NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure (4) and Bridge (3) Replacements At Various Locations in Region 9 PIN 9806.82, Contract No. D900020.

NEW YORK STATE DEPARTMENT OF TRANSPORTATION

Superstructure (4) and Bridge (3) Replacements

At Various Locations in Region 9

PIN 9806.82, Contract No. D900020

Broome, Tioga and Delaware Counties

Draft Request for Proposals

RFP Informational Meeting

August 13, 2014

Peter RussellAttn: Superstructure and Bridge

Replacements in R9 Design-Build ProjectOffice of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Rules of Contact

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Agenda

Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Location

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Goals

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Replace superstructure of four bridges in Region 9 (Base Project)

Replace three CBOW bridges in Region 9 (Option) Ensure the safety of the traveling public Ensure coordination with all utility owners, third

parties, and the surrounding residential community

Ensure a long-service life for all Project elements to satisfy long term preservation goals

Ensure compliance with the Project’s environmental commitments

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Goals (Continued)

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Maximize the beneficial impact of the public investment in the Project by Providing cost-effective solutions that maximize

value over the lifespan of the Bridges; Sequencing construction to minimize effects on

vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects on residential neighborhoods

and business communities Deliver Project Safely, On Schedule, On Budget,

and Environmentally Compliant. Provide best value to the Department

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Scope of WorkBase Project:

Superstructure replacement for four bridges in Broome and Tioga Counties

Removal of existing superstructure Modifications of substructures as necessary to accommodate new

superstructure

Option:Complete replacement of three bridges over Pea Brook and Pea Brook Tributary on NYS Route 97 in Delaware County (Option)

Removal of existing substructure and superstructure Construction of new bridges, including new foundations Development of single SWPPP for all replacements (if required) Remediation and disposal of Asbestos Containing Materials

(ACMs)

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Scope of Work (Continued)Base Project and Option:Reconstruction of approach roadways as necessary to connect to the new structures, including correction of superelevation ratesDevelopment of WZTC Plan for each siteCoordination with and/or preservation of existing utilitiesDesign and installation of new guide railing / bridge railing.Avoid existing environmental constraints

Threatened and endangered species Farmlands Wetlands

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Right-of-Way The Department owns all Right-of-Way for the existing

structures. No additional Right-of-Way acquisitions or temporary

easements are anticipated to be required for this project. Any Right-of-Way fencing damaged or removed by the

Design-Builder during construction shall be replaced with new Right-of-Way fencing meeting current Department standards.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Utility Coordination – Existing Utilities

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility

relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Utility Coordination – Existing Utilities Base Project :– No utility impacts are anticipated in connection with

any of the superstructure replacements contained in the Base Project

Option: Verizon:

– Verizon shall be responsible for any necessary relocations of their aerial facilities due to construction of wing walls of the new bridges

NYSEG:– NYSEG shall be responsible for any necessary

relocations of their aerial facilities due to construction of wing walls of the new bridges

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of:

November 31, 2016; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) There is a Payment Schedule provided in the RFP; Stipend to Unsuccessful Proposers (50% of Qualified

Costs, $75K max.); Must satisfy criteria in ITP General Instructions;

Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;

Escrow Submission of Bid Documents for Successful Proposer.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Contract Information (Continued) There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% All ROW owned by NYSDOT Any additional Environmental and Construction

Related Permits by Design-Builder

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)ATCs

Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the RFP requirements, and which: are submitted to the Department for review and

consideration prior to Proposal submittal; have significant savings in time, reduction of traffic

impacts, community disruption, project costs, environmental impacts, and/or other beneficial impacts to Project parameters;

in the Department’s judgment offer an equal or superior Project.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)ATCs (Continued)

Proposers may submit, on a confidential basis, up to five (5) proposed alternatives to the RFP requirements for the Department’s pre-approval;

The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the RFP Documents;

