NGAO System Design Phase Management Report - Replan

NGAO System Design PhaseNGAO System Design PhaseManagement Report - ReplanManagement Report - Replan

NGAO Meeting #6NGAO Meeting #6Peter WizinowichPeter Wizinowich

April 25, 2007April 25, 2007

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Presentation Sequence

• Review of SEMP Status• Review of Replan• Budget• Next Steps

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SEMP Status

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SEMP Tracking• Tracked (Excel)

version of the plan posted at http://www.oir.caltech.edu/twiki_oir/pub/Keck/NGAO/SystemDesignPhasePlanning/NGAO_SD_schedule_v20_tracked_final.xls

• Excel version highlights what’s complete, what’s late, what’s due within next month & status of work scope planning sheets.

3 System Design PW 16% 9,826 hrs 08/14/06 01/18/083.1 Systems Engineering RD 40% 5,256 hrs 08/14/06 12/28/073.1.1 Performance Budgets RD 52% 2,346 hrs 08/14/06 12/12/073.1.1.1 Model Assumptions CN 63% 260 hrs 08/14/06 06/29/073.1.1.1.1 TMT site monitoring data mining RF 55% 80 hrs 08/14/06 06/29/073.1.1.1.1.1 Tools in place & 1st release RF 100% 40 hrs 08/14/06 09/14/063.1.1.1.1.2 Release updated data (every two months) RF 50% 40 hrs 09/18/06 06/29/073.1.1.1.2 Telescope dynamic performance data CN 100% 120 hrs 10/02/06 11/30/06 R3.1.1.1.3 Telescope static wavefront errors CN 100% 20 hrs 10/02/06 11/30/06 R3.1.1.1.4 Sodium return vs laser format DG 100% 40 hrs 11/01/06 11/30/06 R3.1.1.2 Model/Tool Validation CN 68% 334 hrs 08/14/06 12/15/06 R3.1.1.2.1 Agreement between Tomography Codes DG 100% 40 hrs 08/14/06 09/29/06 R3.1.1.2.2 Agreement between Sky Coverage Codes RD 100% 40 hrs 10/16/06 11/03/063.1.1.2.3 Anchor to Keck II LGS AO PSFs CN 25% 40 hrs 10/02/06 10/30/063.1.1.2.4 Anchor to On-sky MGSU Experiments RF 100% 10 hrs 11/10/06 11/15/063.1.1.2.5 Anchor to LAO Lab Experiments DG 50% 204 hrs 11/06/06 12/15/063.1.1.3 Throughput AB 50% 32 hrs 10/02/06 12/29/06 R3.1.1.4 Background AB 47% 50 hrs 10/02/06 01/09/07 R3.1.1.4.1 Document Proposal Analysis AB 25% 10 hrs 10/02/06 10/12/063.1.1.4.2 Develop Background Performance Budget AB 50% 40 hrs 10/02/06 01/09/073.1.1.5 Wavefront Error vs Sky Coverage RD 33% 110 hrs 10/02/06 01/30/07 R3.1.1.5.1 Document WFE Budget Rev 1 RD 50% 40 hrs 10/02/06 12/08/063.1.1.5.2 Document WFE Budget Rev 2 RD 0% 70 hrs 12/27/06 01/30/073.1.1.6 Encircled Energy vs Sky Coverage DG 75% 110 hrs 10/23/06 12/29/06 R3.1.1.7 Photometric Accuracy MB 100% 240 hrs 10/16/06 01/26/07 R3.1.1.8 Astrometric Accuracy BC 50% 240 hrs 11/13/06 06/29/07 R3.1.1.9 Polarimetric Accuracy MI 75% 40 hrs 02/05/07 03/09/07 R3.1.1.10 Companion Sensitivity BM 75% 240 hrs 11/13/06 01/09/07 R3.1.1.11 Observing Efficiency DLM 50% 100 hrs 02/05/07 03/16/07 R3.1.1.12 Observing Uptime EJ 25% 80 hrs 11/05/07 12/12/07 R3.1.1.13 Performance Budgets Summary 0% 160 hrs 01/31/07 07/20/07 R3.1.1.13.1 Performance Budgets Summary Ver 1 RD 0% 100 hrs 01/31/07 02/27/073.1.1.13.2 Performance Budgets Summary Ver 2 RD 0% 60 hrs 07/02/07 07/20/073.1.1.14 Science Products 0% 350 hrs 07/23/07 10/19/07 R3.1.1.14.1 All-In Science Simulations CN 0% 160 hrs 07/23/07 08/17/073.1.1.14.2 Additional Science Characterization Results 0% 190 hrs 08/20/07 10/19/073.1.1.14.2.1 Point Source Sensitivities AB 0% 30 hrs 08/20/07 09/13/073.1.1.14.2.2 PSF Uniformity & Stability CN 0% 80 hrs 08/20/07 09/07/073.1.1.14.2.3 Other RF 0% 80 hrs 10/01/07 10/19/073.1.2 Trade Studies RD 37% 1,790 hrs 10/16/06 05/25/073.1.2.1 System Architecture Trade Studies 62% 690 hrs 10/16/06 03/30/073.1.2.1.1 MOAO & MCAO TS DG 100% 80 hrs 11/13/06 12/15/06 R

