRAMURAL SPORTS SOCIAL MEDIA COORDINATOR

Job DescriptionResponsibilities will include operating the program’s various social media accounts, identifying new/emergent avenues for engaging with students, collaborating with other student staff in the deployment of promotional material, and assisting in the development and deployment of program marketing strategies. Social Media Coordinators will be under the general authority of the Intramural Director and Department of Campus Recreation. Ultimately, the Videographer will report directly to the Intramural Director and Coordinator.

Primary responsibilities will include: • Managing and operating the program’s presence on currently used social media platforms. • Identifying new and emergent avenues for connecting with the student body • Assisting in the development and implementation of marketing plans • Collaborating with other Intramural Sports employees for the fulfillment of the above responsibilities

After an appropriate matter of time (as determined by the Intramural Coordinator) a Social Media Coordinator must have: • Demonstrated competence in managing the program’s presence on different social media platforms • Working knowledge of the rules and mechanics of the sport(s) they are tasked with working • An awareness of and the ability to enforce the policies of this Department • Demonstrated ability to assess the viability of new means of engagement with the NU community • Decided to work for the general maintenance and improvement of the Intramural Department

Social Media Coordinators may, when working on-site at intramural events, be required to know and execute general procedures associated with Intramural competitions. This includes, but is not limited to: • Assisting with injured players • Assisting with ejected and unruly participants • Documenting incidents, accidents, ejections, and injuries as they occur • Acknowledging and working under the direction of a Sports Supervisor • Being able to identify violations of the Intramural Code of Conduct and being willing to notify a Supervisor of such infractions as they occur

Besides their primary responsibilities, a Social Media Coordinator will be required to follow the directions of those supervising them and complete any tasks assigned during a shift for the good of the Intramural Program. This includes, but is not limited to: • Scoring/timing a contest • Setting up and breaking down a field/court • Reviewing officiating educational material • Assisting in the management and operation of the intramural office

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INTRAMURAL SPORTS VIDEOGRAPHER

Job DescriptionResponsibilities will include photographing and videotaping intramural sports events for promotional and staff development purposes, compiling and editing videos for promotional and staff development purposes, and assisting in the management of the intramural program’s social media presence. Videographers will be under the general authority of the Intramural Director and Department of Campus Recreation. Ultimately, the Videographer will report directly to the Intramural Sports Coordinator during their shifts, as well as the Intramural Sports Supervisors when working at a game site.

Primary responsibilities will include: • Photographing and videotaping events for promotional and staff development purposes. • Compiling and editing videos for promotional and staff development purposes. • Assisting in the management of the intramural program’s social media presence.

After an appropriate matter of time (as determined by the Intramural Coordinator) a Videographer must have: • Demonstrated competence in photographing and filming intramural events. • Working knowledge of the rules and mechanics of the sport(s) they are tasked with working. • An awareness of and the ability to enforce the policies of this Department. • Demonstrated ability to efficiently compile, edit, and produce useful material as directed by the Intramural Coordinator. • Decided to work for the general maintenance and improvement of the Intramural Department.

Videographers may, when working on-site at intramural events, be required to know and execute general procedures associated with Intramural competitions. This includes, but is not limited to: • Assisting with injured players. • Assisting with ejected and unruly participants. • Documenting incidents, accidents, ejections, and injuries as they occur. • Acknowledging and working with the evaluations of a Sports Supervisor. • Being able to identify violations of the Intramural Code of Conduct and being willing to notify a Supervisor of such infractions as they occur. Besides their primary responsibilities, a Videographer will be required to follow the directions of those supervising them and complete any tasks assigned during a shift for the good of the Intramural Program. This includes, but is not limited to: • Scoring/timing a contest. • Setting up and breaking down a field/court. • Reviewing officiating educational material. • Assisting in the management and operation of the intramural office.