The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit

Form ATC to be submitted with each proposed ATC.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Anticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting August 13, 2014

Final RFP to Shortlisted Firms August 27, 2014

Date Proposers may start submitting ATCs for review August 28, 2014

Final Date for Requests for Changes to Proposer’s Organization and Personnel September 22, 2014

Proposal period one-on-one meetings with all Proposers September 24, 2014

Final date for Proposers to submit ATCs for review October 1, 2014

Final date for Department’s responses to ATCs submitted for review October 8, 2014

Final Date for receipt of Proposer Questions October 8, 2014

Issue Date for Final Addendum and/or Answers to Proposer Questions October 15, 2014

Final Date for Proposer to respond to conditional approval of ATCs October 17, 2014

Proposal Due October 22, 2014

Post Proposal Meetings (if required) TBD

Selection of Best Value November, 2014

Contract Award January, 2014

Notice to Proceed January. 2014

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)One-On-One Meetings

If One-On-One Meetings are held, at least one meeting will be held with each Proposer;

One-On-One Meetings will be recorded; Department reserves the right to disclose to all

Proposers any issues raised during the meetings that may materially affect the Project;

Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;

Additional One-On-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Request for Proposals (RFP) Documents RFP Documents:

Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Request for Proposals (RFP) Documents (Continued) RFP Documents:

Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal Requirements• Appendix C – Technical Submittal Requirements (Three

Volumes)• Appendix D1 – Price Proposal Submittal Requirements

(Base Project)• Appendix D2 – Price Proposal Submittal Requirements

(Base Project plus the Option)• Appendix E – Forms• Appendix F – Conflicts of Interest Policy• Appendix G – Abbreviations and Definitions

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Request for Proposals (RFP) Documents (Continued) Instructions to Proposers:

Appendix C• Volume 2 (Applicable to Base Project Plus the Option)

• Section 1 – Key Personnel and Firm Experience• Section 2 – Management Approach• Section 4 – Project Support

• Appendix 2A (Applicable to the Base Project)• Section 2 – Management Approach (cont.)• Section 3 – Technical Solutions Narratives• Attachment A – Technical Solutions (Drawings)• Attachment B – Technical Solutions (Project Schedules)

• Appendix 2B – (Applicable to the Base Project plus the Option)

• Sections same as Appendix 2A

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Quality Control (QC)

QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction Design QC shall be performed by the Designer in

accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent

Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Quality Assurance (QA) Design and Construction QA is the Department’s

Responsibility The Department may perform QA on any of the

Design-Builder’s Design and Construction activities The Department will utilize an independent

Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff

Offsite Plant Quality Assurance will be performed by the Department

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)RFP Evaluation and SelectionPass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (25 points) Management Approach (30 points)

Overall Design-Build Team Organization (8 points) Design Management Plan (7 points) Construction Management Plan (7 points) Quality Control Plan (8 points)

Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)

Project Support (5 points) Proposal Format(5 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation factors

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and it’s experience/qualifications.

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information – Submission Guidelines Submit ALL Forms required.

Do not alter any Form unless indicated on the Form.

Do not add any appendices or attachments to the Forms.

Do not include photographs or illustrations unless specifically indicated.

Do not submit Form SA (Stipend Agreement) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject8

Reference Documents include: Design Reports Bridge Inspection Reports Record Plans Asbestos Assessment Reports ACE Nationwide Permit NYSDEC Section 401 Water Quality Certification NYSDEC Timber Rattlesnake Fact Sheet

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Peter RussellAttn: Superstructure and Bridge

Replacements in R9 Design-Build ProjectOffice of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Rules of Contact

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Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Questions and Answers

Questions ?

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NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure (4) and Bridge (3) Replacements At Various Locations in Region 9 PIN 9806.82, Contract No. D900020.

Documents

designbuild project

bridge replacements

project elements

d900020general location

superstructure replacement

cbow bridges

new superstructureoption

pea brook tributary