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3220 South Higuera Street ● Suite 232 ● San Luis Obispo ● CA ● 93401‐6985 Phone 805‐781‐4058 ● Fax 805‐788‐2365
www.first5slo.org
September 23, 2020 COMMISSION MEETING AGENDA PACKET
ATTACHMENTS
ITEM 4: Consent Agenda
a) June 24, 2020 Minutes (Draft) b) July 13, 2020 Minutes –
Special Meeting (Draft) c) FY19-20 Q4 Financials d) Memo and
Amendment – MHSA 3x3 Contract e) Memo re: Budget Adjustment
Request
ITEM 5: Memo re: Contract* with CAPSLO (IMPACT Incentive Layer
Funds) ITEM 6: Memo re: Contract* with SLOCOE (Quality Counts
Coordination) ITEM 7: Memo re: Emergency Response Funding Plan
FY20-21 ITEM 8: Memo re: Updated Plan for First 5 New Program RFPs*
*Items posted separately:
CAPSLO Contract – Incentive Layer Funds SLOCOE Contract –
Quality Counts Coordination RFP Drafts
-Child Care and Education -Family Resiliency
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FIRST 5 SAN LUIS OBISPO COUNTY CHILDREN AND FAMILIES
COMMISSION
COMMISSION MEETING MINUTES
June 24, 2020 DRAFT Current Commissioners Present Bruce Gibson
SLO County Board of Supervisors James Brescia, Ed.D SLO County
Office of Education Devin Drake Department of Social Services Erica
Ruvalcaba-Heredia, Ed.D Community at Large Melinda Sokolowski Child
Care Planning Council James Tedford, M.D. Medical Representative
(AAP Chapter 2) Alison Ventura, Ph.D. Community at Large
Commissioners Absent/Excused -- Penny Borenstein, M.D. SLO County
Public Health Department Bob Watt Community at Large Staff
Present
Commission staff: Wendy Wendt, Jason Wells, Misty Livengood,
Sarah Reinhart Commission Counsel: Natalie Frye-Laacke Commission
Evaluation Consultant: Thomas Keifer Call to Order
Chair Gibson called the meeting to order 3:03 PM. ITEM 1 –Chair
Comments Chair Gibson reminded that this is the last Commission
meeting of the fiscal year; the next scheduled regular meeting will
be on September 23, 2020. A special meeting scheduled for July 13,
2020 is on the Consent Agenda and will include one item – approval
of a consulting contract for Phase 1 of the Collaborative Child
Care Study. He recommended shifting action items on today’s agenda
to the front, given Commissioner Ventura’s need to leave the
meeting by 4:00 p.m. He encouraged Commissioners to stay connected
with staff and programs over the summer.
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First 5 San Luis Obispo County Minutes (DRAFT): June 24,
2020
Page 2 of 6
ITEM 2 - Public Comment – Items not on the agenda Shana Paulson,
CAPSLO Child Care Resource Connection, announced a second
supply
distribution for Child Care Providers Thursday June 25 (Arroyo
Grande) and Saturday June 27
(San Luis Obispo and Paso Robles), made possible with funds from
First 5 California. A third
delivery is expected in July or early August.
ITEM 3 – Commissioner Comments/Announcements
Commissioner Sokolowski announced that Head Start centers are
starting to reopen, offering a summer program. She expects that
there will be closings and reopenings over time to adjust to
changing circumstances with the pandemic. Commissioner Tedford
expressed appreciation for Commissioner Borenstein’s continuing
leadership throughout the pandemic. He also announced that today is
his 53rd wedding anniversary. Commissioner Gibson announced that
the County passed a “COVID Budget” for the coming year. A healthy
reserve has helped to weather the economic challenges. Most of the
key social services programs have not been cut. ITEM 4 - Consent
Agenda
a) Approve May 14, 2020 minutes b) Approve Office Lease
Extension c) Approval to accept proposal with Moss Levy Hartzheim
for FY 2019-20 External Audit d) Approval Mobile Device and
Allowance Policy e) Authorize Special Commission Meeting in July
2020 (purpose: Contract Approval for
Child Care Study Consultant) Public Comment: None
Commissioner Gibson clarified that the date for Item 4e. has
been set at July 13, 2020, 4:00 p.m. Commissioner Tedford made a
motion to approve the Consent Agenda. The motion was seconded by
Commissioner Ventura and passed unanimously. ITEM 5 (postponed
until after Action Items 6-9)
~PUBLIC HEARING~ Strategic Plan Approval
ITEM 6 - Approve Long-Range Financial Plan Update Executive
Director Wendy Wendt introduced this item. First reading of the
long-range financial plan took place at the May Commission meeting.
The draft presented for approval today is
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First 5 San Luis Obispo County Minutes (DRAFT): June 24,
2020
Page 3 of 6
nearly identical, with several minor modifications, including
updated Prop 10 revenue projections provided in late May by First 5
CA. Ms. Wendt and Commissioner Gibson pointed out that with
anticipated continuing decline in revenues over time, the
administrative percentage eventually climbs up slightly above the
maximum 15% in outlying years, even with a freeze on the
administrative budget. Commissioners recommended keeping a watch on
this potential scenario and devising options to stave it off either
through diversified revenue and/or reductions in administrative
expenditures. Public Comment: none Commissioner Drake moved to
approve the Long-Range Financial Plan Update. Motion seconded by
Commissioner Ruvalcaba-Heredia. Motion passed unanimously. ITEM 7 –
Approve 2020-24 Strategic Plan Narrative Ms. Wendt presented the
narrative draft of the Strategic Plan, entitled Begin With the
Children (inspired by a Mahatma Gandhi quote). She thanked
Commissioners, staff, and Evaluation Consultant Thomas Keifer, for
their collective contributions to the process leading up to
creation of the Plan. She reminded them that it is meant to be a
living document, and that there are several additional pieces to be
added over the coming months (e.g. Financial Plan, Advocacy Agenda,
Evaluation Implementation Plan, Summary of Community Input). Minor
copy edits are also being completed, none of which are
content-related. The Plan narrative format is modeled somewhat
after the First 5 SLO County website framework. Ms. Wendt
highlighted two areas for Commission input:
• Proposed change to First 5 Mission Statement: Our mission is
to allocate funds and advocate for quality programs and services,
supporting children, prenatal to age 5, to ensure that every child
is healthy, developing to optimal potential, and ready to learn in
school. The bolded phrase is a new addition. Ms. Wendt pointed out
that our Mission extends beyond physical health and school
readiness, and proposed that the additional phrase encompasses a
broader sphere of focus that more accurately reflects First 5’s
work. Commissioners expressed strong and unanimous support for this
change.
• Question re: whether a second advocacy goal might be included
under the Health and Development focus area. Commissioner
Sokolowski suggested a focus on social/emotional health, and
wondered if Help Me Grow already addresses this sufficiently. Ms.
Wendt offered that an advocacy goal could call out
trauma/ACES/early childhood mental health. Commissioner Ventura
commented that a goal related to health access might be included.
