Page 1
New Jersey
DEPARTMENT OF EDUCATION
1
WELCOME
2018 PARCC amp 2018 NJSLA-S
District Test Coordinator amp
District Technology Coordinator Training
Veronica Orsi Orlando Vadel John Boczany
Gilbert Gonzalez amp Timothy Steele Dadzie
Office of Assessments
New Jersey Department of Education
(Revised 03-12-18)
New Jersey
DEPARTMENT OF EDUCATION
2
Please
Silence Cell Phones or
Use Vibrate Modeand
No Conversation In Room
During Training Session
New Jersey
DEPARTMENT OF EDUCATION
3
Topics Slidesbull Welcome 1-4
bull Broadcasts amp Contact Information 5-15
bull Whatrsquos New for Spring 2018 16-17
bull Test Dates amp Unit Times 18-22
bull Scheduling Test Units 23-24
bull Emergencies amp Scheduling Problems 25-27
bull Who Must Take 2018 PARCC 28-37
bull Test Materials Mathematics Reference Sheets amp Tools Calculators 38-56
bull Student RegistrationPersonal Needs Profile (SRPNP) 57-63
bull Administration Considerations Accessibility Features Accommodations 64-74
bull Emergency Accommodations 75
bull Accommodations for English Learners 76-78
bull Homebound Bedside amp Non Testing ODP Placements 79-84
bull Students Attending Out of District amp Out of Resident Placements 85-86
bull Test Security Plans Training Staff Protocols Site Preparation 87-95
bull Security Forms Irregularities Transfer Students amp Other Issues 96-114
bull Returning Materials to Contractor 115-123
bull Not Tested Codes Void Codes Data Clean-Up 124-126
New Jersey
DEPARTMENT OF EDUCATION
4
bull Mandatory Training Scheduled by District School Test Coordinators amp School Technology
Coordinators
bull Mandatory Training Scheduled by Schools Test Administrators amp Proctors
bull Refer to Appendix C of TCM for required staff qualifications available at the following link httpavocetpearsoncomPARCCHomepdf=8227_18030page=1
bull Training Materials Teacher amp Student Resources
User ID amp Password Needed
For Operational Site use following Link httpsnjpearsonaccessnextcomcustomerindexaction
For Training Site use following Link httptrngpearsonaccessnextcom
Open to All
For Public Site use following Link httpparcc-assessmentorg
For Information Central use following Link httpparccpearsoncom
Mandatory Turnkey Training
New Jersey
DEPARTMENT OF EDUCATION
5
Important NJDOE amp PARCC Links Accessibility Features amp Accommodations available at the following linkhttpavocetpearsoncomPARCCHome10616
Calculator Policy available at the following linkhttpavocetpearsoncomPARCCHome11128
Clarifications Document 2017-18 PARCC available at the following linkhttpwwwstatenjuseducationassessmentdistrictClarificationpdf
Graduation Testing Requirements available at the following linkhttpwwwstatenjuseducationassessmentparentsGradReqpdf
Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link
httpshomeroom5doestatenjusbroadcasts2017AUG0816871FAQ20for20Students20Who20Need20to20Retake20th
e20PARCC20Algebra20I20Assessmentpdf
2018 Portfolio Appeals Process available at the following linkPortfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement
ACCESS for ELL Students available at the following link httpshomeroom5doestatenjusbroadcasts2017DEC0517443Updates20Regarding20the20ACCESS20for20ELLs202-
020English20Language20Proficiency20Testpdf
NJTRAx Required Update available at the following linkhttpshomeroom5doestatenjusbroadcasts2017SEP1217027Districts20Requested20to20Update20NJTRAx20Technolo
gy20Readiness20Toolpdf
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 2
New Jersey
DEPARTMENT OF EDUCATION
2
Please
Silence Cell Phones or
Use Vibrate Modeand
No Conversation In Room
During Training Session
New Jersey
DEPARTMENT OF EDUCATION
3
Topics Slidesbull Welcome 1-4
bull Broadcasts amp Contact Information 5-15
bull Whatrsquos New for Spring 2018 16-17
bull Test Dates amp Unit Times 18-22
bull Scheduling Test Units 23-24
bull Emergencies amp Scheduling Problems 25-27
bull Who Must Take 2018 PARCC 28-37
bull Test Materials Mathematics Reference Sheets amp Tools Calculators 38-56
bull Student RegistrationPersonal Needs Profile (SRPNP) 57-63
bull Administration Considerations Accessibility Features Accommodations 64-74
bull Emergency Accommodations 75
bull Accommodations for English Learners 76-78
bull Homebound Bedside amp Non Testing ODP Placements 79-84
bull Students Attending Out of District amp Out of Resident Placements 85-86
bull Test Security Plans Training Staff Protocols Site Preparation 87-95
bull Security Forms Irregularities Transfer Students amp Other Issues 96-114
bull Returning Materials to Contractor 115-123
bull Not Tested Codes Void Codes Data Clean-Up 124-126
New Jersey
DEPARTMENT OF EDUCATION
4
bull Mandatory Training Scheduled by District School Test Coordinators amp School Technology
Coordinators
bull Mandatory Training Scheduled by Schools Test Administrators amp Proctors
bull Refer to Appendix C of TCM for required staff qualifications available at the following link httpavocetpearsoncomPARCCHomepdf=8227_18030page=1
bull Training Materials Teacher amp Student Resources
User ID amp Password Needed
For Operational Site use following Link httpsnjpearsonaccessnextcomcustomerindexaction
For Training Site use following Link httptrngpearsonaccessnextcom
Open to All
For Public Site use following Link httpparcc-assessmentorg
For Information Central use following Link httpparccpearsoncom
Mandatory Turnkey Training
New Jersey
DEPARTMENT OF EDUCATION
5
Important NJDOE amp PARCC Links Accessibility Features amp Accommodations available at the following linkhttpavocetpearsoncomPARCCHome10616
Calculator Policy available at the following linkhttpavocetpearsoncomPARCCHome11128
Clarifications Document 2017-18 PARCC available at the following linkhttpwwwstatenjuseducationassessmentdistrictClarificationpdf
Graduation Testing Requirements available at the following linkhttpwwwstatenjuseducationassessmentparentsGradReqpdf
Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link
httpshomeroom5doestatenjusbroadcasts2017AUG0816871FAQ20for20Students20Who20Need20to20Retake20th
e20PARCC20Algebra20I20Assessmentpdf
2018 Portfolio Appeals Process available at the following linkPortfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement
ACCESS for ELL Students available at the following link httpshomeroom5doestatenjusbroadcasts2017DEC0517443Updates20Regarding20the20ACCESS20for20ELLs202-
020English20Language20Proficiency20Testpdf
NJTRAx Required Update available at the following linkhttpshomeroom5doestatenjusbroadcasts2017SEP1217027Districts20Requested20to20Update20NJTRAx20Technolo
gy20Readiness20Toolpdf
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 3
New Jersey
DEPARTMENT OF EDUCATION
3
Topics Slidesbull Welcome 1-4
bull Broadcasts amp Contact Information 5-15
bull Whatrsquos New for Spring 2018 16-17
bull Test Dates amp Unit Times 18-22
bull Scheduling Test Units 23-24
bull Emergencies amp Scheduling Problems 25-27
bull Who Must Take 2018 PARCC 28-37
bull Test Materials Mathematics Reference Sheets amp Tools Calculators 38-56
bull Student RegistrationPersonal Needs Profile (SRPNP) 57-63
bull Administration Considerations Accessibility Features Accommodations 64-74
bull Emergency Accommodations 75
bull Accommodations for English Learners 76-78
bull Homebound Bedside amp Non Testing ODP Placements 79-84
bull Students Attending Out of District amp Out of Resident Placements 85-86
bull Test Security Plans Training Staff Protocols Site Preparation 87-95
bull Security Forms Irregularities Transfer Students amp Other Issues 96-114
bull Returning Materials to Contractor 115-123
bull Not Tested Codes Void Codes Data Clean-Up 124-126
New Jersey
DEPARTMENT OF EDUCATION
4
bull Mandatory Training Scheduled by District School Test Coordinators amp School Technology
Coordinators
bull Mandatory Training Scheduled by Schools Test Administrators amp Proctors
bull Refer to Appendix C of TCM for required staff qualifications available at the following link httpavocetpearsoncomPARCCHomepdf=8227_18030page=1
bull Training Materials Teacher amp Student Resources
User ID amp Password Needed
For Operational Site use following Link httpsnjpearsonaccessnextcomcustomerindexaction
For Training Site use following Link httptrngpearsonaccessnextcom
Open to All
For Public Site use following Link httpparcc-assessmentorg
For Information Central use following Link httpparccpearsoncom
Mandatory Turnkey Training
New Jersey
DEPARTMENT OF EDUCATION
5
Important NJDOE amp PARCC Links Accessibility Features amp Accommodations available at the following linkhttpavocetpearsoncomPARCCHome10616
Calculator Policy available at the following linkhttpavocetpearsoncomPARCCHome11128
Clarifications Document 2017-18 PARCC available at the following linkhttpwwwstatenjuseducationassessmentdistrictClarificationpdf
Graduation Testing Requirements available at the following linkhttpwwwstatenjuseducationassessmentparentsGradReqpdf
Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link
httpshomeroom5doestatenjusbroadcasts2017AUG0816871FAQ20for20Students20Who20Need20to20Retake20th
e20PARCC20Algebra20I20Assessmentpdf
2018 Portfolio Appeals Process available at the following linkPortfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement
ACCESS for ELL Students available at the following link httpshomeroom5doestatenjusbroadcasts2017DEC0517443Updates20Regarding20the20ACCESS20for20ELLs202-
020English20Language20Proficiency20Testpdf
NJTRAx Required Update available at the following linkhttpshomeroom5doestatenjusbroadcasts2017SEP1217027Districts20Requested20to20Update20NJTRAx20Technolo
gy20Readiness20Toolpdf
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 4
New Jersey
DEPARTMENT OF EDUCATION
4
bull Mandatory Training Scheduled by District School Test Coordinators amp School Technology
Coordinators
bull Mandatory Training Scheduled by Schools Test Administrators amp Proctors
bull Refer to Appendix C of TCM for required staff qualifications available at the following link httpavocetpearsoncomPARCCHomepdf=8227_18030page=1
bull Training Materials Teacher amp Student Resources
User ID amp Password Needed
For Operational Site use following Link httpsnjpearsonaccessnextcomcustomerindexaction
For Training Site use following Link httptrngpearsonaccessnextcom
Open to All
