“New Sub Beat System” - BPRD

“New Sub Beat System”

Micro Mission: 02(Community Policing)

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‘The Think Tank for Indian Police’‘Promoting Good Practices and Standards’

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New Sub Beat System : MM 02


Introduction :

Beat system is key to policing. Every policestation limit is divided into beats and a group ofConstables/Head constables are given charge ofthese beats. The beat staff will visit the beats andby contacting village headman or ‘important persons’in the village area to collect information mainlyabout crimes, and to certain extent about forthcominglaw and order issues.

In Karnataka police this system is animportant part of the policing. Karnataka PoliceManual Part-2, Chapter 22 (Beats and Patrols inRural Section) and chapter 23 (Working of Townand City Stations other than Commissionerates)deal with the beat system.

Prior to 2009, the beat system was just aninstrument for collection of information on crimesand criminals. The beat area was so large, collectionof information and frequent visit to beats was verydifficult. Beat staff was not fixed to a beat. Theywere frequently changed and fixing of responsibilitywas not possible. There was no people involvementin the system. Beat staff was contacting influentialpersons in the beat and collecting information fromthem only.

In 2009 to improve the system some changeswere effected. The changes brought in tried to givescope for public participation, fixed tenure for thebeat staff with respect to the beat. But it failed totake off as a community policing initiative and notable to give expected contribution to improve theregular policing.

The study in to the system and experiencehas shown the following inherent deficiencies in thesystem.

New Sub Beat System

i) The old beat structure or organisation wasretained in which each beat consists of 5to 10 villages. This made the beat service,collection of intelligence, information andcontact with the people very difficult.

ii) Each beat was assigned to 4-5 constablesand Head constables for a period of oneyear. Hence it was very difficult to fix theresponsibility.

iii) People selected as beat members werespread over in many villages of the beat,hence the difficulty to establish coordinationbetween beat members. It was very difficultto organise beat meetings in any one of thevillages in the beat as the beat memberswere spread in all the villages.

iv) Proper supervision was not in place at policestation, circle, subdivision and district level.No review was in place to evaluate theworking of the system.

v) Constabulary was not focussed in the schemeof things. Empowerment of constabularywas not at all addressed who are actuallyat the helm of affairs at beat level.

vi) The officers and subordinate staff were nottrained to communicate with the community.

This project has identified the aboveproblems and tried to resolve to make the beatsystem an effective tool by involving the peoplewith police, establishing a relationship between themto reduce trust deficit towards police, empoweringconstabulary to win the respect of the people andto earn the social esteem, improving the regularpolicing.

National Police Mission Compendium of Projects


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Within the perview of existing governmentorders and standing orders this project was initiatedas a pilot project in one of the police stations ofBelagavi district in November-2015. After studyingthe encouraging results it was extended to all thepolice stations of the district in January-2016.

2. Overview:

2.1. Project Titile:

‘New sub beat system’– Aninnovative step by Belagavi Districtpolice towards people friendly policing,empowering constabulary–Acommunity policing initiative.

2.2. Vision:

In modern democracies policing needs toinvolve the community which is intended to get theservice. Without compromising on the core valuesof policing, community can be roped in a very wellarticulated manner resulting in the reduction of trustdeficit towards the police. Also it is very muchrequired to empower the constabulary to takeresponsibility in delivering the service to the peopleand by doing so they can win trust, respect andearn the social esteem. Finally all this will improvethe regular policing.

2.3 Project objective:

The beat system is key to policing. Theobjective is to achieve the following.

i) To reduce the trust deficit towards the police.

ii) People friendly policing and to involve thepublic in beat system so that concept ofcommunity policing can be implementedwhich is the necessity of the modern daypolicing.

iii) To connect the police with the people.

iv) To empower constabulary by giving allpolicing powers and responsibilities at beatlevel.

v) To provide an equal opportunity to all thepolice staff in the police station to play ameaningful role.

vi) To give an avenue to police personnel toearn the respect of the general public.

vii) To improve the regular policing.

