NIH Public Access Policy: Basics & Beyond Christine Hotz, D.V.M., M.S. UC Davis Clinical and Translational Science Center Program Development Officer [email protected]February 1, 2017 Amy Studer, R.N., M.S.N., M.S.L.I.S. Blaisdell Medical Library Health Sciences Librarian
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NIH Public Access Policy: Basics & Beyond...NIH Public Access Policy To advance science and improve human health, NIH makes the peer-reviewed articles (1) it funds publicly available
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NIH Public Access Policy:
Basics & Beyond
Christine Hotz, D.V.M., M.S. UC Davis Clinical and Translational Science Center Program Development Officer
Applies to journal articles, not books or conference proceedings.
Accepted for publication in a journal on or after April 7, 2008.
(2) PubMed Central (PMC) is not PubMed
PubMed includes only citations and abstracts of articles,
while PubMed Central carries the full text of the paper.
Policy Details & Confusions
(3) scientists to submit
Publications can be submitted by the publisher, an author, a PI, or a delegate. The process is typically determined by the publisher.
NIH-funded PIs are responsible for submitting or having someone submit for them.
Policy Details & Confusions (4) Final peer-reviewed journal manuscripts
Definition: the authors’ final manuscript that was accepted by the publisher, usually incorporating any edits resulting from peer-review process.
Not the galley proofs, not the published article, not a copy-edited version from the publisher.
Frequently the biggest barrier to compliance is not having access to the authors’ final version of the manuscript.
That said, over 50% of the time the publisher deposits the publisher’s final pdf.
Policy Details & Confusions
(5) arise from NIH funds
Direct funding to PIs as well as those who benefit from services and training from certain NIH-centers (such as the CTSC).
(6) immediately upon acceptance for publication
Immediate deposit required.
Up to 12 month embargo is acceptable at publisher’s request.
Why do we care?
NOT-OD-12-160 For non-competing continuation grant awards with a start date of July 1, 2013 or beyond: 1) NIH will delay processing of an award if publications arising from it are not in
compliance with the NIH public access policy.
2) Investigators will need to use My NCBI to enter papers onto progress reports. Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report.
The White House issued a directive that requires Federal agencies with annual spending of more than $100M in Research & Development to develop plans to make the results that flow from the research they fund openly available to the public within a year of publication. Such results include peer-reviewed publications and digital data.
Publisher’s Websites Authors: Be alert to publisher’s questions about funding during the article submission and acceptance process.
● Wording of questions about funding support vary by journal
● Sometimes confusing if the submitter is not the PI of a cited grant, or if submitter does not receive monetary support from NIH or other funding body
NIHMS Monitoring manuscripts within the system: • Search by PMID in NIHMS to see if a manuscript has been
deposited. • After submission, NIHMS sends an email notification to PIs
notifying them that their grant has been cited. • You can request to watch or take over a manuscript in
NIHMS.
Being Proactive
● Determine Public Access status for manuscript early in the process (applicability, publisher’s policy, who will assume role of uploading and reviewing manuscript).
● Upload final version of manuscript with peer-reviewed changes upon acceptance by publisher.
● Troubleshoot password problems with correct help system (eRA Commons vs. NIHMS vs. MyNCBI).
● Respond promptly to requests from the NIHMS system for corrections or approval of manuscript upload and web version.
NIHPAP: Interacting systems
• Create BioSketches using SciENcv
Cites the grant
Link MyNCBI to eRA Commons
Access through PubMed Homepage: http://www.ncbi.nlm.nih.gov/pubmed
Provides an institutional view for UC Davis of compliant (good news!), potentially problematic (non-compliant), and in-process articles, from the NIH’s perspective.
Sample PACM Report
PubMed Publication Monitoring
● Search by author or PI name
Ex: Lewin HA[author] OR Lewin HA[investigator]
● Search by grant number or portion thereof
Ex: P30CA093373[gr] OR CA093373[gr] OR NIH[gr]
● AND/NOT “pmc nihpa compliant”[filter]
● Save search in MyNCBI and set-up automatic email alerts
Want advice about setting up a search strategy? Contact: [email protected]
Help Desk Contacts NIHMS problems (not log in issues)