New Faculty Orientation September 15, 2009 Susan S. Williams, Vice Provost [email protected] Joining the Ohio State Facul in 2009
Dec 26, 2015
New Faculty OrientationSeptember 15, 2009
Susan S. Williams, Vice [email protected]
Joining the Ohio State Faculty in 2009
Ohio State in a Time of Transition
• Moving to semesters as of fall 2012
• Arts and Sciences colleges merging into one unit
• Completion of Thompson Library renovation and the Ohio Union
• Digital Initiatives
First Year Orientation 2009
Faculty at Ohio State
• 18 Colleges
• 110 TIUs (Tenure Initiating Units)
• Joint appointments
• 65 Centers and Institutes
Ohio State around the State
New Faculty Orientation 2009
Multiple Tracks
• Regular Faculty
• Tenure Track
• Clinical Track
• Research Track
• Auxiliary Faculty
• Lecturers, visiting, adjunct
Regular Tenure Track Faculty
• Professor: 1,164
• Associate Professor: 964
• Assistant Professor: 815
• Instructor: 19
• Total: 2,962
Regular Clinical Track Faculty
• Approved in 11 colleges
• Professor: 67
• Associate Professor: 150
• Assistant Professor: 327
• Instructor: 7
• Total: 551
Regular Research Track Faculty
• Approved in 10 colleges
• Professor: 4
• Associate Professor: 4
• Assistant Professor: 58
• Total: 66
President Gee’s Strategic Goals
• Forge One Ohio State University
• Put Students First
• Focus on Faculty Success
• Recast our Reearch Agenda
• Commit to our Communities
• Simplify University Systems and Structures
Focus on Faculty Success
• Aligning individual needs with institutional goals
• Retention is a key goal: we want you to thrive here
• Flexible careers
• Opportunities for continued professional development
University General Standards
• Substantial strength in areas of responsibility
• Teaching, research, service, clinical care, clinical teaching
• Strength in all levels of teaching
• Focused program or Research/Scholarship or Creative Work (tenure track)
• A Record that predicts continued professional growth and productivity.
So, We Expect of You
• Initiative and self motivation
• Willingness to accept constructive criticism and advice
• Interest in students and commitment to high quality teaching
In Return, You Can Expect
• Assistance in understanding expectations, standards of excellence
• Reasonable assignments/work load
• Support
• Meaningful annual reviews
• Opportunities
Key Resources
• Faculty in your field
• Chair/director
• Dean/associate dean(s)
• Office of Academic Affairs (Provost’s Office)
• Human Resources/Fiscal officer
• Research officer
What’s Important to Know?
• University Rules
• Promotion and Tenure (P&T)
• Very de-centralized—Primacy at TIU
• Department Pattern of Administration and Appointments, Promotion and Tenure Document—key documents
• OAA Policies and Procedures Handbook (http://oaa.osu.edu/OAAP_PHandbook.php)
Extending the Tenure Clock
• Three ways to extend tenure clock:
• Birth/adoption of child (guaranteed but must notify your chair/dean)
• Adverse events beyond one’s control—need support of department/dean
• Part-Time (currently 47 faculty take this option)
Exclusion of Time from the Probationary Period
• Both men and women can and have used this rule
• Can be used to extend the probationary period, in one year increments, for up to three years for:
• Child birth or adoption—GUARANTEED
• Personal illness
• Care of an ill or seriously injured person
• Unpaid leave of absence
• Factors beyond the faculty member’s control that hinder performance (e.g., difficulty in setting up lab; stressful divorce)
Part-Time Tenure Track
• Can negotiate with TIU head to move to a part-time tenure track position
• Probationary period can be extended for up to three years
• Extension shall be an integral number of years based on principle that the usual probationary period represents full-time service
Total possible extension to probationary period
• Total possible: 6 calendar years extension
• 3 years for exclusion of probationary time plus
• 3 years for a part-time appointment during probationary period but
• Extensions and exclusions MUST be requested by the faculty member in a timely fashion
Impact of extension of probationary period
• Still reviewed on a six year standard: “Expectations of productivity during the probationary period cannot be increased as a consequence of exclusions of time granted under the term of this rule.” (Rule 3335-6-03 (D) (6))
Clinical Track
• Hired for 3 – 5 years for specific duties
• Department must have criteria for appointment, reappointment and promotion
• Can be promoted through the ranks
• No time limit of time in rank
• May switch from tenure track or give up tenure to be promoted in clinical track
• Reviewed during penultimate year
Research Track
• Contract for 1 – 5 years
• Salary must be supported from non-general funds
• Department must have criteria for appointment, reappointment, and promotion
• Reviewed during penultimate year
Faculty Resources:The Libraries
• Subject librarians—seek them out
• Course enhancement grants
• Partnerships with Carmen
• OhioLink
• Digital Resources
• Collaborative learning spaces
Other Important Resources
• Office of International Affairs, http://oia.osu.edu/
• Office of Minority Affairs, http://oma.osu.edu/
• Office of Research, http://research.osu.edu/
• RPAC—faculty memberships, http://www.recsports.osu.edu/
• OnCampus/OSU Today, http://oncampus.osu.edu/
• University Senate, http://senate.osu.edu/
What else is Important to Know?