Ms. Wendt said she and staff will develop options for a second
Health and Development advocacy goal based on this discussion,
bring back to the Commission for consideration at a future
meeting.
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First 5 San Luis Obispo County Minutes (DRAFT): June 24,
2020
Page 4 of 6
Public Comment: none Commissioner Brescia moved to approve the
Strategic Plan narrative (with copy edits completed); motion
seconded by Commissioner Drake; passed unanimously. ITEM 8 –
Approve 2020-22 Program Contracts Associate Director Jason Wells
introduced the item, which includes seven new two-year contracts
with continuing program partners. A second two-year contract round
can be considered in the future, pending solid performance and
continuing community need. Legal Counsel Natalie Frye-Laacke
reminded Commissioners of protocol related to conflict of interest
among individual Commissioners and the requirement to recuse from
voting in such cases. Public Comment: none Motions to approve
2-year contracts were issued in the following order: SLO County
Office of Education - First 5/CSPP Preschool ($358,740)
Commissioner Ventura moved, Drake seconded, Brescia recused. Motion
passed 6-0/1 recusal. SLO County Public Health Dept. -- Oral Health
Program Manager ($80,000) Commissioner Sokolowski moved, Brescia
seconded. Motion passed unanimously. Gary Englund and Assoc. -
Vision Screening ($40,000) SLO County Public Health – BABES
($358,740) Parents Helping Parents ($83,132) Carsel Consulting –
Health Access Trainers ($40,000) Commissioner Brescia moved,
Sokolowski seconded. Motion passed unanimously. Tolosa Children’s
Dental Center – Oral Health Prevention for Children ($40,000)
Commissioner Brescia moved, Sokolowski seconded, Tedford recused.
Motion passed 6-0/1 recusal ITEM 9 – Approve FY 2020-21
Administrative Budget Ms. Wendt introduced the final draft of the
FY 2020-21 Administrative Budget. A first reading was conducted at
the May 2020 Commission meeting. Only minor changes were made in
the interim: office rent is being held at the current level for the
coming year. A staff cell phone stipend has been added to personnel
benefits. Public comment: None. Commissioner Brescia moved to
approve the FY2020-21 Administrative Budget; Commissioner Tedford
seconded. Motion passed unanimously.
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First 5 San Luis Obispo County Minutes (DRAFT): June 24,
2020
Page 5 of 6
ITEM 5 – Staff Report Misty Livengood updated the Commission on
various projects and information regarding First 5 SLO County:
• Racial justice statements by First 5 Association and First 5
CA. Equity at the core of our work.
• First 5 SLO County submitted a letter to Assemblymember
Cunningham; invited SLO Chamber and Economic Vitality Corporation
to submit letters to the Governor in support of budget elements
that support child care.
• First 5 SLO County has been working on multiple levels to
address COVID as it affects young children, families and service
providers. A key continuing example is Emergency Response funding
from First 5 that is contributing to the Community Foundation
Disaster Support Fund. Associate Director Jason Wells continues to
partner with Foundation staff on this effort.
• Commissioners Gibson, Ruvalcaba-Heredia and Sokolowski have
been working with Wendy Wendt and a group of community stakeholders
to secure financial relief or undocumented and mixed status
families in the county. The initiative is called SLO County
UnDocuSupport.
• Hands on Heroes continues, minus the video production – the
focus in May was on families, and in June on the entire
community.
• Daily Talk.Read.Sing. livestreams are taking a hiatus for the
summer. Several Commissioners have taken part, as well as all the
staff; the finale week was all-kids. Mr. Wells commented on the
honor and fun it has been to produce the daily ramp-up of this
series over the past few months.
Special Projects Administrator Sarah Montes Reinhart provided an
update on progress with the 3 by 3 project and Help Me Grow:
• Pediatric partners CHC and Bravo Pediatrics are both
continuing to partner on the project.
• Bravo Pediatrics in particular has received positive feedback
from families throughout the COVID crisis.
• She thanked Commissioner Tedford for his ongoing interest
in/support for the project, and for sending her valuable links to
resources.
• The Help Me Grow Steering Committee will next meet over the
summer.
• Ms. Reinhart is developing a productive working relationship
with Jamie McGillis, SLO Help Me Grow Coordinator with the
Centralized Access Point at CAPSLO.
Mr. Wells added a brief update on the Disaster Support Fund –
nearly $150,000 has been distributed, $42,550 of which is covered
with First 5 Emergency Response Fund contributions. Ms. Wendt
touched on the following subjects:
• Reminder that emergency response funding is now an annual
budgeted allocation in the long-range financial plan. Commissioner
Gibson expressed praise for the partnership with the Community
Foundation.
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First 5 San Luis Obispo County Minutes (DRAFT): June 24,
2020
Page 6 of 6
• First 5 offices are opened in a modified way: by appointment
only to the public. At least one staffer in every day.
• July 13th Special Commission meeting will involve one agenda
item – to review and approve a contract with the Low Income
Investment Fund to conduct the Collaborative Child Care Study
‘feasibility phase.”
• We Are the Care is establishing a City Council Liaison team to
create a two-way communication between early childhood advocates
and municipal decision-makers.
• Ms. Wendt is part of an advisory team to the new Paso Robles
public schools grant: Inclusive Early Education Expansion
Initiative, which will build child care capacity in that city that
is designed for an integrated mix of typically developing children
and children with special needs.
• The First 5 Association has a new Executive Director, who will
start in her position in early July. Her name is Melissa Stafford
Jones and she comes to First 5 with a background in philanthropy
and early childhood development.
• In the coming months, First 5 SLO County will be pursuing
lasting ways to build toward an equitable society by focusing on
its own role in the work around racial justice. Commissioner Gibson
commented that he has been in touch with NAACP and Race Matters,
including discussing the work of First 5.
Public Comment: NONE ITEM 10 – Adjournment 4:43 p.m.
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FIRST 5 SAN LUIS OBISPO COUNTY CHILDREN AND FAMILIES
COMMISSION
COMMISSION MEETING MINUTES
July 13, 2020 (Special Meeting) Current Commissioners
Present
Bruce Gibson SLO County Board of Supervisors James Brescia SLO
County Office of Education Erica Ruvalcaba-Heredia Community at
Large James Tedford Medical Representative (AAP Chapter 2) Alison
Ventura Community at Large Bob Watt Community at Large
Commissioners Absent/Excused -- Penny Borenstein, M.D. SLO
County Public Health Department Melinda Sokolowski Child Care
Planning Council Devin Drake Department of Social Services
Staff Present Commission staff: Wendy Wendt, Jason Wells, Misty
Livengood Commission Evaluator: Tom Keifer Commission Counsel:
Natalie Frye-Laacke
Call to Order
Chair Gibson called the meeting to order at 4:02 PM.
ITEM 1 –Chair Comments
Commissioner Gibson welcomed Commissioners, staff and public to
this specially scheduled meeting to review and approve a contract
with the Low Income Investment Fund to provide consultation
services on a collaborative feasibility study focused on child care
capacity-building. ITEM 2 - Public Comment – Items not on the
agenda None.