This can be achieved by making changesin organisation of beats, involvement of citizens,empowerment of constabulary, maintainingcontinuous communication between police andpublic, giving scope to every constable and Headconstable to a play equal and meaningful role in thebeat system.

3. Project:

3.1. Purpose of the project:

‘Trust deficit’ do exists towards the police.Normally the mentality is that the role of police is tomonitor and public are monitored. This kind ofthinking is distancing the public from the police. Theproject is intended to use the basic tool of policingi.e., ‘beat system’ to reduce the trust deficit and toallow active participation of the public as co-partners/stakeholders in policing activities.

Ninety percent of the force consists ofconstabulary. They represent the police departmentand visible to the public on all occasions. If theywin the trust and respect of the people, it will go along way in improving the image of the police. Inthis project the thrust is given to empower theconstabulary. They are given power andresponsibility in their respective beat areas. This willincrease their respectability and self esteem.

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Overall purpose of this project is toreduce the trust deficit towards police throughcommunity policing measures and to empowerthe constabulary and to improve regularpolicing.

3.2. Sponsor:

Belagavi district police is the sponsor. Nofinancial support is required to this project. Belagavidistrict police implemented this project with theavailable human resources and within the perviewof existing laws, standing orders and circulars.

3.3. Financial Benefits:

No investment or financial support isrequired. Hence financial benefit is not going topicture. The benefits can be measured in terms of:

i) Reduction in trust deficit towards police.

ii) Good relations between police and public.

iii) Improvement in regular policing.

iv) Empowerment of constabulary.

v) Overall improvement of service to public.

vi) Better use of human resources available atpolice station level.

4 Situational Assessment and problemstatement:

People distance themselves from the police.Police mentality is that they are monitors and peopleare monitored. The constabulary is not empoweredto solve the problem at their level. Hence peoplewill look down towards police constabulary andunder the impression that they should approachhigher ups to resolve even a small problem. This

has increased the trust deficit towards the police.All this has contributed to a situation where policework in isolation, disconnect exists between thepolice and public, no active participation of thepublic in policing activities. Public even refuse toshare information about crime, criminal, dailyhappenings which are known to them.

Hence problem statement can be listed asbelow.

i) Identify a suitable tool/mechanism whichis already well established in policing, sothat no fresh mechanism need to beestablished.

ii) Identify the areas where actually suitablechanges are required in the existingmechanism.

iii) How to involve the people/citizens in thismechanism and to establish a relationshipbetween them and the police?

iv) How to empower the constabulary to winthe trust and respect of people?

v) To create a foundation for communitypolicing and to reduce the trust deficittowards the police.

vi) How to improve regular policing?

5. Critical assumptions and constraints:

Critical assumptions:

Existing beat system is selected as amechanism to achieve the objective of the projecti.e., ‘People friendly policing and empowerment ofthe constabulary’ assuming that the beat system is atime tested mechanism.



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Constraints:

When new sub beat system was introducedas a pilot project in November 2015 in one of thepolice station of the district the following constraintswere forthcoming/faced.

i) In new sub beat system, beat is reorganisedand beats are divided into sub beats. Onthe principle of ‘one sub beat (village) – onepolice’ each sub beat was allotted to aconstable or a head constable, it is foundthat number of sub beats are more compareto actual total strength of constables andHead constables.

ii) Constables and Head constables werehesitant to take complete responsibility oftheir sub beats thinking that it will burdenthem. Some of the police station staff whowere actually doing only desk work in thepolice station were reluctant to accept thissystem of allotting sub beats to each andeveryone in the police station. In the subbeat system, all the work is decentralisedsub beat wise. Every one is treated equally.This created dissatisfaction among thosewho were given importance in the previoussystem. They even tried to obstruct theimplementation of the sub beat system.

iii) Identifying and impartial selection of suitableand active public as sub beat membersacross the social groups is a challenge.Care should be taken to see that badelements should not be enlisted as sub beatmembers.

iv) Constabularaly were lacking in soft skillslike interacting with sub beat members,collection of useful information, roping incooperation of sub beat members, to instill

confidence in sub beat members, conductingsub beat meetings etc.,

v) To develop a system of multi levelsupervision and review at police stationlevel, circle level, sub division level, district,level.

vi) Imparting training to officers and staff andneed of information and training manual.

vii) Lack of confidence of the sub beat membersin police to share the information with subbeat staff.

viii) Sub beat members were unaware of theirresponsibilities.