For Public Site use following Link httpparcc-assessmentorg
For Information Central use following Link httpparccpearsoncom
Mandatory Turnkey Training
New Jersey
DEPARTMENT OF EDUCATION
5
Important NJDOE amp PARCC Links Accessibility Features amp Accommodations available at the following linkhttpavocetpearsoncomPARCCHome10616
Calculator Policy available at the following linkhttpavocetpearsoncomPARCCHome11128
Clarifications Document 2017-18 PARCC available at the following linkhttpwwwstatenjuseducationassessmentdistrictClarificationpdf
Graduation Testing Requirements available at the following linkhttpwwwstatenjuseducationassessmentparentsGradReqpdf
Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link
httpshomeroom5doestatenjusbroadcasts2017AUG0816871FAQ20for20Students20Who20Need20to20Retake20th
e20PARCC20Algebra20I20Assessmentpdf
2018 Portfolio Appeals Process available at the following linkPortfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement
ACCESS for ELL Students available at the following link httpshomeroom5doestatenjusbroadcasts2017DEC0517443Updates20Regarding20the20ACCESS20for20ELLs202-
020English20Language20Proficiency20Testpdf
NJTRAx Required Update available at the following linkhttpshomeroom5doestatenjusbroadcasts2017SEP1217027Districts20Requested20to20Update20NJTRAx20Technolo
gy20Readiness20Toolpdf
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 5
New Jersey
DEPARTMENT OF EDUCATION
5
Important NJDOE amp PARCC Links Accessibility Features amp Accommodations available at the following linkhttpavocetpearsoncomPARCCHome10616
Calculator Policy available at the following linkhttpavocetpearsoncomPARCCHome11128
Clarifications Document 2017-18 PARCC available at the following linkhttpwwwstatenjuseducationassessmentdistrictClarificationpdf
Graduation Testing Requirements available at the following linkhttpwwwstatenjuseducationassessmentparentsGradReqpdf
Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link
httpshomeroom5doestatenjusbroadcasts2017AUG0816871FAQ20for20Students20Who20Need20to20Retake20th
e20PARCC20Algebra20I20Assessmentpdf
2018 Portfolio Appeals Process available at the following linkPortfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement
ACCESS for ELL Students available at the following link httpshomeroom5doestatenjusbroadcasts2017DEC0517443Updates20Regarding20the20ACCESS20for20ELLs202-
020English20Language20Proficiency20Testpdf
NJTRAx Required Update available at the following linkhttpshomeroom5doestatenjusbroadcasts2017SEP1217027Districts20Requested20to20Update20NJTRAx20Technolo
gy20Readiness20Toolpdf
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 6
New Jersey
DEPARTMENT OF EDUCATION
6
Reminders
bull Update information in NJTRAx NJDOErsquos technology readiness tool at
this link httpsappnjtraxorg
bull NJTRAx is used for support and reporting
bull Enter District Test Coordinator amp District Technology Coordinator contact
info in County District School (CDS) application (eg Name Telephone
Email)
bull Must keep District amp School information up to date at this link
httphomeroomstatenjus
County District School (CDS)
Information System
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 7
New Jersey
DEPARTMENT OF EDUCATION
7
NJDOE Contact Information
PARCC Coordinator Topics
bull Testing Schedule
bull Accessibility Features amp Accommodations
bull PBT Students Who Move After They have Started Testing
bull Unusual Circumstances on Test Days
bull Violations of Test Security including All Cell Phone Incidents
bull Test Irregularities
bull Unsubmitting Students
bull School Emergencies that Affect Testing
bull General Testing Policies
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 8
New Jersey
DEPARTMENT OF EDUCATION
8
NJDOE Contact Information
Email the BEST way to contact NJDOE firstnamelastnamedoenjgov
Grades 3 thru 5 OrlandoVadeldoenjgov
Grades 6 thru 8 TimothySteeleDadziedoenjgov
High School VeronicaOrsidoenjgov
Technology GilbertGonzalezdoenjgov
bull Grade Level Program Coordinator Only Please do not address emails to multiple PARCC coordinators as this causes confusion amp delays
bull Subject Line Include the Name and CDS code of your SchoolDistrict amp 2 or 3 key words Describing Issue Never include identifiable student personal information in an email
bull Auto Signature Include your name amp phone number with extension If an emergency please provide cell phone number amp flag ldquohigh importancerdquo
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 9
New Jersey
DEPARTMENT OF EDUCATION
9
Test Coordinators
PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470
PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469
PARCC High School Veronica Orsi 609-376-3467
PARCC Technology Gilbert Gonzalez 609-376-3464
PARCC Portfolio Appeals Faye Ball 609-376-3458
Science John Boczany 609-376-3460
DLM Elizabeth Celentano 609-376-3461
NAEP Tabitha McKinley 609-376-3466
Voice Mail Messages Speak slowly and leave name amp phone number with extension first
We must write down this information
NJDOE Contact Information
New Phone Numbers
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 10
New Jersey
DEPARTMENT OF EDUCATION
10
NJDOE Contact Information
New Phone Numbers
PARCC Mathematics Grades 3 thru 5
Timothy Giordano 609-376-3463
PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics
Michael Luke 609-376-3443
PARCC Language Arts Literacy
Cristin Geoghegan 609-376-3462
Science
John Boczany 609-376-3460
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 11
New Jersey
DEPARTMENT OF EDUCATION
11
NJDOE Contact Information
New Phone Numbers
PARRC Measurement Specialist
Don White 609-376-3471
DLM Data Manager
Gilbert Gonzalez 609-376-3464
Office of Assessment Fax
609-984-6032 (do not fax unless instructed to do so)
Directions for Uploading Forms on PearsonAccessNext are available at the following link httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 12
New Jersey
DEPARTMENT OF EDUCATION
12
Questions Regarding Annual Progress Targets Student
Accountability and Title I
Office of Supplemental Education Programs
Phone Number 609-376-9080
Questions Regarding English Learners and ACCESS for ELLs 20
Office of Supplemental Education Programs
Bureau of BilingualESL Education
Phone Number 609-376-9080
Questions Regarding Students with Disabilities
Office of Special Education Policies and Procedures
Phone number 609-376-9060
Additional NJDOE Contacts
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 13
New Jersey
DEPARTMENT OF EDUCATION
13
PARCC Support Contacts
PARCC Toll Free Phone Number
888-493-9888
For PARCC Online Support and Resources use this link httpPARCCPearsoncomSupport
For PARCC Email use this address
PARCCsupportpearsoncom
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 14
New Jersey
DEPARTMENT OF EDUCATION
14
Support Provided by Contractor
bull Navigating PearsonAccessNext
bull Navigating the Training Center
bull Managing Student Registration Data
bull Setting up Test Sessions
bull Managing User IDs and Passwords for School Level Staff
bull Accessing Resources
bull Infrastructure Readiness
bull Proctor Caching
bull Submitting Additional Orders
bull Inquiring About Shipments
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 15
New Jersey
DEPARTMENT OF EDUCATION
15
Technology Problems Affecting Studentsrsquo
Ability To Respond To Test Items
bull TA must contact staff per districtrsquos Chain of Command immediately
bull Note time remaining on the clock
bull Have the student Refresh
bull If that does not work Resume the Test
bull If that does not work have the student Log Out and Log In
bull If that does not work Swap the Device
bull If that does not work do not have student submit
bull Do not allow the student to leave the testing room
bull Wait for further assistance from coordinators
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 16
New Jersey
DEPARTMENT OF EDUCATION
16
Whatrsquos New for Spring 2018
bull Homebound CBT and PBT Procedures available at following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull Summer 2018 Algebra 1 Geometry Algebra 2 Administration See 2017 memo
available at following link for general guidance (look for 2018 memo in May 2018) httpshomeroom5doestatenjusbroadcasts2017MAY0916427Partnership20for20Assessment20of
20Readiness20for20College20and20Careers_PARCC20Summer20201720Administrationpdf
bull Retest Opportunity for Algebra 1 during Fall Block See 2017 memo available at
the following link For general guidance (look for 2018 memo in August 2018) httpwwwstatenjuseducationassessmentdistrict080817RetakeAlgebraIpdf
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 17
New Jersey
DEPARTMENT OF EDUCATION
17
Whatrsquos New for Spring 2018
bull Reduced ELAL Unit Times See slide 21 and TCM Section 24
bull New Phone Numbers for Assessment Office Staff See slides 9 through 12
bull Protecting Student Personal Identifiable Information (PII) Only include student
initials and NJSMART ID when communicating with NJDOE via email Do not
include any other PII such as gender DOB or name Test related information
such as subject and grade can be communicated
bull New Protocol for Submitting Forms to NJDOE
1 Forms that need to be submitted to NJDOE as specified in the TCM are to be
uploaded to PAN Until further notice do not email these forms to NJDOE
2 Once the form is uploaded to PAN email the Support Request ldquoconfirmation
numberrdquo (provided upon successful upload) to the appropriate PARCC State
Coordinator Include the Name of the Form CDS Code and School and District
names in the subject line
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 18
New Jersey
DEPARTMENT OF EDUCATION
18
2018 PARCC Test Dates
Fall Block Semester Based High School Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 27 2017 through December 8 2017
CBT November 27 2017 through January 16 2018
Grades 3 thru 8 and Year Long High School Courses
PBT April 16 through 27 2018
CBT April 16 through May 25 2018
Spring Block High School Semester Based Courses Only
PBT April 23 through May 4 2018
CBT April 23 through June 8 2018
Summer End of Course Mathematics
Both PBT and CBT July 30 through August 10 2018
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 19