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First 5 San Luis Obispo County Minutes (DRAFT): July 13, 2020 (Special Meeting)
Page 2 of 2
ITEM 3 – Review/Approve $30,000 Contract with Low Income
Investment Fund (LIIF) to complete a Feasibility Study as Phase I
of the Collaborative Child Care Study Executive Director Wendy
Wendt present the item, and began with an introduction of all
attendees on the Zoom call. These included First 5 Commissioners
and staff in attendance, representatives from three of the four
partnering agencies on the study – City of San Luis Obispo, Cal
Poly, San Luis Coastal Unified School District (County of SLO rep
was unable to attend). Shana Paulson (Child Care Resource
Connection) and Raechelle Bowlay (Local Child Care Planning
Council) were also in attendance, as were all three members of the
LIIF consultant team – Elizabeth Winograd, Kristen Anderson, and
Eileen Monahan. Ms. Wendt summarized the evolution of the child
care study initiative and partnership with the four public
agencies. She also explained a minor delay in identifying a
consultant for the feasibility due to the onset of the COVID
pandemic. All parties were determined to proceed with the project
despite the challenges presented by the current situation. Project
study team members reviewed applicant proposals, and selected the
LIIF team to conduct the Feasibility Study. Comments: Commissioner
Watt expressed pride in First 5’s role in this moment to address
the child care crisis. Commissioner Gibson added that child care
and housing insecurity have risen to the surface of public
awareness in the era of COVID. Elizabeth Winograd thanked the
Commission for its time and passion on this issue. She and her team
have seen the dire need across California, and a looking forward to
working on the issue with the San Luis Obispo County community.
Commissioner Brescia made a motion to approve a contract with the
Low Income Investment Fund in the amount of $30,000 for completion
of a feasibility study – Phase 1 if the Collaborative Child Care
Study. Commissioner Watt seconded the motion, which passed
unanimously. Adjourn 4:17 p.m.
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To: First 5 Commissioners From: Wendy Wendt Date: September 23,
2020 Re: ITEM 4c: 2019-20 Fourth Quarter Financial Report
Recommended Action Staff recommends the Commission approve the
Administrative Budget report, Operating Statement and Balance Sheet
(unaudited) for Fiscal Year 2019-20 as of June 30, 2020.
Administrative Budget As of June 30, 2020, 87.3% of the
administrative budget was spent. Administrative budget
comments:
1. Program Related Administrative Expenses – Administrative
budget spending has been reduced by $68,286 (a portion of office
rent and staffing cost allocated to program activities). The cost
is directly related to work performed for funded programs and can
be considered program related expenses as defined by the GFOA
guidelines.
Administrative Expense as Percent of Total Operating Expense The
Commission’s adopted administrative cap is set at 15%. The
administrative cap amount is defined as a percentage of Total
Operating Expense. The policy also states that staff will monitor
the administrative percentage to ensure it remains within approved
limits. If the percentage exceeds the cap amount, staff is required
to alert the Commission and explain the reason for a percentage in
excess of 15%. As of June 30, 2020, the Administrative Expense as a
percentage of Total Operating Expense is 9.6%
($243,639/$2,513,835), down from 16.2% in Quarter 3 as contracted
program expenditures increase.
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Operating Statement As of June 30, 2020 net revenue is $73,904.
Operating Statement comments:
1. Prop 10 Tobacco Tax Revenue – Tax revenue scheduled to date
for FY 2019-20 through June of Q4 is $1,704,840. This includes
$394,457 in Proposition 56 backfill.
Tax Revenue Distribution Schedule 2019-20 July 2019
August 2019
September 2019
October 2019
November 2019
December 2020
January 2020
February 2020
March 2020
April 2020
May 2020
June 2020
107,684 128,043 93,816 111,455 38,636 119,384 186,482 91,227
91,567 139,187 83,817 119,0842.
Tax Revenue Distribution Schedule 2018-19 July 2018
August 2018
September 2018
October 2018
November 2018
December 2018
January 2019
February 2019
March 2019
April 2019
May 2019
June 2019
144,117 121,857 162,173 132,985 123,568 140,143 42,757 111,405
108,983 107,888 127,643 112,142
3. Total revenue received from all sources through June 30, 2020
is $2,587,739. This includes IMPACT and IMPACT HUB payments
totaling $238,256; four local interest payments; two MAA payments;
a $5,000 mini-grant from First 5 California for Census outreach;
accrued April-June payments from the 2018-19 Tax Revenue
Distribution Schedule totaling $347,672.70; accrued IMPACT/HUB
program income of $281,188 and accrued state interest totaling
$4,358.
4. Total Program and Administrative Expenditures through June
30, 2020 are $2,513,835.
Fund Balance Detail (To be included with Audit Report at the
October Commission Meeting)
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Beginning YTD Ending %Budget Bal Expensed Budget Bal
Expensed
Regular Hours - Permanent 391,506 388,851 2,655 99%Computer
Supplies 1,000 1,219 (219) 122%Copy/Printing 3,000 524 2,476
17%Food 800 693 107 87%Insurance 3,700 3,518 182 95%Copier Maint
Contract 1,000 718 282 72%Memberships 5,000 4,551 449 91%Office
Expense 3,000 2,423 577 81%Other Services - Auditor Dept. 8,052
8,052 - 100%Postage - Direct 100 43 57 43%Professional Services
72,210 41,015 31,195 57%Registration/Training 5,000 3,529 1,471
71%Rent 45,515 45,077 438 99%Significant Value Purchase 5,000 1,426
3,574 29%Special Dept Expense 14,180 9,700 4,480 68%Phone, Data,
Internet Access 5,000 2,753 2,247 55%Other Travel Expenses 5,522
5,246 276 95%Contingency 20,000 20,000 0%Total Administrative
Expense 589,585 519,338 70,247 88%
Less: Program Related Admin (310,584) (275,703) (34,881)
Net Administrative Expense 279,001 243,635 35,366 87.3
First 5 Children and Families Commission of San Luis Obispo
CountyAdministrative Budget (Unaudited)
FY 19-20June 30, 2020