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INTRAMURAL SPORTS GRAPHIC DESIGNER

Job DescriptionResponsibilities will include generating, editing, and refining visual material for promoting/advertising the intramural sports program, managing material on intramural websites, and assisting in the management of the intramural program’s social media presence. Graphic Designers will be under the general authority of the Intramural Director and Department of Campus Recreation. Ultimately, the Graphic Designer will report directly to the Intramural Sports Director or Coordinator, and be assigned tasks to complete on an independent basis.

Primary Responsibilities will include: • Generating, editing, and refining visual material • Managing material on intramural websites • Assisting in the management of the program’s social media presence • Completing special projects as assigned • Collaborating with other Intramural Sports employees for the fulfillment of the above

After an appropriate matter of time (as determined by the Intramural Director/Coordinator) a Graphic Designer must have: • Demonstrated competence in generating/editing assigned material • Working knowledge of the rules and mechanics of the sport(s) they are tasked with working • An awareness of and the ability to enforce the policies of this Department • Demonstrated ability to efficiently compile, edit, and produce useful material as directed by the Intramural Director or Coordinator • Decided to work for the general maintenance and improvement of the Intramural Department

Besides their primary responsibilities, a Graphic Designer will be required to follow the directions of those supervising them and complete any tasks assigned during a shift for the good of the Intramural Program. This includes, but is not limited to: • Scoring/timing a contest • Setting up and breaking down a field/court • Reviewing officiating educational material • Assisting in the management and operation of the intramural office

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INTRAMURAL SPORTS SCORER / TIMER

Job DescriptionStatisticians are responsible for the game sheets, accurately scoring a contest and running the game clock. Further, all Statisticians will be expected to facilitate the goals and operations of the Intramural Program in every way.

The primary responsibilities for an Intramural Statistician are: • Keeping the score of a contest • Managing the game clock • Registering players on the game sheet • Checking the IDs of each player to confirm their identity • Recording jersey numbers for each player • After the conclusion of the contest getting both Captains to verify the final score

by signing the game sheet in the appropriate place

Statisticians will be expected to help with the general operations of the sport at which they are working. This includes, but is not limited to: • Set up and break down of field locations • Returning equipment • Assisting with injured players • Documenting incidents/accidents • Following the instructions and directions of the on-duty Supervisor

Statisticians are required to understand, follow, and enforce all of the Intramural program’s policies and procedures. This includes, but is not limited to: • Wearing the appropriate uniform provided • Complying with all facility policies in the Marino and Cabot Centers • Arriving at scheduled shifts on time and sign in with the Supervisor.

Pay Attention: Always make sure you are watching the game. There is no excuse for missing anything during a competition. Incompetence and/or laziness will not be tolerated.

Be Accurate: Sign-in and verify all players before game time by checking their valid Husky ID Card. At the end of the game clearly record winning and losing teams on score sheet at completion of event. Make sure to get both manager’s signatures on the accurate score sheet.

Neatness: Players, officials, supervisors, and office staff will need to know what you have recorded. Please make sure that correct information is clearly displayed in a neat and simple fashion.

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INTRAMURAL SPORTS OFFICE ASSISTANT

Job DescriptionResponsibilities will include assisting in the day-to-day operations of the intramural program, including schedules, tracking results, processing reports, answering phone calls and emails, and completing assigned projects. Office Assistants will be under the general authority of the Intramural Director and Department of Campus Recreation. Ultimately, the Office Assistant will report directly to the Intramural Director or Coordinator during their shifts.

Primary responsibilities will include: • Assisting in the day-to-day operations of the intramural program • Tracking results, processing reports, answering phone calls and emails • Completing projects assigned by the Intramural Director or Coordinator • Managing program records and ensuring accuracy of all reports • Assisting in the scheduling and payroll processing of intramural employees • Responding to questions/concerns from participants and interested students • Collaborating with other student employees in fulfillment of the above responsibilities