New Jersey
DEPARTMENT OF EDUCATION
19
2019 PARCC Test Dates
Fall Block Semester Based High Schools Courses
and Algebra 1 ldquoRetestersrdquo Only
PBT November 26 2018 through December 7 2018
CBT November 26 2018 through January 15 2019
Grades 3 thru 8 and Regular amp Year Long High School Courses
PBT April 8 through April 29 2019
CBT April 8 through May 28 2019
Spring Block High Schools Only Semester Based Courses Only
PBT April 22 through May 3 2019
CBT April 22 through June 7 2019
Summer PARCC End of Course Mathematics and High School ELA
Both PBT and CBT July 29 through August 9 2019
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 20
New Jersey
DEPARTMENT OF EDUCATION
20
Key Spring PARCC 2018 Dates
Event Date
Initial Materials Arrive in Districts no later than March 29 2018If district is closed the week of March 26-29 contact
MatthewCarlsonpearsoncom as soon as possible to
reschedule delivery for the week of April 2nd
Additional Order Window All Materials including Test Booklets and
Answer FoldersApril 2 2018
Additional Order Window Closes only Ancillary Materials for
returning secure test materials may be ordered May 16 2018
Deadline to Return Scorable amp Nonscorable Materials to Pearson No later than 1 week after
PBT window closes
Record ChangesData Clean Up Critical Warnings Rejected
Student Test Attempts etc resolution in PearsonAccessnext Early June 2018
(exact dates to be released in
early spring bulletin)
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 21
New Jersey
DEPARTMENT OF EDUCATION
21
ELAL Unit 1 Unit 2 Unit 3 Total Time For NonField Test Schools
Grade 3 75 75 75 3 Hours 45 Minutes
Grades 4 thru 5 90 90 90 4 Hours 30 Minutes
Grades 6 thru 11 90 90 90 4 Hours 30 Minutes
Unit Times ELAL
Note Unit times not include 25 to 30 minutes for logging on
students reading directions and amp closing out students
ELAL Unit 1 Unit 2 Unit 3 Unit 4 Total Time For Field Test Schools
Grade 3 75 75 75 75 5 Hours
Grades 4 thru 5 90 90 90 90 6 Hours
Grades 6 thru 11 90 90 90 90 6 Hours
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 22
New Jersey
DEPARTMENT OF EDUCATION
22
Mathematics Unit 1 Unit 2 Unit 3 Unit 4 Total Time
Grades 3 thru 5 60 60 60 60 4 Hours
Grades 6 thru 8 80 80 80 NA 4 Hours
Algebra 1 Geometry Algebra 2 90 90 90 NA 4 Hours 30 Minutes
Unit Times
Mathematics for All Schools
Note Unit times do not include 25 to 30 minutes for logging
on students reading directions and closing out students
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 23
New Jersey
DEPARTMENT OF EDUCATION
23
Scheduling Test Units
bull After Hours Testing for Adult High Schools and Alternative High School
programs only must request Delivery Schedule Override for sessions prior to
start of testing window
bull Utilize any school day during the 30 day testing window start as soon as
possible
bull No more than two units per day per Individual Student
bull Back to back units permitted with a supervised break between units
bull Multiple Groups of students can be scheduled in a single day AM Group 1
2 Units PM Group 2 2 Units
bull Units within a content area must be administered in sequence (ie ELAL
Unit 1 first followed by Unit 2 followed by Unit 3)
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 24
New Jersey
DEPARTMENT OF EDUCATION
24
Scheduling Test Units
bull Absent students can resume testing with assigned group amp be assigned to
makeup sessions only for units actually missed
bull No special order by grade 345 or 678 or 364
bull No special order by content area Math 1st then ELAL or ELAL then Math
bull Grades may be combined for the same content area if Unit Times amp Scripts
(read aloud directions) are the same (useful for Make Ups amp Students with
Extended Time)
bull Students with Extended Time (IEP 504 EL) must begin testing in the morning
amp complete a given unit by the end of that School Day
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 25
New Jersey
DEPARTMENT OF EDUCATION
25
Emergencies and Scheduling Problems
Procedures For Cancelled TestingDelayed Opening or Anticipated Early Release
bull Proceed with testing only if there is adequate time to complete scheduled Units on the affected day
bull Do not start testing if in doubt
bull Remember to consider students with Extended Time
Testing is Cancelled for the Day
1 Reschedule the cancelled Units by either
bull pushing the entire schedule forward or
bull rescheduling the cancelled Units for ldquomake up testingrdquo
2 Complete an Irregularity Report Form available at the following link httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the IR to PearsonAccessNext following the directions available at the following link httpavocetpearsoncomPARCCHome10889
4 Email the IR (do not fax) to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 26
New Jersey
DEPARTMENT OF EDUCATION
26
Emergencies and Scheduling Problems
Procedures For Incomplete Test Unit
Early Release Or Prolonged OutageIf Students Are Unable to Complete a Started Unit the Test Administrator Must Take the
Following Steps
bull Guide students to sign out of TestNav on testing devices if students are logged in
bull Confirm that no students display as actively testing in PearsonAccessNext
bull Lock all unlocked units in PearsonAccessNext
bull Secure all testing devices amp secure materials according to District Test Security Plan
bull Document the time remaining on the clock at the time of interruption
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 27
New Jersey
DEPARTMENT OF EDUCATION
27
Emergencies amp Scheduling Problems
Procedures for Incomplete Test Unit
Early Release or Prolonged Outage
1 Reschedule incomplete Unit for next available day
bull Ideally the incomplete Unit should be finished before moving on to the next
unit in the affected test
bull Provide students with Time Remaining to respond to previously Unviewed Items
2 Complete an Irregularity Report form available at httpwwwstatenjuseducationassessmentparccformsTestingIrregularityandSecurityBreachFormpdf
3 Upload the form to PearsonAccessNext following the instructions available at httpavocetpearsoncomPARCCHome10889
4 Email the form to grade level NJDOE PARCC coordinator
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 28
New Jersey
DEPARTMENT OF EDUCATION
28
Who Must Take 2018 PARCC
See Clarification Document available at the following link
httpwwwstatenjuseducationassessmentdistrictClarificationpdf
Grades 3 thru 8
bull All General Education Students
bull Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from
taking the English Language ArtsLiteracy Assessment The exemption is not
permitted for high school students
bull Students with Disabilities except severely handicapped students who must take
DLM as specified in their IEP These students are exempt from taking the
General Assessments
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 29
New Jersey
DEPARTMENT OF EDUCATION
29
Who Must Take 2018 PARCCGrades 3 thru 8
bull Middle School Students enrolled in a one year Algebra 1 or Geometry course must
take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8
Math assessment
bull Middle School Students enrolled in a two year Algebra 1 or Geometry course
must take their grade level Math assessment in the first year of the course (ie
Grade 7 or Grade 8 Math) then take the PARCC end of course assessment
associated with that course in the second year of the two year course (ie Algebra
1 or Geometry)
bull Middle School Students enrolled in multiple Mathematics Requisite Courses will
take only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 30
New Jersey
DEPARTMENT OF EDUCATION
30
Who Must Take 2018 PARCCHigh School General Guidance
bull General Education amp English Language Learners
bull Students with Disabilities must take PARCC except severely handicapped students
who must take DLM as specified in their IEP These students are exempt from
taking General Assessments
bull IEP Exempt From Passing Students required to take but not pass multiple Math
assessments (ie Algebra 1 Geometry Algebra 2) and multiple ELAL
assessments (ie Grade 9 Grade 10 Grade 11)
bull IEP Exempt From Passing Students required to take each assessment once
bull IEP Exempt From Passing Students not required to pass PARCC nor transitional
graduation assessments nor to participate in the portfolio appeal process
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 31
New Jersey
DEPARTMENT OF EDUCATION
31
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students not enrolled in a requisite Math course do not take a
PARCC Math assessment (ie enrolled in Calculus Trigonometry)
bull High School Students currently enrolled in an Algebra 1 Geometry or Algebra 2
course must take the associated PARCC assessment unless they are repeating
the course and have previously passed the assessment associated with that
course
bull High School Students Enrolled in multiple Mathematics Requisite Courses will take
only one PARCC Math assessment that being Algebra 1 or Algebra 2
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 32
New Jersey
DEPARTMENT OF EDUCATION
32
Who Must Take 2018 PARCCHigh School Mathematics
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry
course do not take the Algebra 1 or Geometry assessment while enrolled
in the Integrated Math course Rather they must wait until they are
enrolled in an Algebra 1 or Geometry course to take the associated
assessment
bull High School Students enrolled in an Integrated Math course that includes
Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry
course must take the Algebra 1 or Geometry assessment respectively
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 33
New Jersey
DEPARTMENT OF EDUCATION
33
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 9 10 amp 11 students must take their grade level ELAL PARCC
assessment regardless of the type of ELAL course they are enrolled in
bull Exception Students repeating a course and have previously passed the
assessment associated with that course are not required to re-take that PARCC
assessment
bull Exception Grade 11 ELAL Exemption Grade 11 students currently enrolled in
AP or IB English course and scheduled to take the AP or IB exam associated
