MARCH 2014 PEPPERDINE INFORMATION TECHNOLOGY MONTHLY REPORT NEW THIS ISSUE New Services.................................................................................................................2 MyLibrary Tool connects students with library resources IT Updates......................................................................................................................3 PTD report determines athlete’s academic eligibility Graduating? Move your student email to an alumni email Leadership....................................................................................................................4 IT staff share success of MyID implementation with Oracle community IT staff share best practices for managing IT services Partnerships..................................................................................................................5 Online invoicing system streamlines precurement process IT prepares for end-of-semester activities Service Updates..........................................................................................................6 Faculty and staff to receive Adobe Acrobat Pro XI EIS team helps Seaver College implement a new financial aid process New IT Staff Members................................................................................................7-8 Eric Lauffenburger & Darwin Oriondo Benchmarks & Accountibility...................................................................................8 Information Technology Pepperdine Help Desk Available 24/7 (310) 506-HELP or (866) 767-8623 IT Website community.pepperdine.edu/it
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P E P P E R D I N E I N F O R M A T I O N T E C H N O L O G Y
M O N T H L Y R E P O R T
NEW THIS ISSUENew Services.................................................................................................................2
MyLibrary Tool connects students with library resources
IT Updates......................................................................................................................3
M A R C H 2 0 1 4N E W I T S E R V I C EMyLibrary tool connects students with library resourcesIn Courses, powered by Sakai, there is a little tool in class sites called “MyLibrary” that connects students
with the specific librarian and helpful research resources relevant
to their area of study.
MyLibrary was a collaborative effort between Information Technol-
ogy (IT) and Pepperdine Libraries and has evolved over the years.
It began in 2007 when the library approached IT about students not
knowing where to go or who to speak with regarding research for
class papers and projects. IT’s Mark Giglione and Alan Regan assist-
ed in creating this tool. The tool finds a specific match for that class
site, section, and semester (e.g. ENG 101.01 F16), then it displays
custom information for that class including a picture and contact
information for the librarian related to their subject matter.
“We’re very grateful for our collaboration with Pepperdine Libraries and hope that students and professors
alike benefit from library resources readily available from their class sites,” commented Alan.
MyLibrary shared with Yale
Through a familiar Pepperdine connection, Alan and Mark were able to share their “MyLibrary” tool with Yale
University. Dr. Michael Dula, Pepperdine’s Library’s previous Director for Digital Initiatives & Technology Strate-
gy, invited Alan and Mark to showcase the tool to his colleagues at Yale. Like Pepperdine, Yale uses Sakai as
a teaching and learning platform, and they were also looking for ways to better link their students directly to
library resources. Pepperdine demonstrated the tool, explained its inner workings, and shared sample code
as a model for Yale’s consideration and inspiration.
“Being a member of the Sakai community has allowed Pepperdine to contribute to the advancement of
teaching and learning,” commented Alan. “It feels good to know what we do here at Pepperdine can go
to help other universities across the nation.”
P E P P E R D I N E I N F O R M A T I O N T E C H N O L O G Y
M O N T H L Y R E P O R T
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INSIGHT | MARCH | 2014
I T U P D A T E S
PTD report determines athlete’s academic eligibilityThe Progress Toward Degree (PTD) report is a vital component
in calculating NCAA Academic Eligibility for student athletes.
PTD looks at actual progress toward a degree based on
required general education courses and the student’s de-
clared major with allotted units for electives. This is separate
and distinctive from the University’s standard degree audit re-
port, and per NCAA rules and regulations, not every course
that has been completed is counted in calculating the percentage for PTD.
Previously, the Registrar’s Office manually reviewed and created these reports for every athlete
each term, averaging four to five hours for one person to calculate the PTD for each of the 17 ath-
letic teams. Enterprise Information Systems (EIS) Student Administration began working with the Reg-
istrar’s Office in January 2013 to automate the creation of these reports in PeopleSoft based on the
NCAA guidelines and using the enrollment data already in PeopleSoft.
The project went into production at the end of March 2014, after several hundred hours of analysis,
development, and testing. An automated, system-generated report eliminates potential errors in
reporting that could place the team and/or the University out of compliance, and it saves the Reg-
istrar’s Office an estimated 85 hours each term.
“The PTD report allows me to run reports for all athletes or by team — in a matter of minutes. [PTD]
takes into consideration current enrollment, so it accurately reflects units needed for each of the
areas,” said Lesbiz Tovar, associate registrar for Academic Records.
REMINDER: Student email accounts are deleted
90 days after the student’s last enrolled semes-
ter. Once an account is deleted/deactivated the
data/emails in that account it is not recoverable.
But alumni may obtain a free, lifetime email ac-
count through Pepperdine’s Alumni Association.
For more information, visit: http://www.pepperdine.edu/alumni/onlineservices/email/.
Graduating? Move your student email to an alumni email