NIH Child Care Board Meeting Minutes April 11, 2019 ......Apr 11, 2019  · obtaining a sponsor for the event, which will be announced at the May meeting. VI. ... Lunch and Learn Webinar

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NIH Child Care Board Meeting Minutes April 11, 2019

Building 1, Wilson Hall Members and Liaisons in Attendance: Ms. Deborah Coelho, Dr. Theresa Cruz, Dr. Chao Jiang, Ms. Olivia Kent, Mr. Daniel Lonnerdal, Dr. Suzanne Ryan, Ms. Kate Winseck, Dr. Richard Wyatt, Ms. Heather Rogers, Ms. Anne Schmitz, Ms. Barbara Acquaviva, Ms. Christina Segura, Ms. Jennifer Rooms, Dr. Alexandra O’Sick, Dr. Blake Warner, Dr. Cynthia Abou Zeid, Dr. Eric Gonzalez, Dr. Wendy Henderson, Ms. Susan Cook, Ms. Tonya Lee, Ms. Linda Owen Guests: Ms. Mallory McCormick, OHR; Ms. Donna O’Neill, EAP; Ms. Melissa Porter, NCI; Ms. Donna Siegle, NCI; Dr. Judith Walters, NINDS; Mr. Jeffrey Youmans, ORS

I. Welcome and Introduction of Board Members, Liaisons and Guests - Chair Theresa Cruz called the meeting to order and welcomed everyone.

II. Updates: A. Approval of January 2019 Minutes – A motion was made by Dr. Suzanne Ryan,

seconded by Mr. Dan Lonnerdal, and approved by all. B. Approval of 2019-2020 Board Meeting Dates – A motion was made by Ms. Deborah

Coelho, seconded by Dr. Suzanne Ryan, and approved by all. C. Membership Committee – Ms. Deborah Coelho announced the appointment of three

new voting members (effective September 2019): Mr. Dan Fogarty, NHLBI; Dr. Seema Nayak, NIAID; and Dr. Blake Warner, NIDCR. The newly appointed voting members will be invited to attend the May 2019 meeting of the Board.

III. NCI Feasibility Study – Ms. Melissa Porter reported that the NCI sponsored a feasibility study (conducted by ICF, Inc.) to examine the need for, cost and sustainability of re-opening a child care center at NCI Frederick and extended the study to include NCI Shady Grove. The information presented by Ms. Porter regarding the feasibility are included in the attached PowerPoint slides. DATS will continue to assist the NCI to address the feasibility study’s recommendations.

A. The market analysis indicated there are child care spaces available to NCI staff near both Frederick and Shady Grove locations. Accordingly, opening a child care facility at either location was not recommended. NCI is considering ICF’s recommendations and exploring options given the current and projected future demand for child care that is high quality, convenient, accessible, and affordable.

B. Employee awareness of available resources is lacking. Susan Cook and Deborah Coelho both stated that awareness of available ORS and OHR services presents a key challenge. Theresa Cruz and Kate Winseck reiterated the Child Care Board’s commitment to finding ways to advertise and market the ORS child and family resource and referral service. DATS will partner with the NCI to address the feasibility study’s recommendations.

C. Donna Siegle expressed NCI’s interest in being represented on the Child Care Board.

IV. Child Care Subsidy Committee Report – Dr. Chao Jiang reported on the revision of the Manual Chapter; 2018 utilization rates and other data; recent increases in the total adjusted household income thresholds and corresponding subsidy percentages for eligible federal employees; the new

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online registration option; and outreach efforts, including a new infographic and informational webinar. The information presented by Dr. Jiang is included in the attached PowerPoint slides.

A. Dr. Judith Walters asked about the financial assistance available to Fellows through the NIH-sponsored child care centers. ECDC employs a sliding scale for families enrolled at the center; POPI matches what is offered by FEEA and 100% of participants in their program are Fellows.