After an appropriate matter of time (as determined by the Intramural Director/Coordinator) an Office Assistant must have: • Demonstrated competence and efficiency in completing assigned and routine tasks • Working knowledge of the goals and objectives of the Intramural program • An awareness of and the ability to enforce the policies of this Department • Demonstrated ability to positively represent the program in verbal/written communications • Decided to work for the general maintenance and improvement of the Intramural Department Besides their primary responsibilities, an Office Assistant will be required to follow the directions of those supervising them and complete any tasks assigned during a shift for the good of the Intramural Program. This includes, but is not limited to: • Scoring/timing a contest • Setting up and breaking down a field/court • Reviewing officiating educational material • Assisting in the management and operation of the intramural office

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INTRAMURAL SPORTS OFFICIALS Job DescriptionSports Officials are responsible for refereeing Intramural sanctioned events for all levels of competition. Sports Officials will be expected to achieve a level of competence in their chosen sport(s). Further, they are to comply with all the policies and procedures of the Intramural Department as well as the general policies of the Department of Campus Recreation.

Sport Officials will be under the general authority of the Intramural Director and Department of Campus Recreation. Ultimately, a Sports Official will report directly to their Sport Supervisor during their shifts.

Sports Officials will be trained and provided with the means to succeed at their job. After an appropriate matter of time (as determined by the Intramural Director) a Sports Officials must have: • Mastered the basics of general officiating (poise, confidence, control) • Working knowledge of the rules and mechanics of their sport(s) • An awareness of and the ability to enforce the policies of this Department • Learned how to assist in setting up and breaking down a site • Decided to work for the general maintenance and improvement of the

Intramural Department

Sports Officials will also be required to know and execute general procedures associ-ated with Intramural competitions. This includes, but is not limited to: • Assisting with injured players • Assisting with ejected and unruly participants • Documenting incidents, accidents, ejections, and injuries as they occur • Acknowledging and working with the evaluations of a Sports Supervisor • Being able to identify violations of the Intramural Code of Conduct and being willing to notify a Supervisor of such infractions as they occur

Besides officiating, a Sports Official will be required to follow the directions of Supervisors and complete any tasks assigned during a shift for the good of the Intramural Program. This includes, but is not limited to: • Scoring/timing a contest • Setting up and breaking down a field/court • Evaluating and training new officials • Reviewing officiating educational material • Practicing officiating mechanics/signals/positioning/whistling

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INTRAMURAL SPORTS SUPERVISOR

Job DescriptionIntramural Sport Supervisors are selected and promoted from the ranks of officials for their dedication to the program and previous demonstrations of leadership and maturity.

Intramural Supervisors are the executive officers of this Department at all sanctioned Intramural events. Supervisors are ultimately responsible for the staff, the participants, the field and the equipment.

The Staff • Supervisors must be model employees of this program and lead by example • Defend your staff at all times, especially in the occasion of conflict • Supervisors will assign the officials for each game and officiate when needed • Help coordinate weekly work schedules and resolve scheduling conflicts • Know and enforce all policies with the staff, discipline infractions as necessary • Treat all staff with equal respect

Supervisors are expected to help raise the level of officiating in their program through: • Helping to coordinate, design, and deliver trainings for the Intramural program • Explanation and demonstration of the major aspects of sports officiating • Evaluating officials regarding their mechanics, rules knowledge, and positioning • Continually educating officials by providing constructive feedback

The Participants • Treat every participant in a fair, respectful and consistent manner • Never under any circumstances become aggressive, belligerent or rude • Never give an unruly participant any cause to continue their behavior

Supervisors are expected to be able to handle the following situations: • Injured Players – attend to their injury and document everything • Ejected players – must be removed from the facility and documented • Team Captain’s wishing to protest a game • Declaring a Forfeit – game time is forfeit time / lack of legal players • Ending a game for any reason – fights or 3 unsportsmanlike penalties • Any and all situations outside the scope of an official’s job description

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(Supervisor Job Description Continued)

Paperwork – Score SheetsSupervisors must ensure that all score sheets are correctly completed and returned to the Intramu-ral office. The name of the winning teams must be circled and the scores checked. In the case of an incident or accident, complete the report that appears on the back of the supervisor’s sheet in detail. Verify that all the officials that worked the game are correctly written in. Finally, sign the score sheet on the provided line to finalize the sheet. All game sheets and rosters most be properly saved and stored (whether paper or electronically) after every shift.

