New Employee Orientation - ESSSA · Agenda • Company Overview • Employment & Payroll Forms • Policy Forms • Benefits Overview

New Employee Orientation

Agenda

•  Company Overview •  Employment & Payroll Forms •  Policy Forms •  Benefits Overview

COMPANY OVERVIEW

Jacobs Engineering

•  Engineering, scientific, design/build, construction management and technical services

•  More than 60,000 personnel •  Located in 170+ offices in 25+ countries •  More than $10 Billion in annual revenue •  #241 in Fortune 500

Jacobs Technology

•  Advanced Technology arm of Jacobs •  Headquartered in Tullahoma, TN •  More than 12,500 personnel •  More than 27 large enterprise contracts •  More than 40 office locations •  More than $2 Billion in annual revenue

Jacobs Core Values

We Are A Relationship Based Company

This first core value is also our fundamental business strategy. We focus on forging strong, long-term relationships with our clients, as we consider sound client relationships the most important contributor to our success. We cement these relationships by providing superior customer value and by continuously improving our performance.

Growth In An Imperative

Our clients’ needs drive our business, so we grow in pace with their growth. Indeed, the neck-and-neck global marketplace demands growth. And profitable growth is what all our stakeholder groups – client, employee, and shareholder – desire most from us. Our goal is to grow our business by 15%, ever year.

People Are Our Greatest Asset

Employee talent is the cornerstone of our success: Their expertise and capabilities win us the work, perform the work, create value for our clients, and generate loyalty in our investors. So we create an environment where our employees meet fresh, exciting challenges, and experience the satisfaction of a job well done. Ours is also an environment that is flexible to change and open to innovation. At Jacobs, every employee contributes to value-added performance.

Safety – A Jacobs Commitment

•  A culture of caring about our people, their safety and well-being, both at work and at home

•  A belief that all accidents and injuries are preventable!

•  Commitment to providing a safe environment for all of our people

•  An expectation that everyone looks out for themselves and those around them

Office Safety

•  Most common accidents are slips, trips and falls

•  Make sure your workspace is organized and clean

•  Properly store office equipment •  Wrap or tape cords and wires •  Use good posture •  Think Safe!

Security Reminders

•  Wear your badge at all times •  Respect MSFC traffic rules. If you receive a

traffic citation, MSFC assesses traffic points (determined by type of traffic violation) against you. 12 points within a 24-month period, will subject you to having your driving privileges revoked for a six-month period.

•  ESSSA Security POC, Erich Schlapman (256-716-4684)

EMPLOYMENT & PAYROLL FORMS

Employment & Payroll Forms

•  New Hire Data Sheet •  Social Security Card Verification •  Form I-9, Employment Eligibility Verification •  W-4 & A-4 Tax Withholding Forms •  Payroll Check Direct Deposit •  Emergency Contact •  Time Recording Guidelines •  Employee Disability & Veteran Data •  Employee Skills Booklet (please return within 7 days)

–  Skills Database List

POLICY FORMS

Policies – Instruction Sheet

•  Policies are posted on the ESSSA portal for your review

•  Read each policy thoroughly; contact Erich Schlapman (256-716-4684) with questions

•  Return appropriate signed forms to Erich Schlapman by the designated due date

Policy Statements (1 of 2)

•  Attendance Control •  Hours of Work •  Employee Responsibilities •  Company Rules •  Equal Employment Opportunity (EEO) •  Harassment

Please complete the Employee Processing Form

Policy Statements (2 of 2)

•  Employee Invention & Confidential Information Agreement –  Record name on page 1, Sign & Date page 3 & 4

•  Drug, Alcohol and Contraband Policy –  Employee Certification of Drug & Alcohol Policy –  Drug Testing Consent Form

•  Procurement Integrity Act –  Individual Employee Procurement Integrity Certificate