with that course are not required to take the ELAL Grade 11 PARCC
assessment
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 34
New Jersey
DEPARTMENT OF EDUCATION
34
Who Must Take 2018 PARCCHigh School ELAL
bull There is no ELAL Exemption for high school English learners who must take
or pass PARCC for graduation purpose Exemption is currently for Grades 3
thru 8 only
bull English language learners enrolled in English as a Second Language (ie
beginner intermediate or advanced level) must take the ELAL assessment
associated with their course equivalentcredit assignment and not the level of
the ESL course
Example a student taking an advanced level ESL course for ninth grade
credit will take the Grade 9 ELAEnglish 1 assessment
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 35
New Jersey
DEPARTMENT OF EDUCATION
35
Who Must Take 2018 PARCCHigh School ELAL
bull Grade 12 students currently enrolled in an ELAL course to meet a grade 9 10 or
11 ELAL course requirement must take the grade level ELAL assessment
associated with that course unless they are repeating the course and have
previously passed the assessment associated with that course
bull Grade level ELAL coursecredit assignment determines participation in PARCC
and not grade level homeroom assignment
bull Students enrolled in multiple ELAL courses will take only one ELAL assessment
as deemed appropriate by the school district unless one of the multiple courses
is Grade 10 ELAEnglish 2 In that case these students must take the Grade 10
ELAEnglish 2 assessment
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 36
New Jersey
DEPARTMENT OF EDUCATION
36
Who Must Take 2018 PARCC
Adult High School PARCC Cohort vs Non PARCC Cohort
bull Adult high school students enrolled in a requisite course must take the associated PARCC
assessment unless they have taken any past statewide graduation test ie MBS HSPT 9
HSPT 11 SRA HSPA or AHSA
bull Adult high school students who passed any historical statewide assessment will have their
passing scores banked and counted toward their graduation testing requirement These
students do not take PARCC
bull Adult high school students who took but did not pass the historical statewide assessments
must meet the graduation testing requirement via the transitional graduation tests or the
portfolio appeal process
bull HSPA cohort students do not take PARCC regardless of course enrollment
Note HSPA students must rely on transitional graduation tests or portfolio appeal process
for not yet passed HSPAAHSA content areas
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 37
New Jersey
DEPARTMENT OF EDUCATION
37
DLM Students Exempt From Taking PARCC
All students who are Exempt From Taking the general assessment must
participate in Dynamic Learning Maps (DLM) assessments in English Language
ArtsLiteracy Mathematics and Science as specified in their IEP
Detailed Information amp Decision Guidelines Available at the following links
httpwwwstatenjuseducationassessmentapadlm
httpwwwdynamiclearningmapsorgnewjersey
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 38
New Jersey
DEPARTMENT OF EDUCATION
38
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 39
New Jersey
DEPARTMENT OF EDUCATION
39
bull Quantities (including 5 overage per school) are derived from
information provided in initial SRPNP File upload
bull Initial materials shipment will arrive in district two weeks prior to your
districtrsquos start date
bull Materials are packaged by school and are shipped to district office
address as indicated in PearsonAccessNext
Initial Materials Shipment
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 40
New Jersey
DEPARTMENT OF EDUCATION
40
List of Test Coordinator Kit Items (in resealable plastic bag)bull Paper Bands
bull Color Coded Pearson Scorable amp Nonscorable Return Labels
bull UPS Ground Return Labels
bull PreprintedPregridded Used Test BookletReturn School Headers
bull Student ID Labels amp Roster
bull Return Instructions Sheet
bull Shipping Carrier Return Instructions
Initial Material Shipment Initial
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 41
New Jersey
DEPARTMENT OF EDUCATION
41
Shipment
List of Other Materialsbull Packing List amp Chain of Custody Forms
bull Test Coordinator Manuals
bull Test Administrator Manuals
bull Paper Based Test Booklets amp Answer Documents
bull Math Reference Sheets Rulers amp Protractors
bull Large Print Kits
bull Braille Kits
bull Read Aloud Kits
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 42
New Jersey
DEPARTMENT OF EDUCATION
42
bull Test Coordinator Manuals 1 per School
bull Test Administrator Manuals 1 per 25 students
bull Math Reference Sheets 1 per paper based test grades 5 thru 8 amp high school
bull School Header Sheet 1 per gradesubject testing
bull Scorable Return Label 1 per 25 students
bull Nonscorable Return Labels 1 per 25 students
bull UPS Return Labels 1 per 25 students
bull Paper Bands 1 per 20 students
Initial Material Shipment
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 43
New Jersey
DEPARTMENT OF EDUCATION
43
Upon Receipt Of Test Materials DTC Must
1 Remove the Packing List Chain of Custody Form amp Test Coordinator Kit
from Box 1
2 Inventory materials immediately to verify that all materials have been
included amp are not damaged
3 Count through the shrink wrap only Do not open shrink wrapping until two
school days before testing
4 Secure materials in locked storage with limited access
Auditing Test Materials
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 44
New Jersey
DEPARTMENT OF EDUCATION
44
Auditing Test Materials
Then the DTC Must
1 Report the following to Pearson using the Form to Report Contaminated
Damaged or Missing Materials (See directions available at following link
httpavocetpearsoncomPARCCHome16221 or in Appendix E in TCM)
bull Non receipt of items listed on School Packing List
bull Discovery of damaged or missing test materials
bull Discovery of missing or duplicate sequence numbers on any Test
Booklets
2 Order additional material if necessary
3 Keep the shipping boxes to return Scorable and Nonscorable materials to
Pearson after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 45
New Jersey
DEPARTMENT OF EDUCATION
45
Additional OrdersDirections are available at the following link httpavocetpearsoncomPARCCHomepdf=8248_18140
bull Do not submit additional orders prior to arrival of initial shipment of materials
bull Inventory all test materials prior to placing an additional order
bull Test Booklets and Answer Documents will be shipped in packs of 5 Order on
a one to one basis if you need 7 test bookletsanswer documents enter 7
bull Once approved by NJDOE allow 4 to 5 business days for its arrival
bull Each additional order is packaged by school
bull The order will be shipped to district office
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 46
New Jersey
DEPARTMENT OF EDUCATION
46
New Admits amp Students with IEP or 504 Changes
If you missed the deadline for the initial materials or have IEP or 504 changes
that need to be accommodated follow these steps
bull Import a SRPNP Import File for students not yet registered or who have a
change in their SRPNP
bull Check district overage
bull Submit an order for additional materials if required
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 47
New Jersey
DEPARTMENT OF EDUCATION
47
Users that May Request Additional Orders bull LEA Test Coordinator
bull SchoolInstitution Test Coordinator
bull Other users assigned the ldquoRequest Additional Orderrdquo add on role in your district
NJDOE will ApproveReject All Additional Orders
Ordering Additional Materials on PANThree Step Process on the Orders amp Shipments page of PearsonAccessNext
1 Verify the shipping information
2 Enter a quantity
3 Review and complete the ordering process
Refer to the Orders amp Shipment Tracking Module found at the following link
httpsparcctmspearsoncom
Additional Orders
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 48
New Jersey
DEPARTMENT OF EDUCATION
48
Test Materials Provided By PARCC
Paper Based Test Materials
bull Test Booklets Packs of 5
bull Answer Documents Packs of 5
bull Consumable Test Booklet for Grade 3 only
bull Paper Version of Mathematics Reference Sheets are not applicable for
Grades 3 amp 4 and not applicable for on line testers
bull Grade Applicable Mathematic Tools
Computer Based Test Materials
bull Student Testing Tickets printed by STC
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 49
New Jersey
DEPARTMENT OF EDUCATION
49
PARCC Test Materials
School AndOr Student SuppliedHeadphones Or Ear Buds Students Must Adjust Volume Before Start of Test
bull ELAL Required for All Students
bull Math Text to Speech Accessibility Feature (plugged in)
bull Math Noise Buffering Accessibility Feature (not plugged in)
Headsets With Microphone Students Must Adjust Volume Before Start of Test
bull Only for Accommodated Students with Speech to Text
bull Always delivered by an external device
Other Materials
bull Blank Scratch Paper graph lined or unlined paper
bull Pencils wooden 2 with erasers
bull Calculators download policy at httpavocetpearsoncomPARCCHome11128
bull Math Tools download policy at httpavocetpearsoncomPARCCHome11131
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 50
New Jersey
DEPARTMENT OF EDUCATION
50
Test Materials
School AndOr Student Supplied
bull Materials Specified by IEP 504 or EL Plan for Accommodation or Accessibility
Features Braille Note Taker Word to Word Translation Dictionary etc
bull Approved External Devices cannot access internet amp cannot save or store any
information
bull Timing Device Computers do not time the units TA does
bull Flip Chart or Board TA must track time remaining
bull Door Sign ldquoTesting Do Not Disturbrdquo (See Appendix C in TAM or download at
httpavocetpearsoncomPARCCHome9760 )
bull Leisure Reading Materials only (See Appendix C State Policy Addendum in
TCM)
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 51
New Jersey
DEPARTMENT OF EDUCATION
51
Mathematics Reference SheetsSee following links for downloadable reference sheets
High School Link httpavocetpearsoncomPARCCHome9810
Grades 5 thru 8 Link httpavocetpearsoncomPARCCHome9812
