New Educator Guide 2017
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New Educator Guide 2017
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Contents
Welcome – Page 3
Contact Directory – Page 4
Membership Checklist – Page 8
Forms – Page 11
Service Information – Page 16
Fee Schedule Information – Page 17
Family Enrolment Procedure – Page 20
Attendance Sheets - Page 23
WHS Checklists – Page 33
Visitors Record – Page 36
Emergency Protocol – Page38
Emergency Evacuation Drills – Page 40
Medical Management Plan – Page 42
Compliance Reminders – Page 44
Risk Assessments – Page 43
Assistants/Relief Educators – Page 62
Modules – Page 63
Professional Development– Page 64
Policy Review – Page 65
Notifications – Page 66
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Welcome
Congratulations, you have been chosen to join an incredibly talented team of educators; we
look forward to sharing in your family day care venture and helping you to build wonderful
relationships and lifelong memories. Please take your time to digest the information that
follows and do not hesitate in contacting your mentor should you have any queries.
Please request to join our closed Facebook group by searching ‘Inspired FDC Educator
Group’ and opting to ‘join’. You can also use this link:
https://www.facebook.com/groups/672115536196168/
This will put you in touch with fellow educators and mentors across the nation, providing a
platform for passionate discussions, answers to general queries, sharing of experiences,
photographs and ideas, enabling productive review of policies and procedures and keeping
us connected as advocates of early childhood and nature enthusiasts.
You now have access to our policies, procedures and other important documents such as
the handbook for families, Staying Healthy in Childcare Handbook, Guide to National Quality
Standards, National Regulations and National Law and the Early Years Learning Framework
vis the following link:
https://www.inspiredec.com/inspired-fdc-policies.html
The password to access these documents is children
Here you will also find the link to the ACECQA (Australian Children’s Education and Care Quality Authority) where you can access more information about the National Law,
Regulations, Standards and other important information. This page also has useful forms and links for educators including risk assessments proformas, medication, illness and incident reports, compliance reminder template and emergency evacuation rehearsal
proforma.
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Contact Directory
You are not limited to the mentor that is dedicated to your area, you can contact any
mentor per the nature of your question and this template can help guide your port of
call.
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Name Job Title Role & Interests Availability Contact Email Contact Phone Number
Natashja Treveton
Nominated Supervisor (ACT/VIC)
Outdoor environments and Playgrounds Training
Tash can be contacted anytime in an emergency
Office: 0249 478 112 Mobile: 0431 142 559
Natasha King
Mentor/Educational Leader
Creative arts, Environments and Sustainability New Educator enquiries/establishment Admin/record keeping
Monday, Tuesday Wednesday (Office/service visits)
Office: 0249 478 112 Mobile: 0423 671 477
Lauren Jackson
Mentor/Nominated Supervisor (NSW)
Special Education Arts, Crafts and Handwork Networking and organisational skills New Educator enquiries/establishment Admin/record keeping
Mondays and Thursdays 9am-5pm (Office/service visits); Anytime in an emergency for NSW educators
Office: 0249 478 112 Mobile: 0407 802 584
Janina Busch Mentor (VIC & ACT) Support to FDC educators Play based learning Studying Play Worker course Outdoor environments and nature play Behaviour guidance
Monday, Tuesday and Wednesday 9am to 3pm Also, available outside these hours if required
[email protected] Mobile: 0400591290
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Katchia Avenell
Training (Australia Wide)
Nature Pedagogy Risk Assessments Behaviour and learning needs Curriculum and documentation Embedding Indigenous Perspectives
Monday and Friday (Office) 6-6 Training as needed
Mobile: 0457 159 083
Kirsten Perry
Nominated Supervisor/Mentor (QLD)
Curriculum and Documentation Environment as the third teacher Policies & Procedures Enrolments Admin/Google Drive
Monday, Wednesday and Friday Office 9-3 (QLD Time) Available in emergency situations outside of these hours.
Mobile: 0439 196 134
Jillian Zarzecki
Mentor (QLD)
Behaviour management Educator support and time management New family and educator enquiries Documentation and Environment Indigenous program support
Monday – Tuesday 8.30 - 3.30 Thursday 8.30 - 2.30 Also, available outside these hours if support is required.
Mobile: 0402 040 957
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Vickie Muddle
Administration/Accounts Manager
Enrolment/Hubworks Timesheets Accounts
Vickie processes timesheets on Mondays therefore is unavailable to speak with. Vickie is otherwise contactable on Tuesday, Wednesday and Thursday between 9-2.
Office: 0249 478 112
Alison Morris
Administration
Enrolment Centrelink queries Accounts
Alison processes attendances on Mondays therefore is unavailable to speak with. Alison is otherwise available on Wednesdays and Fridays between 9:30 – 2:30.
Office: 0249 478 112
[email protected] Use this email address to send through ONLY your timesheets
- no other correspondence.
[email protected] All enquiries regarding anything account or enrolment related that is not a timesheet submission. Use this email address to add/change hours, enquire about ccb/ccr changes, update child info or to request a resubmission of an account. Any enquiries regarding your statements, requests for enrolments etc. should go here too.
Your mentor CC your mentor in if you have concerns regarding your accounts, just to keep them in the loop.
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Membership Checklist
This is a list of documents that we require from you before you commence as an educator.
Please email these documents through as separate pdf documents so that your mentor can
save categorically to your file.
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Membership Checklist
All Educators must have the following documentation lodged at Inspired Family Day Care before their application will be considered for Membership with Inspired Family Day Care.