6. Implementation Strategy:

6.1 Implementation Strategy

To make the existing beat system a peoplefriendly and community policing initiative thefollowing strategy is adopted.

i) Sub beats: Unwieldy beats are divided into smaller and well defined geographicalareas and named as sub beats.

ii) Community policing initiative: Selectingcitizens minimum 50 (both men and women)across the social groups from each sub beaton the basis of a standard criteria.

iii) Communication: Photos, phone numbers,addresses of each sub beat member iscompiled sub beat wise in a pocket sizebook and given to sub beat staff. Similarlyeach sub beat member is given with a pocketsize book with phone number of sub beatstaff and all the officers up to DSP. Sub beatstaff and sub beat members together will

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form a beat team. Communication is ensuredthrough phone contact, whenever they meetsignatures will be exchanged in theirrespective pocket sized books. Monthlybeat team meetings are made compulsory.

iv) Empowerment: Sub beat constable orHead constable are entrusted with all thepolice duties, responsibilities of the sub beat.In true sense sub beat staff is like SubInspector to that sub beat. Sub beat staff isthe ‘beat police chief’. Monthly sub beatmeetings will be conducted by the sub beatchief. Even when senior officer participatein the beat meetings the sub beat staff willbe seated by the side of the officer and equalrespect will be given to them.

v) Supervision & review: Multilevelsupervision from station level to SP office isdesigned. Standard formats for measuringdeliverables are designed for the review ofperformance. System of reward for goodwork and punishment for poor work shouldbe in place.

vi) Training: Suitable training is designed toofficers and staff about the functioning ofsub beat system. A training manual isdesigned and given to all. A documentaryfilm is made to market the new initiative andshown to all to understand the system andto take active role.

6.2 Deliverables:

Impact study is done and this can becategorised in to two.

a) Quantifiable deliverables.

b) Non quantifiable and qualitativedeliverables.

a) Quantifiable deliverables:

Parameters are taken to measureimprovement in regular policing and comparison ismade between before implementation of thisproject (2015) and after implementation of thisproject (2016).

Before implementation After implementationRegular police duties 2015 2016

Serving of beats 9740 29098

No. of public contact meetings Nil 8112

Service of summons 91.55% 96.76%

Execution of warrants 85.08% 91.03%

Petition enquiry by beat officers 36% 100%

Passport verification by beat officers 40% 100%



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This has shown an excellent improvementin regular policing.

b) Non quantifiable and qualitativedeliverables:

These deliverables cannot be quantified butqualitatively can be seen in daily police work.

i) This system is very effective in bringingpolice and people close to each other.

ii) The principles of community policing isimplemented effectively.

iii) Trust deficit towards police is reducing, thisis demonstrated by the volunteerinformation flow by the public and theirreadiness to cooperate with the police atsub beat level.

iv) Police are getting quick and accurateinformation about the happenings in policestation limits.

v) The constabulary is feeling empowered andpeople are respecting them. The socialesteem of the constabulary has gone up.

vi) The job satisfaction level of the constabularyhas gone up.

NCR Enquiry by beat officers 42% 100%

Character & antecedents 44% 100%verification by beat officers

Rowdy checking. How many timesby beat officers(Total - 821 - rowdies in the district) 3641 9262

MOB Checking by beat officers.How many times. (Total No. of 5735 10120MOB-3007 in the district)

Communal Goonda verification bybeat officers (Total No. of Communal 583 4584Goondas-485 in the district)

Participation of beat officers in 47% 100%investigation

Participation of beat officers in raids 17% 100%against illegal activities

Reduction in IPC cases 2208 2045

Increased number raids against 1504 1714illegal activities

Reduction in property offences 182 169

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vii) In Belagavi district every village and townis having substantial number of police friendsin the form of sub beat members. In Belagavidistrict total 62,394 sub beat members areenrolled.

viii) Every police staff in the police station aregiven equal opportunity to play a meaningfulrole in police station work.

