New matching manual

This document contains detailed steps to match on myaiesec.net. Things you need to know: EP - Exchange Participant (You) TN – Trainee Nominee LC – Local Committee VP – Vice President How to match on myaiesec.net? Step 1: Login using your registered Email ID and Password.

Step 2: Move your cursor on AIESEC Programmes and select Global Community Development Programme. After that select ‘Browse Internship’

Step 3: The page that will open will look like the picture below. Click on (show) A list of AIESEC entities will be shown.

Step 4: Select the countries of your choice. GCDP is not available in countries like USA, UK and Australia. The countries we send most people to are Brazil (as shown in the picture), Egypt, Russia, China, Thailand, Czech Republic, Mauritius, Malaysia, Italy and Poland Select only the main country name and the local committees (cities in which AIESEC is present) will automatically get selected. The countries mentioned are the countries we are focusing on for matching

Step 5: Now, change the earliest start date between (the dates between which you wish to begin your internship in the country) For example 12.11.2012 and 15.12.2012. (This is only a suggestion; you may change it according to your own start date period) Also, in programs (on the right) select Global Community Development

Program (as shown in the second picture) and then click on search (in green)

Step 6: This is the list of all the possible options and internships in these countries.

Click on the TN code of whichever internship you are interested in or would

like to know more about.

Step 7: What will come up on clicking on the TN code is a TN form. This form will provide all the information about the internship. If you find that the particular internship is not something you are interested in, close the TN form and select any other TN code you might want to see. If you find that the TN details are interesting and would like to apply for the internship, see the email address of the person who raised the form (on the right hand side) You may email that person and click on ‘Apply’ as shown in the next step.

As you scroll down, you will see a dialog button saying ‘Apply’ which will automatically send your application to the particular LC. You need to click on it before proceeding further.

Step 9: This is the email you should send the person who raised the TN form.

The following picture is just a template. You may change things according to

your discretion. These TN managers receive a lot of mails in a day and so make

sure that your email is interesting. You can add questions, greeting or anything

that you feel appropriate. Also, mention that the email has been CCed to your EP manager (that is the person who raised you and is your point of contact for the same) You can send the email to as many TN raisers as you wish to. Although, try

and limit your options to 1 or 2 so that we can work on those with our full

energy.

Once the date for the Skype chat has been arranged, you should send your

EP manager an email with- The date, time of the chat. The country, Local committee and project for which you

applied.

The TN raiser/ skype interview’s contact details.

Step 10: After the interview is over and if you are selected and want to go for that TN

an Acceptance Note (AN) is supposed to be sent to the particular LC. Below is

the example of an AN, the EP is supposed to fill everything and send it.

Instructions to fill certain parts

TN ID: The ID of the form you have been matched to.

For Example – TN-In-AA-BB-2014-0000

EP ID: Your form ID

For Example – TN- In-IN-BU-2014-1243

Step 11:

After you send you’re an, you will receive an Invitation Letter (IL) from the TN

manager.

You have now been matched. :D