1. Applicant must be 18 years of age or over
2. If the applicant has lived or worked overseas at any time in the last 3 years a statutory declaration in regards to overseas criminal history must be attached
3. Working with Children Check (WWCC) or Working with Vulnerable People (WWVP) AND mentor to document evidence of verification
4. National Police Check
5. WWCC or WWVP for other adults over 18 years of age on the premises
6. Copies of Child Care Qualifications or confirmation of enrolment (Original Document Sighted)
7. First Aid Certificate (see note below)
8. Asthma Management training (see note below)
9. Anaphylaxis training (see note below)
12. Child Protection training (CHCPRT001) AND Child Protection Refresher Course Certificate
13. Accredited Food Safety Certificate (if applicable)
14. Training Organisations Verified as Registered Training Organisation via: https://training.gov.au/Search/SearchOrganisation (mentor to complete)
15. Copy of Drivers License
16. A curriculum Vitae stating relevant qualifications, training and referee contact details
17. Written Permission from landlord (if applicable)
18. Site & Building plans – these can be hand drawn, but must show areas that children access.
19. Pool safety checklist (Provided by IFDC) & Local Government pool certification (if applicable)
20. RCD switch check/ electrical safety check
21. Cot safety – Evidence of Australian/NZ Standards
22. Fire Protection Equipment + Certificate or receipt, evidence of bi-annual checks.
23. Glass Safety Audit/Evidence of glazing
24. Car seat safety check from RTA approved fitter (If educator will be transporting children)
25. Vehicle registration document and receipt of payment (If educator will be transporting children)
26. Fee schedule signed by each family
27. Public Liability Insurance copy of certificate
28. Registration Form (template provided by IFDC)
29. Residence Venue Risk Assessment (mentor to finalise at residence check)
30. Web profile & Photo
31. Mentor to sight that educator has access to: -NQF – BBB, EYLF, National Law, Regulations -My Time, Our Place if providing OOSHC -Staying Healthy in Child Care 5th Edition
32. Medical Declaration (form provided by IFDC)
33. Completed Family Contact Template (provided by IFDC)
34. Medical Management Plan and Risk Minimisation Plan for any child with a medical condition
35. Inspired FDC Educator Contract Signed (Provided by IFDC)
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To be provided by scheme:
01 Handbook for Families
02. NQF – BBB, EYLF, National Law, Regulations.
03. If providing OOSH copy of My Time, Our Place.
* First Aid, Asthma and Anaphylaxis training are delivered in various methods e.g. some First Aid Courses cover Asthma and Anaphylaxis comprehensively while others require separate enrolment in additional training. Please check that your qualifications are approved via http://www.acecqa.gov.au/Qualifications.aspx
* You must renew the CPR component of your first aid training annually to keep the qualification current. Please check your certificate for this information.
For Office Use Complete
Invoice Created
Educator Contract Supplied
Attendance Sheet Information Supplied
Families Contacted
Risk Assessment Information Provided
Accounts Notified of Start Date
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Forms
Some documents in the membership checklist require you to complete the following forms:
Registration Form – Page 12-13
Medical Declaration – Page 14
Family Contact Template - Page 15
Educator Contract – Please speak to your mentor about your educator contract, this will
need to be tailored to the individual educator, as such your mentor will send this to you as a
separate attachment.
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Inspired Family Day Care Educator Registration form
(a) Personal Details
Full Name:
Address:
Date of Birth: / _ /
(b) Contact Details Phone number: () ; Mobile:
Email address:
(c) Address of Residence of the Family Day Care Service where education and care of children is to be provided (if different fromabove)
Business Name: ABN: _ (if applicable)
Your Bank Account Details: Bank: BSB: Acc No:
Account Name:
(d) Please complete the table below. including your normal hours ofoperation (write ‘CLOSED’ if you will not normally operate on the day). NB. ‘Normal hours of operation’ does not include any times where Family Day Care children are not in attendance (e.g. time spent completing paperwork without children present)
Days Overnight Before School
After School
Vacation Care
Casual or Respite
Example: 8am – 6pm As required 7qm – 9am 3pm – 6pm (tick) (tick)
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
e) Have you previously been granted a provider approval number? Yes / No If Yes please include Provider Approval Number:
f) Are you a Certified Supervisor? Yes / No If Yes, please include supervisor certificate number and date granted: / / g) Do you hold a current Certificate 3 in Children’s Services or other relevant qualification: Yes / No (copies to be attached) If No, you must be actively working towards a relevant qualification. Have you attached evidence of enrolment and contact details (including name of contact person) of your educational institution? Yes / No
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OFFICE USE ONLY
• The address where care is to be provided is a residence / venue. (Please circle) Educator
• Date of commencement of registration: / / Signed (Print name)
• Date of cessation of registration: / / Signed (Print name)
h) Have you completed the following (Evidence must be provided prior to registration):
(i) current approved first aid training? Yes / No (pleasecircle)
(ii) current approved anaphylaxis management training? Yes / No (please circle)
(iii) current approved emergency asthma management training? Yes / No (please circle)
i) Please complete the table below with names and dates of birth of all persons who normally reside at the family day care residence:
Residents aged 18 years and over
Name Date of Birth
Residents aged under 18 years
Name Date of Birth
• WWC Check no. exp.: • CHRC no. exp.:
/ / /
/ sighted by: sighted by:
/ /
/ /
Additional Adult 1 • WWC Check no. exp.:
• CHRC no. exp.: Additional Adult 2
/ / /
/ sighted by: sighted by:
/ /
/ /
• WWC Check no. exp.: / / sighted by: / / • CHRC no. exp.: / / sighted by: / /
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Educator Medical Declaration
I (Educator Full Name) declare that I am of satisfactory
physical and mental health to meet the daily responsibilities of a Family Day Care
Educator. I understand that the role of a Family Day Educator is both physically
demanding (including lifting and bending) and requires the clarity of mind to respond
appropriately to impulsive child behaviours and act quickly and safely in emergency
situations.
Please list any significant pre-existing medical conditions (as defined in the table below)
which could possibly, or could be perceived by others to, affect your ability to meet your
duty of care and self-care responsibilities at any time during service operation hours:
I have the following pre-existing medical conditions:
I currently manage this/these conditions in the following way/s:
Pre-existing medical conditions include: (a) an ongoing medical condition of which you
are aware, or related complication you have, or the symptoms of which you are aware;
(b) A medical condition that is currently being, or has been investigated, or treated by a
health professional at any time in the past. (c) Any condition for which you take
prescribed medicine; (d) Any condition for which you have had surgery; (e) Any condition
for which you see a medical specialist; or (f) Pregnancy
The above information is true and correct to the best of my knowledge
Signed: (Educator) Date: / /
Sighted by: (Educator Mentor Name) (E.M.
Signature)
Date Sighted: / /
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FAMILY CONTACT TEMPLATE This document will be used by Inspired FDC to contact families throughout the enrolment process, please print multiple copies if needed.
