Clinical Clinical Research Coordinating Office Research Coordinating Office Newsletter Newsletter Newsletter Features: Welcome new UWCCC staff! CRCO Tips of the Month PRMC DSMC Affiliate Network ECOG performance monitoring Summer 2013—Issue #12 After 12 years as UW Carbone Cancer Center Director, Dr. George Wilding is stepping down from his Directorship to pursue his continuing academic ac- tivities as Anderson Professor of Medicine within the Department of Medi- cine. Dr. Howard Bailey, leader of our Chemoprevention Consortium, has been named Interim Director, effective September 1, 2013. Our sincerest thanks to Dr. Wilding for his outstanding leadership throughout the years. And a big warm congratulations and welcome to Dr. Bailey, for whom we look forward to working with in the coming year. The Summer 2013 edition of the CRCO Newsletter features a gallery of new faces to welcome to the UW Cancer Center, and some familiar faces transitioning into new roles! Reminder—K4/6 Scanner The G:\Team\K4-6 Sharp Scan- ner is a shared folder by UWCCC staff. Because it is a shared folder, it is important to remove your items as soon as possible after scanning. Some items contain sensitive information that could poten- tially be viewed by others. Despite the fact the folder is emptied out once every 30 days, it is still important to delete items as soon after scanning as possible. Thanks! Courtney Thom Affiliate Coordinator Vara Parameswaran Compliance & Monitor- ing Coordinator Janna Bergum Budget Compliance Specialist Shari Piaskowski Grant Specialist Jamie Zeal Breast Coordinator Elaine Paterson Lymphoma Program Manager Alexandra Procak Surgery Regulatory Specialist Tony Carabajal Grant Specialist Erin Clements Melanoma Coordinator Chris Mulhern Myeloma Coordinator
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December 2011 - Issue #6
Clinical Clinical Research Coordinating OfficeResearch Coordinating Office
NewsletterNewsletter
Newsletter Features:
Welcome new
UWCCC staff!
CRCO Tips of the Month
PRMC
DSMC
Affiliate Network
ECOG performance
monitoring
Summer 2013—Issue #12
After 12 years as UW Carbone Cancer Center Director, Dr. George Wilding is
stepping down from his Directorship to pursue his continuing academic ac-
tivities as Anderson Professor of Medicine within the Department of Medi-
cine. Dr. Howard Bailey, leader of our Chemoprevention
Consortium, has been named Interim Director, effective
September 1, 2013. Our sincerest thanks to Dr. Wilding
for his outstanding leadership throughout the years.
And a big warm congratulations and welcome to Dr. Bailey, for whom we
look forward to working with in the coming year.
The Summer 2013 edition of the CRCO Newsletter features a gallery
of new faces to welcome to the UW Cancer Center, and some familiar
faces transitioning into new roles!
Reminder—K4/6 Scanner
The G:\Team\K4-6 Sharp Scan-
ner is a shared folder by
UWCCC staff. Because it is a
shared folder, it is important
to remove your items as soon
as possible after scanning.
Some items contain sensitive
information that could poten-
tially be viewed by others.
Despite the fact the folder is
emptied out once every 30
days, it is still important to
delete items as soon after
scanning as possible. Thanks!
Courtney Thom Affiliate Coordinator
Vara Parameswaran Compliance & Monitor-
ing Coordinator
Janna Bergum Budget Compliance
Specialist
Shari Piaskowski Grant Specialist
Jamie Zeal Breast Coordinator
Elaine Paterson Lymphoma Program
Manager
Alexandra Procak Surgery Regulatory
Specialist
Tony Carabajal Grant Specialist
Erin Clements Melanoma Coordinator
Chris Mulhern Myeloma Coordinator
Page 2
December 2011 - Issue #6
DSMC Tips
Reminder: All external monitoring reports are required to be submitted to the DSMC
Please join us for the Fall 2013 WON Meeting on Saturday, Oc-
tober 5, 2013 at the Health Sciences Learning Center (HSLC) on
the UW-Hospital Campus. The half-day meeting starts with reg-
istration and breakfast at 8:00 AM and concluding at 1:00 PM,
after lunch. To register for the meeting, go to: http://
www.surveymonkey.com/s/JNY7MSD. Hope to see you there!
PRMC Tips
Reminder: Always go to the UWCCC website to download forms for PRMC submis-
sions, as they are updated often.
Reminder: Competing studies must be listed when submitting protocols in the ePRMS
submission console when submitting an initial review, change review, site addition or
continuation review. Also , please ensure to list any present and pending competing
studies in the ePRMS forms. In addition, an explanation of protocol prioritization must
be included on the forms to explain how competing studies will be handled. The PRMC
takes this into consideration when reviewing protocols and accrual goals.
ECOG Performance Monitoring Reminder
The next Performance Monitoring data cut-off date of September 30, 2013 is approach-
ing. Any data received on or before September 30, 2013 will be included in the upcoming
Performance Monitoring. It is important to remember that data timeliness will be evalu-
ated by assessing two components: The rate of CRF submission and the rate of survival
follow-up. Our institution must have a score of 90% or better in each component.
Affiliate Site Tips
Reminder: When Johnson Creek (JC) is participating in a study , the DOWG is responsi-
ble for adding JC staff (Kelly McCunn, Dawn Klecker, and Lynda Persico) in OnCore in
the staff tab. NOTE—please assign their roles as clinical research associates, not affili-
ate research associates. The same is true when 1 S Park is participating, Sandra Black
must be assigned the role of clinical research associate. Thank you!
Page 3
December 2011 - Issue #6
OnCore Support Contact Info:
Stephine Wasielewski Manager, OnCore Support Office [email protected] (608) 263-2907 Divya Kudva OnCore Support Staff [email protected] (608) 262-6604 Arenda Nolan OnCore Support Staff [email protected] (608) 262-6604
Tip for Subject Registration Data Entry (for UW and 1 South Park Staff Only)
In the CRA Console > New Subject Registration screen, the FIND function should always be used to search for subjects before registering them (for protocols that use a full demographic data set) be-cause the demographic information populates from HealthLink.
If any of the information that populates is incorrect, OnCore should not to be updated directly. This is because any changes made to these fields will be overwritten by HealthLink on an hourly basis. In-stead the HealthLink Demographics Data Correction Form (found on the UWCCC intranet page) should be used to request changes to be made directly in HealthLink by patient registration staff.
EXCEPTION: The race and ethnicity fields in OnCore are NOT subject to the hourly HealthLink up-date. So if this information from HealthLink is missing or incorrect, it can be updated directly on the Subject Console > Demographics page in OnCore and it will not be overwritten.
The Expired date field in OnCore is also tied to HealthLink. If a subject is deceased and it is not docu-mented correctly in HealthLink, the HealthLink Deceased Patient Form should be used to request the change in Health Link.
Any time that the Last Name, Date of Birth, or Expired Date for a subject are changed in OnCore by HealthLink, the Program Manager will receive an email notification.
For any questions, please contact the OnCore Support Team.