Regular Meeting – Monday, March 12, 2012 Board of Directors North Bend School District #13 MEETING LOCATION: North Bay Elementary School Library 93670 Viking Lane, North Bend A Board tour of the North Bay Elementary School will begin at 6:30 p.m. on March 12, 2012, followed by the Regular meeting of the North Bend School District #13 Board of Directors beginning at 7:00 p.m., in the School Library. Notice/Agenda 1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE 2. AGENDA CHANGES/ APPROVAL OF AGENDA 3. PUBLIC PARTICIPATION A. Public Comments 4. THANK YOU A. Donations 5. ACADEMIC FOCUS A. North Bay Elementary 6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Board Reports and Communication i. Ecumenical Homeless Committee Anthony Collins ii. Other Reports B. Student Representatives Chloe Jordan and Rachael Morris C. Association Reports i. OSEA Robin Bridges ii. NBEA Robert Monroe D. Business Manager Financial Report Sherri O’Connor Pages E. Superintendent BJ Hollensteiner F. North Bend School Foundation Deb Reid/Mike Forrester 7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes - February 13, 2012 B. Barbara Becker - request for continuation of leave of absence for one more year while continuing her work with ORVA C. Surplus List 8. NEW BUSINESS DISCUSSION A. Policy Updates – First Read i. IGBHE – Expanded Options Program ii. JED – Student Absences and Excuses
65
Embed
North Bay Elementary School Library 93670 Viking Lane ......Mar 12, 2012 · ramifications of renewal vs. non-renewal for the 2013-2014 school year and beyond. iii. Common Core –
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Regular Meeting – Monday, March 12, 2012 Board of Directors North Bend School District #13 MEETING LOCATION:
North Bay Elementary School Library 93670 Viking Lane, North Bend
A Board tour of the North Bay Elementary School will begin at 6:30 p.m. on March 12, 2012, followed by the Regular meeting of the North Bend School District #13 Board of Directors beginning at 7:00 p.m., in the School Library.
Notice/Agenda
1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE
2. AGENDA CHANGES/ APPROVAL OF AGENDA
3. PUBLIC PARTICIPATION A. Public Comments
4. THANK YOU A. Donations
5. ACADEMIC FOCUS A. North Bay Elementary
6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Board Reports and Communication
i. Ecumenical Homeless Committee Anthony Collins ii. Other Reports
B. Student Representatives Chloe Jordan and Rachael Morris C. Association Reports
i. OSEA Robin Bridges ii. NBEA Robert Monroe
D. Business Manager Financial Report Sherri O’Connor Pages E. Superintendent BJ Hollensteiner F. North Bend School Foundation Deb Reid/Mike Forrester
7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes - February 13, 2012 B. Barbara Becker - request for continuation of leave of absence for one more year while continuing her
work with ORVA C. Surplus List
8. NEW BUSINESS DISCUSSION A. Policy Updates – First Read
i. IGBHE – Expanded Options Program ii. JED – Student Absences and Excuses
9. NEW BUSINESS ACTION A. AYA Evaluation Report
B. Resolutions for Budget Appropriation Transfers
i. Federal Programs Fund - Resolution 12-08 ii. General Fund - Resolution 12-09 iii. Capital Improvements Fund - Resolution 12-10
C. Review/Adopt Draft 2012-13 Trimester Calendar and Holiday Schedule
D. District-wide Phone System (Obsidian)
E. North Bend Foundation request to defer loan payment
10. OLD BUSINESS DISCUSSION
11. OLD BUSINESS ACTION A. Policy Updates – Second Read/Adoption
i. AD – Educational Philosophy ii. AE – District Goals iii. EBB – Integrated Pest Management iv. ECAB – Vandalism/Malicious Mischief/Theft v. IGBAB/JO – Education Records/Records of Students with Disabilities vi. IK – Academic Achievement vii. IKA – Grading System viii. IKF – Graduation Requirements ix. IKFB – Graduation Exercises x. JE – Attendance xi. JGAB – Use of Restraint and Seclusion xii. JHFE – Reporting of Suspected Child Abuse xiii. JN – Student Fees, Fines and Charges xiv. JO/IGBAB - Education Records/Records of Students with Disabilities xv. KBA – Public Records
B. TowerCo Site Lease
12. BOARD COMMENTS (Brief comments on items of interest)
13. INFORMATION ONLY A. Enrollment Numbers B. Special Board Meeting scheduled for March 19, 2012, 5:30-8:00 p.m., North Bend District Office
Conference Room to work on Board Goals and begin the Superintendent’s annual evaluation. C. Next Regular Board Meeting scheduled for Monday, April 9, 2012, 7:00 p.m., North Bend Council
Chambers.
14. EXECUTIVE SESSION The Board will meet in executive session for the purpose of consulting with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, pursuant to ORS 192.660(2)(h).
15. RETURN TO OPEN SESSION
16. ADJOURN
Regular Meeting – Monday, February 13, 2012 Board of Directors North Bend School District #13 A Regular meeting of the North Bend School District #13 Board of Directors was held Monday, February 13, 2012, beginning at 7:00 p.m., in the North Bend City Council Chambers at 835 California Street, North Bend, OR.
Minutes
1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In Attendance: Board Chair Megan Jacquot; Board Members: Deb Reid, Alane Jennings,
Doug Gauntz, Anthony Collins, and Kurt Brecheisen; Superintendent BJ Hollensteiner; Board Secretary Cheri Schreiber
2. AGENDA CHANGES/ APPROVAL OF AGENDA A. No changes; approved by consensus.
3. PUBLIC PARTICIPATION A. Public Comments
i. Caleb Noggle addressed the board regarding his concern about the marching band uniform colors. Black is a standard color and brown is outdated. He would like a different color altogether.
ii. Amber Mareski, North Bend Band Teacher and Director addressed the board regarding the band uniforms. So far, donations are at $19,000 and are expected to reach approximately $25,000 by mid March. The total cost for the uniforms is over $32,000. If the stock color of black is chosen the district could save over $100/pair of pants. If the custom color of brown is chosen for the pants, there would be an $8,000 shortfall. Would the district consider approving the $8000? The consensus of high school administrators was to stay true to the school colors of brown and gold. Ms. Mareski also informed the board that there will be a replacement plan in place for the purchase of several uniforms per year in the future. Sherri O‟Connor requested that Ms. Mareski get estimates from three different vendors before the money can be appropriated.
4. THANK YOU A. Donations – The North Bend School District appreciates all of the donors to the band uniform
fund.
5. ACADEMIC FOCUS – ORCO (6-12) A. None presented. ORCO will be the academic focus at the April 9, 2012 School Board
Meeting.
6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest
A. Board Reports and Communication i. Policy Committee Anthony/Kurt/Deb
MOTION: To approve request for $8,000 for the purchase of band uniforms.
Motion By: Alane Jennings Second by: Deb Reid Vote: Passed unanimously
i. The committee advanced 17 policy updates for a first read. Fifteen are being presented at this board meeting
ii. Ecumenical Homeless Committee Anthony Collins i. Anthony Collins reports that there is always a need for emergency toiletry kits. He
states there is a need in our community for shelter for single women and families. The ORCA group is soon to start an emergency family housing project.
iii. Other Reports - None B. Student Representative Chloe Jordan
i. Sports update: Swimming team took 2nd place at district meet for both boys and girls; Wrestler‟s took 2nd place at their district meet; Cheer team placed 3rd at state tournament; Boys varsity basketball won their recent game and are in first place in the Farwest league. Varsity girls lost their recent basketball game.
ii. Waves Dance performance was recently held at SOCC iii. „Shtick Happens‟ had a performance last Friday. iv. Iron Chef Competition was held on Saturday and helped raise $5200 for the North
Bend Interact Program C. Association Reports
i. OSEA – No Report Robin Bridges ii. NBEA Gabe Shorb
i. On February 20, 2012 there will be a Public Day of Action from 12:00 p.m. to 1:00 p.m. at the Coos Bay Boardwalk. This focuses on the importance of public education. There will be a 3-on-3 basketball tournament benefitting the South Coast Kids Foundation on March 17th. People are encouraged to volunteer to help with the tournament or enter a team.