Child Name Parent Name/s Days and times of Attendance Phone Email
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Service Information Please discuss service information with your mentor. Each state has their own unique
service information posters to display. This poster contains information about the scheme
and contact details for the regulatory authority and must be displayed for families viewing
and perusal.
See regulation 173 for section 172 of the National Law
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Fee Schedule Information The following document is a fee schedule example; please use this as a guide to developing your own fee
schedule, feel free to copy and paste the information and adapt to reflect your service specifications. You
may also refer to IFDC Fee Policy for further guidance in creating yours. All fee schedules must be signed
by families and returned with their enrolment documentation before commencement of care.
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FEES & CHARGES SCHEDULE
Fee Schedule effective from 06/02/2017 *An administration levy of $1.15 per hour is charged by the Service and is included in the fees shown below. This fee is retained by Inspired FDC to assist with the provision of quality care. Parents give permission for this levy to be deducted from the Child Care Benefits entitlements on the child’s enrolment form. A Public holiday levy of .15c per hour applies.
Hours Fees *
Standard Hours 6am to 6pm, Monday to Friday NB: Minimum fee payable, 7 hours per day
$10.15 per hour
Non-standard Hours N/A
Casual Care Hourly Rate NB: Minimum fee payable, 5 hours per day
$12.15
Public Holidays (when child is not in care)
100% of usual fees apply Child Absences (illness or holidays)
Before and After School Care
N/A
Subject to change
Rosie’s Family Day Care
ABN: 123456789
Rosie Smith
Address: 12 Australia st Sydney 2300
Phone Number: 0417 000 000 Email: [email protected]
Days and Hours of Operation:
Monday to Friday 7am – 6pm
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OTHER FEES
FEE DESCRIPTION NOTES
2 Weeks Full Fees Bond Families pay a bond upon enrolment, equal to two weeks booked attendance at full fees. This bond will not be returned in the case of unpaid fees, or termination of care without two weeks written notice.
$5.00 per 15 minutes
Late Fee May be charged when children are collected from care after regular booked hours. NB Childcare Benefit is NOT claimable for Late Collection Penalty
$12.50 Late Payment Processing Fee
All payments must be paid by the Friday of the week the invoice is received. Payments not made by Friday will incur a late payment processing fee from Inspired FDC.
PAYMENTS
• Payments are to be made by Bank Transfer to Inspired FDC. Families are invoiced each Tuesday and payment is to be made by Friday (late payment fee applies).
• All payment enquiries are directed to [email protected]
CHILD CARE BENEFIT (CCB) CONDITIONS Childcare Benefit Does Not Cover:
1. Absences exceeding 42 days (unless supporting evidence provided i.e. Doctors Certificate) 2. Penalty fee payments, or costs incurred for travel, food, resources and excursions/incursions. 3. Absences after the child has ceased care (e.g.: during a notice period for termination of care
when the child is absent) 4. Payments to hold a child’s place before care commences. 5. When a child is booked to start care, and does not physically attend on the first day(s). 6. Children who have not completed the full vaccination schedule per the Australian
Immunisation Register, or who do not have a Medical Exemption for vaccinations may not be eligible to receive CCB or CCR.
I, the parent/guardian of (child’s name) understand the information
provided and agree to abide by the conditions as stated in this Fees and Charges Schedule
Parent’s Signature Date
Educator’s Signature Date
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Family Enrolment Procedure The following document is a detailed procedure on how to go about family enrolment. To
support this procedure, we encourage you to have an enrolment package that contains all the
information a family would require for the enrolment process. Families will need to be provided
with the link to enrol online, a contract and a fee schedule; you may also like to provide them
with your service handbook if you have one, as well as any other documents you require such as
sunscreen application permission and/or a social media release form.
Important things to remember with family enrolment:
*ALL documents need to be d provided to Inspired Family Day Care before commencement of
care. Confirmation of enrolment will be sent to you via email of enrolment. A child must not
start care before this confirmation of enrolment is received.
*For CCB and CCR to process, the enrolment needs to be ‘formalised’ on Hubworks, meaning
that Hubworks and CCMS (The Child Care Management System) need to link up; a child’s
enrolment will only formalise if names are spelt correctly, dates of birth are correct and CRN
numbers are correct, please ensure families know to have these details correct otherwise, their
child’s attendance may not be able to be processed and they may have to pay full fees for the
care they accessed.
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Inspired FDC QLD Family Enrolment Process
EDUCATOR Before a child enrols with you, it is important to meet with both the parent and the child for a Parent/Educator Interview. Afterwards, email the parent a copy of your fee schedule (signed copy to be kept on the drive in child’s folder) and home profile. Give the family the Inspired FDC QLD service contact details
Email: [email protected] Phone: 0439 196 134 Please ask families to make contact asap to complete the enrolment process. This can take up to a week (depending on the family). A child cannot start care until the enrolment process is complete and confirmation has been received.
INSPIRED FDC QLD When the family contacts the service, they will be given information on how to access the online enrolment through Hubworks. Staff will send the Family the Family Prospectus and any other relevant information about our service.
INSPIRED FDC QLD Once the online enrolment process is completed by a family, Inspired FDC QLD will add the following documents to the family’s folder on the drive: Enrolment Form, Birth Certificate, Immunisation Records, Statement of Fees signed, Booking Contract A confirmation email will be sent to the educator to let them know that the enrolment has been confirmed and the child can start care.
EDUCATOR Print the enrolment docs and place them in the child’s file. Print a copy for the emergency evacuation folder. Add any applicable details to your emergency contacts list, update and print.
IMPORTANT!
A child cannot begin or end care on an absence.
Parents must sign the child in and out for CCB/CCR to be applicable for the
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Attendance Sheets Attendance sheets need to be submitted NO later than 9am Monday morning on a weekly
basis. It is advisable that you submit your attendance sheets on a Friday afternoon at the
conclusion of the working week.
Attendance sheets (also referred to as timesheets) are submitted to
Accompanying your timesheet submission will be an attendance report. The attendance report
enables you to note any changes to children’s permanent booked hours as well as vacancy
information and any changes to your own days and hours of work. We need to know these
details so that we can provide accurate information about our service to the community so
please ensure you complete this and include with your weekly timesheet submission as a cover
page.