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First 5 San Luis Obispo County Funded Programs - FY 2019-20 -
corrected 8.19.20
123456789101112131415161718192021
222324252627282930313233343536373839404142434445464748495051525354555657585960
A B C D E F Jul19-Sep19 Oct19-Dec19 Jan20-Mar20 Apr20-Jun20
Total
Perinatal ReadinessBABES (SLO Co PHD) 43,875 44,981 90,514
179,370 Perinatal Mental Health Support (CFS) 4,787 4,787 Baby's
First Breath (SLO Co PHD, TCP) 5,736 10,282 27,195 43,213
TOTAL - 49,611 55,263 122,496 227,370 Child Health and
DevelopmentOral Health Safety Net Treatment (Contribution) - Oral
Health Coordinator (SLO Co PHD) 13,288 11,751 14,962 40,001 Tolosa
Children's Dental Clinic 6,884 13,720 20,604 Vision Screening 1,998
3,311 8,141 371 13,821 BEST PALS (Pediatric Physical Therapy
Services) 11,973 12,293 17,866 42,132 Health Access Trainers
(Carsel Consulting Group) 3,877 13,142 10,039 11,094 38,152 3 by 3
Research (Carsel Consulting Group) 986 1,182 765 876 3,809 3 by 3
Internal Program Expenses 231 4,040 1,469 261 6,001 3 by 3 Bravo
4,220 7,594 11,814 3 by 3 CHC 4,531 7,608 12,139 HMG Centralized
Access Point 92,310 92,310
TOTAL 7,092 53,820 53,209 166,662 280,783 Early LearningPR First
5 ECE - Donation Equipment 2,609 2,609 ELFA (SLO COE) 5,814 6,311
19,221 31,346 First 5 Preschools 21,949 41,736 84,676 148,361 (OC)
School Readiness, Oceano (LMUSD) 24,839 22,116 53,660 100,615 (GB)
School Readiness, Georgia Brown Elem (PRJUSD) 54,633 41,179
95,812
TOTAL 2,609 52,602 124,796 198,736 378,743 Family
StrengtheningMagda Williams 10,701 16,581 18,405 15,814 61,501 (OC)
Family Advocacy 12,543 12,232 19,226 44,001 (GB) Family Advocacy
13,990 25,890 39,880 Parents Helping Parents 7,186 10,582 9,769
14,016 41,553 Family Advocacy Services (CFSSLO) 2,599 34,026 14,124
37,250 87,999 Parent Cafes (CFSSLO) 15,057 11,036 23,510 49,603
Parent Cafes (CAPSLO) 4063 18,450 22,513
TOTAL 20,486 88,789 83,619 154,156 347,050 IMPACT SLOQuality
Counts -- FCCs (CAPSLO - CCRC) 22,189 126,825 149,014 Quality
Counts -- Centers (CAPSLO -LPC) 50,208 173,181 223,389 Early
Learning and Literacy Specialists (SLOCOE) 17,661 23,776 84,986
126,423 IMPACT Program Evaluation Expenses 1,275 2,041 1,785 3,528
8,629 IMPACT HUB Expense 16,166 630 4,831 21,627 IMPACT DATA
Reimbursement 20,179 20,179 IMPACT Program "Other" 675 65,471
66,146
TOTAL 17,441 93,404 25,561 479,001 615,407 Advocacy
ProjectsCBOR/HOH 1,550 1,400 4,650 3,500 11,100 New/General
Advocacy 120 615 482 17,885 19,102 Talk Read Sing Campaign 8,992
3,500 881 13,373 Other Advocacy Projects -
TOTAL 10,662 5,515 5,132 22,266 43,575 OtherEvaluation - Core
Allocation 4,208 9,733 8,378 12,703 35,022 Kits for New Parents
1,640 337 628 2,605 Event Sponsorships 1,000 1,500 2,500 Emergency
Response Funding 61,438 61,438
TOTAL 6,848 10,070 10,506 74,141 101,565
TOTAL PROGRAM AND EVALUATION EXPENSE 65,138 353,811 358,086
1,217,458 1,994,493 Quarter ending: 6/30/2020
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EXPENSES Jul - Sept Oct - Dec Jan - Mar Apr-Jun
YTDAdministration 140,026 125,611 131,542 122,163 519,342
Less: Program Related Admin (71,579) (64,031) (71,807) (68,286)
(275,703) Net Administrative Expense 68,447 61,580 59,735 53,877
243,639
Program & Evaluation Perinatal Readiness 49,611 55,263
122,496 227,370
Child Health and Development 7,092 53,820 53,209 166,662 280,783
Early Learning 2,609 52,602 124,796 198,736 378,743 Family
Strengthening 20,486 88,789 83,619 154,156 347,050 IMPACT Program
Contracts 17,441 93,404 25,561 480,659 615,407 Advocacy Projects
(CBOR, P5CAN, etc) 1,670 2,015 5,132 21,385 30,202 Talk Read Sing
Campaign 8,992 3,500 881 13,373 Event Sponsorships 1,000 1500 2,500
Kits for New Parents 1,640 337 628 2,605 Evaluation (Core) 4,208
9,733 8,378 12,703 35,022 Emergency Response Funding 61,438 61,438
Plus: Program Related Admin 71,579 64,031 71,807 68,286 275,703
136,717 417,842 429,893 1,287,402 2,270,196 205,164 479,422
489,628 1,341,279 2,513,835
REVENUE (Trust Fund: 3300000000)Prop 10 Tobacco Tax 347,673
107,684 1,163,500 230,755 1,849,612 IMPACT 262,246 196,051 458,297
SMIF (Prop 10 interest) 4,358 4,358 HUB Payments 22,835 33,480
4,831.48 61,147 MHSA Revenue 17,252 2,731.83 19,984 Interest
(Local) 45,852 43,953 83,145 172,951 MAA 9,149 5,963 15,112
Other Revenue 258 48 5,513 461 6,280 646,518 210,279 1,409,018
321,924 2,587,739
441,354 (269,143) 919,390 (1,019,355) 73,904 Total Revenue
Net Revenue (Expenses)
First 5 Children and Families Commission of San Luis Obispo
CountyOperating Statement (unaudited)
FY 19-20June 30, 2020
Total Program & Evaluation Expense Total Operating
Expense
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ASSETS
Cash in County treasury 9,043,723$ Receivables - Accrued
IncomeRent Deposit & Prepaid Rent 7,277$ Bank Deposit
10,000$
Total Assets 9,061,000$
LIABILITIES
Accounts/Salaries payable 661,963$ Trust Deposits 106,830$
Deferred Revenue 80,000$
Total Liabilities 848,793$
FUND BALANCE
Fund Balance: 8,744,539$
Reserved for Encumbrances 753,710$
Total Reserved 753,710$
Fund Balance Available 7,458,497$
Total Fund Balance 8,212,207$
Total Liabilities and Fund Balance 9,061,000$
First 5 Children and Families Commission of San Luis Obispo
CountyBalance Sheet (TRUST FUND 3300000000)
6/30/2020 (unaudited)
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Helping Give Children the Best Possible Start in Life
To: First 5 Commission From: Wendy Wendt Date: September 23,
2020 Re: ITEM 4d: Approve 2020-21 Amendment to MHSA Contract with
County of San
Luis Obispo Department of Behavioral Health Recommended Action
Staff recommends the Commission approve the Option to Renew and
Amendment No. 2 to the Contract for Behavioral Health Services
County of San Luis Obispo Behavioral Health Services (3 by 3
Development Screening Partnership). Background On April 9, 2019,
First 5 San Luis Obispo County entered into a contract with the
County of San Luis Obispo to oversee the implementation of the 3 by
3 Developmental Screening Partnership, an Innovations initiative
funded through the Mental Health Services Act. The Option to Renew
/Amendment No. 2 is a standard annual contract renewal mechanism
employed by the County of San Luis Obispo (Amendment No. 1 was
approved by the First 5 Commission and executed October 1, 2019).