D. Business Manager Financial Report Sherri O‟Connor i. State revenue forecasts are down but less than anticipated. Overall economic
indicators in Oregon are looking up. ii. The repair work on the high school gym floor has been completed ahead of
schedule and the floors will be sealed over spring break. E. Superintendent BJ Hollensteiner
i. Curriculum Director – BJ Hollensteiner feels that North Bend needs to hire an in-house Curriculum Director. Currently, North Bend is contracting some services from ESD and there are different people at North Bend doing a portion of the job. BJ is currently working on a job description and the job will be posted soon with the goal of hiring a highly-qualified candidate this Spring.
ii. ORCO Agreement Renewal – The current recommendation is for a one-year renewal of the ORCO Agreement. A task force is to be created to look into the ramifications of renewal vs. non-renewal for the 2013-2014 school year and beyond.
iii. Common Core – There have been three out of four meeting completed for introducing the Common Core changes for schools.
F. North Bend School Foundation Deb Reid/Mike Forrester i. The Foundation is in the midst of a raffle fundraiser. They have sold $2,000 in
tickets and need to sell $5,000 in tickets. They are working on getting the PayPal link fixed so that can be a payment option. The last day to buy tickets is March 5, 2012 with the drawing to take place March 8, 2012.
7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes
i. January 9, 2012 ii. January 23, 2012
B. Surplus List C. Renew or non-renew contracts of temporary, probationary and contracted teachers and
administrators. BJ Hollensteiner Each year the Board must approve the renewal or non-renewal of contracts for licensed staff for the coming year. Enclosed in the packet is the listing of teachers and administrators in
each category. I recommend approval of the listing as presented. All current licensed staff is recommended for rehire by their supervisors.
8. NEW BUSINESS DISCUSSION A. Policy Updates – First Read
i. AD – Educational Philosophy ii. AE – District Goals iii. EBB – Integrated Pest Management iv. ECAB – Vandalism/Malicious Mischief/Theft v. IGBAB/JO – Education Records/Records of Students with Disabilities vi. IK – Academic Achievement vii. IKA – Grading System viii. IKF – Graduation Requirements ix. IKFB – Graduation Exercises x. JE – Attendance xi. JGAB – Use of Restraint and Seclusion xii. JHFE – Reporting of Suspected Child Abuse xiii. JO/IGBAB - Education Records/Records of Students with Disabilities xiv. KBA – Public Records xv. JN – Student Fees, Fines and Charges
9. NEW BUSINESS ACTION A. Classified Employee Appreciation Week – March 5-9
i. Resolution 12-07 Classified Employee Appreciation Week
B. TowerCo Site Lease Over the last few weeks I‟ve been working with Jim Coffey on the renewal of the TowerCo lease. This lease is for the cell tower in the baseball field. This lease will extend the time from May 1, 2032 to May 1, 2047. In consideration, TowerCo will pay the district a one-time payment of $1,000. The District receives $690 per month for the use of the space at the baseball field.
C. Approve 2012-13 Budget Calendar Time for the budget process to begin thus the request for approval of the Budget Calendar.
MOTION: I move to approve the Action/Consent Agenda as presented.
Motion By: Doug Gauntz Second by: Anthony Collins Vote: Passed unanimously
MOTION to adopt Resolution 12-07 proclaiming March 5-9 as Classified Employee Appreciation Week By: Alane Jennings Second: Anthony Collins Vote: Passed unanimously
MOTION to TABLE the First Amendment to Site Ground Lease Agreement until more information is available By: Deb Reid Second: Doug Gauntz Vote: Passed unanimously
MOTION to approve the 2012-2013 Budget Calendar as presented. By: Deb Reid Second: Anthony Collins Vote: Passed unanimously
MOTION: To add xv. JN – Student Fees, Fines and Charges to policy updates list
Motion By: Deb Reid Second by: Megan Jacquot Vote: Passed unanimously
D. Appointment of Budget Committee Members Zone 1, Term Expires 2014 (3 year), currently held by Scott Roberts
Zone 2, Term Expires 2014 (3 year), currently held by Katherine Wash
Zone 4, Term Expires 2013 (1 year), currently vacant
Applicant: Harold Bailey
Zone 6, Term Expires 2014 (3 year), currently held by Diana Schab
E. Approve South Coast ESD Local Service Plan for 2012-2013 In years past the ESD Local Service Plan has only identified the Life Skills Program as part of the Local Service Plan. This year districts have the option to choose other programs the ESD offers. For example, district could chose to use resolution dollars for speech services, Life Skills services, or school improvement thus giving districts the ability to choose services the ESD can do better for a lesser cost than district can. Superintendents have worked with the ESD to identify some services that are within the “Tier I” or services that are common to all districts and all districts have agreed to use, the “Tier 2” services are those that district may choose to use or not. I am very pleased we have this option as it allows district to choose the most economical way to provide services to students. We are in the process right not of selecting the services we will want for next year. BJ recommended approval of the Local Service Plan for the 2012-2013 School Year.
F. Schedule Special Board Meeting to work on Board goals and begin Superintendent evaluation process.
10. OLD BUSINESS DISCUSSION
11. OLD BUSINESS ACTION A. Policy – Second Read
i. JECB – Admission of Nonresident Students
B. Open Enrollment: Establish the number of non-resident students to whom consent will be
given for the 2012-2013 school year
It is the intention of the board to set the number of non-resident students the district will
accept at zero (0) unless something changes and then the Board would hold a Special
Meeting on February 28 or 29 to re-evaluate this position.
MOTION to re-appoint Budget Committee Members Scott Roberts to Zone 1, Katherine Wash to Zone 2, and Diana Schab to Zone 6, and to appoint Harold Bailey to the vacant Zone 4 position. By: Alane Jennings Second: Deb Reid Vote: Passed unanimously
MOTION to approve the 2012-2013 South Coast ESD Local Service Plan as presented. By: Deb Reid Second: Anthony Collins Vote: Passed unanimously
March 19, 2012, 5:30-8:00 p.m. was set for a Special Board Meeting to work on Board goals and begin the Superintendent evaluation process. By consensus.
MOTION to adopt Policy JECB as amended and presented. By: Anthony Collins Second: Kurt Brecheisen Vote: Passed unanimously
12. BOARD COMMENTS (Brief comments of items of interest)
13. INFORMATION ONLY A. Enrollment Numbers B. Next Regular Board Meeting scheduled for Monday, March 12, 2012 at the North Bay School
Library with a school tour to begin at 6:30 and the meeting to begin at 7:00 p.m.