The following documents include:
Attendance Report Proforma – Page 24
An example attendance sheet indicating minimum requirements – Page 25-26
An Attendance Sheet– Page 27-28
Information on Paperless Timesheets – Page 31-36
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ATTENDANCE RECORD REPORT
Date:
Educator’s Name:
Permanent Changes to Booked Hours:
Please list only permanent changes to booked hours here.
Child’s Name Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Vacancies for next week:
It is a requirement by law that the service reports each educator’s vacancies each week. Please
list your current vacancies here. Please do not include casual vacancies i.e. a vacancy because a
family is on holidays.
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Pre- School Age
School Age
Changes to Educators days and hours of work:
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Parent/Guardian to complete this section:
I confirm that all information on this form is true and correct
Parent full name (Print)
Parent full signature
Your Service Name Registered with Inspired Family Day Care
Weekly Attendance Sheet Educator: Week ending (Sunday) Child:
ABN: XXXXXXXXXXXXX Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Booked Actual Booked Actual Booked Actual Booked Actual Booked Actual Booked Actual Booked Actual
Start Signature
End Signature
Start Signature
End Signature
Total Standard Hours
Total Non- Standard Hours
Absences this week:
Total Booked hours for the week
Total fees including Administration Levy
$
I confirm that all information on this form is true and correct.
Educators Signature:
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Paperless Timesheets Information
After a successful pilot program in QLD, we are rolling out the option for paperless attendance sheets
across our other states. Whilst this is currently not compulsory, we are aiming to make this our main
method of delivery, in line with our sustainability principles and minimum waste ethos.
The following is a guideline on how to set up a paperless sign in system on your iPhone or iPad. This Our
preferred platform is Notability, which is only available for iDevices.
We recommend the following:
• A pointy-tipped stylus, like a pen, for writing on the timesheets (the thicker the stylus i.e. like a
cushioned round tip- the harder it is to write).
• You have dedicated family day care iPad or iPhone- one that is not synced to other people’s
computers, or used for non-FDC purposes, with minimal risk of photo or information transfer.
This means you or your family can browse the internet on your private devices without the risk
of families seeing this at sign in/sign out.
• That you take some time to ‘play’ with the operating system to see what it can do, and what you
like.
• That the sign in sheets are collated as one whole document, not subdivided or individual
documents. This makes it easier for Admin to scroll through the documents, rather than having
to individually download and open multiple documents in one email. It also makes the
document easier to send via email, as the bytes are smaller.
• Insert blank pages between each family’s timesheets, with their name written on it. This allows
location and separation of the files easier but can only be done on the iPad.
Remember:
1. Just because the timesheet is paperless does not mean it must be beautiful or perfect. Children
scribble, mistakes are made, pen is drawn in the wrong spot. This is how we know it is a living
document, and not a doctored pay cheque.
2. Always make sure your iDevice is charge. It is your responsibility to ensure the iDevice is ready to
go, as failure for a family to sign in is against the regulations and can result in fines for both the
educator and service.
You may begin using the paperless sign in system from the start of your next working week.
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On your PC/Laptop Collate your sign in sheets into one main Word file, with a timesheet on each page. You may have a program that can do this, or need to copy and paste (then format) the documents.
Make sure the child’s name is clearly on their timesheet. Ensure they are placed within the document in alphabetical order by their LAST name, then their first name. For example, you would arrange the timesheets in this order: Adam Cabbage Zoe Cabbage Clarence Frank Macy Mistoffeles Ziggy Mistoffeles
Make sure the scheduled hours are clearly marked on the sign in sheet. Do not change these, even if they start earlier or pick up later occasionally.
Type the parents name in the Parent Sign in section.
Convert the Word document to a PDF document. (Save as, select PDF in document type). Double check that in the PDF conversion, the timesheets have stayed in one A4 sheet, and have not moved onto 2 pages. Amend the word document and save/convert again until the formatting is correct.
In your Google drive, create a folder called ‘Timesheets’.
Save your timesheet to your Google shared drive as BLANK Weekly timesheets.
If you do not have a Google Drive, you can upload it to Dropbox or other cloud based storage system. This allows you to be able to download a new document repeatedly from one central location.
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On your iDevice
Purchase and down load Notability to your iDevice.
Open Notability and complete the tutorial. *This step is important, for even though it might seem trivial, it gives you lots of information, short cuts and uses. Please do not skip this step*
Press the import icon (arrow pointing down into a box)
Select Google Drive.
You may need to enter your google ID and sign in.
Find your Timesheets folder and select it.
Select the PDF timesheet you want to import.
Select create a new note
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Select the timesheets you want to import. Remember that if a child is away, the timesheet must still be submitted to be paid CCB/CCR/.
Select import
Select open
This will bring the timesheets up. Select ‘EDIT’ to rename the timesheet to YOUR NAME wk. ending date i.e. Katchia Avenell wk. ending 04/10/2015
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At the end of the timesheet reporting period.
Click on the wrench icon or the share icon.
Select email.
It will then show you the format it will be sent in (PDF).
Click Email Notes.
In the ‘to’ section, type [email protected]
The subject should automate to be the name of your document- Your name wk. ending date
In the body, type what the timesheets are for and any changes.
Click Send.
This will return you to the open timesheet in Notability.
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Now save these files to your Google Drive
Select SHARE again, and this time select GOOGLE DRIVE.
Click on Folder. This will bring up a list of the folders in your Google drive. Find and select the Timesheets folder.
Select Export to Timesheets
Then click Send to Google Drive.
You can now choose to exit out of the time sheet or import the following weeks timesheet in prep for opening.
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WHS Checklists Common sense tells us that we need to ensure our environment is safe for children to play in. A
work place health and safety checklist is an excellent tool in covering all bases and making sure
we complete thorough checks. Each family day care residence is different from the next, so
there is not going to be a workplace health and safety checklist to suit all homes. Take the
following checklist as an example and use it as a guide to create your own. There may be some
aspects of your residence that you know could pose a hazard such as a gate that won’t latch
unless it is closed properly; add this to your checklist so you can be confident each day that the
children in your care are safe from potential risks like this. A sustainable way to complete your
checks is to have one copy of your WHS checklist printed and laminated to preserve then write
in your diary each day ‘WHS check complete’ or write over the top of the laminated sheet in
whiteboard marker. Thank you to two of our valued educators for supplying their workplace
health and safety checklist to use as examples for your reference.