6.3. Stakeholders:

i) People: The target of the entire project isto ‘reduce the trust deficit towards thepolice’. The service to the people is the mainmotto. Hence people are the keystakeholders to this project.

ii) Police Constabulary: Police constabularyis the primary stakeholder. The target is toempower them to get the respect, jobsatisfaction and social esteem.

6.4 Related Projects: Government ofKarnataka has recognised the impactcreated by this project i.e., ‘New Sub beatSystem’ in Belagavi district and made anorder to extend this to the entire state in thename of ‘Improvised Beat System’.

6.5. Work Plan

This project ‘sub beat system’ is taken aspilot project in Kitturu police station of the district.The previous beat system was studied and to makethis system a people friendly community policingsystem and to empower the constabulary thefollowing work plan is adopted.

i) Division of beats in to sub beats:

The previous beats which are very big andunwieldy (Chart No. 1) are divided into sub beats.Each village of the beat is considered as one subbeat. Bigger towns are divided in to two or moresub beats.

For example in the previous system. BeatNo. 1 was having 6 villages, this is divided in to6 sub beats, namely 1A, 1B, 1C, 1D, 1E, 1F,likewise beat no. 2, beat no. 3, beat no. 4, beat no.5, beat no. 6 are divided in to sub beats. (ChartNo. 2)

Chart No. 2 shows how 6 beats are dividedin to 50 sub beats

1B

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2Bea

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3 Beatrd4 Beat

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5Beat

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6B

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BELAGAVI DISTRICT POLICEIn ‘‘New Beat’’ System Staff Deployment Chart

(Chat - 1)

HC 1486 - Y.L. PujariPC 3070 - N.R. GalagiPC 889 - S.M. Javali

MPC 1558 - J. G. Patil

HC 543 - S.S. KajgarPC 2654 - R.P. Kiremath

PC 2496 - R.M. MullaPC 3045 - R.H. Shilledar

HC 1861 - L.H. NaikarPC 2821 - F.m. Madli

PC 2377 - I.B. KhajagunattiPC 2652 - M.Y. Shandagi

HC 533 - V.V. NavalePC 2667 - S.N. HugarPC 979 - S.M. JainarPC 2477 - K.S. Kuri

HC 2246 - H.H. PammarPC 1116 - R.R. BannurPC 2813 - R.C. Kajgar

PC 669 - M.B. Sambalad

HC 461 - M.S. GoudarPC 2676 - S.H. Hadimani

PC 2710 - I.M. NannekhanPC 1051 - S.B. Humashikatti

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Avaradi, Jamalur

Hirenandihalli, Chikkanandihalli

Ambadgatti, Bachankeri

Ugarkhod, Honnidibba

Hoolikatti, BasarkhoodDegaon, Hosur,

Shirgapur, DegulahalliBailur, Tigadolli, Naitegur

Ningangoud PatilP.S.I.

B.L. UpparA.S.I.

B.L. UpparA.S.I.

D.B. ItiA.S.I.

A.M. KollapuriA.S.I.

M.F. GiriyalA.S.I.

Kulavalli, Machi

Galaginamad, Gangyantti

Sagar, Katridaddi

Dindalkoppa, Ningapur

Gudikotabagi, D

ematti

Kalbhavi, K

adatnal

Holinagalapur, M

.K. H

ubli

Am

arapur, Veerapur, Hunshikatti



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ii) Allotment of sub beat to staff:

On the principle of ‘ONE VILLAGE -ONE POLICE MAN/POLICE WOMAN’ eachsub beats is given with one constable or one Headconstable.