• Faculty Professional Leaves
• Special Research Assignments
• Consulting policies (1 day a week)
• Quarter off duty salaries (for 9 month appointments)
• Currently can take up to 3/9 of salary from grants
• Can take up to 2/9 of salary from general funds
Other key policies
• Syllabus requirements
• Records retention (student papers, lab materials, student information)
• Graduate faculty status
• Family leave policies
• Travel policies
Student Evaluation of Teaching
• Students must be provided an opportunity to evaluate every course, every time it is offered.
• What form is used?
• Department/college specific
• Student Evaluation of Instruction (SEI)
• May supplement/individualize
Important to Know,Cont’d
• OAA Handbook
• Research Information/Requirements
• Must have IRB approval for any research using humans/animal subjects
• Gifts, freebies? Ohio Ethics Laws!
• Sexual Harassment Policy, http://hr.osu.edu/policy/
Important to Know,Cont’d
• Policies, http://oaa.osu.edu/SenatePolicies.php
• Conflict of Commitment
• Financial Conflict of Interest
• Paid External Consulting
• Code of Student Conduct, http://trustees.osu.edu/Rules%2023/index.php
• FERPA, http://www.ureg.ohio-state.edu/ourweb/more/Content/FERPA_Tutorial/main.htm
Faculty and Staff Assistance Program
Lisa M. Borelli LISWA, 614-292-2465
Bob Forte LPCC, 614-292-2465
• All services are: confidential, voluntary, free
• Available for: faculty/staff, partner/spouse/ immediate family
• Counseling: work, family, stress, anxiety, depression, crisis, relationships, conflict, grief/loss, substance abuse, referrals
• Workshops: stress, anger issues, time management, alcohol awareness, wellness, mindfulness
• Contact Information: 614-292-4472, http://www.osumhcs.com/ufsap
Additional Resources
•University Police: emergency 911, general number: 2-2121 http://www.ps.ohio-state.edu/police/index.php•Internal Audit: http://www.ia.ohio-state.edu/•Reporting and Investigation Fraud: http://busfin.osu.edu/FileStore/115_ReportingInvestigatingFinancialFraud.pdf •Anonymous Reporting line: http://www.ohio-state.ethicspoint.com•The Women’s Place: phone: 292-3960 http://womensplace.osu.edu/•Sexual Harassment and other HR related issues—Organization and Human Resource Consulting: phone: 292-2800 http://hr.osu.edu/ohrc/
Faculty Members are the Key to OSU’s Success
• Remain or Become a World Class Faculty Member who is:
• A recognized scholar and expert in your field
• An excellent teacher
• Contributing member of department, college, university
• Committed to diversity and creating a welcoming climate for all
Tips for How to Do That
• Manage your time very carefully
• Prioritize, prioritize, prioritize what you do
• Ask yourself, “will this help me meet my goals?”
• Heed advice of senior, well-respected colleagues
• Don’t
• Take on major personal commitments
• Volunteer for excess service both inside and out
• Volunteer for off-duty teaching
• Listen to disgruntled colleagues
Seek Effective Mentoring
• Types:
• Role-specific
• Encouraging
• Organizational socialization
• Advocate
• Informal (colleagues, friends, collaborators)
• Formal
• Structured, with specific goals
Getting the Most from a Mentor
• Listen actively
• Building trust
• Determining goals
• Encouraging
• Take the lead in managing the relationship; schedule meetings well in advance and propose an agenda
Teaching
• Know what is expected of you from your department, college and university
• Hold regular office hours
• Remain accessible outside of the classroom
Teaching,Cont’d
• Be thoughtful and well-organized
• Create a healthy learning environment
• Evaluate yourself and seek assistance for continued improvement
• Chair
• Center for the Advancement of Teaching, http://ucat.osu.edu/
• Colleagues
• Academy of Teaching, http://ucat.osu.edu/Academy_of_Teaching/
Evaluation of teaching,Cont’d
• Seek Peer Evaluation of:
• Teaching materials, classroom performance, web enhancements, etc.
• Don’t wait for feedback
• Keep Thorough Records
• What courses
• How you used feedback to change, etc.
• Advisees
Research, Scholarship, Creative Activity
• Expectations! Department AP&T Document—Ask questions for clarification
• Build on existing program—don’t venture too far into completely new area during probationary period
• What support is available?
• Extramural funding?
Scholarly Productivity
• Know the venues and their relative importance—what is a high quality journal?
• Impact on field
• Choose meetings and conferences strategically
Service
• Be a good university citizen
• Outreach and Engagement a key university initiative
• Set limits—know what is expected and don’t take on more
• Good service will not outweigh a weak record in teaching or research
Be a Constructive Colleague
• Treat everyone with respect—staff, students, colleagues
• Have a positive attitude
• Don’t gossip or talk about colleagues behind their back or react to such talk
• Avoid department politics
• Offer constructive criticism only when asked—don’t engage in personal attacks
Constructive Colleague,Cont’d
• Accept constructive criticism without becoming defensive
• Remain optimistic
• Seek help for personal problems before they affect your work—University Faculty Staff Assistance Program of Human Resources
Documentation
• University Mandated Format—Core Dossier OSU:pro, https://pro.osu.edu
• Get and use it on an ongoing basis—will save much time and effort
• Use it to submit information for annual review
Remember
• The university wants you to succeed
• OSU is a very rich and diverse place, albeit large, with many opportunities
• Seek out successful colleagues with a positive attitude
• Go to the right source for information—it may not be the most vocal person
• GOOD LUCK!