bull Mathematics Reference Sheets are based on Common Core State Standards
for Mathematics
bull All students must have prior instructional exposure
bull Required for Algebra 1 Geometry Algebra 2 amp Grades 5 thru 8
bull Not Applicable for Grade 3 amp 4 Mathematics
bull Automatically provided on TestNav for computer based testers
bull Paper versions only provided for paper based testers
bull Schools may download amp print copies for computer based testers available on
Avocet under ldquoDuring Paper Based Testingrdquo
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 52
New Jersey
DEPARTMENT OF EDUCATION
52
Mathematics Tools Mathematics Tools policy is available at the following link
httpavocetpearsoncomPARCCHome11131
bull Geometry tools such as tracing paper reflection tools straight edge and compass are
optional and allowable materials for Grade 8 Mathematics amp Geometry
bull Hardcopy rulers and protractors for paper based assessments for certain grade levels will be
provided by PARCC For computer based assessments required tools will be provided
through the TestNav platform
Rulers And ProtractorsGradeCourse PARCC Provided Allowable (Not Provided)
Grade 3 Ruler (14 inch) Not Applicable
Grades 4 thru 7 Ruler (18 inchcm) amp Protractor Not Applicable
Grade 8 Ruler (18 inchcm) Protractor
Algebra 1 Geometry Algebra 2 Not Applicable Ruler amp Protractor
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 53
New Jersey
DEPARTMENT OF EDUCATION
53
Calculators for PARCCCalculator Policy is available at the following link
httpavocetpearsoncomPARCCHome11128
bull Permitted only on ldquoCalculator Sectionrdquo of Math Units
bull Not Permitted on ldquoNon Calculatorrdquo sections
bull Computer Based Testing calculator automatically provided on TestNav platform
during Calculator Sections
bull Students must have prior experience with TestNav provided calculator Practice
tests amp tutorials are available
bull Paper Based Testing hand-held calculators must be used
bull All hand held calculators must meet gradecourse specific calculator
requirements
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 54
New Jersey
DEPARTMENT OF EDUCATION
54
Calculators for PARCC
bull Hand held calculators must be distributed amp collected as specified in
the TAM
bull District may provide CBT students with hand held calculators as permitted
bull Student may use own calculator as permitted
bull Examiners must have extra calculators if hand held calculators are required by
IEP or 504 Plan
bull Remove instructional manuals amp function reference sheets of hand held
calculators before testing
bull Memories amp programs of all hand held calculators must be cleared before amp
after testing
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 55
New Jersey
DEPARTMENT OF EDUCATION
55
bull Grades 3 thru 5 Mathematics no calculators except for students with IEP or 504
calculator accommodation Use four function version for accommodated grade 3
thru 5 students
bull Grades 6 thru 7 Mathematics Four function with Square Root and Percentage
Functions
bull Grade 8 Mathematics Scientific Calculator
bull Algebra 1 Geometry Algebra 2 Graphing Calculator
bull Only IEP504 students are permitted to use lower level version of their specified
calculator These students must be provided with both the gradecourse
specified calculator either hand held or TestNav provided and an additional
hand held ldquolower levelrdquo calculator
Calculators for PARCC
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 56
New Jersey
DEPARTMENT OF EDUCATION
56
bull No Tablet Laptop (PDA) or Phone Based Calculators
bull No sharing by Students during a Testing Session
bull No QWERTY keyboards
bull No Built in Computer Algebra Systems (CAS)
bull Not Permitted for Grade 3 thru 5 except IEP or 504 specified
bull Not Permitted for Non Calculator Sections except IEP or 504 specified
Calculators
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 57
New Jersey
DEPARTMENT OF EDUCATION
57
Districts Edit Student RegistrationPersonal
Needs Profile After NJDOE Completes Upload
Initial Spring Student RegistrationPersonal
Needs Profile Uploaded by NJDOE
Testing District School edits
student data
NJDOE
Responsible
Accountable
District uploads
student data
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 58
New Jersey
DEPARTMENT OF EDUCATION
58
bull Single Combined SRPNP data file upload with separate records for ELAL and
for Math
bull Must upload prior to the preparation of Test Sessions
bull SRPNP can be updated up until a test starts but Test Session Preparation must
be repeated
bull Beware of natural progressions (ie accountable school aka responsible school
changes from middle school to high school or from K8 school to regional high
school) and the need to update student information in the district data system
(ie Genesis Powerschool Realtime) prior to NJSMART amp SRPNP imports
bull Beware of students attending ORP amp ODP placements Coding for
AccountableResponsible School amp Testing School must be accurate
Student RegistrationPersonal
Needs Profile (SRPNP)
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 59
New Jersey
DEPARTMENT OF EDUCATION
59
SRPNP
Intra District Out of Resident Placement (ORP)
If a student attends another school within hisher District due to program
services (ie English language learner or special education program) not
being available in the neighborhood school code as follows
bull Testing Site District and Accountable District Codes use the same four
digit district code for both
bull Testing Site School Code use the three digit code of the school that is
testing the student
bull Accountable School Code use the three digit code of the school the
student would normally attend if the ldquoneighborhoodrdquo school could
provide his or her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 60
New Jersey
DEPARTMENT OF EDUCATION
60
SRPNP
Out of District Placement (ODP)SendingReceiving
If a student attends an out of district placement outside of hisher District (ie
approved private public receiving or special services commission) code as
follows
bull Testing Site District Code Use the four digit code of the district that is
testing the student
bull Testing Site School Code Use the three digit code of the school that is
testing the student
bull Accountable District Code Use the four digit code of the district where the
student resides
bull Accountable School Code Use the three digit code of the school the
student would normally attend if the ldquosendingrdquo school could provide his or
her educational servicesprogram
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 61
New Jersey
DEPARTMENT OF EDUCATION
61
Schools Choice Is Not
An Out of District Placement
bull NJDOErsquos Inter District Public School Choice Program allows approved
choice districts to enroll students who do not reside within their districts
without cost to their parents
bull Students attending a school outside their district as a direct result of the
Public School Choice Program are not considered ODP or ORP
Note Choice Schools are the AccountableResponsible Schools
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 62
New Jersey
DEPARTMENT OF EDUCATION
62
Charter Schools Are Not
Out of District Placements
bull Students attending a charter school regardless of the charter schoolrsquos
location are not considered ODP or ORP placements
Note Charter Schools are the AccountableResponsible School
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 63
New Jersey
DEPARTMENT OF EDUCATION
63
Embedded Accessibility Features in TestNav
bull Must be enabled prior to testing so students can access during testing (ie Color
Contrast Mathematics Text to Speech)
Online Accommodated Forms in TestNav
bull Need to be made available to students (ie ASL Closed Captioning ELAL Text
to Speech Spanish Mathematics)
Hard Copy Accommodated Forms
bull Braille Large Print Paper Tests Read Aloud Kits
bull Must be ordered in advance via SRPNP upload
bull Require advance shipping
Externally Provided Features amp Accommodations
bull Must be planned for in advance
SRPNPDirections are available at the following link
httpavocetpearsoncomPARCCHome10522
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 64
New Jersey
DEPARTMENT OF EDUCATION
64
Considerations for All Students
Accessibility Features for ALL
Students
(Including Identified in Advance)
Accommodations for SD 504 EL
Only
Manual is available at the following link httpavocetpearsoncomPARCCHome10616
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 65
New Jersey
DEPARTMENT OF EDUCATION
65
Administrative Considerations
For All Students
bull Small Group Testing
bull Time of Day
bull Separate or Alternate Location
bull Specified Area or Setting
bull Adaptive and Specialized Equipment or Furniture
bull Frequent Breaks
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 66
New Jersey
DEPARTMENT OF EDUCATION
66
bull Available to all students
bull Delivered on the computer testing platform
bull Identified and ldquoturned onrdquo prior to testing via each studentrsquos Student
RegistrationPersonal Needs Profile
bull Ensures each student receives appropriate features without distraction of
unneeded features
bull Once identified by SRPNP each student will decide whether or not to use
the feature
bull Tutorials for features navigation and tools are downloadable at the
following link httpsparccpearsoncomtutorial
Accessibility Features
For All Students Identified In Advance
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 67
New Jersey
DEPARTMENT OF EDUCATION
67
Accessibility Features
For All Students
Identified In Advance in SRPNP
bull Answer Masking Embedded in TestNav
bull Color Contrast BackgroundFont Color Embedded in TestNav
bull Text to Speech for Mathematics Embedded in TestNav with Accommodated
Form
bull Human Reader or Human Signer for Mathematics Provided by TA using a
Read Aloud Kit amp Accommodated Form
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 68
New Jersey
DEPARTMENT OF EDUCATION
68
Accessibility Features
For All Students
bull Audio Amplification
bull Blank Paper (TA provided)
bull Eliminate Answer Choices
bull BookmarkFlag Items for Review