•  Business Conduct Policy –  Statement of Understanding and Compliance

•  Outside Business Activity –  Outside Business Activity Approval Form

Ethical Business Conduct

•  Ethical Business Conduct is a requirement for every employee –  If you become aware of or are concerned

about compliance issues or violations of the law, contact: •  Your manager, local Human Resources

representative; local Company legal counsel; the Corporate General Counsel in Pasadena, California; the Compliance Officer in Cypress, California; or

•  The Jacobs Integrity Hotline

Jacobs Integrity Hotline

•  If internal methods fail, Jacobs has provided an Integrity Hotline for employees to report their concerns in confidentiality

•  Available 24 hours a day, seven days a week –  Anonymous reporting and confidential assistance are

available –  Jacobs will respond timely –  No retaliation to employee reporting issues

Hotline number: 1-877-Jacobs2 (1-877-522-6272)

BENEFITS OVERVIEW

Time Off With Pay

•  Holidays (10) •  Paid Time Off (PTO) •  Compensatory Time •  Other Paid Absences

Paid Time Off (PTO)

•  Accrue bi-weekly (credit not allowed) •  Paid at the employee’s straight-time rate •  Charged to the nearest tenth of an hour •  Upon separation from payroll

– Paid for unused PTO up to 200 hours – Full bi-weekly credit given if separation is

before the end of a pay period •  Supervisors must approve all requests for

paid time off

PTO Accrual Schedule Regular Full-Time

Modified Full-Time

Years  of  Service   Bi-­‐Weekly  Accrual   Annual  Accrual  

Less  than  3   4.00  hours   104  hours  

3  to  less  than  5   4.77  hours   124  hours  

5  to  less  than  15   5.54  hours   144  hours  

<  15  (Grade  15  &  above)   6.15  hours   160  hours  

15  or  more   7.08  hours   184  hours  

Hours  of  Service   Bi-­‐Weekly  Accrual  

Less  than  6,240  hrs   0.05  hrs  per  hour  worked  

6,240  hrs  to  less  than  10,400  hrs   0.06  hrs  per  hour  worked  

10,400  hrs  to  less  than  31,200  hrs   0.07  hrs  per  hour  worked  

<  31,200  hrs  (Grade  15  &  above)   0.08  hrs  per  hour  worked  

31,200  hrs  or  more   0.09  hrs  per  hour  worked  

Compensatory Time

•  Option to accrue time off with pay in lieu of overtime pay •  Applies to Exempt employees only •  Must be engaged in performing either high priority or

critical deadline work/projects to be eligible •  May accrue up to 40 hours during a contract year (Aug 1

– July 31) •  Must be used within contract year – no carryover from

one year to the next •  Comp time is not a vested benefit and cannot be

converted to paid overtime or transferred to PTO •  Comp time should be used prior to using accrued PTO

Other Paid Absences

•  Funeral Leave if immediate family* (3 consecutive business days)

•  Birth of a child or serious illness in immediate family* (1 day per year)

•  Administrative Leave –  Jury Duty (notify supervisor and accounting) –  Military Service (notify supervisor and HR) –  Inclement Weather (call 256-544-HELP, center

announcements)

(*Immediate family refers to spouse, children, stepchildren, brothers, sisters, parents, stepparents, stepbrothers and sisters, foster parents, parents-in-law, legal guardians, and grandparents)

Benefits Information & Enrollment Forms

•  Medical, Dental, Vision •  Health Savings Account •  Flexible Spending

Accounts •  Life Insurance •  Travel/Accidental Death &

Dismemberment Ins. •  Integrated Disability Plan

(IDP)

•  Long Term Care Ins. (LTC) •  AFLAC •  Employee Assistance

Program (EAP) •  Insurance Information

Acknowledgment Form •  Voluntary Benefits •  Vanguard – 401(k) •  520 Education Savings

Plan

Medical, Dental & Vision Group Benefit Enrollment Instructions

•  Blue Cross / Blue Shield of Alabama –  PPO & HDHP Options

•  Delta Dental of California •  Vision Service Plan

•  Review Medical Plans Options Chart for a summary of coverage offered

•  Complete the Group Benefits Enrollment form.

