New tools for dynamic schedule visualization Dr. Jim Black [email protected].

New tools for dynamic schedule visualizationDr. Jim [email protected]

Outline of presentation

Why visualization mattersAd hoc solutionsFit-for-purpose tools

Important conversationsBuild, validate, and sell plansGather actuals and update plansAnalyze variancesWeigh changesPersuade others to make changes

Underlined conversations are quicker and higher-quality with custom pictures

Recall an infamous series of project conversations …

Complexity, visualization, and quality

What the engineers used in their meeting

Graph that they did not see until later

Complexity, visualization, and quality

Forecasted Launch

Temperature

Risky Trend in O-Ring DamageVs. Temperature

Pictures get results

Use custom pictures to converse on:• How things work• Big picture• Progress• Risks• Resources• Recommendations for next steps

Dynamic project: at kickoff

Dynamic project: in trouble

Dynamic project: mitigation

Outline of presentation

Why visualization mattersAd hoc solutionsFit-for-purpose tools

Ad hoc solutions to schedule visualization

Capture MS Project screen

Build chart by hand in PowerPoint or Visio

Ad hoc schedule visualization– captured view

Filter in MS Project, capture screen, paste into PowerPoint:

inflexible tedious hard to focus hard to standardize

Ad hoc solutions to schedule visualization

Capture MS Project screen

Build chart by hand in PowerPoint or Visio

Ad hoc visualization- Hand-drawn PowerPointVisio Integrationflexibletedious error-pronehard to updatehard to standardize

Ad hoc visualization- Hand-drawn Visio

Visio chartsflexibletedious error-pronehard to updatehard to standardize

Outline of presentation

Why visualization mattersAd hoc solutionsFit-for-purpose tool OnePager Pro (for MS Project)

Demonstration of OnePager

OnePager Pro (addin for MS Project)

Multi-project example

Milestone-only example

Multi-project example

Comments, links, and critical path

Curtain example

Baselines and embedded graphics

Demo sample

“Ribbon” example

Phase-organization example

Single-ribbon example

Fit-for-purpose schedule visualization tools

Advantages of the OnePager tools: Large time savings for presenter Faster focus of everyone’s attention on key issues Reliability of picture (ties with your data) Visual tracking of changes (snapshots) Customizable views: baseline, critical path, risks, resources,

categories, phases, ... . Standardization across projects and departments