bull General Administration Directions Clarified (TA provided)
bull General Administration Directions Read Aloud amp Repeated
as Needed (TA provided)
bull Highlight Tool
bull Headphones or Noise Buffers (not plugged in)
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 69
New Jersey
DEPARTMENT OF EDUCATION
69
Accessibility Features
For All Students
bull Line Reader
bull MagnificationEnlargement Device
bull NotePad
bull Pop Up Glossary
bull Redirect Student to the Test (TA provided)
bull Spell Check or External Spell Check Device
bull Writing Tools
bull Student Reads Assessment Aloud to Self (requires one on one testing)
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 70
New Jersey
DEPARTMENT OF EDUCATION
70
bull IEP or 504 team is responsible for making all accommodation decisions which in
turn are identified in advance in the studentrsquos Personal Needs Profile
bull Accommodations must be documented in an approved IEP or 504 plan prior to the
test administration
bull Students should have prior experience using the accommodation routinely during
classroom instruction and local assessments
bull Accommodated tutorials are available at the following link
httpsparccpearsoncomtutorial
Accommodations
For Students With Disabilities
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 71
New Jersey
DEPARTMENT OF EDUCATION
71
bull Extended Time
bull Screen Reader Version
bull ASL Video Version (Note not available for NJSLA-S field test)
bull Refreshable Braille Display with Screen Reader Version
bull Text to Speech ELAL
bull Human Signer for Test Direction
Accommodations
For Students with Disabilities
Identified in SRPNP
Must Have IEP or 504 Plan
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 72
New Jersey
DEPARTMENT OF EDUCATION
72
Accommodations
For Students with Disabilities
Must Have IEP or 504 Plan
Identified in SRPNP
bull Hard Copy Braille Version staff must transcribe responses into answer document
bull Large Print Paper Version staff must transcribe responses into answer document
bull Regular Print Paper Version
bull Tactile Graphics (used with assistive technology screen reader)
bull Unique Accommodations Request Contact the Assessment Office via telephone
for guidance Do not complete form or transmit PII until directed to do so
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 73
New Jersey
DEPARTMENT OF EDUCATION
73
Accommodations
For Students With Disabilities (IEP or 504 Plan)
Identified In SRPNP
bull Text to Speech or American Sign Language (ASL) Video for ELAL
Accommodated form in TestNav
bull Closed Captioning of Multimedia Passages for ELAL
Accommodated form in TestNav
bull Descriptive Video Accommodated form in TestNav
bull Human Reader for ELAL Provided by TA using a Read Aloud Kit
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 74
New Jersey
DEPARTMENT OF EDUCATION
74
Accommodations
For Students with Disabilities (IEP or 504 Plan)
District ProvidedAssistive Technology
bull Word Prediction External Device
bull Braille Note Taker
bull Braille Writer
bull Calculation Device amp Mathematics Tools bull Calculator on Non Calculator Sections
Constructed Responses
bull Human Scribe Human Signer amp External Assistive
Technology Device for Speech to Text
Selected Responses
bull Human Scribe Human Signer amp External Assistive Technology Device
for Speech to Text
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 75
New Jersey
DEPARTMENT OF EDUCATION
75
Emergency Accommodations
Examples
bull Students with sprained or broken arm prior to testing concussion or other
medical issue can receive accessibility features amp accommodations
described in PARCC Accessibility Features amp Accommodations Manual
Complete Form
bull Complete the ldquoUse of an Emergency Accommodation on a PARCC
Assessment Requestrdquo form available in Appendix F of the PARCC
Accessibility Features and Accommodations Manual or at the following link
httpavocetpearsoncomPARCCHome10624
Revise amp Upload Studentrsquos Updated SRPNP
bull Revise studentrsquos SRPNP to include newly required accessibility features amp
accommodations (ie extra time scribe special form etc)
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 76
New Jersey
DEPARTMENT OF EDUCATION
76
Accommodations For English Learners
bull Spanish Versions available for all Mathematics Assessments Grades 3 thru 8 Algebra 1
Geometry and Algebra 2 assessments including online paper amp pencil and large print
bull All ELAL assessments are available only in English
bull Newly Arrived English Learners Spanish amp non Spanish speakers in Grades 3 thru 8 only
who entered the United States on or after June 1 of the prior school year may be excluded
from taking the Grade 3-8 ELAL assessments in the current school year
bull High School Students must take ELAL with EL accommodations to meet graduation
requirements
bull Provide all EL students with appropriate EL accommodations (ie extended time word to
word translation dictionary general directions in native language etc) See PARCC
Accessibility Features amp Accommodations Manual for details
bull EL accommodations are not restricted to students receiving services
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 77
New Jersey
DEPARTMENT OF EDUCATION
77
Accommodations For English
Learners Specified in SRPNP
bull Extended Time (TA provided)
bull Word to Word Dictionary (EnglishNative Language)
bull Mathematics Response Speech to Text or Human Scribe (TA provided)
bull General Administration Directions only Read Aloud amp Repeated in Studentrsquos
Native Language (provided by TA)
bull General Administration Directions only Clarified as Needed in Studentrsquos
Native Language (TA provided)
Note Read aloud directions in Spanish Arabic Navajo Chinese Mandarin Vietnamese
Portuguese Haitian Creole Urdu and Russian can be downloaded at
httpavocetpearsoncomPARCCHome Click on ldquoAccessibility Features and
Accommodationsrdquo for script dropdown
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 78
New Jersey
DEPARTMENT OF EDUCATION
78
Accommodations For English Learners
Specified in SRPNP
bull Online Transadaptation of Mathematics Assessments in Spanish
bull Paper Based Edition of Mathematics Assessments in Spanish
bull Large Print Edition of Mathematics Assessments in Spanish
bull Text to Speech for Mathematics Assessments in Spanish
bull Human Reader for Mathematics Assessments in Spanish
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 79
New Jersey
DEPARTMENT OF EDUCATION
79
Homebound Bedside amp
Non Testing ODP Placements
bull Students receiving homebound or bedside instruction must be tested unless they
are too ill to participate
bull Students are to be tested during the hours they normally receive instruction
bull Computer Based testing in addition to Paper Based testing is now permitted
bull Test format (ie CBT andor PBT) must be based on student need
bull Test format must be identified in SRPNP upload Do Additional Order Request if
need for PBT is identified after initial SRPNP upload occurs
bull All procedures for CBT andor PBT must be adhered to
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 80
New Jersey
DEPARTMENT OF EDUCATION
80
Homebound Bedside amp
Non Testing ODP Placements
Students attending an Out of District Placement that is not an approved testing
site must either
1 Return to the home district to be tested or
2 Home district must send a TA to the ODP site to test the student at the
ODP placement using either PBT or CBT
NOTE Students may be brought back to a district office to test if deemed
appropriate (ie in home suspension)
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 81
New Jersey
DEPARTMENT OF EDUCATION
81
Homebound Bedside amp
Non Testing ODP Placements
Test Administrator Qualifications Are As Follows
bull Licensed professional employed by the district
bull Trained by school or district test coordinator
bull Signs appropriate Chain of Custody Forms amp Test Security Agreement
bull Maintains test security at all times
bull Has access to technology coordinator amp test coordinator for support
bull Returns all testing materials to STC or DTC ASAP after testing is completed
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 82
New Jersey
DEPARTMENT OF EDUCATION
82
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing are
available at the following linkhttpwwwstatenjuseducationassessmentdistrictHomeboundTestingProcedurespdf
bull TA must use district supplied Portable Electronic Devices
bull TA must use district supplied Mobile Hotspot
bull Proctor Caching cannot be used for offsite CBT
bull Student must be in own dedicated test session configured to connect directly to
Pearsonrsquos servers
bull For detailed information see guidance at the following link httpssupportassessmentpearsoncomdisplayPAsupConfigure+TestNav+for+Proctor+Caching)
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 83
New Jersey
DEPARTMENT OF EDUCATION
83
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm district issued devices meet all CBT requirements
bull Confirm headphones are available for ELAL and for accommodation amp
accessibility feature purposes if applicable
bull Complete infrastructure trial with equipment (ie hotspot testing device
headphones etc) that will be used for homebound testing to verify functionality of
the testing device and hotspot
bull Create dedicated test sessions in PearsonAccessNext Use ldquohomeboundrdquo in the
naming configuration of these sessions
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 84
New Jersey
DEPARTMENT OF EDUCATION
84
Homebound Bedside amp
Non Testing ODP Placements
Additional Requirements for Offsite Computer Based Testing
bull Confirm correct grade levelcontent area test forms are assigned amp that all required
accessibility features andor testing accommodations are assigned
bull Confirm that test session preparation activities are complete
bull Print student testing tickets
bull Ensure technology amp administration support is available
bull Request after hours testing schedule override if required
Note DTC must email request to NJDOE PARCC coordinator Include official test
session names so the schedule for these sessions can be overridden
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 85