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SEMP Summary 1

• WBS 1. SD Phase Management– On-schedule, except for replan (~ 1 month late)

• WBS 2.1. Science Requirements– 1 work scope planning sheet approved. No others submitted.

– All 13 science cases scheduled for completion by end of April. None completed.

– Version 1 of Science Case Requirements complete. Version 2 due in Mar/07

• WBS 2.2-2.3. System Requirements Document– 1 planning sheet approved, 2 late.

– Version 1 complete. Version 2 due in March. Need more feedback, especially on science operations requirements.

– Version 1&2 of traceability matrix late.

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SEMP Summary 2• WBS 3.1.1. Performance Budgets

– 8 planning sheets approved, 1 submitted, 5 late.– Model assumptions. 3 complete & 1 on schedule.– Model/tool validation. 3 complete & 2 late.– Performance budgets. 1 complete, 6 late (2 others due later).– Version 1 of summary late.

• WBS 3.1.2. Trade Studies (29 total)– 12 planning sheets approved, 1 needs changes, 11 late. – 9 complete, 1 cancelled & 15 late.

• WBS 3.1.3. System Architecture.– Version 1 should have started, but hasn’t.

• WBS 3.4. Science Operations– 2 WBS elements should have been started pre-March, but haven’t & another 5 should

have started in Mar.

• WBS 3.5 Science Instruments– Only Interferometer started. 4 others should have been started & 1 is late.

• WBS 4 SEMP– No significant work planned yet

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SEMPMilestones

Status

MILESTONE DATE DESCRIPTION

SD SEMP Approved 10/9/06 Approval of this plan by the Directors. Initial SEMP version released to Directors for comment on 9/12 & final

version on 9/29/06.

SD phase contracts in place 10/27/06 Contracts issued to Caltech & UCSC for the system design phase.

Science Requirements Summary v1.0 Release 10/27/06 Initial Release of the Science Requirements as input to trade studies and performance budgeting

System Requirements Document (SRD) v1.0 Release

12/8/06 Initial release of System Requirements with emphasis on the science requirements

Performance Budgets Summary v1.0 Release 2/27/07 First round of all performance budgets complete & documented

SRD v2.0 Release 3/22/07 Second release of System Requirements Doc

Trade Studies Complete 5/25/07 All trade studies complete & documented (as a series of Keck Adaptive Optics Notes)

SRD v3.0 Release 7/12/07 Third release of System Requirements

System Design Manual (SDM) v1.0 Release 8/31/07 First release of System Design Manual

Technical Risk Analysis v1.0 Release 11/13/07 First round of project risk analysis complete & documented

Cost Review Complete 11/30/07 Project cost estimates complete, documented & internally reviewed

SDM v2.0 Release 1/8/07 Second release of System Design Manual

System Design Review Package Distributed 3/4/08 SDR documents sent to reviewers

System Design Review 3/31/08 SDR meeting

SDR Report & Project Planning Presentation at SSC meeting

4/14/08 Final SD phase report including results of SDR & project plans

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Meeting Tracking

• The tracked version of the action items from each meeting are posted near the top of the meeting page– Meeting 2 http://www.oir.caltech.edu/twiki_oir/bin/view.cgi/Keck/NGAO/061114_CIT_NGAO_Meeting_2

– Meeting 3 http://www.oir.caltech.edu/twiki_oir/bin/view.cgi/Keck/NGAO/061213_Remote_NGAO_Meeting_3

– Meeting 4 http://www.oir.caltech.edu/twiki_oir/bin/view.cgi/Keck/NGAO/070122_NGAO_Meeting_4

– Meeting 5 http://www.oir.caltech.edu/twiki_oir/bin/view.cgi/Keck/NGAO/070307_Remote_NGAO_Meeting_5

– The bulk of the action items are incomplete

– Remember to look at these action items for action items on your presentation (that should be incorporated in the final KAON).