The Field and Equipment: • The safety of all players and staff is our highest priority • Check the field and equipment for any issues that might impair the safety of the participants or the staff • Oversee the setup and breakdown of all courts and fields • Inventory all pinnies, balls, etc. at the conclusion of games, notify the Director if any

equipment is missing, lost, or faulty • Maintain the equipment and ensure that it is properly returned after every shift • Ensure risk management procedures are adequately followed – C.P.R. and First Aid

courses will be offered throughout the year at no cost to the staff Sport Specific Field Books & iPadsEach Intramural sport is provided with a specific binder or field book, which contains valuable information and resources, as well as an iPad for recording scores and game information. The Supervisors are required to regularly update and review the information contained in these binders. The Supervisor will also ensure the iPad is only used for Intramural purposes.

Included in the field book and iPad are all the necessary forms that a Supervisor may need in the course of their duties (injury, incident, ejection forms and blank game sheets). The Supervisor is personally responsible for all of these materials. Loss of an iPad will result in termination.

Performance of DutiesA Supervisor has the ability to take appropriate personnel decisions to complete their assigned tasks. This includes suspending, dismissing, or disciplining a member of the staff for reasonable cause. All such decisions are subject to review by the Intramural Coordinator and Director.

A Supervisor carries the same rank, and is expected to perform at the same level, regardless of which sport or event they are assigned. Supervisor’s must know the policies of the Intramural program as well as the facilities being used. This includes but is not limited to the Intramural Policies and Procedures Handbook, Intramural Employee Manual and the Intramural Code of Conduct.

Intramural Supervisors are charged with: • The competent and efficient management of all Intramural contests • The completion of all required paperwork (score sheets, injury reports, etc) • Encouraging and maintaining the morale of the staff • Being the representative of this program during each and every shift • Performing any other tasks assigned by the Intramural Director or Coordinator

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GENERAL POLICIESEthicsStudent employees are responsible for their own actions. Each employee should perform their duties honestly, objectively, without bias, and with pride and dedication. The Department of Campus Recre-ation will not tolerate any unethical behavior or any form of harassment. Immediate termination will result.

Consistency To coordinate a major intramural sports program effectively, it is absolutely essential that we be con-sistent in all of our efforts. All rules, regulations, policies and procedures must be uniformly enforced. Participants expect to be treated equally, and no special treatment is warranted for any individual or group. When you are consistent, you contribute to the overall seamless operation of this program. Do not jeopardize staff credibility through inconsistency. If you are unsure about a policy, regulation, or rule, take the initiative to find out what the policy is before giving out incorrect information.

Managing Risk All employees are expected to be diligent in providing and maintaining a safe playing atmosphere for par-ticipants, spectators, and employees. Risk management requires employees to make a visual, and perhaps physical inspection of the playing surface for obstructions, holes, broken glass, water on the court, etc. Players should also be checked for prohibited or dangerous equipment. Make supervisors aware of any safety issues that exist, and be sure they are fixed, or see that play is moved or halted until the issue is resolved. Supervisors will make decisions based on weather, but be sure to point out areas of concern. Do not let play continue if safety issues cannot be resolved. Have a supervisor write up a report and notify facility staff and participants of the staff’s decision.

Duty to ActAll employees have an affirmative responsibility to respond (in line with whatever trainings/certifications they have received) to any injuries or emergencies that may occur during their shifts. No employee may “opt out” or refuse to assist in such a situation.

Staff MeetingsAt the beginning of each semester a staff meeting will be held. All employees, returning and new, must attend. Attendance is also mandatory at all trainings, in-services and meetings during the season. All meeting dates will be posted in advance.

Communications/MemosAll communications will be e-mailed out, with some items also posted online on the secure staff web page. It is the employee’s responsibility to regularly check these for notices and updates.