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Daily Safety Checklist Date: to
Inside Checks Monday Tuesday Wednesday Thursday Friday
Fridge Temp Check – 7am
Power point covers on
Cupboards locked
Front/back door locked/keys on hook
Toilets and bathroom are clean, toilet paper are plentiful
Fresh hand towels are on hooks
Floors and tiles clean
Activities set up inside
Daily attendance roll available
Environment and materials are safe for children
Nappies, hand soap, hand sanitiser,
gloves, paper towel are plentiful
Outside Checks
Sandpit clean/free of animal faeces
Wood logs/beams swept
All areas checked for spiders
Equipment is safe for use
Gate locked
Activities/equipment set up
Initialed:
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Daily Checklist 2016
Entrance
Entrance swept clean, no trip hazards
Kitchen clean, sign in area all prepared Steps into Children’s Play space clear of trip hazards, swept Shoe basket out and ready
Fireplace guard up if fire is lit
Garage Door locked with dogs secure inside - Kitchen door to garage securely closed
Indoor Play space
Floor vacuumed and mopped
Rugs and door mats vacuumed
All surfaces wiped down
Rubbish bin emptied, wiped with eucalyptus cleaner
Toilet cleaned, top up toilet paper
Sink and counter cleaned
Towels washed, clean ones ready
Bedding washed, clean one’s ready
Sofa cover shaken and clean, pillows plumped and ready - launder as needed
Play resources checked and cleaned
Art supplies tidy and ready
Gear: Rain suits snowsuits laundered and hanging up ready
Gear: Spare hats laundered and ready
Gear: Backpacks clean and ready - wipe down if muddy
Plastic bags inaccessible
Electrical cords out of reach Laundry cupboard locked
Garden
Check for any hazards- fallen branches, cat or dog poo
Gates locked on both ends
Pond plank blocked with branch
Garden hoses put away
Water on hand in basins, buckets and/or watering cans etc. - emptied end of play
Emergency Exits clear
End of Day
Put towels and any other clothing into washing machine
Turn off lights and heating
Empty rubbish bins
Wash out paint pots and brushes etc.
Wash out my water bottle and lunchbox, remove any leftover fruits
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Visitors Record Regulation 165:
(1) ) An approved provider of a family day care service must take all reasonable steps to
ensure that a record is kept of all visitors to a family day care residence or approved family
day care venue while children are being educated and cared for at the residence or venue as
part of that service.
(2) ) A family day care educator must keep a record of all visitors to a family day care
residence or approved family day care venue while children are being educated and cared
for by the educator at the residence or venue as part of a family day care service.
(3) The record of visitors must include the signature of the visitor and the time ofthe
visitor’s arrival and departure.
Please see the below template to use in hardcopy or electronic format. All visitors must
complete this record. Visitors are any person other than residents of the home or those
authorised to collect children.
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Visitor Record Form
Address of Residence/Venue
Visitor Details Date Name of Visitor Contact Number/Email Address Reason for Visit Time In Time Out Visitor’s Signature
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Emergency Protocol
We all know that it is imperative to have a plan of action to guide us through an emergency should one arise. In real emergencies, we act on instinct and it is always best
to have a written plan to refer to in times that we may not be thinking straight.
Please refer to the emergency protocol below, print it and have it somewhere handy like your emergency bag or with your evacuation plans.
It is of utmost importance that you inform your nominated supervisor of any emergency that has arisen BUT this does not come before the children and your
own safety. You also need a course of action to follow should the nominated supervisor not answer your call and this protocol should help guide you in that instance.
Some emergency situations do not require a call to ‘000’ but they still require notification to your nominated supervisor; examples of these are indicated on the emergency
protocol below.
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Emergency Protocol
In emergency situations that require police, fire brigade and or ambulance
CALL 000
Use best judgement to keep yourself
and the children safe from harm,
wait for emergency services to
arrive. Contact families if your
situation enables you to safely do so
and remain calm.
Call Nominated Supervisor for your
state (see service details displayed)
when you can safely do so.
If the nominated supervisor does not
answer the phone, leave a voice
message alerting them to the
emergency and send a text where
possible. If your nominated
supervisor hasn’t returned your call
and your situation enables you to,
try contacting someone else listed on
the service contact directory. You
may like to store these numbers in
your phone for easy retrieval.
Your nominated supervisor or the
individual in which you have been
able to contact will support you in the
emergency and give you guidance as
to what to do next. Together, we will
contact families to calmly alert them
to the situation if they have not
already been notified.
In other types of emergencies that do not require a call to 000, Please ensure you contact your nominated supervisor and
follow the above protocol if they do not answer the phone. An emergency in which you may not have had to call 000
may be a child that is taken to hospital by their family after an incident/illness occurred at your service or confirmation
that a child in your care has been diagnosed with a communicable disease.
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Emergency Evacuation Drills Emergency Evacuation drills need to be rehearsed every three months with the procedure
documented and records kept as evidence. Below, you will find an emergency evacuation
exercise template; this contains all the details needed to fulfil expectations, you can also
find this template on the Inspired EC website.
If you would like to receive quarterly evacuation drill reminders via email, then please let
your mentor know.
Please refer to regulation 168 for additional information.
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Emergency Evacuation Exercise
Educator: _ Date: Time:
Smoke detector tested: YES, NO
Emergency evacuation floor plan is displayed at all evacuation points YES NO
Child’s full name Emergency Type i.e. (fire, flood, threat or
lockdown)
Evacuation meeting point:
Other people present in the residence
Describe the action taken during the evacuation exercise
Evaluation of Evacuation Exercise
I acknowledge that all children utilizing my FDC service, including my own children, must participate in the quarterly Emergency Evacuation Exercise, as per the Nation Quality Framework requirements.
Educator’s signature:
Remember to inform all families that the children have participated in this exercise. The National Quality Framework – Chapter 4, Part 4.2 Children’s Health & Safety, Division 5 Emergencies and Communication, Section 97 Emergency and evacuation procedures.
The National Quality Standard – 2.3.3 – Plans to effectively manage incidents and emergencies are developed in consultation with relevant authorities, practiced, and implemented.