14. ADJOURNED at 9:05 p.m.
MOTION to set the number of non-resident students to whom consent will be given for the 2012-2013 school year at zero (0), with the intention of holding a Special Meeting before March 1, 2012 to re-evaluate this if something were to change. By: Deb Reid Second: Alane Jennings Vote: Passed by majority 5/1 with Anthony Collins opposed
March 2012 Surplus List
Zenith TV (North Bay)
High School Athletic Dept. (Basketball)
"80's" White Uniforms
12 Jersey's
25 Shorts
"80's" Brown Uniforms
4 Jerseys
8 Shorts
"90's" Gold Uniforms
34 Jerseys
24 Shorts
"90's Brown Uniforms
25 Jerseys
22 Shorts
90's Warm-ups
7 Tops
5 Pants High School Old band uniforms
Expanded Options Program - IGBHE
1-6
Oregon School Boards Association Selected Sample PolicyNorth Bend
School District
Code: IGBHE Adopted:
Expanded Options Program The Board is committed to providing additional options to students enrolled in grades 11 and 12 to continue or complete their education, to earn concurrent high school and college credits and to gain early entry into post-secondary education. The district’s Expanded Options Program will comply with all requirements of Oregon law. Eligible Students Eligible students may apply to take courses at a post-secondary institution through the Expanded Options Program. A student is eligible for the Expanded Options Program if he/she: (1) is 16 years or older at the time of enrollment in a course under the Expanded Options Program; (2) is in grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but the district has allowed the student to participate in the program; (3) has developed an educational learning plan; and (4) has not successfully completed the requirements for a high school diploma. A student who has graduated from high school may not participate. Student Notification Prior to February 15 of each year, the district shall notify all high school students and the students’ parents of the Expanded Options Program for the following school year. The district will notify a transfer high school student or a returning dropout of the Expanded Options Program if the student enrolls after the district has issued the February 15 notice. The district will notify a high school student who has officially expressed an intent to participate in the Expanded Options Program, and the student’s parent or guardian, of the student’s eligibility status within 20 business days of the expression of intent. The notice must include the following: 1. The definitions below:
a. Eligible Students: A student who is enrolled in an Oregon public school and who is:
(1) Is Sixteen 16 years or older at the time of enrollment in a course under the Expanded
Options Program; (2) Is Iin grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but
the district has allowed the student to participate in the program; (3) Has developed an educational learning plan as described in this policy; and (4) Has not successfully completed the requirements for a high school diploma.
An eligible student who has completed course requirements for graduation but has not received a diploma, may participate.
An eligible student does not include a foreign exchange student enrolled in a school under a cultural exchange program;
Expanded Options Program - IGBHE
2-6
b. Eligible Post-Secondary Institution: A community college, a state institution of higher education listed in ORS 352.002 and the Oregon Health and Science University;
c. Eligible Post-Secondary Course: Any nonsectarian course or program offered through an eligible post-secondary institution if the course or program may lead to high school completion, a certificate, professional certification, associate degree or baccalaureate degree. An eligible post-secondary course does not include a duplicate course offered at the student’s resident school. Eligible post-secondary courses include academic and professional technical courses and distance education courses.
2. Purposes of the Expanded Options Program which include the following:
a. To create a seamless education system for students enrolled in grades 11 and 12 to:
(1) Have additional options to continue or complete their education; (2) Earn concurrent high school and college credits; and (3) Gain early entry into post-secondary education.
b. To promote and support existing accelerated college credit programs and to support the
development of new programs that are unique to a community’s secondary and post-secondary relationships and resources;
c. To allow eligible students who participate in the Expanded Options Program to enroll full-time or part-time in an eligible post-secondary institution; and
d. To provide public funding to the eligible post-secondary institutions for educational services to eligible students to offset the cost of tuition, fees, textbooks, equipment and materials for students who participate in the Expanded Options Program.;
e. To increase the number of at-risk students earning college credits or preparing to enroll in a post-secondary institution.
3. Financial arrangements for tuition, textbooks, equipment and materials; 4. Available transportation services; 5. The effect of enrolling in the Expanded Options Program on the student’s ability to complete high
school graduation requirements; 6. The consequences of failing or not completing a post-secondary course; 7. Notification that participation in the Expanded Options Program is contingent on acceptance by an
eligible post-secondary institution; 8. District time lines affecting student eligibility and duplicate course determinations; 9. The following information about eligibility for the Expanded Options Program:
a. Eligible students may not enroll in eligible post-secondary courses for more than the equivalent of two academic years, and eligible students who first enroll in grade 12 may not enroll in eligible post-secondary courses for more than the equivalent of one academic year;
b. A student who has completed the requirements for a high school diploma may not participate in the Expanded Options Program.
Expanded Options Program - IGBHE
3-6
10. Notice(s) of any other program(s), agreements(s) or plan(s) in effect that provides access for public high school students to post-secondary courses;
11. The district’s responsibility for providing any required special education and related services to the
student; 12. The number of quarter credit hours that may be awarded each school year to eligible students by the
resident high school; 13. The Board’s process for selecting eligible students to participate in the Expanded Options Program if
the district has not chosen to exceed the credit hour cap and has more eligible students who wish to participate than are allowed by the cap;
14. Information about program participation priority for at-risk students; 15. Exclusion of duplicate courses as determined by the district; 16. The process for a student to appeal the district’s duplicate course determination to the
Superintendent of Public Instruction or the Superintendent’s designee; 17. Exclusion of post-secondary courses in which a student is enrolled if the student is also enrolled full
time in the resident secondary school; and 18. Exclusion of foreign exchange students enrolled in a school under a cultural exchange program. It is a priority for the district to provide information about the Expanded Options Program to high school students who have dropped out of school. The district shall establish a process to identify and provide those students with information about the program. The district shall send information about the program to the last-known address of the family of the student. Enrollment Process Prior to May 15 of each year, a student who is interested in participating in the Expanded Options Program shall notify the district of his/her intent to enroll in post-secondary courses during the following school year. A high school transfer student or returning dropout has 20 business days from the date of enrollment to indicate interest. The district shall review with the student and the student’s parent the student’s current status toward meeting all state and district graduation requirements and the applicability of the proposed post-secondary course to the remaining graduation requirements. A student who intends to participate in the Expanded Options Program shall develop an educational learning plan in cooperation with an advisory support team. An advisory support team may include the student, the student’s parent and a teacher or a counselor. The educational learning plan may include: 1. The student’s short-term and long-term learning goals and proposed activities; and 2. The relationship of the post-secondary courses proposed under the Expanded Options Program and
the student’s learning goals. A student who enrolls in the Expanded Options Program may not enroll in post-secondary courses for more than the equivalent of two academic years. A student who first enrolls in the Expanded Options
Expanded Options Program - IGBHE
4-6
Program in grade 12 may not enroll in post-secondary courses for more than the equivalent of one academic year. If a student first enrolls in a post-secondary course in the middle of the school year, the time of participation shall be reduced proportionately. If a student is enrolled in a year-round program and begins each grade in the summer session, summer sessions are not counted against the time of participation. Duplicate Courses The district will establish a process to determine duplicate course designations. The district will notify an eligible student and the student’s parent or guardian of any course the student wishes to take that the district determines is a duplicate course, within 20 business days after the student has submitted a list of intended courses. A student may appeal a duplicate course determination to the Board Superintendent based on evidence of the scope of the course. The scope of the course refers to the depth and breadth of course content as evidenced through a planned course statement, including content outlines, applicable state content standards, course goals and student outcomes. The [Board] [Board’s designee] will issue a decision on the appeal within 30 business days of receipt of the appeal. If the appeal is denied by the Board, the student may appeal the district’s determination to the Superintendent of Public Instruction. Expanded Options Program Annual Credit Hour Cap The number of quarter credit hours that may be awarded by a high school under the Expanded Options Program is limited to an amount equal to the number of students in grades 9 through 12 enrolled in the high school multiplied by a factor of 0.33. For example, the cap for a high school with 450 students in grades 9 through 12 would be 148.5 (450 X 0.33 = 148.5). (The caps must be established separately for each high school.) At the district’s discretion, the district may choose to exceed both the individual high school level cap and the aggregate district level cap. If the district chooses not to exceed the cap it will has more eligible students than are allowed under the credit hour cap the district shall establish a process for selecting eligible students for participation in the program. The process will give priority for participation to students who are “at risk.” An “at-risk student” means: (1) a student who qualifies for a free or reduced price lunch program; or (2) an at-risk student as defined by rules adopted by the State Board of Education if it has adopted rules to define an at-risk student. An “at-risk” student includes a student who meets state or federal thresholds for poverty as indicated by eligibility for services under any of the following provisions of the No Child Left Behind Act: (1) Title I - Improving Academic Achievement of the Disadvantaged, Part A - Improving Basic Programs Operated by Local Educational Agencies; (2) Title I, Part C - Education of Migratory Children; (3) Title I, Part D - Prevention and Intervention Programs for Children and Youth Who are Neglected, Delinquent, or At-Risk; (4) Title III - Language Instruction for Limited English Proficient and Immigrant Students; and (5) and Title X - Repeals, Redesignations, and Amendments to Other Statutes, Part C - Education of Homeless Children and Youth Program (amending subtitle B of title VII of the McKinney-Vento Homeless Educational Assistance Act). If the district has not exceeded the credit hour cap, the district shall ensure that all eligible at-risk students are allowed to participate in the Expanded Options Program and may allow eligible students who are not at-risk to participate in the program. Post-Secondary Institution Credit