Advancement Good employees will be eligible for advancement throughout the Intramural program. Advancement will be determined by the professional intramural staff after consultation with the appropriate supervi-sors.

SchedulesThe Intramural work schedule will be e-mailed out on a weekly basis.

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Promotion and Scheduling PolicyThe Intramural Program has established the following policies for scheduling and promoting of the staff: • Priority will be given to returning officials in good standing by seniority • Priority will be given to officials that have attended all clinics and meetings • Priority will be given to those officials who demonstrate dedication to the program. • The final placement of the intramural staff will be done strictly at the discretion of the Intramural Director and/or the Coordinator for Intramural Sports.

“Calling Out”Due to the nature of our work, it is crucial that employees make every effort to report to work. Calling in sick is not customary in our line of work. If an employee is suffering from a minor ailment (cold, headache, etc.), it is expected that they will report to work. Once at work, if the ailment worsens, they may work with the supervi-sor to arrange for a substitute.

Inclement WeatherIntramural Sports will continue to play during most incidents of inclement weather (rain, snow, etc.). Staff will be notified in the event conditions necessitate a cancellation of any scheduled games.

Day Off RequestsThe schedule is published each week on Thursdays by the Intramural Sports Coordinator, covering games the next Monday through Sunday. Requests for time off must be received by the Coordinator by 12:00pm the Wednesday prior to the affected schedule. (E.g. a request for Saturday, September 23rd would be due at noon on Wednesday, September 13th). Please note that Intramural Sports plays on most holidays, and that these days must be requested off like any other day

SubstitutionsEmployees are scheduled according to their submitted availability, and are required to work their posted work shift(s). If you are unable to work and did not properly submit a request for time off, it is your responsibility to find a substitute from the appropriate list of individuals. There is a staff directory with contact information for all staff. Each party involved in a shift cover should notify the Intramural Office.

Officials’ EvaluationsThe performance of each official will be evaluated on a regular basis. Evaluations will be conducted by supervisors, the professional staff, and senior officials. These evaluations will be used to improve your performance as an official and as a learning tool. Officials are encouraged to discuss their evaluations with me or with their supervisors at any time. The criteria will include: mechanics, positioning, competence, hustle, rules knowledge and professionalism.

Employee of the SemesterThe Intramural Department has established “The Employee of the Semester” program to reward dedicated and outstanding service. The Graduate Assistant and each Supervisor may vote. The Intramural Director reserves the right to make the final determination of this award. Winners will be presented with a Northeastern Sweatshirt and have their picture posted in the Marino Center.

Employees Participating in Intramural Sports As Intramural employees, a common bond exists that separates our group from others who participate in intramural sports. Any individual who is actively involved as both an Intramural Staff Member and a player is expected to keep their individual level of sportsmanship at a consistently high level, as they are a representative of the Intramural program. Specific to Intramural Sports, any intramural official, scorekeeper or supervisor will be put on probation, suspended or terminated if they commit any offense against the Intramural Code of Conduct, or an act of poor sportsmanship.

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Please remember that participants recognize you as Intramural employees and your behavior should be a model to all other participants as well as reflect positively on the Intramural program. Intramural employees will not be granted any privileges not given to other participants and will still be sanctioned by the Participant Disciplinary Policy if warranted by their actions or conduct.

No more than two intramural staff members may participate on an intramural team. This policy may be waived at the discretion of the Intramural Sports Director.

20 Hours per Week An employee can work no more than 20 hours per week. It is the employee’s responsibility to notify the profes-sional staff if they are approaching this limit, especially if employed elsewhere on campus.

UniformsThe Intramural Staff will be issued staff shirts at the beginning of the semester. All staff members are expected to wear their uniform while on duty. Officials will be expected to wear stripes when officiating.

ImpartialityBetween breaks in the action or between games, remain in a neutral setting. Refrain from overly fraternizing with any group of players. When appropriate, officials will be prohibited from officiating in leagues in which they participate.

