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18112020UPDATE
International Student Services Unit, Academic Administration and
Services Centre, University of Malaya, Kuala Lumpur 03 7967 7858 /
7859 / 7857 [email protected]
B. DOCUMENTS CHECK LIST PLEASE (√) TO VERIFY
STUDENT DOCUMENTS Applicant ISSU Staff
1 A RECENT PASSPORT PHOTO with WHITE BACKGROUND (size: 3.5cm x
5cm) (2 Pieces)
*Please refer the photo’s specification provided
2 One (1) copy of “OFFER LETTER” from the University of Malaya
(all pages)
3 AN ORIGINAL COPY OF STUDENT CONFIRMATION LETTER FROM THE
FACULTY (Letter must state student’s current status, signed by the
Dean or Deputy Dean) and addressed to: Ketua Unit Pas Pelajar
Pejabat Imigresen Malaysia Wilayah Persekutuan Kuala Lumpur
Cawangan EMGS, Menara TA One No. 22, Jalan P.Ramlee 50250 Kuala
Lumpur
4 ONE (1) COPY OF PASSPORT (all pages) including blank pages and
a clear copy must be made on one side of A4 size paper. If you have
old passport and the latest entry inside the old passport, you must
make ONE (1) COPY OF PASSPORT (all pages) including blank pages.
Please make sure all-important information in your passport such as
stamps, and page numbers can clearly be seen while making copies of
it (Please bring the original passport for verification). A.
Passport must be VALID AT LEAST 18 MONTHS from the expected date of
approval. B. Passport must contain the DATE OF LATEST ENTRY to
Malaysia
VALIDITY DATE OF PASSPORT = PLEASE STAMP AND SIGN
VALIDITY DATE OF VISA =
LATEST DATE OF ENTRY =
A. APPLICANT’S DETAILS (Capital Letter)
1. Full Name : ____________________________ 2. Student ID No. :
____________________________ 3. Passport No. :
____________________________ 4. Nationality :
____________________________ 5. Contact No. :
____________________________ 6. Email :
____________________________ 7. Level of Study:
Bachelor Master PhD
NEW STUDENT PASS APPLICATION FORM
(3.5 CM)
PASSPORT PHOTO
(WHITE BACKGROUND -2 Pieces)
(5.0
CM
)
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18112020UPDATE
B. DOCUMENTS CHECK LIST PLEASE (√) TO VERIFY
STUDENT DOCUMENTS Applicant ISSU Staff
5 INSURANCE COVERAGE LETTER (Please refer and discuss with the
staff at the visa unit
counter)
6 One (1) copy of MEDICAL REPORT (Copies must be certified and
attached with result
from the doctor as well as laboratory reports)
Medical examination must be at the registered clinics with EMGS.
Please refer to the
EMGS’s website for the list of registered clinics.
7 One (1) copy of LATEST ACADEMIC TRANSCRIPT AND CERTIFICATES
from previous
University (for postgraduate) / High School (for undergraduate)
/ UMCCED academic
results (certificate & transcripts)
8 AN ORIGINAL & TWO COPIES OF RELEASE LETTER FROM THE
PREVIOUS INSTITUTION
IN MALAYSIA (if the applicant has been issued with a student
pass under that
institution / the previous pass must be cancelled by the
respective institution)
9 MALAYSIAN DUTY STAMP (RM10.00) FOR PERSONAL BOND (Stamp can be
purchased
from the local Post Offices and one stamp for each
application)
10 PAYMENT RECEIPT 1
Visa processing fee is made payable through E-Pay
(https://epay.um.edu.my/payment/pay/125)- RM50.00
(Please refer to the guideline provided in your siswa list or
refer to notice at visa counter)
11 PAYMENT RECEIPT 2
Visa Fees (charges from EMGS/Immigration) - Payable to EMGS
Escrow Account 1 (Acc.
No. 514057662341, MAYBANK) (PAYMENT VIA CDM/ATM DEPOSIT IS NOT
ACCEPTED)
C. IMPORTANT REMINDER
1 Please bring the original certificates for verification
purposes when submitting the application.
2 New applicants will be charged Journey Performed Visa fees
even though they obtained the Single-Entry Visa from
the Malaysian Embassy/Consulate/High Commissioner in their home
country.
SIGNATURE
Applicant ISSU Staff
DATE
TYPE OF APPLICATION (Please tick √)
o New
o Conversion
o Variation
o Progression
https://epay.um.edu.my/payment/pay/125)-
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18112020UPDATE
PASSPORT PHOTO GUIDELINES Please find below the photo guidelines
for submitting a passport photo to EMGS. Kindly note that this is
important since the same
picture will be used on the Immigration System as well as
printed on the iKad.
Institution will be requested to adhere to the guidelines below
to avoid any delay in processing as well as avoiding any
untoward
issues with law enforcement officials checking the iKad.
1. In color and identical, not black and white.
2. Taken against a WHITE background.
3. Your photo must be professionally printed and 45 millimeters
(mm) high x 35mm wide. Please do not use photos that have been cut
down from larger pictures. In the examples
below, the one on the left shows the correct proportions. The
image on the right shows incorrect proportions.
4. When scanning and uploading the passport picture in STARS
please ensure that there is no
white border surrounding the photo as this may affect the
dimensions of the image.
Therefore, please remove the white border before uploading the
student’s picture. In the
examples, the one on the left shows the correct proportions. The
image on the right
shows Incorrect proportions.
5. Subjects should wear formal wear; collared and smart wear; NO
BRIGHT COLORS ONLY DARK COLORS. This also includes
for
headscarves / hijab wearers.
6. Free from shadows.
7. Digital enhancements or changes are not acceptable.
8. Taken with the eyes open and clearly visible (with NO
SUNGLASSES OR
SPECTACLES and no hair across the eyes).
9. No objects such as dummies or toys, or other people
visible.
10. With the subject facing forward, looking straight at the
camera; with a
neutral expression with the mouth closed (no grinning, frowning
or
raised eyebrows); sharp focus and clear; free from “redeye”.
11. Taken of the full head, without any covering exceptional to
women with
hijab / head scarf only; make sure the facial features are
clearly visible from the bottom of the chin to the crown of the
head.
12. Strictly NO CAP ALLOWED.
13. Printed professionally or taken in a
passport photo booth. Photos printed at
home is unlikely to be of an acceptable
standard.
14. Have the person’s full name on the back of each photograph
(IF SUBMISSION IS MADE MANUALLY ONLY).