There are no substantive changes from the original contract
document and the attached Amendment with the exception of effective
and duration dates.
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First 5 San Luis Obispo County FY 2020-21 Option to Renew and
Amendment No. 2
Page 1 of 7
OPTION TO RENEW AND AMENDMENT No. 2
To the CONTRACT FOR BEHAVIORAL HEALTH SERVICES
COUNTY OF SAN LUIS OBISPO BEHAVIORAL HEALTH SERVICES
Entered into by and between the County of San Luis Obispo, a
public entity in the State of
California, (hereafter “County”) and First 5 San Luis Obispo
County, an independent public
agency, (hereafter “Contractor”):
WHEREAS, on April 9, 2019, the County and Contractor entered
into a contract for fiscal
year 2018-19 (the “Contract”) under which Contractor agreed to
provide certain services.
WHEREAS, on October 1, 2019, the County and Contractor executed
Option to Renew and
Amendment No. 1 to extend the contract term and amend the scope
of services.
WHEREAS, the County and Contractor have a need to exercise the
option to renew the
Contract as per Exhibit C.4. “Option to Renew for One Year”.
WHEREAS, the County and Contractor have a need to amend the
scope of services and
increase the maximum compensation under the Contract.
WHEREAS, the Board of Supervisors delegated to the Health Agency
Director or designee
the authority to decide whether to exercise the option to renew
this Contract for three (3)
successive one (1)-year periods.
WHEREAS, the Board of Supervisors delegated to the Health Agency
Director or designee
the authority to amend the Contract to exchange, delete, or add
to the types of services and/or to
increase compensation to Contractor up to 25% of the original
Contract amount as per County
Resolution No. 2018-15, dated September 11, 2018 and signed by
the Board of Supervisors on
September 17, 2018.
NOW THEREFORE, the parties agree that the Contract is amended as
follows:
1. The Contract, Exhibit A-1, “Scope of Services” is deleted and
replaced in its entirety with the Exhibit A-2, “Scope of Services,”
attached hereto and incorporated herein by reference.
2. The Contract, Exhibit B.1., “Compensation”, subsection a., is
deleted and replaced in its entirety with the following:
a. Prior to commencement of services, Contractor shall provide a
valid, current taxpayer ID number to the San Luis Obispo County
Auditor/Controller at: 1055 Monterey Street
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Room D220, San Luis Obispo, CA 93408. County shall pay to
Contractor as
compensation in full for all services performed by Contractor
pursuant to the Contract,
the following sums in the following manner:
1) County’s Maximum Cost of the Contract for Services.
i. Contractor understand that the County shall not expend more
than seven hundred
ninety nine thousand nine hundred ninety eight dollars
($799,998) for all services
under this Contract for Fiscal Year (FY) 2018-19 through FY
2021-22. All
payments under this Contract shall directly support services
specified in this
Contract.
ii. The County Board of Supervisors has approved proposed
expenditures per
County FY as outlined below:
FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Total
3-by-3
Proposed
Expenditures
$169,860 $181,956 $226,656 $221,526 $799,998
iii. Line item budget adjustments may be requested by Contractor
and shall be subject
to approval by the Behavioral Health Administrator. If the line
item budget
adjustment does not increase the contract maximum, a contract
amendment will
not be required, only written approval by the Behavioral Health
Administrator
will be required. If the line item budget adjustment causes the
contract maximum
to be exceeded, then a contract amendment will be required.
2) If applicable, should both parties exercise the right to
renew this Contract as
described in Exhibit C, the maximum fund amount for this
Contract in total per
renewal term is identical to the maximum fund amount in FY
2020-21 unless the
parties agree otherwise pursuant to Paragraph of Exhibit D,
Contract Amendments.
3. The Contract, Exhibit C.3. “Duration Date.”, subsection a.,
is deleted and replaced in its entirety with the following:
a. This Contract shall remain in effect from July 1, 2020 until
June 30, 2021, unless terminated sooner pursuant to Exhibit D.6.,
“Termination for Cause”, or Exhibit D.7.,
“Termination for Convenience”, of the Contract.
4. In any instance in which a provision of this Option to Renew
and Amendment No. 2 contradicts or is inconsistent with provisions
of the Contract or Option to Renew and
Amendment No. 1, the provision of this Option to Renew and
Amendment No. 2 shall
prevail. All other terms and conditions of the Contract and any
amendments shall remain in
full force and effect.
5. The effective date of this Option to Renew and Amendment No.
2 shall be July 1, 2020.
6. This Option to Renew and Amendment No. 2 may be executed in
counterparts, each of which shall be deemed to be an original, but
all of which, when taken together, shall
constitute one and the same agreement. This Option to Renew and
Amendment No. 2 may
be executed and delivered by facsimile or scanned signature by
any of the parties and the
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receiving party may rely on the receipt of such document so
executed and delivered by
facsimile or email as if the original had been received.
IN WITNESS WHEREOF, County and Contractor have executed this
Amendment No. 2 on
the day and year set forth below.
First 5 San Luis Obispo County
By: _____________________________________________ Date:
____________________
Bruce Gibson, Chairperson
By: _____________________________________________ Date:
____________________
Wendy Wendt, Executive Director
Tax ID# XX-XXXXXX
Held in Confidential File
Approved as to form and legal effect.
RITA L. NEAL
COUNTY COUNSEL
By: _____________________________________________ Date:
______________________
Deputy County Counsel
COUNTY OF SAN LUIS OBISPO
A Public Entity in the State of California
By: _____________________________________________
Date:______________________
Michael Hill, Health Agency Director
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EXHIBIT A-2
CONTRACT FOR BEHAVIORAL HEALTH SERVICES
SCOPE OF SERVICES
I. Mental Health Services Act (MHSA) Project
a. Per Section 5891(a) of the Welfare and Institutions Code
(W&I Code), MHSA funds shall be used to expand mental health
services (new programs). These funds shall not
be used to supplant existing state or county funds to provide
mental health services.
Funds must be used for programs authorized in Section 5892 of
the W&I Code and
funds shall not be used to replace state or county funds
required to be used to provide
these services. These funds may not be used to pay for any other
program. The
Contractor must certify compliance with all regulations, laws,
and statutes of the
MHSA, including participation and non-supplantation
requirements.
b. Contractor shall adopt the following guiding principles
standards in planning, implementing, and evaluating the programs
and/or services provided with MHSA
funds. These include Community Collaboration; Cultural
Competence; Client Driven;
Family Driven; Wellness, Recovery, and Resilience Focused; and
Integrated Service
Experience. For full text, see:
https://www.slocounty.ca.gov/Departments/Health-
Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-
Principles.aspx
c. Contractor shall ensure that during emergency situations,
services may be provided via telephone, through video conferencing,
or another means considering local, state,
and national regulations are being upheld on an as needed basis
to maintain, protect,
and provide safety and continuity of services.
