1 NEWPORT NEWS SHIPBUILDING FREIGHT ROUTING GUIDE Current as of April 4 , 2013 A. General This routing guide provides direction to Newport News Shipbuilding (NNS) suppliers on shipment of material from the vendor’s location to NNS facilities. Unless explicitly authorized and agreed to by the NNS Traffic Office, the vendor is required to follow the instructions listed within this routing guide. Not following this guide such as using unapproved carriers, not completing Bill of Lading as directed (include PO and Item Number) and not including bar-coding on the shipping label can result in the vendor being billed for the freight charges and/or negative impact on invoice payments for the provided material. B. NNS Traffic Office Contact 1. (800) 426-1910 e-mail: [email protected]. 2. (757) 380-4062 3. (757) 380-4965 B.1 NNS Receiving Contacts 1. (757) 688-0712 2. (757) 897-2675C. Shipments Sent By Ground:
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NEWPORT NEWS SHIPBUILDING
FREIGHT ROUTING GUIDE Current as of April 4 , 2013
A. General
This routing guide provides direction to Newport News Shipbuilding (NNS) suppliers on shipment of
material from the vendor’s location to NNS facilities.
Unless explicitly authorized and agreed to by the NNS Traffic Office, the vendor is required to
follow the instructions listed within this routing guide. Not following this guide such as using
unapproved carriers, not completing Bill of Lading as directed (include PO and Item Number) and not
including bar-coding on the shipping label can result in the vendor being billed for the freight charges
and/or negative impact on invoice payments for the provided material.
Delivery Date: Default Service -OR- Supply your own: By On Between
- - - -,
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Special Instructions:
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ABF's cargo liability is limited. For more information, click:
Reference Numbers
BOL Number:
PO Numbers: Pcs Wt Dept
Customer Reference Numbers OR Return Authorization:
More Reference Numbers
*Mandatory Requirement*
Remember to use the Newport News Shipbuilding Purchase
Order/Item Number. Ex: 4500372854/2. If the NNS PO number
and Item Number are not included the shipment may be
rejected
Click here to add additional PO and item numbers.
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**Please fill out all necessary fields, including the highlighted fields.
PO and item number must be
written as follows:
PO number/item number.
Ex. 4500253674/2. This is a
mandatory item and must be
included or the shipment may be
rejected
Ex:
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**Please fill out all necessary fields, including the highlighted
fields.
PO and Item Number must be marked
on this line. Example 4500384001/2
It is MANDATORY that you mark
the B/L with the PO and item
number as shown in the example
or the shipment may be rejected
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**Please fill out all necessary fields, including the highlighted fields.
PO and Item Number must be marked on
this line. Example 4500384001/2 It is
MANDATORY that you mark the A/B
with the PO and item number as
shown in the example or the
shipment may be rejected
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*******MANDATORY******* 1. A PURCHASE ORDER (PO) AND PO LINE ITEM NUMBER MUST BE INCLUDED ON ALL BILLS OF LADING.
2. THE PO AND ITEM NUMBERS MUST ALWAYS APPEAR AS PO NUMBER/ITEM NUMBER, NO SPACES,
DASHES OR LEADING ZEROS. (EX 4500012345/2)
3. FOR SHIPMENTS BY SOUTHEASTERN AND FEDEX FREIGHT IF MORE THAN ONE PO ITEM IS TO BE
SHIPPED INDIVIDUAL B/L’S MUST BE COMPLETED FOR EACH PO LINE ITEM. FOR ABF CLICK ON THE
MORE REFERENCE NUMBERS BLOCK AND ADD THE ADDITIONAL PO AND PO LINE ITEMS.
4. PO NUMBERS MUST ALWAYS BE A NEWPORT NEWS SHIPBUILDING PO NUMBERS NOT YOUR PO
NUMBER OR A THIRD PARTY PO NUMBER.
H: Receiving Requirements for Material Shipped to Newport News Shipbuilding
Suppliers must abide by the following requirements for material deliveries to NNS. Failure to meet one or more of these requirements could be cause for shipment rejection and delayed payment.
1. Each shipment shall be in the form of containers (i.e. crates, boxes, or cartons) for unloading by a standard 4000-pound forklift truck to the greatest extent practical.
2. Each shipment shall include a separate, legible packing list for each PO Item number of each NNS Purchase Order (PO) that has material included in the shipment.
3. Different PO Item numbers shall not be comingled in containers.
4. Multiple containers associated with one packing list shall be numbered, marked or labeled to facilitate receipt verification of all shipped containers. For example, when all of the material on one packing list is contained in three containers, mark or label the containers 1 of 3, 2 of 3, and 3 of 3.
