NIH Salary Cap Department Examples Elizabeth Richardson 02.18.2010.

Elizabeth Richardson02.18.2010

Committed effort refers to effort % listed in proposal

Budgeted salary costs are based on the cap in effect at time of proposal

When awarded:◦ make any needed adjustments◦ determine $ amounts for cost sharing◦ submit on the PS friendly: complete cost-share

budget and provide non-sponsored account strings

Once combo codes are available, provide payroll with per pay period costs for the project and for cost share

Cost-share column will be populated on effort statement once the payroll is posted

Timing: Maintain cost-share distributions on an ongoing

basis As needed, process HSAs during open effort

period

Project s Payroll Cost-sharing Effort Salary Cap Actual SalaryProject $/pay period

Cost-share $/Pay period

06636315 23% 6% 29% 199,700 253,776 2227.42 603.16

06636457 12% 3% 15% 199,700 253,776 1152.12 311.98

00006405 8% 2% 10% 199,700 253,776 767.88 207.93

00013060 12% 3% 15% 199,700 253,776 1152.12 311.98

06636527 13% 3% 16% 199,700 253,776 1228.91 332.77

00000273 0% 1% 1% 253,776 97.61

09116000 6% 2% 8% 199,700 253,776 614.47 166.39

subtotal 73% 21% 94% 7,142.91 1934.21

Non-sponsored 27% -21% 6% 253,776 585.90

Total 100% 0% 100%

9,760.62

Committed effort is determined as a percentage of all appointments. Include all sources of pay which are associated with job duties

There may be a need to communicate effort/payroll percentages BOTH in terms of the “regular” appointment and the full appointment including the Augmentation

In the example, the employee’s annual base is $222,113 and their augmentation is $22,500, for a total of $244,613. The cost share represents the difference between $199,700 and $244,613.

Cost-sharing can take place from any job record as long as it has non-sponsored funds

ProjectsPayroll-

REGPayroll with

AUG

Cost-sharing

REG

Cost-sharing

AUG EffortSalary

capREG

SalarySalary with

AUG

Project $/pay period

Cost-share $/Pay period

00011794 23.38% 21.23% 5.26% 4.77% 26.00% 199,700 222,113 244,613

1,997.00 449.13

cost-share 5.26% 4.77% -5.26% -4.77% 0.00%

Non-sponsored[dept. funds] 71.37% 64.80% 0.00% 0.00% 64.80% 222,113

244,613

6,096.68

Non-sponsored [Aug] 0.00% 9.20% 0.00% 0.00% 9.20%   222,113

244,613

865.38  

total 100.00% 100.00% 0.00% 0.00% 100.00% 9,408.19

The NIH salary cap is prorated based on the individual’s appointment % (FTE)

For the time period shown in the example, for an employee with a 95% appointment, the cap was $191,300 x 95% appt = $181,735

In the example, the employee’s annual base was $229, 908 x 95% = $218,413. The cost-sharing represents the difference between the $218,413 and $181,735.

Project s Payroll Cost-sharing Effort Salary Cap Actual SalaryProject $/pay period

Cost-share $/Pay period

06636074 19% 4% 23% 181,735 218,413 1,607.66 324.46

06636193 13% 3% 16% 181,735 218,413 1,118.37 225.71

06636266 21% 4% 25% 181,735 218,413 1,747.45 352.67

06636294 14% 3% 17% 181,735 218,413 1,188.27 239.82

06636473 8% 2% 10% 181,735 218,413 714.02 144.10

00009942 1% 0% 1% 181,735 218,413 69.90 14.11

06638016 0% 1% 1% 181,735 218,413 0.00 84.01

06636484 1% 0% 1% N/A 218,413 84.01 0.00

78% 16% 94%

6,529.68 1384.88

Non-sponsored 22% -16% 6% 218,413

485.93

Total 100% 0% 100% 8,400.49