Expanded Options Program - IGBHE
5-6
Prior to beginning a post-secondary course, the district shall notify the student of the number and type of credits that the student will be granted upon successful completion of the course. If there is a dispute between the district and student regarding the number or type of credits that the district will or has granted to a student for a particular course, the student may appeal the district’s decision using an appeals process adopted by the Board. Credits granted to a student shall be counted toward high school graduation requirements and subject area requirements of the state and the district. Evidence of successful completion of each course and credits granted shall be included in the student’s education record. A student shall provide the district with a copy of the student’s grade in each course taken for credit under the Expanded Options Program. The student’s education record shall indicate that the credits were earned at a post-secondary institution. Financial Agreement The district shall negotiate in good faith a financial agreement with the eligible post-secondary institution for the payment of actual instructional costs associated with the student’s enrollment, including tuition and fees and the costs of textbooks, equipment and materials. A district may request a waiver from the Superintendent of Public Instruction if: 1. Compliance would adversely impact the finances of the district; or 2. The district offers dual credit technical preparation programs (i.e. two-plus-two programs, advanced
placement or International Baccalaureate programs). Student Reimbursement Students are not eligible for any state student financial aid, but students may apply to the district for reimbursement for any textbooks, fees, equipment or materials purchased by the student that are required for a post-secondary course. All textbooks, fees, equipment and materials provided to a student and paid for by the district are the property of the district. Transportation Services The district may provide transportation services to eligible students who attend post-secondary institutions within the education service district boundaries of which the district is a component district. Special Education Services The district of a student participating in the Expanded Options Program shall be responsible for providing any required special education and related services to the student. “Related services” includes transportation and such developmental, corrective and other supportive services as are required to assist a student with a disability to benefit from special education and is consistent with Oregon administrative rules on special education. “Special education” means specifically designed instruction consistent with Oregon administrative rules to meet the unique needs of a student with a disability by adapting, as appropriate, the content, methodology, or delivery of instruction to address the unique needs of the student that result from the student’s disability and to ensure access of the student to the general curriculum. If a post-secondary institution intends to provide special education and related services to an Expanded Options Program participant, the institution shall enter into a written contract with the district of the student. The contract shall include the following at a minimum:
Expanded Options Program - IGBHE
6-6
1. Allowance for the student to remain in the program during the pendency of any special education due process hearing unless the parents and district agree otherwise;
2. Immediate notification to the district if the institution suspects that a student participating in the
program may have a disability and requires special education or related services; 3. Immediate notification to the district if the student engaged in conduct that may lead to suspension
or expulsion; and 4. Immediate notification to the district of any complaint made by the parents of the student regarding
the student’s participation in the program at the institution. District Alternative Programs The Expanded Options Program does not affect any program, agreement or plan that existed on January 1, 2006 between the district and a post-secondary institution, which has been continued or renewed. Any new program, agreement or plan that is developed after January 1, 2006 may be initiated at the discretion of the district and the post-secondary institution. END OF POLICY Legal Reference(s): ORS 329.035 ORS 329.485 ORS 332.072 ORS 336.615 - 336.665 ORS Chapter 340
ANNUAL PROGRAM APPROVAL/DISAPPROVAL by the DISTRICT’S SCHOOL BOARD
Offered by the Oregon Department of Education
“As used in ORS 336.615 to 336.665, „alternative education program‟ means a school or separate class group designed to best serve students‟ educational needs and interests and assist students in achieving the academic standards of the school district and the state.” ORS 336.615. “School districts shall adopt policies and procedures for the approval and annual evaluation of alternative education programs under ORS 336.615-336.665 (Alternative Education Programs) that receive public funds.” OAR 581-022-1350(2). This toolkit is intended to provide a resource for school districts and school district boards for their approvals of the public and private alternative education programs that they will operate or contract with. This toolkit may be copied into other word files. The text boxes are expandable. This toolkit may be updated periodically in response to changes in Oregon Revised Statutes, Oregon Administrative Rules, or in response to comments from districts or programs. Links to the ORS and OAR cited in the toolkit are available on the Department of Education‟s webpage on alternative education at http://www.ode.state.or.us/search/results/?id=78. The list of registered private alternative education programs and the standards adopted by the State Board of Education for those programs are also available on that page. Please direct questions or comments to
Drew Hinds Oregon Department of Education Phone: 503.947.5799 FAX: 503.378.5156 E-mail: [email protected]
DISTRICT: _______NORTH BEND SCHOOL DISTRICT __________________________ SCHOOL YEAR: ______2011-2012______________________________________________ ALTERNATIVE EDUCATION PROGRAM: _ALTERNATIVE YOUTH ACTIVITIES, INC._____ (CHECK ONE) PUBLIC PROGRAM: ______ PRIVATE ALTERNATIVE PROGRAM: __X___
PROGRAM APPROVAL by DISTRICT SCHOOL BOARD: OAR 581-022-1350(2)
Standard Status C = In compliance
E = Exemplary NC = Not-in compliance
NA = Not Applicable
Explanation(s) C: List Indicators E: List Indicators
NC: Outline Compliance Plan NA: Explain
The school district has policies and procedures for the annual approval of alternative education programs under ORS 336.615-665 that receive public funds. Approval of this program ensures the following.
Prior to contracting with or distributing public funds to a private alternative program, the district confirmed that the program is registered with the Oregon Department of Education as required by OAR 581-021-0072.
C
The private alternative program‟s annual statement of expenditures has been reviewed consistent with ORS 336.635(2). See the ODE alternative education webpage for model expenditure statement formats.
C
Before contracting with a private alternative program for special education services, the district confirmed that the private program is approved by the ODE to provide those services.
NA
District provides Special Education
The district has determined that the private alternative program enhances or will enhance the ability of the district and its students to achieve district and state standards.
C
Consistent with OAR 581-023-0006(8), Private Alternative Programs, the contracted private alternative program is required to do the following.
C
Maintain records of school attendance, group sizes, and other information required by the contracting district.
C
Report required school finance accounting information to the district at least twice yearly, once each for October 1 through December 31 and for ten days after the end of the school year.
C
Bills sent to District 4 times per year. Student counts for ODE on a regular basis.
Retain student attendance records for at least two years.
C
3
Standard Status C = In compliance
E = Exemplary NC = Not-in compliance
NA = Not Applicable
Explanation(s) C: List Indicators E: List Indicators
NC: Outline Compliance Plan NA: Explain
The contract between the district and the private alternative education program states that suspension or revocation by the ODE of the private program‟s registration will suspend or terminate the district‟s contract with and distribution of public funds to the program for the term of the suspension or termination of the registration.
C
The contract between the school district and the private alternative education program states that non-compliance with a rule or statute implemented by OAR 581-022-1350 may result in the termination of the contract.
C
The private alternative program is in compliance with its contract with the district, including each statute, rule, or school district policy that is specified in the contract.
The Public Alternative Program
The public alternative program complies with all state statutes and rules and federal laws that apply to public schools.
Each Public or Private Alternative Program
The program implements an education plan and education profile for each student that meet the requirements of OAR 581-022-1120(3)(a) and (b) and 581-022-1130(3).
C
Each student‟s education plan includes criteria for determining if, when, where, and how the student may transition from the alternative program.
C
A transportation plan is in place ensuring that the program is accessible to each student approved for placement in the program.
C
The program complies with each eligible student‟s IEP.
C District supervises
The program assists the district in meeting its comprehensive K-12 instructional program.
C
The program ensures that students receive adequate instruction in the educational standards adopted by the State Board of Education for the grade level(s) the program serves for students to meet state and local benchmark standards.
C
(OSBA Sample Policy References: IGBHG, IGBHB-AR)
4
Standard Status C = In compliance
E = Exemplary NC = Not-in compliance
NA = Not Applicable
Explanation(s) C: List Indicators E: List Indicators
NC: Outline Compliance Plan NA: Explain
The program ensures that each student participates in district and state assessments of student achievement.
C
(OSBA Sample Policy Reference: IGBHA-AR(2))
The results of student performance on state assessments are reported annually to students, parents, and the school district.
C
High School sends out information to parents
The program collects and reports to the district each student‟s local and state assessment, attendance, behavior, graduation, dropout, and other data required by the district and the state.
C
District reports
The program serves students who are in one or more of these subgroups. Students
who are suspended, expelled, or considered for suspension or expulsion.
whose attendance is so erratic that they are not benefiting from school.
who have not met or who have exceeded benchmark academic standards.
whose parent or legal guardian applies for a student‟s exemption from compulsory school attendance on a semiannual basis consistent with OAR 581-021-0076, Exemption From Compulsory Attendance.
who are under 21 prior to the start of the district‟s school year and who need additional instruction to earn a diploma; or
who are individually approved for placement consistent with the district‟s board policies regarding the placement.
C
Activities provided by the public or private alternative education program and claimed for state school funds, and the diploma credits allowed for those activities, are only those approved by the district consistent with OAR 581-023-0008, Accountable Activities for Alternative Education Programs. The allowable activities are listed in the contract with the private alternative program.
C
Uses District reporting system
Students receiving online instruction are accounted for consistent with reporting guidelines published in the Oregon Student Personnel Accounting Manual.
NA
5
Standard Status C = In compliance
E = Exemplary NC = Not-in compliance
NA = Not Applicable
Explanation(s) C: List Indicators E: List Indicators
NC: Outline Compliance Plan NA: Explain
Each claim of state school funds is made consistent with OAR 581-023-0006, Student Accounting Records and State Reporting, and with the Oregon Student Personnel Accounting Manual at http://www.ode.state.or.us/sfda/docs/studaccman.pdf.
C
Consistent with ORS 336.635 (2) and OAR 581-022-1350(3), the alternative education program in which the student enrolls with the districts‟ approval notifies the student‟s resident district. It may bill the district for tuition. The billing is annually or at the end of each term or semester of the program. For each full-time equivalent student enrolled in the alternative education program, the school district pays the actual cost of the program or an amount at least equivalent to 80 percent of the district‟s estimated current year‟s average per student net operating expenditure, whichever is lesser. Each alternative education program is accountable for the expenditures of all State School Fund and other local school support moneys. It provides the school district with an annual statement of such expenditures. See the ODE alternative education webpage for model expenditure statement formats.
C
The program and district maintain education records for each student in a public or private alternative education program consistent with OAR 581-022-1660(3) and with OAR 581-021-0210 through 581-021-0440. See the Student Records Handbook at http://www.ode.state.or.us/search/results/?id=318
C
District maintains student records. Regular and special education credits sent directly to school district
The program and district include data for each student in reports required by the ODE.
Explanation(s) C: List Indicators E: List Indicators
NC: Outline Compliance Plan NA: Explain
Example Indicators of Compliance for Use Above:
Current district policies Minutes of school district or education service district board Contract(s) with the private alternative program/school Written evaluations of the public and private program/school Reviewed financial statement(s) from the private alternative program/school Curriculum mapping/alignment documents from the alternative program/school Reports of state and local assessment administration schedules Student performance results on state and local assessments Student attendance and behavior records Interviews and focus groups with students, parents, staff Other indicator(s) required by the contract between the district and the private alternative
program/school
Go to next page
7
DISTRICT: NORTH BEND SCHOOL YEAR: 2011-2012 ALTERNATIVE EDUCATION PROGRAM: ALTERNATIVE YOUTH ACTIVITIES, INC. (CHECK ONE) PUBLIC PROGRAM: PRIVATE ALTERNATIVE PROGRAM: X Date of Approval by District Board: Date(s) of Evaluations: February 23, 2012 Evaluator(s): BJ Hollensteiner EVALUATION: COMENTS and RECOMMENDATIONS
NORTH BEND SCHOOL DISTRICT 2012-2013 TRIMESTER SCHOOL CALENDAR
FALL TERM
WINTER TERM
SPRING TERM
AUGUST M T W TH F
23a 24a
27● 28● 29● 30 ▲ 31▲
DECEMBER M T W TH F
03 04 05 c 06 07
10 11 12 c 13 14
17 18 19■ 20■ 21■
24■ 25■ 26■ 27■ 28■
31■
MARCH M T W TH F
11 12 13 c 14 15 ♦
18 19 20 c 21 22
25■ 26■ 27■ 28■ 29■
SEPTEMBER M T W TH F
03 ▲ 04 05 c 06 07
10 11 12 c 13 14
17 18 19 c 20 21
24 25 26 c 27 28
JANUARY M T W TH F
01■ 02 c 03 04
07 08 09 c 10 11
14 15 16 c 17 18
21▲ 22 23 c 24 25
28 29 30 c 31
APRIL M T W TH F
01 02 03 c 04 05
08 09 10 c 11 12
15 16 17 c 18 19
22 23 24 c 25 26
29 30
OCTOBER
M T W TH F
01 02 03 c 04 05
08 09 10 c 11 12
15 16 17 c 18 {19*}
22 b 23 b 24 b/c 25 b 26 ♦
29 30 31 c
FEBRUARY M T W TH F
01
04 05 06 c 07 08
11 12 13 c 14 15
18▲ 19 20 c 21 22
25 26 27 c [28*] (pm only)
(7-12 only)
MAY M T W TH F
01 c 02 03
06 07 08 c 09 10
13 14 15 c 16 17
20 21 22 c 23 24
27▲ 28 29 c 30 31
NOVEMBER M T W TH F 01 02
05 06 07 c 08 09
12▲ 13 14 c 15 16
19 20 21■ 22▲ 23■
26 27 28 c 29 30●
MARCH M T W TH F 01
04 05 06 c 07 08●
JUNE M T W TH F
03 04 05 c 06 07
10 11 12●
Contract Days = 68 Contract Days = 59 Contract Days = 64
Teaching Days = 58 (7-12)
57 (K-6)
Teaching Days = 56.5 (7-12)
57 (K-6) Teaching Days = 60 (K-12)
Total Teacher Contract Days = 191
Total Teaching Days = 174.5 (7-12)
174 (K-6)
a = Two days for teachers new to district only. This is in addition to the 191 contract days
b = Elementary School Parent Conference (Elementary Student Early Release)
Regular kindergarten schedule (October 22-25)
c = 1 hour Early Release every Wednesday, district wide
September 4,2012 is the first day of school
June 11, 2013 is the last day of school
June 12, 2013 is an In-service day for teachers
June 07, 2013 is graduation
▲ = Paid Holiday (8)
■ = Non-Paid Day/No School (19)
● = Non-student Day/Teacher Work Day (In-service) (6) (pre-school prep, conf. prep, grading days) (8/27, 8/28, 8/29, 11/30, 3/8, 6/14)
{19*} = Elementary conference prep/conferences (gr. 1-6) (10/19)
(regular school day for grades 7-12)
♦ = District Staff Development Day (2.5) (10/26, 3/15)
[28*] Staff Development pm only - grades 7-12 only ( 2/28)
(regular school day for grades K-6)
9/4-6 Kindergarten Orientation
3/13-15 Kindergarten Conferences
To: All Personnel
From: Superintendent of Schools
Subject: 2012-2013 Holiday Schedule
The following schedule of paid holidays is in effect for the 2012-13 fiscal year for all regular
employees.