5. Two copies of each packing list shall be provided, one attached to the outside of the number 1 container and the other packed inside the same container along with any additional paperwork when such paperwork is required to be provided with the shipment by the NNS PO (e.g., certifications, test reports, etc.). For a shipment of material that has been source inspected by NNS, a copy of the Source Inspection Report (SIR) shall be attached to the copy of the packing list packed inside the container. The inner packing list and all accompanying paperwork shall be easily accessible once the container is opened. For non-containerized material, the unit with the packing list shall include an enclosure that is attached to the unit or the units shipping fixture (e.g., pallet or skid), with one packing list attached to the outside of the enclosure and the other copy of the packing list and additional paperwork inside the enclosure.
6. Each packing list and each box shall indicate (1) the NNS PO Number and Item number (written as NNS PO Number/Item number, e.g. 4500012345/24), (2) the total quantity of marked containers associated with the packing list, (3) the Newport News Part Number (NNPN) listed for that Item number on the NNS PO, and (4) the Unit of measure listed for
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that Item number on the NNS PO. For non-containerized material, the same information shall be provided on tags attached to the material.
7. Use of yellow wrapping material or attached yellow protection devices such as caps or plugs is prohibited.
8. Unless prior approval is obtained, do not ship material for a PO Item number in excess of the total NNS PO quantity for that PO Item.
I: Bar Coding
All shipments must be bar coded using industry standard code 128 or one approved by NNS
Receiving Dept (O53) and contain the following information in the sequence below:
NN PO number
NN PO Item number
NN part number
Quantity Shipped
In addition the bar code must be placed on the carton as shown below:
Bar code on front
This bar code may be on a label attached directly to the carton or on an 8 ½ x 11 sheet of
paper in a pouch securely attached to the carton.
For additional guidance, or if you have any questions concerning the label or the bar code
contact Glenn Gaskins at 757-380-2503 or [email protected] for additional
guidance.
J: Delivery Hours, Locations and Directions.
Unless otherwise directed all shipments are to be shipped to:
A recording giving directions to the NNS Main Receiving can be heard by calling (757) 380-3030.
FROM RICHMOND, VA
Proceed on I-64 East to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 South,
Downtown Newport News, 2 miles approx. to Exit 3 – Aberdeen Rd. exit, turn right at the bottom of the ramp
and go approx. ¼ mile to the first red light. Turn left onto Aluminum Ave. go approx. ½ to the third entrance on
the left. Turn left into 2175 Aluminum Ave.
Add map
FROM NORFOLK, VA
Proceed on I-64 West to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 North,
Downtown Newport News, 2 miles approx. to Exit 3 – Aberdeen Rd. exit, turn right at the bottom of the ramp
and go approx. ¼ mile to the first red light. Turn left onto Aluminum Ave. go approx. ½ to the third entrance on
the left. Turn left into 2175 Aluminum Ave.
Add map
L: Other Product/Location Deliveries:
Steel Plate 2:00 PM to 7:00 PM
North Yard, VIS Gate Mon. thru Thur.
68th and Huntington Ave.
Newport News, VA. 23607
Bar, Shapes, Sheet Metal, Pipe and Lumber 9:00 AM to 1:00 PM
North Yard, VIS Gate Mon. thru Thur.
68th and Huntington Ave.
Newport News, VA. 23607
IT deliveries Delivery address is noted on the PO at
the Line Item.
Commercial/Facility deliveries Shipments should be addressed as
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Identified at the item level on the PO
Loading Requirements for Raw Products Material Shipping to
NNS
General Requirements:
1. Load must be separated from the bed or deck of the truck or trailer by a minimum of 3.5 inches (ex: a 4” x 4” post) to allow for use of NGSB-NN forklift and / or rigging gear.
The load must be set so that it can be picked up by a forklift from any side.
2. The bed or deck of the truck or trailer must be no higher than 5 feet from the ground. 3. The maximum height of all material loaded on the truck or trailer must be no more than 5 feet from
the bed or deck of the truck. No material will be off-loaded requiring the fork of the forklift to be raised higher than 5 feet from the bed or deck of the truck or trailer.
4. The CG (center of gravity) must be identified for all crates and pallets where the CG is not readily visible and immediately obvious to the NGSB-NN forklift driver.
5. All palletized raw products must be banded with a steel band specified for the appropriate weight in
accordance with the strength of the pallet. 6. All raw products must be segregated by warehouse destination to help facilitate off loading. Listing of
part numbers by warehouse can be obtained from NNS. 7. All truck drivers are responsible for securing their load before moving on to the next stop in NN. 8. The maximum weight of any individual bundle, pallet or crate containing raw stock is 4,000 lbs (2 short
tons). Any shipment in excess of that amount must be cleared and receive an authorization number from the NN Traffic Manager. This individual may be contacted between 7:30 a.m. and 4:00 p.m. Eastern Time, Monday through Friday, on normal business days at (800) 426-1910, (757) 380-4965 or (757) 380-4062.