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Medical Management Plan Medical Management Plans are written and signed by medical practitioners upon diagnosis
of an ongoing medical condition. Medical management plans clearly outline the procedures
to be followed by educators in the event of an incident relating to the child’s specific health
needs. To further support the child and family in managing any medical conditions, Inspired
Family Day Care advise all educators with children with medical conditions to write a risk
minimisation and communication plan in collaboration with families. Risk minimisation and
communication plans indicate precautionary measures adopted on a routine basis to
prevent the likelihood of the medical condition ‘flaring up’ as well as the responsibility of
each stake holder in the communication aspect of managing the medical condition. You will
find a risk minimisation and communication template below, this may also be completed in
consultation with your mentor. Pictured below are images of an asthma action plan as well
as an action plan for managing anaphylaxis. These plans must be prominently displayed
within your FDC area if your FDC child/ren happen to have one; it is also advisable to have
your own displayed if you too happen to have a medical condition that requires an action
plan.
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Risk Minimisation Strategies
RISK STRATEGY WHO?
Medical Communication Plan This needs to be completed, considering the stakeholders. Include information on how to raise
awareness of specific health conditions e.g. allergic reactions and anaphylaxis.
Stakeholders What Information needs to be conveyed?
How will this information be distributed?
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Compliance Reminders First Aid, asthma and anaphylaxis training, child protection training, WWCC/WWVP, public
liability Insurance, emergency evacuation rehearsals, fire equipment safety checks, vehicle
registration, road worthy certificate, car seat safety checks, the list goes on… it can be
difficult to keep on top of all the documentation you are required to provide to your service.
The below document was devised to keep you organised and to ease the pressure on having
to remember when everything is due. We highly recommend completing this document at
the commencement of each year and keeping it somewhere for quick and easy referral.
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Inspired Family Day Care Compliance & Reminder Dates
Quarterly: Emergency Evacuation procedure (So that every child participates) DAILY: Workplace Health and Safety Check
TERM 1 TERM 3 Every 3 Years 18 months
National Criminal Check: Child Protection Training:
Blue Card:
1st Aid Certificate including Asthma & Anaphylaxis:
Annually (12 months)
TERM 2 TERM 4 Risk Assessments reviewed: (signed by Parent/Guardian)
Residence/Venue Risk Assessment:
Public Liability Insurance: Pool/Spa safety check:
CPR: Vehicle Safety Certificate:
RTA approved car seat & safety belt check:
IFDC Re-Registration:
RECORD OF PROFESSIONAL DEVELOPMENT
Reminders:
Cots, Car Seats to comply with Australian Safety Standards Paperwork to be kept as evidence
Date of PDA: Date Completed:
Date of PDA: Date Completed:
Date of PDA: Date Completed:
Date of PDA: Date Completed:
Date of PDA: Date Completed:
Risk Assessments There are five different risk assessment templates for your perusal (all templates are provided below):
1. Transport in own vehicle risk assessment – this is vehicle specific and enables you to consider
and further manage the risks involved with transporting children in your vehicle. You may refer
to this risk assessment within your outings/excursion risk assessments. This would be
completed annually.
2. Regular Outing Benefit Risk Assessment – specifically used for outings that occur on a regular
basis. Regular outings that occur on a daily or weekly basis, such as school drop off and pick up,
assembly attendance, library group etc. These outings do require notification to your mentor
and you can do this by sending an email to [email protected] ; you do not need to
write a detailed email, simply state your whereabouts and your eta in the subject line.
3. Excursion Benefit Risk Assessment - For those outings that are a unique, once off occurrence.
These outings do require notification to your mentor and you can do this by sending an email to
[email protected] ; you do not need to write a detailed email, simply state your
whereabouts and your eta in the subject line.
4. Activity Benefit Risk Assessment – this is used to identify and manage risks involved with some
activities/experiences. You may include your pets here or experiences such as fire play, tree
climbing or using tools.
5. Hazard Risk Assessment – this enables you to list any hazards that may be unique to your service,
perhaps your pool (if you do not use it with the FDC children, otherwise this would become a
activity benefit risk assessment), you might have a steep driveway, a deciduous tree that makes
the ground slippery when the leaves fall, you might include spiders and other pests as a hazard
or perhaps you live in an area that is prone to blackouts. Use this risk assessment template to
list hazards that relate specifically to your service, your residence venue risk assessment will
assist in identifying some of these.
Remember:
Please complete your risk assessments with as ample notice to your mentor as possible so that they
can review and approve. If adjustments are needed, this may impinge on your outing or activity if
you have provided to your mentor too close to the proposed date.
Please obtain signed parent permission BEFORE the outing/excursion or activity from all families
and provide to your mentor for record keeping.
A regular outing and excursion risk assessment will need to have an accompanying map indicating
your proposed route.
Risk Assessments need to be reviewed annually and parent signatures obtained uponreview.
Don’t reinvent the wheel, if your fellow educators have a risk assessment akin to what you’re
looking for then upon seeking permission, adapt theirs to suit your requirements.
Please consult your mentor for further guidance on completing risk assessments.
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TRANSPORT OF CHILDREN IN OWN VEHICLE - RISK ASSESSMENT AND MANAGEMENT PLAN
REGULAR OUTING: A place that the service visits often as part of its educational program & where the circumstances relevant to the risk assessment are the same on each outing EXCURSION: Any other outing not listed on your regular outing form is an excursion and a risk management plan must be completed prior to seeking authorisation. Regulation: 100, 101 and 102, Policy 5.2
Educator Name: Vehicle Make: Vehicle Registration:
Risk Being Assessed: TRANSPORTING CHILDREN IN THE ABOVE-MENTIONED VEHICLE
Purpose of Risk Assessment: TO GET CHILDREN TO AND FROM THE PROPOSED DESTINATION SAFELY
CHECKLIST OF ITEMS THAT SHOULD BE TAKEN, RECORDED OR INSPECTED PRIOR TO THE JOURNEY
First aid kit List and contact details of children attending the excursion other than mobile phone
Appropriate fitting vehicle restraints for each child Mobile phone / other means of communicating with the service & emergency services
Medical information for each child (where applicable) Parental Authorisation for each child to be transported in this vehicle
Drinking water for each child Drivers Licence current and on hand
Vehicle registration current, car seat safety check valid, road worthiness certificate current and documentation provided to IFDC
Implementation Date:
Risk Assessment Review Dates: Every 12 months or if a change to the vehicle
Date Reviewed and signature: Date Reviewed and signature:
Date Reviewed and signature: Date Reviewed and signature:
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TRANSPORT OF CHILDREN IN OWN VEHICLE - RISK ASSESSMENT AND MANAGEMENT PLAN
Risk Assessment for Transporting Children in Own Vehicle
Risk Identified Hazard Assessed Risk (use matrix)
Elimination/control measures Adjusted Risk
(use Matrix)
Responsible Person
When
Getting children to and from the
vehicle
Use Pram or wrist strap, hold hands, educate
children about the rules, supervise closely
Getting children in and out of the
vehicle
Get reliable children out first and in last or
pram and baby out first and in last.