B. Susan Cook encouraged use of the Child Care Subsidy program and looks forward to seeing the impact of the new changes on the program and families who are participating.

V. Upcoming Board Initiatives – Ms. Tonya Lee presented information from the March 7, 2019 meetings about two upcoming initiatives. The information presented by Ms. Lee is included in the attached PowerPoint slides.

A. Life@NIH 2020 Survey – Starting in May 2019, the Child and Family Programs team will begin working with the Office of Quality Management to develop the survey. Purpose of survey is to gauge awareness of and satisfaction with ORS child and family programs and services; results will help in directing ORS/DATS future efforts. Plan to reach out to other stakeholders, e.g., NIH Child Care Board, Aging and Adult Dependent Care Committee, Health and Wellness Council, EAP, Transportation Branch. Innovative Programs Committee will represent the Child Care Board on the project.

B. Work and Family Month – October 2019 – Work-life activities will be presented throughout the month, including Work-Life Wednesday webinars and the October 22, 2019 WorkLife@NIH Information Fair. A variety of groups will be invited to the Fair, including the AADCC, EAP, EDI, HWC, Nursing Mothers Program, OHR, and ICs. The Communications and Outreach Committee will support the Child and Family Programs team on this project. Ms. Lee announced that she and Dr. Kristin Dupre were looking into obtaining a sponsor for the event, which will be announced at the May meeting.

VI. Review progress of 2018-2019 Work Plan – The Innovative Programs and Wait List committees are the last two committees to report to the Board on their progress; reports will be made at the May meeting. All Committee chairs are asked to submit their draft 2019-2020 Work Plan items by early May.

VII. Announcements and Adjournment: o April 17 - Lunch and Learn Webinar – “How Puberty Affects Brain Development”

o May 10 – Nurses Week – Child and Family Program Information Table

o May 14 – Lunch and Learn Webinar – “Stress Management for the Sandwich Generation”

o May 15 – Work-Life@NIH: A Supervisor’s Guide to Enhancing Workforce Well-being – Building 50

o May 15 – Older Americans Month Webinar – “Geroscience”

o May 16 – OHR Financial Fitness Fair - Child and Family Program Information Table

o May 16 – MOMDADDOCS at Shady Grove – Child and Family Program Presentation

The meeting was adjourned at 11:25 a.m. The next Board meeting will be held on May 30, 2019 in Building 1, Wilson Hall.

NIH Child Care Board Meeting

April 11, 2019

Welcome

•Approve January 2019 Minutes•Approve 2019-2020 Board Meeting Dates•Membership Committee

5/22/2019 2

2019-2020 Board

Meeting Dates

September 26, 2019November 7, 2019December 12, 2019January 30, 2020March 12, 2020April 16, 2020May 28, 2020

Membership Committee

Ms. Deborah Coelho, Chair

Members: Dr. Theresa Cruz, Mr. Dan Lonnerdal, Dr. Suzanne Ryan, and Dr. Kate Winseck

5/22/2019 4

Child Care Feasibility Study of NCI at Frederick and NCI at Shady Grove

Melissa Porter M.S.Administrative Manager

Office of Scientific OperationsNCI at Frederick

Study conducted by ICF, Inc.

April 11, 2019

NCI at Frederick child care center

2013: In order comply with federal appropriations law, the NCI at Frederick had to close its child care facility. There has been interest in re-opening, but no clear understanding of what the cost would be—or the facility’s sustainability.

NCI at Frederick child care center

2013: In order comply with federal appropriations law, the NCI at Frederick had to close its child care facility.There has been interest in re-opening, but no clear understanding of what the cost would be—or the facility’s sustainability.

NCI at Frederick child care center

NCI conducted a feasibility study using a consulting firm with expertise in child care. Due to interest in a facility at the Shady Grove campus, NCI extended the study to both locations.NCI is the largest of the NIH’s 27 institutes and centers.