9. Ensure that if a bundle, crate, or pallet contains sizes that are not of a uniform length, that the longer lengths are placed on the bottom and the shorter lengths are on top.
10. All trucks and trailers delivering material to NN must be safe and in good repair. There must be no holes, etc. in the bed or deck of the truck or trailer. Vehicles deemed to not be safe, at the discretion of NNS, will not be allowed entry to our facilities.
11. Improper loading for delivery to NN may be cause for refusal and if shipping cost is paid by NNS, then a charge-back against the supplier will be taken for any additional costs incurred in unloading or reshipment.
Personal Belongings and Required Equipment:
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1. The following items are not allowed on the property of NN and may not be kept in vehicles entering the facility:
a. Personal laptops b. Cameras, including cameras in mobile phones c. Weapons of any kind, including guns or knives d. Family members e. Pets or any type of animal
2. The following PPE (Personal Protective Equipment) is required to be worn when unloading: a. Hard hat b. Safety glasses c. Steel toed safety shoes
NOTE
1. Delivery Hours
2. Steel Plate Only Mon. thru Thurs. 2:00 PM to 8:00 PM
3. All others Mon. thru Thur. 9:00 AM to 1:30 PM to include Pipe, Bar, Shapes, Non-
Ferrous plates, Sheet Metal and Lumber
4. Only 2 truck loads a day allowed for Steel Storage work center.
5. All material longer than 10 feet must be shipped via flatbed
6. All drivers must be U.S. citizens, no foreign nationals will be permitted to enter the
shipyard facilities.
7. Upon shipment a copy of the B/L must be faxed to the NNS Traffic
Office at
8. (757) 688-8493 to the attention of Larry Kelly.
9. All unbadged drivers entering the shipyard must have their dispatcher
e-mail the following to the Traffic Office:
Drivers name
State that the driver is employed by the trucking company
A statement that the driver is a US citizen
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M: Directions to the VIS Gate
FROM RICHMOND, VA
Proceed on I-64 East to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 South,
Downtown Newport News, 4 miles approx. to Exit 5 - 35th Street exit, bear right, proceed approx. 1/4 mile to
Warwick Blvd., bear right to end of ramp which exits on Warwick Blvd. and 36th
Street - proceed on Warwick
Blvd. to Mercury Blvd. overpass. Get into the lefthand turn lane. Once you pass under the overpass turn left
following the signs for the James River Bridge. Take the ramp to Mercury Blvd. and immediately get into the left
lane. At the first red light turn left onto River Road, continue on River Road straight into the shipyard.
Add map
FROM NORFOLK, VA
Proceed on I-64 West to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 North,
Downtown Newport News, 4 miles approx. to Exit 5 - 35th Street exit, bear right, proceed approx. 1/4 mile to
Warwick Blvd., bear right to end of ramp which exits on Warwick Blvd. and 36th Street - proceed on Warwick
Blvd. to Mercury Blvd. overpass. Get into the lefthand turn lane. Once you pass under the overpass turn left
following the signs for the James River Bridge. Take the ramp to Mercury Blvd. and immediately get into the left
lane. At the first red light turn left onto River Road, continue on River Road straight into the shipyard.
Add map
N: Access Requirements
All drivers must be U.S. citizens; no foreign nationals will be permitted to enter the shipyard
facilities.
All drivers must have a picture ID
All Trucks must have a company name on the side, no rental trucks.
O: Prohibited Items
The following items are not permitted in the Shipyard:
1. Cameras*
2. Camera phones*
3. Firearms*
4. Drugs*
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5. Alcohol*
6. Laptops (unless permanently attached to the vehicle)*
7. Passengers (unless also a CDL driver)*
8. Pets**
* Should a driver have any of these items, for a fee (to the driver) an outside co., BTTW Warranty
(888-900-2889) at 7328 Warwick Blvd. Newport News will provide lockers, a sitting area for
passengers and a fenced in area for pets.
** For a fee VCA James River Animal Hospital (757-595-5505) at 9804 Warwick Blvd. Newport News,
will hold any pets.
NOTE
Newport News Shipbuilding is not responsible for any loss or damage to property left in the
care of either of the two companies listed above. In addition the driver is liable for any fees
charged to store personal items.
Freight Invoicing
All freight invoices should be sent to the following address: