NEW GRANTS MANAGEMENT ENTERPRISE (GME) Completion Reports and User Access
NEW GRANTS MANAGEMENT ENTERPRISE (GME)Completion Reports and User Access
• Completion Reports and User Access• For More Information Contact:• Grants Management Division (602) 542-3901
or [email protected]• Visit: GME Document Library for
recording of this Webinar and other materials
Welcome!
ADE Grants Management Division 8/28/14
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Note: Today’s presentation is being recorded and will be provided within 48 hours.
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ADE Grants Management Division 8/28/14
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Note: Today’s presentation is being recorded and will be provided within 48 hours.
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ADE Grants Management Division 8/28/14
• Completion Report Overview • Expenditure Reporting• Supplemental Program Data Forthcoming• County Business Manager Role/Approval
• ADEConnect Entity Administrator Brief Overview
• User Access Administration Within GME
Webinar Agenda
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Completion Report Basics
• Available July 1st of fiscal year regardless of Project End Date
• Cannot be initiated until all pending reimbursement requests are “Paid”
• All amendments/revisions completed• Cannot be submitted to ADE until
County approves (if applicable)• Initiates disbursement automatically
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Expenditure Reporting
• Similar to a Reimbursement Request• Approved budget line items only
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CR Adjustments
• Review Summary for Grants within that Application
• Enter Carryover amount by Grant
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CR Supplemental Info
• Tables, Narrative or data input similar to an application “Program Details Page• May be either required or
optional• May be entered or adjusted
through a CR Revision if necessary
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CR Submission
1. CR Draft Started 2. CR Draft Completed 3. CR LEA Business Manager Approved 4. CR County Business Manager Approved 5. CR Grants Management Final Approved
• Notifications for each step to Users with that role• May be returned to previous status by each user role if
necessary
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ADEConnect• Similar to Common Logon authentication system• Allows access to multiple applications, including new
GME• Entity Administrators may create, update or delete
their users
ADEConnect Home: https://home.azed.gov/Portal/ADEConnect Training Schedule and Resources for Entity Administrators: http://www.azed.gov/aelas/adeconnect/Finding Entity Administrators or Reset Password? Contact Support Desk - (602) 542-7378 or (866) 577-9636 email: [email protected]
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User Administration Basics
User Access Administrators Only:• Hover on Administer, then User Access
from the left hand menu.
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Administer Existing UserSearch for existing user by Last Name, Email, Role, and/or Organization
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Administer Roles• Lists all roles assigned to this user and the
organizations those assignments apply to• Can add new or delete existing roles for this user• User may have roles at SEA level or LEA level
but not both
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LEA RolesRole Description
LEA Data View Allows an LEA user to view unapproved items for their LEA; user cannot add or edit data but can only view.
User Access Administrator Allows an LEA user to administer other users in their LEA, adding and updating their roles in the new GME as needed.
LEA Update Allows an LEA user to edit their application. (This role is grant specific, for example – “LEA ESEA Consolidated Update”, “LEA CTE State Priority Update”, etc.).
LEA Business Manager Allows an LEA user to take actions associated with other LEA fiscal roles, such as inputting and updating applications, revisions (amendments), reimbursement requests and completion reports.
LEA Authorized Representative
Allows an LEA user to take actions associated with the LEA Program/Financial Director or Superintendent, such as final approval before submitting to ADE.
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Create a Role
• Choose applicable LEA name from drop-down menu
• Choose applicable role and click “Create”
Your Organization Name Here
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Removing Specific RolesClick the Administer Roles icon for the desired user
Click the Delete icon for the Role you wish to remove from that user
Confirm Deletion
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Q&A
• Next Webinar September 11th 10 a.m. • Check GME home page for updates• Presentation Recording and Materials
Available on GME System under “Document Library” tab, look for “Webinar Presentations”
ADE Grants Management Division 8/28/14