Food/DrinkThere should never be any food at any intramural event. Food is not permitted upstairs in the Marino Center on all 3 courts, or inside the Cabot Cage at any time. Plastic covered water bottles and sport drinks are allowed in all areas.

HomeworkEmployees are not permitted to work on homework while on shift.

TrainingAll employees will be required to attend meetings and training sessions throughout the semester, as needed. These trainings are mandatory, and ought to be treated like any other assigned shift for an employee.

Cell Phone UsagePersonal calls, outgoing or incoming will be allowed only in cases of emergency. We pay you to officiate our intramural games and execute our policy – not to talk on your phone. All cell phones are prohibited in the Marino Center.

Personal BelongingsAll personal belongings must be locked in a locker during your shift. A lock may be obtained by presenting your Northeastern ID to the equipment attendant. This is the only way a lock may be obtained. When not working all employees must enter the facility in the same fashion as all participants. Bags are not allowed upstairs in the Marino Center.

Other Peoples Property The intramural staff is not to accept the personal property of others for safekeeping or storage in intramural offices, equipment areas, or any other locations. Officials are responsible to secure their own personal belongings.

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Valid Northeastern Husky Card Participants must present their valid NU Husky Photo ID at all games. Any player using an assumed name or ID shall be barred from further competition that season and will be referred to OSCCR. The team that was using the illegal player will forfeit any game which the participant has played or attempted to play in, and may be removed from further competition. This includes participation by Intramural Staff members, or individuals known to the Intramural staff.

ForfeitsA forfeit will be declared if a team cannot field the required number of eligible players by the designated game time. All managers will be instructed that game time is forfeit time. It is the duty of the acting supervisor to determine if and when a forfeit shall be declared.

A contest will also be forfeited if any violation of a rule occurs as stated in the Intramural Sports Code of Con-duct.

EjectionsPlayers that are ejected from an intramural competition, for any reason, are to be ejected from the building or site where the competition is being held. This is primarily the responsibility of the supervisor on duty. To avoid further confrontation, it is advised that if an ejected player refuses to leave that a member of the facility staff, or the facility supervisor be asked to intercede. The game will not restart until the ejected player leaves the immediate playing area.

Fights/Taunting/ThreatsAny player that is involved in any sort of altercation or fight must be ejected from a competition. Players that taunt opponents or engage in threatening behavior must also be ejected from a competition.

This Intramural Program is designed to be a place for safe, fun, and enjoyable competition for all levels of ability. Players who act in unsportsmanlike or dangerous manner must be ejected.

Blood on UniformWhen an official observes a player who is bleeding, has an open wound, or has an excessive amount of blood on his or her clothing, the official will temporarily stop the game in the same manner as the official would have temporarily stopped the game for an injured player, except that the bloody player must leave the game. Once play has stopped under this rule, the player may not re-enter the game until the official declares the player eligible, the clock has run, and a substitution opportunity has occurred. A removed player is expected to receive appropriate treatment on the sidelines before returning to the game. The player involved shall not return to the contest until the bleeding has stopped, the open wound is covered, or an excessively bloody piece of clothing is changed and disposed of properly. An excessive amount of blood on a piece of clothing means the clothing is saturated so that the blood would transfer to another player or the blood would soak through to the skin.

Jewelry PoliciesJewelry is not allowed to be worn by any participant during an Intramural event. This includes any rings, watches, necklaces, earrings, bracelets and any other such similar jewelry. The following pieces of jewelry are permissible but must be secured to the body: medical bracelets and religious jewelry. The officials and supervisors on duty have the authority to disallow any participant from participating that they feel would endanger the person wearing the jewelry or their opponents until it is removed.