In Kitturu police station total 50 sub beatsare created but the actual strength of constabulary(including woman staff) was 40. In this scenario toadjust this difference some of the sub beats(normally two small villages) are clubbed and givento one constable or Head constable. With respectto this allotment a detail chart is prepared (ChartNo. 2). Like this one staff is given a sub beat ortwo sub beats but at no circumstance one sub beatis given with more than one constable or Headconstable.

iii) Empowerment – Powers andResponsibilities of sub Beat Staff:

Sub beat staff allotted to each sub beat aredesignated as ‘sub beat police chief’. All the police

duties with respect to that sub beat are given tothem like,

i) Service of summons.

ii) Execution of warrants.

iii) Passport verification.

iv) Job verification.

v) Character and antecedents verification.

vi) Helping in the investigation pertaining to thecrimes registered in that sub beat.

vii) Checking of M.O. criminals.

viii) Checking of rowdies.

ix) Checking of communal goondas.

x) Generating reports with respects to securitysections under Cr. PC.

xi) Conducting meeting of sub beat staff.

xii) Curbing illegal activities etc.

Ningangoud PatilP.S.I.

D.B. ItiA.S.I.

B.L. UpparA.S.I.

A.M. KollapuriA.S.I.

M.F. GiriyalA.S.I.1

23

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67

89

1011

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1314

1516

1718

19 2021 22 23 24 25 26 27 28 29 30 31 32

33 3435

3637

3839

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47

48

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HunshikattiHC 1107 - R.V. KulkarniPC 2663 - B.R. Mattikoppa

HC - 586 - B.P. ParagannavarPC 2658 - Y.R. Pujar

PC 2663 - R.V. Chougule

PC 2656 - B.R. Patil

HC 596 - R.K. G

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PC 2671 - S.S

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HC 211

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PC 6

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PC

111

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PC

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PC

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PC 2661 - F.R. Kondunalk

BELAGAVI DISTRICT POLICE‘‘Improved Beat’’ System Staff Deployment Chart

(Chat - 2)

Beat Heads

PC 3070 - N.R. Galagl

PC 889 - S.M. Javall

WPC 1480 - A.Y. Channabasappanavar

WPC 1548 - J.G. Patil

PC

2821 - F

.M. M

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HC

2246 - H

.H. P

am

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PC

2652 - M

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PC

979 -

S.M

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PC

2703 - S

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PC

2377 - I.B

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HC

1486 -Y.L

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HC

543 - S

.S. K

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PC

3045 - R

.H. S

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PC

2800 - S

.M. M

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HC 1

861 - L

.H. N

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HC

533 - V

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PC

2667 - S

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PC 2654 - R.P. Hiremath

PC 2496 - R.M. Mulla

Beat

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Overall the sub beat staff is completelyresponsible for all the happenings in the sub beat.Sub beat staff will be like a Sub-Inspector to thatvillage. Sub beat staff is the key link between subbeat and police station. All the police powers withrespect to that sub beat and responsibilities are givento the sub beat chief.

iv) Selection of Sub Beat Members – APeople Friendly Community PolicingInitiative:

From each sub beat minimum 50 public(both men and women) from different caste, religion,class and age groups are selected as sub beatmembers. For this separate criteria is fixed.Members from peace committee, youthorganisations, retired government officers, leadersof different/religious, castes, slum dwellers, thosewho are useful from police point of view are selectedas members. In each sub beat, sub beat staff andbeat members together will form a beat team.

The photos and phone numbers of each subbeat member is collected and compiled in a pocketsized book, which will be given to that sub beatstaff. This will make the communication easier.

Similarly a pocket size book containing thephoto and phone number of sub beat staff and phonenumbers of officers is given to each sub beatmember. In both these books blank sheets areprovided to exchange the signatures whenever thesub beat staff and sub beat member meet.

v) Sub beat visits, meetings and halt:

Sub beat staff will visit the sub beat wheneverthere is a necessary like serving of summons,warrants etc. In these visits also they should meetavailable sub beat members.

A monthly beat service is made compulsory.In this monthly visit sub beat staff should conductbeat team meetings and exchange information. Inthese meetings not only issues pertaining to policingbut also civic issues will also be discussed. Sub beatstaff is instructed to find solution at their level orthey may approach higher ups to resolve theproblem. In these meetings sub beat members areencouraged to speak about the problems and toshare information.