Health Savings Account (HSA) Flexible Spending Accounts (FSA)

•  Health Savings Account –  Pre-tax savings account for use with HDHP –  100% vested and portable –  Company matching funds available –  HSA Plan Overview Presentation

•  Flexible Spending Accounts –  Medical Reimbursement Account (MRA) –  Dependent Care Reimbursement Account (DCR) –  Have until March of the following year to submit claims for

expenses incurred during plan year –  Use It or Lose It rule

Life Insurance

•  Company provided Basic Life 1.5x Salary –  Only available during initial enrollment –  Imputed Income

•  Supplemental Life Insurance •  Spouse Life Insurance •  Child Life Insurance •  Must elect Supplemental to be eligible for

Spouse or Child Life Insurance •  Complete the Life Insurance Enrollment form

–  Life Insurance Rate Information

Travel/Accidental Death & Dismemberment

•  Travel Accident Insurance provided at no cost •  Voluntary AD&D Insurance

–  Single Coverage ($0.02/$1,000 of coverage) –  Family Coverage ($0.032/$1,000 of coverage)

•  Complete the Voluntary AD&D Enrollment form

Integrated Disability Plan (IDP)

•  Short-term & Long-term Disability •  After-tax premium

–  Premium is 0.85% of annual compensation •  $100,000 x 0.85% = $850 / 26 = $32.69 per bi-weekly pay

period

•  Benefits are tax-free –  60% income replacement tax-free

•  Enroll during first opportunity – no questions –  Can pick up later by submitting Evidence of

Insurability •  Complete the IDP Enrollment form

Long Term Care

•  Carrier, UNUM •  100% Employee-paid (after tax contribution) •  Provides financial assistance in case you need care in a

long term care facility, at home or another similar place •  Pays a monthly payment for loss of functional capacity or

cognitive impairment •  Eligibility – active employees (excludes temporary or

seasonal employees) and their family members (i.e. spouse, parents, grandparents, spouse’s parents & grandparents)

•  60 consecutive day elimination period

Long Term Care Instructions

•  An enrollment kit can be provided if you are interested in long-term care by contacting Erich Schlapman (256-716-4684)

•  If you are not interested in long-term care, complete the Waiver of Long Term Care Insurance and return to HR in 30 days

•  This insurance can be picked up at any time

AFLAC

•  Representative is Gary Lovell •  Open enrollment during November for the

following calendar year

Employee Assistance Program

United Behavioral Health

1-866-319-4473 www.liveandworkwell.com

Access Code: jacobs

401(k) Employee Savings Plan

The Vanguard Group (Jacobs Employees’ Savings Plan)

1-800-523-1188

401(k) Employee Savings Plan

•  Eligible as soon as practical following date of hire •  May contribute between 1% - 50% of your salary •  Company matches 50% of the first 6% contributed by

employee •  Immediately 100% vested in both employee and

company contribution •  May change contribution allocation, investment options,

request a loan, request a hardship withdrawal and much more at anytime simply by contacting Vanguard

Section 529 Education Savings Plan

•  Higher education savings program providing tax-advantaged benefits (after-tax contributions grow tax-free; earnings never taxable if used for qualified higher education expenses)

•  No load fees, quarterly or annual fees taken from the account (expenses are built into the funds’ return)

•  Open to all employees •  Administered by Alliance Capital

Section 529 Education Savings Plan

•  Minimum contribution, $50 per month; lifetime limit, $287,000

•  Enrollments (after-tax), de-enrollments, or changes are handled via Alliance Capital’s website –  www.corporate.collegeboundfund.com

•  Customer Service Number –  1-800-227-2900

Additional Benefits

•  Tuition Reimbursement – $5,000 per calendar year

•  Voluntary Universal Life Insurance •  ID TheftSmart •  Auto Insurance •  Home Insurance

Welcome!!

Questions?