II. MHSA Innovation (INN) Component Level Goal
a. To provide projects that are novel, creative, and/or
ingenious mental health practices or approaches that contribute to
learning and that are developed within communities through
a process that is inclusive and representative, especially of
unserved, underserved, and
inappropriately served individuals.
III. 3-by-3 Developmental Screening Partnership Between Parents
and Pediatric
Practices
a. Scope of Services:
1. The Contractor shall be responsible for delivering three (3)
methods of
comprehensive and recurring screenings to children zero (0) to
three (3) years of age
in a Community Health Clinic (CHC) and a private pediatric
practice. The three (3)
methods are – health educator encounter, self-administered by
parent/primary
caregiver, and childcare provider encounter. Screenings shall
take place at ages nine
(9) months, eighteen (18) months, and twenty-four to thirty
(24-30) months and will
be offered in English and Spanish. Contractor shall subcontract
with a program
researcher who shall develop and administer surveys and other
data collection
methods to measure progress toward expected outcomes. The
Contractor shall
https://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspxhttps://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspxhttps://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspx
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subcontract and establish a Memorandum of Understanding (MOU)
with every
participating agency and ensure subcontracted screening services
are met, which
include but are not limited to:
i. Assigning a team made up of a project clerk and a health
educator for the CHC
and the private pediatric practice.
ii. Coordination of assigning clients to one (1) of the three
(3) screening methods;
and administration and coordination of screening schedules, as
well as providing
and assisting in the completion of surveys given to
parents/primary caregivers,
and medical staff.
iii. The project shall be developed, and implementation shall
begin during FY 2018-
19, with the entire project continuing through June 2022. The
anticipated project
timeline includes a six (6) month start-up period, three (3)
years of performing
trial tests utilizing the three (3) delivery methods, and a six
(6) month period of
evaluating the effectiveness of the innovation project.
2. The screening methods shall include:
i. Health educator encounter: screening method shall be
administered by an in-clinic health educator and shall also include
a thirty (30) minute education
encounter;
ii. Self-administered by parent/primary caregiver: performed by
parents or primary caregiver prior to appointment date either
on-line or paper; and
iii. Childcare provider encounter: administered with family in
the childcare setting and will include a thirty (30) minute
education encounter.
3. Following each screening method, a physician shall review and
discuss screening
results with parents/primary caregivers and make timely
referrals, as appropriate. If a
child or parent/primary caregiver is identified as being at risk
of serious mental illness
(SMI), a proper and timely handoff will be presented for
appropriate care. Contractor
shall employ the Ages and Stages Questionnaire (ASQ) as the
screening tool and
shall use the Ages and Stages Questionnaire: Social-Emotional
(ASQ: SE-2) as
needed for further screening.
b. MHSA Program Goals:
1) The 3-by-3 project seeks to improve early age screening
processes for children and to increase the level of mental health
knowledge for parents/primary caregivers. The
project is designed so that the Contractor shall answer the
following questions as part
of the program testing period, through surveying and assessing
participants during
their participation in the project:
i. What specific method(s) and setting(s) increase behavioral
screenings in early childhood?
ii. What screening method(s) will increase mental health
awareness and knowledge for parents/primary caregivers?
iii. How can specific screening methods be integrated into the
CHC and/or the private pediatric practice to provide mental health
screenings?
iv. What screening methods and strategies increase
referrals?
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First 5 San Luis Obispo County FY 2020-21 Option to Renew and
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v. What specific strategies best support recurring mental health
screenings for children and allow parents/primary caregiver
engagement?
vi. What specific screening methods and strategies increase
mental health knowledge for pediatricians?
2) Contractor shall document and communicate with County any
recommended changes to program goals and objectives, including
reducing, expanding, eliminating, or
incorporating additional outcomes. Contractor shall provide all
appropriate
documentation to support any recommended changes. No recommended
changes
shall be made without prior approval from County. Contractor
shall provide a final
report at the end of the four (4) year innovation project
outlining their findings for the
MHSA program goals and outcomes.
c. Staffing:
1) 0.40 FTE Project Coordinator
d. Units of Service:
1) Units Defined:
i. Participant = unduplicated child receiving the screening
instrument in a given year
ii. Family unit = parent or primary caregiver of screened child
or children
iii. Education encounter = a thirty (30) minute education
session provided by the health educator or the child care provider
as part of a guided screening with the
participant and family unit
iv. Referrals = Providing a family unit with information for
further consultation, review, and action to mental health services
in the community
2) Minimum Annual Units:
i. Four hundred fifty (450) unduplicated participants
screened
ii. Three hundred fifty (350) family units
iii. Fifty (50) hours of education encounters
iv. Twenty (25) referrals provided to participants or
parents/primary caregivers
e. Key Outcomes:
1) Fifteen percent (15%) increase in parent/primary caregiver
knowledge of age-appropriate social-emotional development
2) Fifteen percent (15%) increase in parent/primary caregiver
mental health knowledge
3) Fifteen percent (15%) increase in pediatric practices’ mental
health knowledge
4) Fifty percent (50%) of parents/primary caregiver survey
responses for each testing method
i. From the parents/primary caregivers’ perspective determine
the preferred screening that allows greater engagement
5) One hundred percent (100%) of pediatrician survey responses
for each testing method
i. From the pediatricians’ perspective determine the preferred
screening method
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Helping Give Children the Best Possible Start in Life
To: First 5 Commission From: Wendy Wendt Date: September 23,
2020 Re: ITEM 4e: Approve Administrative Budget Adjustment to Cover
CalPERS 2020-21
Unfunded Accrued Liability Payment Recommended Action Staff
recommends the Commission approve an increase of $14,283 in the
Benefits line item of the FY2020-21 Administrative Budget, to be
offset by a $14,283 decrease in the Contingency line. This
adjustment is needed to cover an unanticipated increase in unfunded
accrued liability payments to the CalPERS retirement system.
Background On June 24, 2020, the Commission approved the FY 2020-21
Administrative Budget, including a contingency line item of $20,000
to cover “unexpected staffing or other changes.” The following
week, CalPERS mailed its Annual Unfunded Accrued Liability invoice,
which totaled over 200% more than the previous year. The current
year amount now stands at $14,283. In order to cover this
unexpected jump, staff is requesting a budget adjustment of $14,283
from the Contingency line item to the Benefits line. The adjusted
budget totals will read: Benefits: $131,946 ($117,663+$14283)
Contingency: $5,717 ($20,000 - $14283) Fiscal Impact None; The
overall Administrative Budget will remain the same. Both Benefits
and Contingency lines are within the Administrative Budget.