NCI at Frederick child care center

NCI conducted a feasibility study using a consulting firm with expertise in child care.Due to interest in a facility at the Shady Grove campus, NCI extended the study to both locations.NCI is the largest of the NIH’s 27 institutes and centers.

NCI at Frederick child care center

NCI conducted a feasibility study using a consulting firm with expertise in child care.Due to interest in a facility at the Shady Grove campus, NCI extended the study to both locations.NCI is the largest of the NIH’s 27 institutes and centers.

The study

Competitive contract awarded to ICF, Inc.Stakeholder meetingsListening sessionsSurvey Market analysis and vendor interviews

The study

Competitive contract awarded to ICF, Inc.Stakeholder meetings Listening sessionsSurvey Market analysis and vendor interviews

The study

Competitive contract awarded to ICF, Inc.Stakeholder meetingsListening sessionsSurvey Market analysis and vendor interviews

The study

Competitive contract awarded to ICF, Inc.Stakeholder meetingsListening sessionsSurveyMarket analysis and vendor interviews

The study

Competitive contract awarded to ICF, Inc.Stakeholder meetingsListening sessionsSurvey Market analysis and vendor interviews

What did the survey tell us?

Frederick:Majority of respondents are contract staff.

Cost and location were ranked most important.

What did the survey tell us?

Frederick:Majority of respondents are contract staff.

Cost and location were ranked most important.

What did the survey tell us?

Shady Grove:Half of respondentsgovernment employees.

Cost and location were ranked most important.

What did the survey tell us?

Shady Grove:Half of respondents government employees.

Cost and location were ranked most important.

What did the market analysis find?

What did the market analysis find?

Conclusion and recommendations

ICF, Inc. did not recommend opening a child care facility at either location.It was clear that there are resources available to NCI staff members at Frederick and Shady Grove; however, they are not aware of these resources.

Conclusion and recommendations

ICF, Inc. did not recommend opening a child care facility at either location.It was clear that there are resources available to NCI staff members at Frederick and Shady Grove; however, they are not aware of these resources.

Next steps for NCI

NCI has been working with the NIH Division of Amenities and Transportation Services/Child and Family Programs to develop a communications and outreach effort at Frederick and Shady Grove.

www.cancer.gov www.cancer.gov/espanol

Subsidy Committee

Chair: Dr. Chao Jiang

Members: Dr. Theresa Cruz, Dr. Suzanne Ryan, Dr. Kristin Dupre, Ms. Olivia Kent, Dr. Blake Warner, Ms. Heather Rogers, and Ms. Kristie Hill

http://www.ors.od.nih.gov/childcaresubsidy

2018 - 2019 Work Plan

1. Review and advise ORS on revisions to the NIH Child Care Subsidy Program Manual Chapter.

2. Monitor and report program utilization, especially for the impact of the changes to reimbursements rates.

3. Review forms and application process, particularly new Online Registration.

4. Collaborate with the Communications and Outreach Committee to monitor effect of outreach.

1480 - NIH Child Care

Subsidy

• Revised Manual Chapter has been finalized

• Submitted to OGC/Ethics and OGC/Public Health Division for their review

• Approximate review date of 3/27/19 -requested additional time

• https://policymanual.nih.gov/1480

Work Plan Item 1

NIH Child Care Subsidy Contractor2018 NIH – Year End Report

Contract Award: September 1, 2016Base Year: September 1, 2016 – December 31, 2016

Option Year 1: January 1, 2017 to December 31, 2017Option Year 2: January 1, 2018 – December 31, 2018