Children unaware of rules when
being transported
Educate children about the rules. i.e. Keep seat belts on while vehicle is moving.
Securing children in vehicle
Using Appropriate Restraints for each child.
Car restraints checked annually
Vehicle breakdown
Have vehicle serviced regularly
Vehicle accident
Drive to road rules and road conditions
Distracted by children while driving
Pull over and stop vehicle before attending to
children
Distracted by phone, radio and
other devices
Turn phone, radio and other devices off while transporting children
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TRANSPORT OF CHILDREN IN OWN VEHICLE - RISK ASSESSMENT AND MANAGEMENT PLAN
Plan prepared by: Prepared in consultation with:
Sighted by Inspired FDC office: Staff Signature: Date:
Reminder: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an incident or significant change occurs.
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Inspired Family Day Care Service
Regular Outing Benefit Risk Assessment
Educator Name:
Regular Outing Details
Destination:
Day/s:
Departure & Return time:
Proposed Activities:
Water Hazards? Yes/No
If yes, detail in risk assessment below.
Method of Transport, including proposed route:
Educator to child ratio, including whether this excursion warrants a higher ratio? Please provide details:
Prepared in consultation with (children/families/mentor?):
Venue and safety information reviewed and attached? Yes/No
Sighted by Educator Mentor Name: Date Approved: Mentor Signature:
(The Educator is to notify their mentor each time they leave their property for a regular outing that occurs less frequently than weekly via
[email protected], please include destination and ETA in subject space)
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Excursion checklist
First aid kit
List of adults participating in the excursion
List of children attending the excursion
Contact information for each adult (forward information to Educator Mentor)
Contact information for each child
Mobile phone / other means of communicating with the service & emergency services
Medical information for each child
Other items, please list
NB: THIS ASSESSMENT MUST BE REVIEWED ON: (12 months from Date Approved Above)
Benefit Risk Assessment
Benefits of Excursion to Children:
Children’s Comments:
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Hazards identified Elimination/control measures
Risk Matrix Rating
(after precautions)
NOTE: Please attach additional page if required
Reminder: Monitor the effectiveness of controls and change if necessary. Review the benefit risk assessment if an incident or significant change occurs.
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Regular Excursion Benefit/Risk Assessment Acknowledgement
Regular Outing Destination:
I the undersigned, Authorised Parent/Guardian of a child enrolled with ………………………………. hereby acknowledge that I have read and understand the Benefit/ Risk
Assessment attached and authorise permission for my child to participate in the regular outing and activities outlined therein.
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
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Inspired Family Day Care Service
Excursion Benefit Risk Assessment
Educator Name:
Excursion Details
Date of Excursion:
Excursion Destination:
Time of Departures and Return:
Proposed Activities:
Water Hazards? Yes/No
If yes, detail in risk assessment below.
Method of Transport, including proposed route:
Educator to child ratio, including whether this excursion warrants a higher ratio? Please provide details:
Prepared in consultation with (children/families/mentor?):
Venue and safety information reviewed and attached? Yes/No
Sighted by Educator Mentor Name: Date Approved: Mentor Signature:
Excursion checklist
First aid kit
List of adults participating in the excursion
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List of children attending the excursion
Contact information for each adult (forward information to Educator Mentor)
Contact information for each child
Mobile phone / other means of communicating with the service & emergency services
Medical information for each child
Other items, please list
NB: THIS ASSESSMENT IS FOR A ONE-TIME EXCURSION
Benefit Risk Assessment
Benefits of Excursion to Children:
Children’s Comments:
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Hazards identified Elimination/control measures
Risk Matrix Rating
(after precautions)
NOTE: Please attach additional page if required
Reminder: Monitor the effectiveness of controls and change if necessary. Review the benefit risk assessment if an incident or significant change occurs.
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Excursion Benefit/Risk Assessment Acknowledgement
Excursion Destination:
I the undersigned, Authorised Parent/Guardian of a child enrolled with ………………………………. hereby acknowledge that I have read and understand the Benefit/ Risk
Assessment attached and authorise permission for my child to participate in the excursion and activities outlined therein.
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
Parent/Guardian: Name (Please Print) Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................................................................................................................................................
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Inspired Family Day Care Service
Activity Benefit Risk Assessment
Name of Educator:
Activity: Location:
Date of Assessment: Date of Revision:
Benefits of the activity:
Children’s comments:
Hazards Identified: Precautions/Control measures: Who/when: Risk matrix after precautions:
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Venue and safety information attached: Yes/No Comments:
Notes: Review assessment 1. Annually, 2. After an incident, 3. After a major change
Monitor effectiveness of control measures and adjust if necessary. Educators/stakeholders sign understanding of assessment
Assessment prepared by: Date prepared: In consultation with: Sighted by Educator Mentor: Date sighted: Communicated to: children, families:
Risk Assessment Acknowledgement
Activity: Location:
I the undersigned, Authorised Parent/Guardian of a child enrolled with of
hereby acknowledge that I have read and understand the Risk
Assessment overleaf and am satisfied with the precautions/control measures in place to address the risk.
....................................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
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Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
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Inspired Family Day Care Service
Hazard Risk Assessment
Name of Educator:
Hazard: Location:
Date of Assessment: Date of Revision:
Possible Hazardous Outcomes Identified:
Precautions/Control measures: Who/when: Risk matrix after precautions:
Venue and safety information attached: Yes/No Comments:
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Notes: Review assessment 1. Annually, 2. After an incident, 3. After a major change
Monitor effectiveness of control measures and adjust if necessary. Educators/stakeholders sign understanding
of assessment
Assessment prepared by: Date prepared: In consultation with:
Sighted by Educator Mentor: Date sighted: E.M. Signature:
Communicated to: children, families:
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Risk Assessment Acknowledgement
Hazard: Location:
I the undersigned, Authorised Parent/Guardian of a child enrolled with of
hereby acknowledge that I have read and understandthe Risk
Assessment overleaf and am satisfied with the precautions/control measures in place to address the risk.