ELEMENTARY PRINCIPALS 12 MONTH ALL
ALL TEACHERS EMPLOYEES OTHERS
Wednesday, July 4 X
Thursday, August 30 X X X
Friday, August 31 X X X
Monday, September 3 X X X
Monday, November 12 X X X
Thursday, November 22 X X X
Friday, November 23 X
*Friday, December 21 X X
Monday, December 24 X
Tuesday December 25 X
Tuesday, January 1 X
Monday, January 21 X X X
Monday, February 18 X X X
*Friday, March 29 X X
Monday, May 27 X X X
*Board selected holiday as per OSEA contract
Administrative Reg. 3450.2/4450.2
Educational Philosophy - AD
1-1
Oregon School Boards Association Selected Sample PolicyNorth Bend
School District
Code: AD
Adopted:
Educational Philosophy (Version 1)
The Board believes:
1. That education is a major civilizing influence on the development of a humane, responsible and
informed citizenry, able to adjust and grow in a rapidly changing world;
2. That students must be encouraged to learn their heritage and their place in the global society;
3. That all students learn;
4. That all students should be held to rigorous academic content standards proficient in the knowledge
and skills of their current grade level;
5. That all students can be expected to succeed;
6. That access to quality education must be provided for all students regardless of linguistic
background, culture, race, sex, sexual orientation, capability or geographic location;
7. In an educational experience that supports academic growth beyond proficiency in established
academic content standards and encourages all students to attain aspirational goals that are
individually challenging;
8. In supporting the physical and cognitive growth and development of all students.
To this end, staff members will strive to aid each student’s intellectual, physical, character, emotional and
social growth so that he/she may become a responsible community member and lead a personally
Oregon School Boards Association Selected Sample PolicyNorth Bend
School District
Code: EBB Adopted:
Integrated Pest Management To ensure the health and safety concerns of student, staff and community members, the district shall adopt an integrated pest management plan (IPM)
1 which emphasizes the least possible risk to students, staff and
community members and shall adopt a list of low-impact pesticides for use with the IPM plan. The IPM plan is a proactive strategy that: 1. Focuses on the long-term prevention or suppression of pest problems through economically sound
measures that:
a. Protect the health and safety of students and staff; b. Protect the integrity of district buildings and grounds; c. Maintain a productive learning environment; and d. Protect local ecosystem health.
2. Focuses on the prevention of pest problems by working to reduce or eliminate conditions of property
construction, operation and maintenance that promote or allow for the establishment, feeding, breeding and proliferation of pest populations or other conditions that are conducive to pests or that create harborage for pests;
3. Incorporates the use of sanitation, structural remediation or habitat manipulation or of mechanical, biological and chemical pest control measures that present a reduced risk or have a low-impact and, for the purpose of mitigating a declared pest emergency, the application of pesticides that are not low-impact pesticides;
4. Includes regular monitoring and inspections to detect pests, pest damage and unsanctioned pesticide
usage; 5. Evaluates the need for pest control by identifying acceptable pest population density levels; 6. Monitors and evaluates the effectiveness of pest control measures; 7. Excludes the application of pesticides on a routine schedule for purely preventive purposes, other
than applications of pesticides designed to attract or be consumed by pests; 8. Excludes the application of pesticides for purely aesthetic purposes; 9. Includes school staff education about sanitation, monitoring, inspection and pest control measures; 10. Gives preference to the use of nonchemical pest control measures;
1See Model Integrated Pest Management Plan for Oregon Schools at
11. Allows the use of low-impact pesticides if nonchemical pest control measures are ineffective; and 12. Allows the application of a pesticide that is not a low-impact pesticide only to mitigate a declared
pest emergency or if the application is by, or at the direction or order of, a public health official. The district shall designate the [maintenance supervisor] as the Integrated Pest Management Plan Coordinator[s] and give them the authority for overall implementation and evaluation of the IPM plan. Integrated Pest Management Plan Coordinator The IPM Plan Coordinator[s] shall: 13. Attend not less than six hours of IPM training each year. The training shall include at least a general
review of integrated pest management principles and the requirements of IPM as required by Oregon statute;
14. Ensure appropriate prior notices are given and posted warnings have been placed when pesticide
applications are scheduled; 15. Oversee pest prevention efforts; 16. Ensuring Ensure identification and evaluation of pest situation; 17. Determine the means of appropriately managing pest damage that will cause the least possible
hazard to people, property and the environment; 18. Ensure the proper use and application of pesticide applications when non-pesticide controls have
been unsuccessful; 19. Evaluate pest management results; and 20. Keep for at least four years following the application date, records of applied pesticides that include:
a. A copy of the label; b. A copy of the Material Data Safety Sheet; c. The brand name and USEPA registration number of the product; d. The approximate amount and concentration of pesticide applied; e. The location of where the pesticide was applied; f. The type of application and whether the application was effective; g. The name(s) of the person(s) applying the pesticide; h. The pesticide applicator’s license numbers and pesticide trainee or certificate numbers of the
person applying the pesticide; i. The dates and times for the placement and removal of warning signs; and j. Copies of all required notices given, including the dates the IPM Coordinator gave the notices.
Integrated Pest Management - EBB
3-3
21. Respond to inquires about the IPM plan and refer complainants to [Board policy KL - Public
Complaints]; 22. Conduct outreach to district staff about the district’s IPM plan. END OF POLICY Legal Reference(s): ORS 634.116
Oregon School Boards Association Selected Sample Policy North Bend
School District
Code: ECAB Adopted:
Vandalism/Malicious Mischief/Theft** Students and citizens are urged to cooperate in reporting any incidents of vandalism/malicious mischief/theft and the name or names of the person or persons believed to be responsible. Each district employee will should report to the principal or other person in authority incidents of vandalism/malicious mischief/theft and the name of the person or persons responsible, if known. Principals will submit a report of any vandalism/malicious mischief/theft or damage to their buildings, to the superintendent. The superintendent will report to the Board regarding major vandalism/malicious mischief/theft or damage to district property. [The district may offer a reward to an individual(s) who provides information that results in the apprehension of a person(s) guilty of vandalism/malicious mischief/theft or other criminal acts against the district. The amount of reward shall be determined by the superintendent on a case-by-case basis within any guidelines set by the Board.] The superintendent is authorized to sign a criminal complaint and to press charges against those committing acts of vandalism/malicious mischief/theft of or against district property. Because incidents of willful or malicious abuse, destruction, defacing and theft of district property are clearly contrary to the best interests of the district and injurious to the rights and welfare of the entire community, it is the policy of the Board to seek all legal remedies against persons found to have committed such acts. Full restitution for the damage will be sought from such persons, or, in the case of minors, from their parents. Grade reports, diplomas and records may be withheld for failure to make restitution for assessed damages.Until such fees or restitutions are paid, certain restrictions and/or penalties may be imposed. Records requested by another district to determine a student’s appropriate placement may not be withheld. Students who willfully destroy district property through vandalism/malicious mischief/theft or arson, who commit larceny or who create a hazard to the safety of other people on district property will be disciplined in accordance with state law and the Board’s policy on student suspensions/expulsions and referred to law enforcement authorities. END OF POLICY Legal Reference(s): ORS 30.765 ORS 164.345 ORS 164.365
Oregon School Boards Association Selected Sample PolicyNorth Bend
School District
Code: IKF
Adopted:
Graduation Requirements (Version 1)
The Board will establish graduation requirements for the awarding of a high school diploma, modified diploma, extended diploma and alternative certificate which meet or exceed state requirements. A student may satisfy graduation requirements in less than four years. The district will award a diploma to a student fulfilling graduation requirements in less than four years upon the student’s request and, if required, if consent is received by the student’s parent or guardian consents or by the student if they are 18 years of age or older or emancipated. Diploma A high school diploma will be awarded to students in grades 9 through 12 who complete equal to a minimum of 24 credits which include at least: 1. Three credits of mathematics; 2. Four credits of English (one unit in written comprehension); 3. TwoThree credits of science; 4. Three credits of social sciences; 5. One credit in health education; 6. One credit in physical education; and 7. OneThree credit in career and technical education, the arts or second language.