New Jersey
DEPARTMENT OF EDUCATION
85
Students Attending Out of District amp
Out of Resident School PlacementsResponsibilities of ResponsibleAccountable
Sending District amp School
bull Ensure that all students are tested regardless of instructional placement
bull Include all ODP students in initial NJSMART submission regardless of their
instructional placement
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in NJSMART
bull Ensure IEPs and 504 Plans are up to date amp shared with studentrsquos ODPReceiving
District
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 86
New Jersey
DEPARTMENT OF EDUCATION
86
Students Attending Out of District amp
Out of Resident Placements
Responsibilities of TestingReceiving District amp School
bull Review amp edit SRPNP upload
bull Create Test Sessions using actual SMID amp Room Number of ODP testing site
bull Ensure that responsible SchoolDistrict amp testing SchoolDistrict are correctly
identified in SRPNP
bull Ensure that accommodations amp accessibility features are correctly identified in
SRPNP
bull Provide accommodations and accessibility features as identified in each studentrsquos
IEP 504 or EL Plan
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 87
New Jersey
DEPARTMENT OF EDUCATION
87
Test Security
bull Security is a district wide responsibility
bull Absolutely no reproduction or transmittal by any means of test items passages
prompts or other secure items or materials
bull Security breaches may have
bull Financial consequences for the district
bull Professional consequences for staff
bull Disciplinary consequences for students
bull Inform all district amp school personnel of security procedures prior to test
administration
bull For details see Section 20 of the Test Coordinator Manual available at the
following link httpavocetpearsoncompdf636494112000000000_8227pdfpdfjsaction=download
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 88
New Jersey
DEPARTMENT OF EDUCATION
88
Security Plan
District Security Plan Must Cover
bull Mandatory Turnkey Training
bull Locked Storage of Secure Materials
bull Delivery Problems
bull Technology Problems
bull Missing Secure Materials
bull Reporting Breaches amp Irregularities
bull DamagedContaminated Materials
bull Chain of Command
bull Disruptive or Sick Student
bull Fire Emergency Procedures
bull Inclement Weather
Note A sample plan is available at the following link httpwwwstatenjuseducationassessmentdistrictSamplePARCCDistrictSecurityPlanpdf
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 89
New Jersey
DEPARTMENT OF EDUCATION
89
Security Plan
Unauthorized Electronic Devices
bull Unauthorized devices are not permitted in any testing room any time before during or after
testing No exceptions
bull Have a written policy
bull Include district approved sanctions for violations and parental notification procedures
bull Notify Parents Students amp Staff of Device Ban policy and district approved sanctions well in
advance of testing
bull Include procedures for collecting cell phones amp other devices each day prior to testing
bull Include procedures to have all violations immediately reported up the chain of command
bull Contact appropriate grade level NJDOE PARCC coordinator immediately
Note Do not release students in violation until told to do so by NJDOE
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 90
New Jersey
DEPARTMENT OF EDUCATION
90
Training Staff
bull Turnkey Training is required for all staff involved in testing
bull See training guidelines downloadable at the following link
httpavocetpearsoncomPARCCHome10805
bull Special Training is required for accommodated testing (ie Scribes Small Group
Testing One on One EL amp etc)
bull Responsibilities of School Coordinator School Technology Coordinator Test
Administrators and Proctors must be delineated
bull Only Test Administrators may handle secure test materials
bull Proctors (1 per 25 students) can handle non secure materials only
bull All staff involved in testing must sign Test Security Agreement
Note Test Administrators amp Proctors must be alert at all times
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 91
New Jersey
DEPARTMENT OF EDUCATION
91
Security Protocols For
Computer Based Testing
bull All computerstesting devices must have the required software to support
computer based testing
bull All computerstesting devices must have access to broadband and secure
internet connectivity
bull Chain of Custody Form NJDOE provided template or district designed must be
used to track distribution and collection of Student Testing Tickets
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 92
New Jersey
DEPARTMENT OF EDUCATION
92
Security Protocols For
Paper amp Pencil Testing
bull Test Booklets must be stored in a secure location at all times when not in use
bull Test Booklets may never be accessible to personnel not responsible for testing
bull Each school must have a designated secure location with locked amp restricted
access to store secure test materials
bull Test Coordinators amp Test Administrators must use all PARCC provided Security
Forms to document test booklet distribution amp test booklet return
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 93
New Jersey
DEPARTMENT OF EDUCATION
93
Testing Sites
bull Students Must be Well Spaced With Ample Surface Area
bull Provide Assigned Seating
bull Provide Good Lighting amp Ventilation
bull Use Clock amp Chart to Display Time Remaining
bull Never leave students unattended
bull Supervise Students at All Times Including Restroom Breaks
bull Monitors to Keep Hallways Quiet and Testing Rooms Undisturbed
bull Post ldquoTesting Do Not Disturbrdquo signs on Testing Room Doors (see Appendix C of
TAM)
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 94
New Jersey
DEPARTMENT OF EDUCATION
94
Testing Sites No Norsquos
bull No Coats Backpacks or Purses
bull No Instructional Displays
bull No Buzzers Bells or Non Emergency Announcements or Interruptions
bull No Cell Phones MP3 Players or Any Unauthorized Electronics
bull No Food or Beverages (except if by IEP or 504)
bull No Unauthorized Materials
Note Students are Never Permitted to have Cell Phones
or Other Unauthorized Electronics in a Testing Room
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 95
New Jersey
DEPARTMENT OF EDUCATION
95
Testing Site No Norsquos
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 96
New Jersey
DEPARTMENT OF EDUCATION
96
Security Forms
bull Security Agreement is available at following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
bull District Receipt amp District Return Forms for Paper Based Tests are available at
following link httpwwwstatenjuseducationassessmentparccforms
bull Chain of Custody Forms are available at following link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report a Testing Irregularity or Security Breach is available at following
link httpwwwstatenjuseducationassessmentparccforms
bull Form to Report Contaminated Damaged or Missing Materials is available at
following link httpavocetpearsoncomPARCCHomepdf=7454_16203page=1
bull Post Test Certification Form is available at following link httpavocetpearsoncomPARCCHomepdf=5026_10806page=1
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 97
New Jersey
DEPARTMENT OF EDUCATION
97
Disposition Of Security Forms
Forms That Must Stay In District
bull Security Agreements
bull Chain of Custody Forms for Paper Based Testing Materials
bull Computer Based Chain of Custody Forms
bull File copy of all other forms emailed to NJDOE or uploaded to PAN
Forms That Must be Uploaded to PAN
bull District Receipt Form for Paper Based Testing Materials
bull District Return Form for Paper Based Testing Materials
bull Post Test Certification Form
bull Irregularity Reports documenting Routine Refusals amp Minor Irregularities
bull Form to Report Contaminated Damaged or Missing Materials
Directions for Uploading Forms to PAN bull Directions are available at the following link httpavocetpearsoncomPARCCHome10889
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 98
New Jersey
DEPARTMENT OF EDUCATION
98
Disposition Of Security Forms
Forms that Must Be Uploaded to PAN and Support Request ldquoConfirmation Numberrdquo Emailed To NJDOE PARCC Coordinator
bull Intra District School to School Chain of Custody Form for Transferred Paper Based Testing Materials
bull District to District Chain of Custody Form for Transferred Paper Based Testing Materials
bull Irregularity Reports documenting
bull Security Breaches
bull Major Irregularities
bull Cell Phone Incidents
Note Do not fax or email forms that contain student PII
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 99
New Jersey
DEPARTMENT OF EDUCATION
99
bull DTCs must immediately contact the Assessment Office as specified in Appendix C ndash
State Policy Addendum of the TCM However only include student initials and
NJSMART ID when emailing NJDOE Do not include any other student information
Relevant test information such as subject and grade should be included
bull Until further notice security forms that are required to be transmitted to the
Assessment Office must be uploaded directly to PearsonAccessNext At this time
forms containing student Personal Identifiable Information (PII) such as name DOB
gender etc cannot be emailed Click on the following link for upload directions
httpavocetpearsoncomPARCCHomepdf=5063_10889page=1
bull Once the form is uploaded email the Support Request ldquoconfirmation numberrdquo
(provided upon successful upload) to the appropriate PARCC State Coordinator
Include the Name of the Form CDS Code and SchoolDistrict names in the subject
line
Disposition Of Security Forms
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 100
New Jersey
DEPARTMENT OF EDUCATION
100
Security Agreement
bull All staff involved in PARCC testing must sign the Security Agreement before
each testing window to document that heshe has been sufficiently trained
bull District Test Coordinators
bull School Test Coordinators
bull District Technology Coordinators
bull School Technology Coordinators
bull Test Administrators
bull Proctors
bull Schools must maintain the original signed versions of the Security
Agreements for three years