Option Year 3: January 1, 2019 to December 31, 2019

Work Plan Item 2

2018 Subsidy Percentages NIH Federal employees Total Adjusted Household Income

Percentage of the Participants Child Care costs the program will subsidize

> $75,001 0%

$65,001 - $75,000 30%

$50,001 - $65,000 50%

< $50,000 60%

• Total adjusted household income is based on AGI based on previous tax year

• $5000 per year cap, per family

Work Plan Item 2

Number of Participants

139

107

189

152

0

50

100

150

200

2017 2018

Employees Children

Work Plan Item 2

Reasons Why Participants Left the Program

2

18

2

7

30 2

Left Agency Income too high No tax forms

No longer in care Voluntary withdrawl Spouse not working

Age out Work Plan Item 2

Reimbursement Rates

63

53

21

60%

50%

30%

Work Plan Item 2

GS Level of Participants

52

12

33

13

25

0

96

2

0

5

10

15

20

25

30

35

0 5 6 7 8 9 10 11 12 13

Work Plan Item 2

Age of Children

3 9

14

30

95

6 weeks to 11months

12 months to 23months

24 months to 35months

36 months to 59months

5 years to 13 years

Work Plan Item 2

Type of Care

129

22

Center

Family

Work Plan Item 2

Comparison of CY 2017 and CY 2018 Reimbursement Totals by Month

$0.00

$5,000.00

$10,000.00

$15,000.00

$20,000.00

$25,000.00

$30,000.00

$35,000.00

$40,000.00

$45,000.00

2017 2018

Work Plan Item 2

2019 Subsidy Percentages (effective March 1, 2019)

NIH Federal employees Total Adjusted Household Income

Percentage of the Participants Child Care costs the program will subsidize

> $80,001.00 0%

$70,001 - $80,000 40%

$60,001 - $70,000 60%

< $60,000 80%

• Total adjusted household income is based on AGI based on previous tax year

• $5000 per year cap, per family

Work Plan Item 2

On-Line Registration

• February 2019 – On-line Registration language was added to the NIH Child Care Subsidy webpage

• February 2019 – Committee review and sent edits/suggestions to ORS on webpage language

• March 5 – NIH Community notified of On-line Registration option

Outreach Efforts -

Accomplished

• March 5 – Global of NEW Exciting Changes

- Resulted in 320 pageviews (451% increase over the previous week)

• Updated Child Care Subsidy webpage- Average of 4 minutes on the page

Outreach Efforts –

Next Steps

• Update Subsidy Infographic with FY2018 data and NEW changes

• Webinar on the NIH Child Care Subsidy Program

• Check places like lactation rooms for flyers

• NIH Record Article

• Communication to Subsidy participants to turn in tax forms

Upcoming Board

Initiatives

Life@NIH Survey 2020

Work and Family Month

Life@NIH Survey 2020

May 2019

Start the process -May 2019

Mar. 2019 Mar.2020

Develop/Design/Approvals

Apr.–May 2020

Implementation

June–July 2020

Analyze Data

Aug.–Sep. 2020

Develop Report

Oct. 2020

Report to NIH Community –October 2020 (Work and Family

Month)

Work and Family Month October 2019

• October 22, 2019: WorkLife@NIH Information Fair

• NIH Child Care Board Information Table

• Webinars• Activities

5/22/2019 44

Review 2018-2019 Work Plan

5/22/2019

45

Announcements and Adjournment

5/22/2019 46

Outreach EffortsLunch and Learn Webinar: Helping Your Child Achieve in School (224 registered/93 attendees)

Health Information Manager Department – Clinical Center All Hands Meeting (26)

Training Directors Committee Meeting (21)

CSR – Child and Family Programs Presentation (19)

Upcoming Events

April 17: Lunch and Learn Webinar: How Puberty Affects Brain Development - NIMH research fellow Katherine Reding, PhD

May 10: Nurses Week – Information table

May 15: • Work-Life@NIH: A Supervisor’s Guide to

Enhancing Workforce Well-being• Lunch and Learn Webinar: Stress Management

for the Sandwich Generation• Older Americans Month – Special NIA

presentation by Dr. Sierra on Geroscience

May 16: • OHR Financial Fitness Fair• Shady Grove – MOMDADDOCs Group

See you May 30 in Building 1!