• The minutes & action items from the EC meetings are posted at http://www.oir.caltech.edu/twiki_oir/bin/view.cgi/Keck/NGAO/SystemDesignPhasePlanning

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Posted KAONs• 415 TMT site monitoring data (restricted access)• 416 Atmospheric sodium density from Keck LGS photometry• 417 Sodium abundance data from MAUI Mesosphere• 419 Simple models for the prediction of Na LGS brightness & comparison to measured returns from the

Gemini & Keck lasers• 420 Accessing the MK TMT seeing & weather data• 427 Variable vs fixed LGS asterism• 428 Implications & requirements for interferometry with NGAO• 429 LGS asterism geometry & size• 452 MOAO vs MCAO trade study report• 455 Science Case Requirements Document v1.0• 456 System Requirements Document v1.1• 459 NGAO System Design Phase Report #1• 461 Wavefront error budget predictions & measured performance for current & upgraded Keck AO• 462 Keck AO upgrade trade study• 463 Lessons learned on LGS operations: weather impact, efficiency & science ops model• 465 NGAO LGS wavefront sensor: Type & number of subapertures trade study• 466 Computer simulations of AO PSFs for NGAO• 468 An algorithm for reconstruction of Keck Telescope segment figure errors• 470 Keck NGAO sky coverage modeling• 472 GLAO for non-NGAO Instruments• 473 NGAO System Design Phase Report #2• 474 AO Photometry for NGAO• 475 Tomography codes comparison & validation for NGAO• 476 Observing Models trade study

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Reasons for Replan

• Significantly behind schedule• Behind on earned value: 29% of labor & dollars spent, but plan only

24% complete• Planned opportunity (scheduled in SEMP) to revisit plan approach,

priorities, tasks, personnel, dictionary definitions, etc.

• We also need to improve how we are managing this project– Schedule and budget are tools in accomplishing the project

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Replan

http://www.oir.caltech.edu/twiki_oir/pub/Keck/NGAO/SystemDesignPhasePlanning/NGAO_SD_schedule_v24.mpp

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System Requirements Replan

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Changes made in Replan• Excel summary of MS

Project changes between versions 20 & 24 posted at http://www.oir.caltech.edu/twiki_oir/pub/Keck/NGAO/SystemDesignPhasePlanning/NGAO_SD_schedule_v24.xls

• Highlights what’s changed.

WBS Task Change Actuals

1.1.7 Mid-yr Replan Move start to 3/19. End to 3/27.1.2.2 Science Advisory Committee Telecons Cancel? Change to science meetings?1.2.3.6 Team Meeting #6 (UCSC) Change date from 4/18 to 4/25&261.3.7 Keck Science Meeting Move ahead 1 week1.5.2.4 System Design Review support Remove 8h of SK

2.1.1.1 Companions & Multiplicity of Small Solar System BodiesNew end date for all subtasks 5/15/07. FM lead2.1.1.1.3 Observing Scenarios Change lead & hrs to DLM2.1.1.2 Moons of the Giant Planets New end date for all subtasks 8/31/07. FM lead2.1.1.2.3 Observing Scenarios Change lead & hrs to DLM2.1.1.3 Shape & Size of Asteroids New end date for all subtasks 5/15/07. FM lead

2.1.2.1 Galactic Center Proper Motions: AstrometryEnd date for 2.1.2.1.1 ?. New end date for rest of 7/2/07. Changed all to 7/2/7

2.1.2.2 Galactic Center Radial Velocities & Stellar Populations: Integral Field SpectroscopyNew end date for all subtasks 8/1/072.1.2.3 Galactic Center Nature of Sgr A*: 3-5 um Color & 2 um Polarimetry VariabilityCancel. Remove 200h of student2 effort.2.1.2.4 Planets around Low Mass Stars & Brown Dwarfs: Companion SensitivityNew end date for all subtasks 6/1/072.1.2.5 Debris Disks, Protostellar Envelopes & Outflows: ContrastNew end date for all subtasks 7/2/07

2.1.2.6 Debris Disks, Protostellar Envelopes & Outflows: PolarimetryNew end date for all subtasks 8/31/07. Change start date to 5/15/07

2.1.3.1 Resolved Stellar Populations in Crowded FieldsNew end date for all subtasks 10/1/072.1.3.2 High Redshift Galaxies New end date for all subtasks 6/1/072.1.3.3 Nearby Galaxies New end date for all subtasks 8/31/072.1.3.4 Gravitational Lensing New end date for all subtasks 7/2/07

2.1.4 Science Requirements SummaryChange name to Science Case Requirements Document

2.1.4.2 Science Requirements Summary Rev 2 New end date of 6/1/07. New start 4/2.2.1.4.3 Science Requirements Summary Rev 3 New end date of 7/9/072.2.3 Science Operations Requirements Change end date to 5/8/072.2.4 Observatory Reqments rev 2 Change lead to PW. 2.2.5 Observatory Reqments rev 3 Remove 2.2.4 as predecessor2.2.6 Observatory Reqments rev 4 Remove 2.2.5 as predecessor2.3.1 Traceability Matrix Do we need this?