Monthly halt of the sub beat staff at a neutralplace like schools, village panchayat office is madecompulsory.

vi) Documentation:

i) Each sub beat will have a sub beatinformation book, in which allimportant information like Sub beatmap, names, phone numbers andaddresses of sub beat members,important persons, list of MO persons,rowdies, communal goondas, Law andorder issues, important events, list ofwine shops, bar and restaurants, anyinformation useful for policing aboutthe sub beat is collected anddocumented.

ii) Sub beat book: All visit to sub beat,information collected, work done, subbeat meetings held will be recorded inthe own handwriting of sub beat staff.

iii) Docket file: Each sub beat staff isprovided with a docket file to file thecopies of reports, verifications and allother records pertaining to the subbeat.

iv) Sub beat members register:Addresses and phone numbers of the



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sub beat members are compiled stationwise and copies will be kept at policestation level, circle office, DSP office& SP office.

vii) Supervision:

At the police station level the first level ofsupervision is given to Assistant Sub Inspectors(Chart:02). For example in Kitturu police station50 sub beats are divided between 4 ASI’s. Theirmain job is to ensure the sub beat service, sub beatmeetings, sub beat visits, documentation and ASIalso may visit sub beats randomly and attendmeetings to verify the performance of sub beat staffand to interact with sub beat members.

Police Sub Inspector is at the second levelsupervision. Overall supervision of all the sub beatstaff, weekly review is the responsibility of PSI. 50%of the monthly sub beat meetings PSI has to attend.

The third level supervision is at circle level.Circle Inspector will visit the police station andreview the performance. Every day CPI office willrandomly make a phone call to one sub beat memberfrom each police station and enquire aboutperformance of the sub beat staff and theirrelationship with the beat members. 20% of themonthly meetings will be attended by CPI.

The fourth level of supervision is from DSPoffice. During police station visits and crime reviewDSP will review implementation of sub beat system.Every day DSP office will make a phone call to oneof the sub beat members in each of the police stationlimits and interact with sub beat members. 20% ofthe monthly sub beat meeting will be attended byDSP.

The fifth level of supervision is at SP office.In monthly crime review police station wise subbeat review will be done. Every day the specialbranch of the SP office will call sub beat memberfrom each police station and interact with them, getthe feedback and record it, submit it to SP forperusal.

CPI, DSP & SP office will make remarks,issue memos on the basis of feedback to PSI andsub beat staff.

viii) Review:

Formats are designed to reviewperformance of each police duty assigned to subbeat police staff. These formats collect the datastation wise and overall performance is reviewed.

On the basis of the review suitableinstructions will be issued to the concerned.

ix) Training:

Training is needed to give awareness about.

a) Dividing beats in to sub beats.

b) Assignment of constabulary to sub beat onthe principle of ‘One village–One Police’.

c) Data collection and documentation.

d) How to select sub beat members across thesocial groups.

e) Duties and responsibilities of sub beat staff.

f) How to conduct beat meetings.

g) How to win the confidence of beat members.

h) Soft skill tips.

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The first round of training is given to PSI,Circle Inspectors and DSPs.

The second round training is oraganised atsubdivision level to all the staff.

x) Mini Manual:

A mini training manual giving all the detailsabout sub beat system is compiled and given to allconstables, head constables and officers so that theycan readily refer it.

xi) Documentary film:

A short film documenting the implementationof sub beat system, its impact, how it is helping tobring people and police together as a communitypolicing initiative, empowerment of constabulary andimprovement in regular policing and reduction trustdeficit towards police, is made and shown to everystake holder including sub beat members. This

helped in marketing the project with decision makersat department and government level.

Model Beat System – state wideimplementation – Institutionlisation:

This project has helped in brining policecloser to people, empowerment of constabulary,reducing trust deficit towards police andimprovement in regular policing. This made theproject to be declared as ‘model beat system’. Onthe lines of the new sub beat system, ‘improvisedbeat system’ is implemented throughout the statefrom 01.04.2017 through Govt order No: HD 109SST 2017 dated 21.03.2017 and standing orderno. 1017 dated 24.03.2017.

Now ‘new sub beat system’ is institutionlisedin the name of ‘Improvised beat system’ and briningpolice closer to people, reducing the trust deficittowards the Police, empowering the constabularyand the improving regular policing.