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Helping Give Children the Best Possible Start in Life
To: First 5 Commission of San Luis Obispo County From: First 5
Staff Date: September 23, 2020 Re: Item 5: Contract with Community
Action Partnership of SLO County
(CAPSLO)/Local Child Care Planning Council - COVID-recovery
stipends for local child care providers (funding Source First 5
California IMPACT Incentive Layer Funds)
Recommended Action It is recommended that the Commission approve
a contract with CAPSLO/Local Child Care Planning Council – to
facilitate professional education and distribution of
COVID-recovery stipends for local child care providers (funding
Source First 5 California IMPACT Incentive Layer Funds). Background
First 5 California has awarded incentive layer funding to First 5
SLO County in the amount of $77,000 for the purposes of addressing
COVID. This funding is part of the First 5 CA’s overall First 5
IMPACT (Improve and Maximize Program so All Children
Thrive)/Quality Counts effort specifically focused on COVID safety
and recovery. The local Quality Counts Consortium has determined
that the most appropriate use of these funds is to provide stipends
to local child care providers receiving professional education and
COVID safety training. The Consortium further determined that the
CAPSLO/Local Child Care Planning Council is the most appropriate
entity to facilitate distribution of these funds. Contract IMPACT
Incentive Layer Funds will be used for the specific purpose of
addressing COVID-19. Contractor will provide professional
development and education stipends for staff of participating
IMPACT sites. Stipend requirements will include a minimum of
one-hour health and safety training and coaching support for
program adaptations during COVID recovery. Contractor may access up
to $77,000 to be used for the specific purpose of addressing
COVID-19 in IMPACT sites within San Luis Obispo County. Contractor
will provide professional development and COVID health and safety
training and coaching support to approximately 111 participants.
Non-IMPACT sites may be provided stipends as a form of outreach for
potential quality counts program participation. Contractor will
submit quarterly invoices and accompanying documentation for
expenditures incurred. Contract duration is July 1, 2020 to June
30, 2021.
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Helping Give Children the Best Possible Start in Life
To: First 5 Commission of San Luis Obispo County From: First 5
Staff Date: September 23, 2020 Re: Item 6: Contract Commission
Review and Approval: Contract with SLOCOE for
First 5 staffing in support of Quality Counts program
Recommended Action It is recommended that the Commission approve a
contract with SLO County Office of Education (SLOCOE) for First 5
SLO County to coordinate Quality Counts program and activities.
Background San Luis Obispo County Office of Education has been
awarded the Quality Counts California (QCC) Local Consortia and
Partnership Grants on behalf of the San Luis Obispo County Quality
Counts Consortium from First 5 California and California Department
of Education. In previous years, First 5 SLO County was the IMPACT
(Improve and Maximize Program so All Children Thrive) administering
agency. During the grant application process for the QCC grant,
First 5 SLO County agreed to release lead status when the new
coordinated effort by First 5 CA and Office of Education made it
more efficient for SLOCOE to be the lead agency. To maintain a
consistency of coordination through the first year of this grant,
SLOCOE is contracting with First 5 SLO County to provide grant
coordinating services to be administered by the First 5 staff
person who coordinated IMPACT activities under the previous First 5
CA grant funding arrangement. Contract Under the scope of services
for this contract, First 5 SLO County will oversee day-to-day
project coordination, schedule and coordinate consortium meetings
and communication among partners, and will be responsible for
collection and submission of the common data files used for
evaluation and grant progress reporting. Contract duration is July
1, 2020 to June 30, 2021. Contract Amount: $37,571.65.
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To: First 5 Commissioners From: Staff Date: September 23,
2020 Re: Item 7: Update to Emergency Response Funding Plan 2020-21
______________________________________________________________________________
Summary At its March 25, 2020 meeting, the First 5 San Luis Obispo
County Commission approved an Emergency Response Funding Policy
that created a mechanism for nimble response to the needs of young
children and their families in the event of a local emergency
(below is a copy of the Policy). During the same meeting, the
Commission took additional action to authorize an out-of-budget
allocation of up to $75,000 to be used toward immediate COVID
relief. The Executive Director was authorized to consult with the
Chair and Vice Chair in determining optimal use and distribution
method for any portion of these funds. One option that was
presented for consideration at the meeting was for First 5 to
partner with The Community Foundation San Luis Obispo County via
its Disaster Support Fund. Over the ensuing months, First 5 SLO
County invested $61,438 of the 75,000 allocation in two ways.
$1,438 was contributed toward initial PPE and cleaning supply
inventory that was collected and distributed to local child care
providers via CAPSLO’s Child Care Resource Connection. The
remaining $60,000 was directed to the Community Foundation Disaster
Support Fund and allowed for rapid response funding to go out to
local nonprofit grant applicants who have been instrumental in
providing COVID-related supports for young children and their
families. First 5 funds combined with Foundation Disaster Support
funds went to Atascadero Loaves and Fishes, RISE, Stand Strong,
YMCA, Food Bank, Seneca Family of Agencies, Center for Family
Strengthening/UndocuSupport, Restorative Partners, Boys and Girls
Club, Estero Bay Kindness Coalition, Family Care Network, Community
Counseling Center, CAPSLO, Child Development Resource Center,
Peoples Self Help Housing, Atascadero Loaves and Fishes, LINK, and
the SLO Noor Foundation. An element of this partnership has
included active participation by First 5 Associate Director Jason
Wells on the Foundation’s Disaster Support Fund grant selection
committee, which has been meeting weekly and awarding rapid
response grants to nonprofit organizations throughout the county
who are serving vulnerable populations during this time of crisis.
In anticipation of the long-term nature of the current pandemic
crisis, and recognizing the likelihood of future local emergencies,
on June 24, 2020 the Commission approved an update to its long
range financial plan and included a new annual budget allocation
entitled “Emergency Response Funding.” The FY2020-21 annual
allocation is $75,000. Recommendation Staff recommends continuing
our partnership with Community Foundation SLO County as a core
mechanism for expeditious distribution of First 5 Emergency
Response Funding. The Emergency Response Funding Policy Activation
Protocol will be used to make funding decisions, both in
partnership with the Foundation and/or if other emergency
investment opportunities arise.
-
Policy on Emergency Response Funding (approved March 25, 2020)
First 5 San Luis Obispo County may immediately activate financial
resources outside of pre-approved budget allocations in the event
of a “Local Emergency,” with the goal to address Urgent Needs.
Definition of “Local Emergency” This definition of “Local
Emergency” is consistent with California’s Emergency Services Act.
(Gov’t Code Section 8550 et seq.) A “Local Emergency” occurs when
there is the existence of conditions of disaster or of extreme
peril to the safety of persons and property within the territorial
limits of the County of San Luis Obispo caused by conditions such
as air pollution, fire, flood, storm, epidemic, riot, drought,
cyberterrorism, sudden and severe energy shortage, plant or animal
infestation or disease, the credible warning of an earthquake or
volcanic prediction, or an earthquake. Definition of “Urgent Need”
“Urgent Needs” shall include, but not be limited to, Food, Shelter,
Supplies for First Aid or other Basic Needs, Health Care, Child
Care, Transportation, Resource and Referral to Essential Services,
Operating Fund Support for Essential Organizations Amount The
maximum allowable emergency funding to be activated in response to
a single Local Emergency shall not exceed $75,000. Emergency Fund
Activation Protocol When a Local Emergency exists, the Executive
Director shall consult directly with the Commission Chair and Vice
Chair to determine the amount of Emergency Funds to be activated.