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Black Field Books The Field Books are located above the Office Assistant’s desk. They should contain the following items:

• Staff Directory • Contact Info • League Standings • Sport Rules • Manager’s Policies and Procedures • Ejection Reports • Incident & Injury Reports • Sport Specific Evaluations • Blank Game Sheets • Copy of this Employee Manual

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EMPLOYEE DISCIPLINE POLICIESIt is vital to this program that we have both dependable and dedicated employees. This employee discipline policy has been developed to ensure that all employees are held to a consistently high standard.

First Late ShiftIf an employee is late to a shift they will be verbally warned by the Supervisor on duty. They will be signed in when they arrive and a notation of this first offense will be included in their personnel file.

Second Late Shift If an employee is late for a second time they will be required to meet with the Intramural Director. If an equitable situation cannot be reached, the tardy employee will be dismissed.

No Show = No Job !!!In the event an employee does not report for a scheduled shift, it is considered a missed shiftand the absence is reported to the Intramural Director. Termination will result if a satisfactory explanation is not obtained.

Three Strikes Policy1st Offense-Verbal Warning and explanation regarding an observed performance problem2nd Offense- Written warning from Intramural Director or Coordinator to correct a continuing performance problem, or an immediate and significant concern.3rd Offense- Termination of employment due to ongoing or serious performance problems.

Grounds for Suspension or Immediate TerminationExtreme violations of this programs policies and procedures may result in immediate termination. This includes, but is not limited to:• Failure to follow verbal or written instruction of a superior.• Consuming or working while under the influence of drugs or alcohol • Stealing or damaging equipment• Falsification of payroll• Abusive language or behavior to a staff member, spectator, or participant• Failure to perform duties as stated in the position description.• Leaving the job without authorization• Admitting unauthorized or ineligible Intramural participants• Any other act or behavior deemed to negatively impact the Intramural Sports program

The Intramural Director reserves the right to consider alternative disciplinary actions when deemed appropriate or necessary.

Grievance Procedures In any case of misunderstanding or misinterpretation of student employment policies an aggrieved student employee should make every effort to resolve the problem with their immediate supervisor informally. If the aggrieved student is dissatisfied with this action, the student should meet with a designated professional member of the intramural staff.

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PAYROLL INSTRUCTIONS These instructions need to be adhered to when applying and submitting time sheets for Campus Recreation jobs.

Follow these steps when filling out and submitting your time sheets every week:1. Log on to www.myneu.neu.edu2. Click on the “Self-Service” tab3. Click on “Student Employment”4. Click on “Information for Students” on the left hand column5. Go under “My Jobs” and click on the correct job for the time sheet you want to submit.6. Click on “Go to time sheet” for the correct week period.7. Under “Time sheet Entries,” either click on “dismiss time sheet” if you don’t plan on working

any hours that week, or click on “add new entry” to submit your hours worked.8. Once you have entered all hours worked that week, click on “Hand in this Time sheet.”

Late/Incomplete Timesheet PolicyTimesheets are required to be completed and submitted for approval by the established deadline. (For Sum-mer terms, this deadline is Monday at 12pm. For Fall and Spring terms, this deadline is Sunday at 12pm) Any timesheet not completed and submitted by the deadline will be considered late. Late timesheets will be seized by the intramural office and completed using the times noted on the supervisor reports.

The sanctions for late timesheets within a given term are as follows:1st violation- Written/Emailed notice of noncompliance.2nd violation- Required meeting with the Intramural Sports Coordinator, likely suspension 3rd violation- Termination of employment

The Director of Intramural Sports and Intramural Sports Coordinator reserve the right to impose alternative sanctions at their discretion. Habitual violators of this policy may also not be invited to continue employment with the program in subsequent terms.

PAY RATES Base Pay Rate:• The base pay rate for intramural sports staff will be $10.00 per hour.

Raises:• A $0.15 raise will be given after every completed semester of work. • A $0.25 raise will be given when an official is promoted to Intramural Supervisor. • A $0.25 raise will be given for obtaining or possessing an officiating certification in a sport offered by the intramural sports program.• A $0.25 raise will be given for officiating at a NIRSA extramural event. • A $0.25 raise will be given for attending a NIRSA officiating clinic.