2.3.1.2 Traceability Matrix rev 2Reduce from 80h total to 10h of Wizinowich. PW as lead

2.3.2 SRD Change lead of all subtasks & hrs to PW.2.3.2.1 SRD Rev 1 Remove 2.2.3 as a precursor

2.3.2.2 SRD Rev 2Change start to 4/16 & end to 5/15/07. Change predecessor from SCRD2 to 1.

2.3.2.3 SRD Rev 3 Change start to 7/17 & end to 7/30/07.

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ReplanMilestones

(changes in bold)

MILESTONE DATE DESCRIPTION

SD SEMP Approved 10/9/06 Approval of this plan by the Directors. Initial SEMP version released to Directors for comment on 9/12 & final

version on 9/29/06.

SD phase contracts in place 10/27/06 Contracts issued to Caltech & UCSC for the system design phase.

Science Requirements Summary v1.0 Release 10/27/06 Initial Release of the Science Requirements as input to trade studies and performance budgeting

System Requirements Document (SRD) v1.0 Release

12/8/06 Initial release of System Requirements with emphasis on the science requirements

Performance Budgets Summary v1.0 Release 6/15/07 First round of all performance budgets complete & documented

SRD v2.0 Release 5/22/07 Second release of System Requirements Doc

Trade Studies Complete 6/8/07 All trade studies complete & documented (as a series of Keck Adaptive Optics Notes)

SRD v3.0 Release 8/6/07 Third release of System Requirements

System Design Manual (SDM) v1.0 Release 9/6/07 First release of System Design Manual

Technical Risk Analysis v1.0 Release 9/21/07 First round of project risk analysis complete & documented

Cost Review Complete 11/30/07 Project cost estimates complete, documented & internally reviewed

SDM v2.0 Release 2/21/08 Second release of System Design Manual

System Design Review Package Distributed 3/4/08 SDR documents sent to reviewers

System Design Review 3/31/08 SDR meeting

SDR Report & Project Planning Presentation at SSC meeting

4/14/08 Final SD phase report including results of SDR & project plans

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ReplanMonth

System Design Phase Mgmt

(WBS1)Requirements

(WBS2 & 3.1.3.3)System Eng

(WBS3.1)Design (WBS3.2

to 3.6)

System Eng Mgmt Plan

(WBS4)SCRD v2 Perf budgetsSRD v2 Trade studies

FRD v0 & Sci Instrum FRD v1

Define candidate subsystems

Prog Rep #3Perf budget summary v1

Eval candidate subsystems Science Ops

SCRD & SRD v3Org candidate subsystems Laser Facility

Laser Fac FRD v1Define candidate

architectures Science Ops

Sci Ops FRD v1Eval candidate architectures

Laser Facility & Science Ops

SDM v1

Prog Rep #4 AO Sys FRD v1Select candidate

architectures AO System

KSMTechnical risk

analysis v1Laser Facility &

Science Opsd-IFU report v1

Perf budget summary v2

AO System, Laser Facility & Science

OpsSEMP + Cost

reviewImager/Spect v1

Prog Rep #5 AO System SEMPLaser Facility &

Science Ops Cost reviewAO System SEMP

Laser FacilityScience Ops

Prog Rep #6 FRD v2 Science Ops SEMPIFU Report v1

SDM v2 SEMPIFU Report v2

SDR d-IFU report v2Imager/Spect v2

Proj Rep #7SDR Report

response

Mar/08

Apr/08

Oct/07

Nov/07

Dec/07

Feb/08

Jan/08

Sep/07

May/07

Jun/07

Aug/07

Jul/07

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Budget

Budget ItemSEMP (thru

Mar/07) ReplanWork-hours Spent 4850 4858Work-hours Remaining 11875 11009

Total work hours = 16725 15867

Personnel $k Spent 268.9 268.9Personnel $k Remaining 710 688.4Travel $k Spent 12.2 12.2Travel $k Remaining 47.8 47.8Contingency $k Spent 0 0Contingency $k Remaining 103.9 125.5

Total $k = 1142.8 1142.8

Reduction in replan labor largely due to removing 1230h of students

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Next Steps

• Complete Replan with Team’s input– Determine how to proceed with System Architecture

– New & revised WBS dictionary definitions

– Improved management strategies

– More focused team

– Redo team meeting goals

• Complete the following items in May:– SCRD & SRD v2

– FRD v0 & Science Instruments FRD v1

– Performance budgets summary

– Trade Studies

– Define Candidate Subsystems

+ Remember to do work scope planning sheets for new tasks