North Bend High School Credits
State Recommended Credits
Mathematics 9 Equal to 3
English 12 Equal to 4
Science 9 Equal to 3
Social Sciences 9 Equal to 3
Health Education 3 Equal to 1
Physical education 3 Equal to 1
Career and technical education, the arts or second language
9 Equal to 3
The district shall offer students credit options provided the method for obtaining such credits is described in the student’s personal education plan and the credit is earned by meeting requirements described in OAR 581-022-1131.
Graduation Requirements - IKF
2-7
The district may award a diploma to a student who does not satisfy above math and English requirements if the student has exceeded the academic content standards for or displays proficiency in mathematics or English, as demonstrated on Oregon state assessments. Students first enrolled in grade 9 during the 2008-09 or 2009-10 school year will need to complete three credits of science, three credits in the arts, career/technical education or a second language (in any one or combination thereof) and six credits of electives. Students first enrolled in grade 9 during the 2010-11 school year must complete their math credits at the Algebra I level and higher. To receive a diploma or modified diploma, in addition to credit requirements, as outlined in OAR 581-022-1130 and OAR 581-022-1134, respectively, a student must: 8.1. Demonstrate proficiency in the essential skills
1;
9.2. Develop an education plan and build an education profile; 10.3. Demonstrate extended application through a collection of evidence; 11.4. Participate in career-related learning experiences. ELL Accommodations for Essential Skills The district [will][will not] allow English Language Learner (ELL) students to demonstrate proficiency in the Essential Skill of Apply Mathematics, in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year are: 12.1. On track to meet all other graduation requirements; and 13.2. Unable to demonstrate proficiency in the Essential Skills in English. The district [will][will not] allow ELL students to demonstrate proficiency in Essential Skills other than Apply Mathematics, in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year: 14.1. Are on track to meet all other graduation requirements; 15.2. Are unable to demonstrate proficiency in the Essential Skills in English; 16.3. Have been enrolled in a U.S. school for five years or less; and 17.4. Receives at least a level 3 (Intermediate) on the English Language Proficiency Assessment (ELPA). [The district will develop procedures to provide assessment options as described in the Test Administration Manual, in the ELL student’s language of origin for those ELL students who meet the criteria above, and will develop procedures to ensure that locally scored assessment options administered in an ELL student’s language of origin are scored by a qualified rater.]
1This graduation requirement applies to students who receive a high school diploma on or after Sept 1, 2011, as adopted by the
State Board of Education. Each student shall demonstrate proficiency in essential skills adopted by the State Board of Education as provided in OAR 581-022-0615. Proficiency is required in reading in 2012, writing in 2013 and apply math in 2014.
Graduation Requirements - IKF
3-7
[Essential Skills Appeal The district will [establish an appeal process] [follow Board policy KL - Public Complaints] in the event of an appeal for the denial of a diploma based on the Essential Skills graduation requirement. The district will retain student work samples and student performance data to ensure that sufficient evidence is available in the event of an appeal.] The requirements for a student who began grade nine during the 2005-06 school year and who attended school during the 2006-07, 2007-08 and 2008-09 school years are the same, except for needing 3 credits in English and 2 credits in math and a total of 22 credits, if the student graduates prior to July 1, 2010. Modified Diploma A modified diploma will be awarded only to students who have demonstrated the inability to meet the full set of academic standards established by the State Board of Education for a diploma while receiving reasonable modifications and accommodations. On or after July 1, 2009, a A modified diploma may only be awarded to a student who meets the eligibility criteria below: 18.1. Has a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or 19.2. Has a documented history of a medical condition that creates a barrier to achievement. For a student who entered grade nine before July 1, 2007, the student’s team shall decide whether the student must meet the unit of credit requirements set by the State Board of Education or the credit requirements specified by the district for a modified diploma at the time the student entered grade nine. Having met the above eligibility criteria, a modified diploma will be awarded to students, who while in grade nine through completion of high school, complete 24 credits which shall include: 20. Three credits in English; 21. Two credits in mathematics; 22. Two credits in science; 23. Two credits in social sciences; 24. One credit in health; 25. One credit in physical education; and 26. One credit in career technology, the arts or a second language.
North Bend High School Credits
State Recommended Credits
Mathematics 96 Equal to 32
English 129 Equal to 43
Science 96 Equal to 32
Graduation Requirements - IKF
4-7
Social Sciences 96 Equal to 32
Health Education 3 Equal to 1
Physical education 3 Equal to 1
Career and technical educationtechnology, the arts or second language
93 Equal to 31
Districts may make modifications to the assessment for students who seek a modified diploma when the following conditions are met: 27.1. For a student on an IEP, any modifications to work samples must be consistent with the requirements established in the IEP. Modifications are changes to the achievement level, construct, or measured outcome of an assessment. This means that IEP or school teams responsible for approving modifications for a student’s assessment may adjust the administration of the assessment and/or the assessment’s achievement standard. 28.2. For a student not on an IEP, any modifications to work samples must have been provided to the student during their instruction in the content area to be assessed; and in the year in which the student is being assessed and modifications must be approved by the school team that is responsible for monitoring the student’s progress toward the modified diploma. Students not on an IEP or a 504 Plan may not receive a modified OAKS assessment. A student’s school team shall decide that a student should work toward a modified diploma no earlier than the end of grade six and no later than two years before the student’s anticipated exit from high school. A student’s school team may decide to revise a modified diploma decision. A student’s school team may decide that a student who was not previously working towards a modified diploma should work towards one when the student is less than two years from anticipated exit from high school if the documented history has changed. Extended Diploma Beginning in the 2009-10 school year, aAn extended diploma will be awarded only to students who have demonstrated the inability to meet the full set of academic content standards for a diploma while receiving modifications and accommodations. To be eligible for an extended diploma, a student must: 29.1. While in grade nine through completion of high school, complete 12 credits, which may not include more than six credits in a self-contained special education classroom and will include: a. Two credits of mathematics; b. Two credits of English; c. Two credits of science; d. Three credits of history, geography, economics or civics; e. One credit of health; f. One credit of physical education; and g. One credit of the arts or a second language.
North Bend High School Credits
State Recommended Credits
Graduation Requirements - IKF
5-7
Mathematics 96 Equal to 32
English 126 Equal to 42
Science 9 Equal to 3
Social SciencesHistory, Geography, Economics, or civics
9 Equal to 3
Health Education 3 Equal to 1
Physical education 3 Equal to 1
Career and technical education, tThe arts or second language
93 Equal to 31
30.2. Have a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or 31.3. Have a documented history of a medical condition that creates a barrier to achievements; and 32.4. Participate in an alternate assessment beginning no later than grade six and lasting for two or more assessment cycles; or 33.5. Have a serious illness or injury that occurs after grade eight, that changes the student’s ability to participate in grade level activities and that results in the student participating in alternate assessments. Alternative Certificates Alternative certificates will be awarded to students who do not satisfy the requirements for a diploma, modified diploma or extended diploma if the students meet minimum credit requirements established by the district. Alternative certificates will be awarded based on individual student needs and achievement. A student who receives a modified diploma, extended diploma or alternative certificate will have the option of participating in a high school graduation ceremony with the student’s class. Other District Responsibilities The district will ensure that students have onsite access to the appropriate resources to achieve a diploma, modified diploma, extended diploma or alternative certificate at each high school. The district will provide age appropriate and developmentally appropriate literacy instruction to all students until graduation. The district may not deny a student, who has the documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers, or of a medical condition that creates a barrier to achievements, the opportunity to pursue a diploma with more stringent requirements than a modified diploma or an extended diploma for the sole reason the student has the documented history. The district may award a modified diploma or extended diploma to a student only upon the written consent of the student’s parent or guardian. The district shall receive the written consent during the school year in which the modified diploma or extended diploma is awarded. This requirement does not apply to aA student who is emancipated or has reached the age of 18 at the time the modified diploma or extended diploma is awarded may sign the consent. A student shall have the opportunity to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in either four years after starting the ninth grade, or until the student reaches the age of 21, if the student is entitled to a public education until the age of 21 under state or federal law.