The Executive Director will work directly with staff and local
funding partners to 1) establish a mechanism for identifying
Priority Uses for First 5 Emergency Funds and 2) develop a Process
for Fund Dissemination (e.g. invitation to submit grants,
funder-directed awards). The Priority Uses and Process for Fund
Dissemination must first be approved by the Commission Chair and
Vice Chair.
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Helping Give Children the Best Possible Start in Life
To: First 5 Commission of San Luis Obispo County From: First 5
Staff Date: September 23, 2020 Re: Item 8: Discussion and Action on
Request for Proposals (RFP) related to Covid
Relief Early Education and Care, and Family Resiliency.
Recommended Action It is recommended that the Commission
either:
1. Approve an RFP to provide immediate child care and education
support for children and families impacted by the Covid-19
pandemic, and/or
2. Approve an RFP to provide funding for family-serving agencies
to address immediate family resiliency needs created and or
heightened by the Covid-19 pandemic, or
3. Direct staff to create an alternative or unified RFP which
funds services to address child
care and family resiliency needs created and or heightened by
the Covid-19 pandemic, or
4. Direct staff to continue to strictly follow the intent of the
FY 2020-24 strategic plan to create RFPs to fund early learning and
family resiliency programing throughout the county.
Background In June 2020 the Commissioners approved the First 5
San Luis Obispo County Strategic Plan for 2020-2024. The Plan
identifies the following three Focus Areas that inform First 5
program investments and advocacy to address core community needs in
early childhood:
1. Health and Development 2. Early Learning 3. Resilient
Families
The goal of the Early Learning focus area is to ensure that from
birth, children have rich, varied and equitable opportunities to
promote their physical, social, emotional, and intellectual
development, both in families, early childhood education, and other
enriching environments. Under the Early Learning focus area the
Commission allocated $295,980 annual funding and has directed staff
to solicit proposals in support of developing programs and services
in the areas of early care and education. The Commission opted not
to predefine specific types of activities to be funded, instead
allowing the community leeway in identifying their needs and
proposing creative solutions. Some of the areas of need that were
identified in the community input efforts during the strategic
planning process were: more preschool slots, all-day programs,
after hours/emergency care, parent/child interaction groups, green
spaces/community playgrounds, arts experiences, and unstructured
play.
-
2
The goal of the Resilient Families focus area is to support
parents, families, workplaces and communities to build stable,
nurturing and strong home environments for young children and
families. Under Resilient Families, the Commission allocated
$295,980 annual funding and directed staff to solicit proposals in
support of developing programs and services in the area of
resilient families. The Commission opted not to specify the types
of activities to be funded, instead allowing the community leeway
in identifying their needs and proposing creative solutions. Some
of the areas of need that were identified in the community input
efforts during the strategic planning process were: positive home
environment, parent education and support/counseling, assistance
with basic needs (e.g., housing, stress, eligibility for services),
support for new parents (mothers, fathers, adoptive and foster
families), parent education and support/counseling, and more
postpartum home visits/check-ins. COVID-19 Impact San Luis Obispo
County has for many years been experiencing a growing child care
crisis that is similarly being felt and addressed across the state.
High cost of living, high demand, dwindling workforce and
decreasing supply are all factors that contribute to this crisis.
In March 2020 this crisis worsened with the sudden and devastating
impact of the Covid-19 pandemic. The pandemic created a perfect
storm of events from school and business closures, to massive
layoffs and unemployment. Many of the parents who were laid off
could no longer afford child care, or those that were still
employed kept their children home during shelter-in-place orders.
The fear of infection and surrounding uncertainty brought on by the
pandemic made it increasingly difficult if not impossible for child
care operators to keep their doors open, increasing the pressure on
an already strained system. In addition to child care, many
families are facing crisis levels of challenge and stress. Examples
include: job loss, fear of not being able to making housing
payments, food insecurity, social isolation, emotional distress of
covid concerns, loss of privacy and safety in homes where domestic
and or child violence may be present, distance learning challenges,
family disunity caused by social distancing, and life-and-death
health concerns. First 5 Response Since its birth in California and
in San Luis Obispo County, First 5 have always been about
supporting and providing services to children and families where
services are needed most so that children can develop, learn and
thrive. First 5s have always strived to be responsive and proactive
in order to support families and fill community service gaps. The
timing, crafting and approval of the First 5 SLO County FY 2020-24
Strategic Plan, by staff and Commission could not have fully
anticipated the deep and lingering impacts of the Covid-19 Pandemic
on children and families, and the providers who serve them. First 5
SLO County is in a unique position to both adhere to its core
strategic plan and simultaneously address the immediate and
critical needs our communities are facing. In an effort to
immediately address the most pressing family needs and challenges
brought about or made worse by the pandemic, First 5 staff
recommends that funding under the Early Learning, and Family
Resiliency focus areas be distributed through an expedited RFP
process to procure services and support for children and
families.
-
3
Should the Commission approve moving forward with the RFP
process described above, the following timeline is given as a
possible approach to expedite the process. RFP Timeline Release of
Request for Proposal October 1, 2020 Proposals Due October 15, 2020
Intent to Award Funding Announced October 19, 2020 Proposal Award
Recommendation to Commission October 28, 2020 Contract Approval
October 28,2020
or by special meeting TBD Expected Contract Start Date November
1, 2020 Specifically, staff recommends:
1. An RFP to provide immediate child care and education support
of children and families impacted by the Covid-19 pandemic. Amount:
Up to $200,000. Duration of contract: 6-12 months.
2. An RFP to provide funding for family serving agencies to
address immediate needs created
and or worsened by the Covid-19 pandemic. Amount of funding: Up
to $250,000 annually or up to $500,000 total. Duration of contract
12-18 months.
3. If neither of the above are desired, Staff recommends the
Commission consider a unified single RFP approach that addresses
the needs described above.
9-23-20 Attachments CoverF5_Minutes_draft June
2020F5_Minutes_Draft 7.13.20 (Special Meeting)CoverLetter 6-30-20
financial report5-AdminBudget 19-202-Funded programs 19-20 - Q4
corrected version 8.19.206-OperatingStmt 19-207-BalanceSheet
19-20Item 4d - cover memo to 20-21 Contract Amendment for MHSA 3 by
3First 5 OTR and A02 FY 2020-21 FinalItem 4e - cover memo to Budget
Adjustment -- UAL Payment Item 5 - Incentive Layer Funding CAPSLO
Commission Letter FinalItem 6 - SLOCOE QCC IMPACT Contract 20-21
cover letter FinalItem 7 - Updated Plan for Emergency Response
Funding 2020-21Item 8 - F5 Cover Letter Covid Early Learning Care
RFP Final