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16

Beat system is a key to effective policing.Belagavi district police has introduced an innovativeNew Sub Beat System as a community policinginitiative. In this the main thrust is to take thecommunity into confidence, continuous interactionwith the community, empowering subordinate ranksand reducing the ‘trust deficit’ towards the police.

THE LIMITATIONS OF THE PREVIOUSBEAT SYSTEM

Prior to 2009, the best system was just aninstrument for collection of information about crimesand criminals. The beat area was so large, collectionof information and frequent visit to beats was verydifficult.

In 2009, the old beat system wasimprovised and changes were brought in to makethe police people friendly and to seek cooperationof citizens. But it is failed to take off as a communitypolicing initiative and was not able to give theexpected results for the following reasons.

The old beat structure was retained in whicheach beat consists of 8-10 villages. Thismade the beat visilations, collection ofinformation and contact with the people verydifficult.

To each beat 4-5 Constables/Headconstables were assigned for beat duties.Hence, it was difficult to fix the responsibility.

Civilian members selected in the beat werespread over in various villages of the beathence the difficulty to establish coordinationbetween them. Beat members were also notready to come to beat meetings in any oneof the villages in the beat.

The officers and subordinate staff were nottrained to communicate with the community.

Proper supervision was not in place at policestation, circle, subdivision and district levels.

Importance was not given to empowerConstables and Head constables.

NEW SUB BEAT SYSTEM–2016(A Community Policing Initiative)

Keeping in mind the above limitations andhindrances and to make the Beat System acommunity policing initiative New Sub Beat Systemis designed on the basis of following principles.

BEAT: Dividing Police Stations into small,well defined geographical areas as beat.

COMMUNITY: Selecting citizen acrossthe social groups in the beat as beat members.

COMMUNICATION: Continuouscommunication between beat staff and beatmembers.

EMPOWERMENT: Entrusting a beat toa particular Constable/Head Constable and givingall the police duties, powers and responsibilities tothem. Literally beat staff is the police chief of thatbeat having power and responsibility.

SUPERVISION: Continuous supervisionat different levels.

TRAINING: Training the officers andsubordinate staff to interact, communicate and toaddress the policing and civic problems of thecommunity.

17



THE INNOVATE: CHANGESINTRODUCED THROUGHNEW SUB BEAT SYSTEM

Within the scope of existing Governmentorders and departmental ciculars the changes arebrought in.

BEAT STRUCTURE (ORGANIZATION)

Beat structure (organization) is changed.Beats are divided into sub beats. In thissystem every village and town is consideredas a sub beat.

BEAT ASSIGNMENT

On the principle of ‘one village–onepoliceman’. Each Sub beat (a village or anarea in towns) is given to a Constable or aHead Constable of the police station.

• All the Police Constables and HeadConstables of the police station are assignedto sub beats.

COMMUNITY POLICING INITIATIVE

From each sub beat minimum 50 public(both men and women) from different caste,religion, class and age group are selectedas beat members. In each sub beat, staffand beat members together will form a beatteam.

The sub beat members and the sub beat staffare provided with pocket size bookscontaining phone numbers and other details.Whenever they meet they will exchangesignatures. On day to day basis they will bein touch with each other through phone

contact. The sub beat members areencouraged to report any incident in thesub beat (village). Sub beat members willalso help in policing work related to thatvillage (sub beat). This continuous contactwill improve the relationship betweenpolice and public, reduces the trustdeficit.

Beat Meetings: Every month one beatteam meeting (Beat staff + members) iscompulsorily organized. In these meetingsbeat members are encouraged to discussabout all issues including civic problems ofthe beat. Beat staff are advised to givepatient hearing and try to solve the problemat their level or by bringing it to the seniorlevel. This will bridge the gap and win thetrust of the general public.

Beat members are not just informers, theyare the sensors and contact point betweenthe community and the police.