Graduation Requirements - IKF
6-7
A student may satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years but not less than three years. In order to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years, the student’s parent or guardian or a student who is emancipated or has reached the age of 18 must provide written consent which clearly states the parent, guardian or student is waiving the fourth year and/or years until the student reaches the age of 21. A copy of the consent will be forwarded to the district superintendent who will annually report to the Superintendent of Public Instruction the number of such consents. Beginning in grade five, the district will annually provide information on the availability of a modified diploma, an extended diploma, and an alternative certificate and the requirement for the diplomas and certificate to the parents or guardians of a student taking an alternate assessment. A student who receives a modified diploma, extended diploma or alternative certificate will have the option of participating in a high school graduation ceremony with the student’s class. A student who receives a modified diploma, extended diploma or alternative certificate shall have access to individually designed instructional hours, hours of transition services and hours of other services that equals at least the total number of instructional hours that is required to be provided to students who are attending a public high school, unless reduced by the IEP team. The district will award to students with disabilities a document certifying successful completion of program requirements. No document issued to students with disabilities educated in full or in part in a special education program shall indicate that the document is issued by such a program. When a student who has an individualized education program (“IEP”) completes high school, the district will give the student an individualized summary of performance. Eligible students with disabilities are entitled to a Free Appropriate Public Education (“FAPE”) until the age of 21, even if they have earned a modified diploma, an extended diploma, an alternative certificate or completion of a General Education Development document. The continuance of services for students with disabilities for a modified diploma, extended diploma or alternative certificate is contingent on the IEP team determining the student’s continued eligibility and special education services are needed. Students and their parents will be notified of graduation and diploma requirements. [The district will review graduation requirements biennially in conjunction with the secondary school improvement plan. Graduation requirements may be revised to address student performance.] The district will issue a high school diploma, upon request, to a person who served in the Armed Forces
2,
as specified in Oregon law, if the person was discharged or released under honorable conditions and has
2The policy applies to any person who:
1. Served in the Armed Forces of the U.S. at any time during: a. World War I; b. World War II; c. The Korean Conflict; or d. The Vietnam War; 2. Served in the Armed Forces of the U.S. and was physically present in: a. Operation Urgent Fury (Grenada); b. Operation Just Cause (Panama); c. Operation Desert Shield/Desert Storm (Persian Gulf War); d. Operation Restore Hope (Somalia); e. Operation Enduring Freedom (Afghanistan); or
Graduation Requirements - IKF
7-7
received either a General Educational Development, a post-secondary degree or has received a minimum score on the Armed Services Vocational Aptitude Battery. END OF POLICY Legal Reference(s):
f. Operation Iraqi Freedom (Iraq); 3. Served in the Armed Forces of the U.S. in an area designated as a combat zone by the President of the U.S.
Oregon School Boards Association Selected Sample PolicyNorth Bend
School District
Code: KBA Adopted:
Public Records** “Public record” includes any writing containing information relating to the conduct of the district’s business. means any information that: 1. Is prepared, owned, used or retained by the district; 2. Is related to an activity, transaction or function of the district; and 3. Is necessary to satisfy the fiscal, legal, administrative or historical policies, requirements or needs of
the district. Writing means handwriting, typewriting, printing, photographing and every means of recording, including letters, words, pictures, sounds or symbols or combination thereof, and papers, maps, files, facsimiles, electronic recording and e-mail, including deleted e-mail on backup. Public record does not include messages on voice mail or on other telephone message storage and retrieval systems or spoken communication that is not recorded. Board meetings and records will be matters of public information subject to such restrictions as are set by federal law or regulation, by state statute or by pertinent court rulings. The Board’s official minutes, its written policies and its financial records will be available at the superintendent’s office for inspection by any citizen desiring to examine them during hours when the superintendent’s office is open. All such information will be made available to individuals with disabilities in any appropriate format upon request and with appropriate advanced notice. Auxiliary aids and services available to ensure equally effective communications to qualified persons with disabilities may include large print, Braille, audio recordings, readers, assistance in locating materials or other equally effective accommodations. The Board supports the right of the people to know about programs and services of their schools and will make every effort to disseminate information. Each principal is authorized to use all means available to keep parents and others of his/her particular school’s community informed about the school’s program and activities. No records will be released for inspection by the public or any unauthorized persons – either by the superintendent or any other person designated as custodian for district records – if such disclosure would be contrary to the public interest, as described in state law. If a copy of a record is requested, the district will provide a single certified copy. If a request to inspect a record is made and the public record is maintained in a machine readable or electronic form, the custodian shall provide the record in the form requested, if available. If not available in the form requested, it will be provided in the form the public record is maintained. If a person who is a party to a civil judicial proceeding to which the district is a party or who has filed notice under ORS 30.275 (5)(a), asks to inspect or to receive a copy of a public record that the person knows relates to the proceeding or notice, the
Public Records** - KBA
2-3
individual must submit the request in writing to the designated custodian of district records and at the same time to the district’s attorney. Employee and volunteer addresses, electronic addresses, social security numbers, dates of birth and telephone numbers contained in personnel records maintained by the district are exempt from public disclosure pursuant to ORS 192.445 and ORS 192.502 (3). Such information may be released only upon the written request of the employee or volunteer or as otherwise provided by law. This exemption does not apply to a substitute teacher, as defined in ORS 342.815, when requested by a professional education association of which the substitute teacher may be a member. Additionally, the district will not disclose the identification badge or card of an employee without the employee’s written consent if the badge or card contains the employee’s photograph and the badge or card was prepared solely for internal use by the district to identify district employees. A duplicate of the photograph used on the badge or card shall not be disclosed. Upon receipt of a request, the district will respond as soon as practicable and without unreasonable delay. The response must acknowledge the receipt of the request and one of the following: 1. A statement that the district does not possess, or is not the custodian of, the public record; 2. Copies of all requested public records for which the district does not claim an exemption from
disclosure under ORS 192.410 to 192.505; 3. A statement that the district is the custodian of at least some of the requested public records, an
estimate of the time the district requires before the public records may be inspected or copies of the records will be provided and an estimate of the fees that the requester must pay as a condition of receiving the public records;
4. A statement that the district is the custodian of at least some of the requested public records and that
an estimate of the time and fees for disclosure of the public records will be provided by the district within a reasonable time;
5. A statement that the district is uncertain whether the district possesses the public record and that the
district will search for the record and make an appropriate response as soon as practicable; 6. A statement that state or federal law prohibits the district from acknowledging whether the record
exists or that acknowledging whether the record exists would result in the loss of federal benefits or other sanction. A statement under this paragraph must include a citation to the state or federal law relied upon by the district.
The district may request additional information or clarification from the requester for the purpose of expediting the district’s response to the request. The Board reserves the right to establish a fee schedule which will reasonably reimburse the district for the actual cost of making copies of public records for the public. There will be no additional charge for auxiliary aids and services provided for qualified persons with disabilities.
Public Records** - KBA
3-3
Requests for copies of documents shall be in writing and will be presented to the [superintendent’s office]. The district shall retain and maintain its public records in accordance with OAR 166, Division 400. END OF POLICY Legal Reference(s): ORS Chapter 192 OAR 137-004-0800(1) OAR 166-400
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006). OR. DEP'T OF JUSTICE, OR. ATT'Y GENERAL'S PUBLIC RECORD AND MEETINGS MANUAL.