bull Download the Security Agreement form at the following link httpavocetpearsoncomPARCCHomepdf=4631_9762page=1
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 101
New Jersey
DEPARTMENT OF EDUCATION
101 Keep in district three years No unauthorized electronic device use by staff
Security AgreementAppendix B Test Administrator Manual
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 102
New Jersey
DEPARTMENT OF EDUCATION
102
Chain of Custody Forms
District Chain of Custody Form for Initial Shipment of Materials
bull A full list of materials within the district
bull Form and security numbers
bull Quantity sent
bull Delivery information for each secure test material
bull LTC and STC sign off for quantity received
School Chain of Custody Form
bull Security numbers for each secure test material
bull Student and Test Administrator assignment
bull Date and time for checking out and checking in materials
District Chain of Custody Form for District Overage Materials
bull Security numbers for each overage material
bull Date and signature lines for the LTC and STC
Computer Based Chain of Custody Form
bull Materials Moved from Locked Central Storage Area to Classroom
bull Materials Moved from Classroom to Locked Central Storage Area
bull Materials Securely Destroyed by Shredding
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 103
New Jersey
DEPARTMENT OF EDUCATION
103
District Receipt Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 104
New Jersey
DEPARTMENT OF EDUCATION
104
District Return Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 105
New Jersey
DEPARTMENT OF EDUCATION
105
Chain of Custody Form
For Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 106
New Jersey
DEPARTMENT OF EDUCATION
106
Sample Computer Based
Chain of Custody FormDownload recommended template at following link
httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 107
New Jersey
DEPARTMENT OF EDUCATION
107
Intra-District School to School
Chain of Custody Form For Transferred Paper
Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 108
New Jersey
DEPARTMENT OF EDUCATION
108
District to District
Chain of Custody Form For Transferred
Paper Based Testing MaterialsDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 109
New Jersey
DEPARTMENT OF EDUCATION
109
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
bull Districts no longer contact NJDOE to transfer CBT students between districts
bull In PAN the District Test Coordinator of the new district will use the Work Request
feature to request the transfer
bull In PAN the District Test Coordinator of the former district will use the Work
Request feature to approve the transfer request
bull If a new student enters Your District after initial SRPNP see Page 2 of following
link httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull If a student leaves Your District after initial SRPNP see Page 9 of following link
httpavocetpearsoncomPARCCHomepdf=4854_10525page=1
bull
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 110
New Jersey
DEPARTMENT OF EDUCATION
110
Inter-District Transfer ldquoWork Requestrdquo
For Computer Based Testing
Before Testing Begins
bull Unregister all students who have left your district
After Testing Begins
bull Do not request transfers for students who have completed all required testing in
their former district
bull Only request transfers for a students who need to complete testing in their new
district
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 111
New Jersey
DEPARTMENT OF EDUCATION
111
Reporting Testing Irregularities and Security Breaches
Contaminated Missing and Damaged Materials
bull STC must report incident to the DTC immediately
bull DTC must then Email the appropriate NJDOE coordinator ASAP after receiving call from STC
(Do not include PII use only initials and NJSMART ID if applicable)
bull STC must complete appropriate form documenting the incident amp provide completed form to
DTC
bull Form to Report a Testing Irregularity or Security Breach (ie cell phone incidents testing disruptions
due technical problems severe weather or safety threats)
bull Form to Report Contaminated Damaged or Missing Materials
bull DTC must upload form to PAN within five school days and provide NJDOE with confirmation
number
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 112
New Jersey
DEPARTMENT OF EDUCATION
112
Form To Report A Testing
Irregularity Or Security BreachDownload at following link httpwwwstatenjuseducationassessmentparccforms
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 113
New Jersey
DEPARTMENT OF EDUCATION
113
Form To Report Contaminated Damaged
Or Missing Materials (Paper Based Testing)See Appendix E of Test Coordinator Manual or Download at following link
httpavocetpearsoncomPARCCHome16221
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 114
New Jersey
DEPARTMENT OF EDUCATION
114
Post Test Certification Form Download at following link httpavocetpearsoncomPARCCHome10807
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 115
New Jersey
DEPARTMENT OF EDUCATION
115
Preparing PARCC Materials For Return Shipments
bull District Test Coordinator receives materials from School Test Coordinator
bull Scorable Test Booklets or Answer Folders must include a Student ID Label or
hand gridded student demographic data
bull Large Print and Braille responses must be transcribed into answer documents
bull Complete School Header Sheets for each grade level and subject
bull Scorable and Nonscorable Materials must be packaged separately in the
boxes in which they were delivered
bull Do not overfilled boxes
bull Place one return shipping label on the top of each box
bull Sequence of boxes is indicated on each return shipping label
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 116
New Jersey
DEPARTMENT OF EDUCATION
116
Arrange For PARCC Pickups
bull Pickups must be scheduled at least 24 hours in advance and no later than one
week after the completion of testing
bull Contact UPS at 800-823-7459 to schedule pickup
bull Check to see if you qualify for freight shipment
bull UPS customer service is available 247 Tell UPS you are calling about a
pickup request for Pearson and will be using their ldquoReturn Servicerdquo
bull Once pickup is confirmed keep a record of the confirmation number you
receive from UPS in case a question arise
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 117
New Jersey
DEPARTMENT OF EDUCATION
117
Scorable PARCC Materials
That Must Be Returned
Used by Student Grade 3 Test Booklets
Transcribed by Scribe Grade 3 Test Booklets
Used by Student Grade 4 thru High School Answer Documents
Transcribed by Scribe Grade 4 thru High School Answer Documents
Reminder All responses from Large Print and Braille forms must be
transcribed by staff into a ldquoregularrdquo version answer document
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 118
New Jersey
DEPARTMENT OF EDUCATION
118
Nonscorable PARCC Materials
That Must Be Returned
Unused Answer Documents for Grade 4 thru High School
Unused Test Booklets for Grade 3
Do Not Score marked Test Booklets for Grade 3
Do Not Score marked Answer Documents for Grade 4 thru High School
All Test Booklets for Grade 4 thru High School
All Large Print Test Booklets
All Braille Test Booklets
All Human Reader Scripts
All Tactile Graphics
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 119
New Jersey
DEPARTMENT OF EDUCATION
119
Packing PARRC Materials For Return
Shipments
bull Place materials in the shipping boxes
bull One school per box Do not combine two schoolrsquos test materials
in one box
bull Once all materials are in boxes indicate the sequence of boxes
being returned for the school (eg Box 1 of 3 Box 2 of 3 and
Box 3 of 3) on the return shipping label
bull Do not mix Scorable and Nonscorable materials in the same box
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 120
New Jersey
DEPARTMENT OF EDUCATION
120
PARCC Return Scorable Materials
Use red Scorable Label to return
PARCC Scorable Materials
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 121
New Jersey
DEPARTMENT OF EDUCATION
121
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 122
New Jersey
DEPARTMENT OF EDUCATION
122
PARCC Return Nonscorable Materials
Use purple Nonscorable Label to
return PARCC Nonscorable Materials
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 123
New Jersey
DEPARTMENT OF EDUCATION
123
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 124
New Jersey
DEPARTMENT OF EDUCATION
124
Not Tested Codes amp Void CodesDirections available at following link httpavocetpearsoncomPARCCHome9628
Not Tested Codes
Student has never logged on to TestNav
1 - Absent
2 - Medical Emergency
3 - Other (refusal)
Void Codes
Student logged on to TestNav
1 - Student Cheating
2 - Security Breach
3 - Other (refusal wrong form off-grade off-course accommodation not provided or accommodation provided in error)
Note A student who starts a test but does not complete it due to being absent
for make-up testing cannot be voided The test attempt will be scored ldquoas isrdquo
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 125
New Jersey
DEPARTMENT OF EDUCATION
125
Data Clean-Up
For Accountable Schools
bull Run ldquoStudents Where Responsible DistrictSchool is Different from Testing
DistrictSchool Operational Reportrdquo
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome10529
bull Update Incorrect Responsible DistrictSchool codes on studentrsquos record via
User Interface SRPNP File or Student Test Update File
bull Guidance is available at the following link
httpavocetpearsoncomPARCCHome9630
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found
Page 126
New Jersey
DEPARTMENT OF EDUCATION
126
Data Clean-Up
Red Flags amp Rejected Student Warnings
Review Red Flag Warnings amp Rejected Student Tests Warnings
bull Click on Red Flag icon (refer to black banner on top of PAN page)
bull Click on Testing icon (refer to white banner on top of PAN page)
Resolve Warnings for Student Errors Student Critical Warnings and
Student Warnings
bull Demographic Mismatch
bull Missing Demographic Information
bull Failed Validations
bull Multiple Students Found
bull Organization Not Found
bull Student Not Found