EMPOWERMENT OF THE POLICE

All police duties and responsibilities ofeach sub beat is given to sub beat Constableor Head Constable. The service ofsummons, execution of warrants, all type ofverifications, enquiries, non cognizableissues, checking of M.O. criminals, rowdies,communal goondas, investigation of thecases registered in the sub beat, collectionof information about crimes and criminals,visit to dalit colonies etc., are given to therespective sub beat staff. All the powers andresponsibility with respect to sub beat isgiven to them. The powers and responsibilitywill go together; this will empower the subbeat staff.



18

The sub beat staff will conduct monthlymeetings. In this meeting the will discussissues related to policing and to civicproblems. The sub beat staff is declared asthe police chief to the sub beat. He/she willbe the link or bridge between the village (subbeat) and the police station. This willimprove the image of the police staff andpeople start respecting them.

The sub beat staff will make a compulsorymonthly night halt in the village.

Unlike in previous system where few weregiven more importance, in the presentsystem all the staff of the police station aregiven an equal opportunity to play ameaningful role.

All the visits and happening in the sub beatwill be compulsorily recorded in sub beatinformation book.

System of reward to good work is in place.

All staff and officers are trained in the newsub beat system. They are provided withmini hand book containing details about theworking of the sub beat system.

Four levels of supervision from policestation level to office of Superintendent ofPolice is in place.

Monthly review is being done andadvisories are sent.

IMPACT STUDY

The experience of the past one and ahalf year in Belagavi district shows thatsub beat system is very effective inbringing people and police close to eachother.

The concept of community policing isimplemented effectively.

Police are getting accurate and quickinformation about the happenings inpolice station limits.

Public are getting accurate and quickinformation about the happenings inpolice station limits.

Public are volunteering in givinginformation and cooperating with thepolice.

The power and responsibility given tothe lower level staff has made them feelempowered and people are respectingthem.

The job satisfaction level and esteem ofthe Constables and Head Constables hasgone up.

The below statistics demonstrates the positiveresults achieved through sub beat system.

19



RESULT OF THE NEW SUB BEAT SYSTEM IMPLEMENTATION(Statistics for the Entire year)

Before After Police Deuties Implementation Implementation

(2015) (2016)

Serving of beats 9740 29098

No. of public contact meetings Nil 8112

Service of summons 91.55% 96.76%

Execution of warrants 85.08% 91.03%

Petition enquiry by beat officers 36% 100%

Passport verification by beat officers 40% 100%

NCR Enquiry by beat officers 42% 100%

Character & antgecedents verification 44% 100%by beat officers

Rowdy checking. How many times by beat officers(Total - 821 - rowdies in the district) 3641 9262

MOB Checking by beats officers.How many times.(Total No. of MOB-3007 in the district) 5735 10120

Communal Goonda verification bybeat officers (Total No. of CommunalGoondas-485 in the district) 583 4584

Participation of beat officers in investigation 47% 100%

Participation of beat officers in raids againstillegal activities 17% 100%

Reduction in IPC cases. 2208 2045

Increased number raids against illegal activities. 1504 1714

Reduction in property offences. 182 169



20

GIVEN EFFECT ALL OVER THE STATEFROM 01.04.2017

Honourable Home Minister of KarnatakaDr. G. Parameshwara paid a surprise visit to one ofthe police stations of the district on 30.11.2016 andreviewed functioning of sub beat system. He wasimpressed by the results after interacting with theConstables and Head Constables.

Honourable Chief Minister of Karnataka,DG & IGP and senior officers are impressed bythis Community Policing Initiative. New Sub BeatSystem implemented by Belagavi district police isconsidered as a model beat system and a effectiveCommunity Policing Initiative in the State. Now

Government of Karnataka modified the 2009 beatsystem on the lines of New Sub Beat Systemthrough Government order No. HD 109 SST 2017dated: 21.03.2017 and further Karnataka policedepartment brought a Standing Order to this effect(S.O. No. 1017 dated: 24.03.2017).

From 01.04.2017, the Beat System is inplace as a ‘improvised beat system’ in all thedistricts of Karnataka.

Belagavi District PoliceOffice of the Superintendent of Police,

BelagaviPh: 0831 2405204

e-mail: spbgm.gov.in@ksp

“New Sub Beat System” - BPRD

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