....................................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
Child/ren’s name/s:
Parent/Guardian Signature: Date: / /
...................................................................................................................................................................................
Parent/Guardian: Name (Please Print)
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Risk
Matrix
CONSEQUENCES
Insignificant
Minor
Moderate
Major
Catastrophic
Almost
certain
Moderate
High
High
Extreme
Extreme
Likely
Moderate
Moderate
High
Extreme
Extreme
Possible
Low
Moderate
High
High
Extreme
Unlikely
Low
Low
Moderate
High
High
Rare
Low
Low
Low
Moderate
High
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Assistant and Relief Educators There are notable differences between an assistant and a relief educator. First and foremost, both an
assistant and a relief educator are required to provide documentation to Inspired Family Day Care
Service to be able to work alongside or for you; those documentation requirements are listed below.
If you would like to explore your option of having an assistant or relief educator, then please discuss
with your mentor.
Assistant Educators Quick Facts:
They are paid by the educator at an agreed upon rate, they do not need to have formal
qualifications, they CANNOT be left alone with the children except in the case of an emergency and
only for a four-hour period. Written permission from family’s needs to be provided by families
before an assistant is used. An assistant needs to sign the visitors book each day that they are at
yourservice.
An assistant is required to provide IFDC with:
Name, Address, DOB WWCC/WWVP
Qualifications (if any) First Aid, Asthma, Anaphylaxis Training (if any)
Relief Educator Quick Facts:
Relief educators pay $60 to be registered with IFDC, they receive a registration certificate that needs
to be displayed at your service. Relief educators submit attendance sheets in their name and monies
earnt from the submission of these attendance sheets goes into their bank account. As such, relief
educators need to have their own fee schedules (details can mirror yours) and they need to be
signed by each family. Relief educators CAN be left alone with the children. They require formal
qualifications or evidence that indicates they are working towards formal qualifications. Your relief
will need to be listed on your public liability insurance policy for the duration that they are filling in
for you. Relief educators are largely a convenience to your families for any holidays or other time off
you have during your operation. Relief educators give families piece of mind that they won’t be left
without care if you cannot work and it better enables you to align with the ‘perks’ offered by long
day care facilities. Permission from families to have a relief educator work in your absence needs to
be sought.
A relief educator is required to provide IFDC with:
Name, Address, DOB Medical declaration
WWCC/WWVP Signed Fee Schedules
Qualifications National Criminal History Check
First Aid, Asthma, Anaphylaxis Training (if any) Completed Registration Form
Child Protection Training Identification
Safe food handling certificate (if handling food)
*Further documentation if transporting children
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Training Modules IFDC Training modules are a valuable tool, particularly for those with no prior family day care
experience. Your mentor will provide these to you if together, you feel they would be of benefit.
Your mentor will guide you through the completion of each module so that you enter your family
day care venture with confidence and continuedenthusiasm.
There are 7 modules in the package and each address key aspects of operating your service; they
are as follows:
Module 1: Operations and Regulations
This module introduces Inspired Family Day Care, guide to promoting your service, assistance in
developing your service philosophy, guide to developing your service handbook and information
on how to conduct an interview.
Module 2: Budgeting and Operations
This module contains information on budgeting, fee policy and setting a new fee schedule. It
discussed child care benefit, child care rebate and documentation required for this. This module
explores record keeping in addition to challenging behaviours in theworkplace.
Module 3: Workplace Health and Safety
This module provides important information and training on health and safety in a family day care
environment, further information on risk assessment and management as well as useful
information pertaining to the installation of child restraints in vehicles.
Module 4: Programming and Documenting
A self-explained module, here you will find guiding information on programming and documenting
children’s learning.
Module 5: Understanding Children’s Behaviour
A detailed and insightful module addressing child development including social and emotional
development, individual characteristics as well as the role of the environment and a look into
respect and inquiry.
Module 6: Babies and Toddlers
Another self-explained module, providing information regarding the needs of babies and toddlers
and programming tips for this age group.
Module 7: Positive Behaviour Guidance
Discusses child wellbeing, responding to inappropriate behaviours, children’s feelings and
strategies for handling challenging behaviours.
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Professional Development Inspired EC are renowned for their world class professional development. As an educator with
Inspired Family Day Care, you have an exclusive opportunity to access the training on offer. You
will need to register for any compulsory or elective training. There are two registration systems,
one is for training that is only offered to educators and the other is for training that is offered to
the broader community. Training offered to the broader community takes you through payment
options, you are entitled to a 40% discount on this training, so please follow the below instructions
on obtaining this discount:
When registering for an Inspired EC event please make sure you tick the box 'I am an Inspired FDC educator'
By ticking this box, you will receive a 40% discount to International Guest events and free registration to all Inspired EC training events, including Pedagogy in Nature and the Unwrapping conference
When registering please use your registered business name as your organization (not Inspired Family Day Care).
Training that is only offered to Inspired Family Day Care educators will take you to a registration
page that is brief and requires no payment. You MUST register for all training events to be able to
attend. You will be presented with a certificate of attendance for any training that you attend,
please make sure that your email address details are current to ensure you receive these. Training
events and registration links for IFDC educators will be announced on the IFDC educators closed
Facebook group and will also be sent to your email. Some training sessions will be compulsory, for
example child protection training if you are due for renewal. Some training sessions are recorded
and can be viewed later though please be aware that you will not receive a certificate of
attendance for watching recordings. We welcome ideas for training sessions, so if something
interests you, challenges you or you would just like to know more then please let us know.
Attendance to The Annual Unwrapping Conference and Pedagogy in Nature Conference is free for
all IFDC educators. Details regarding these events are advertised on the Inspired EC website and
Facebook page, so please keep a look out, this is an opportunity you don’t want to miss. Meals for
these events are fully catered for; if you register and do not attend, you will be charged a catering
fee, so please ensure you inform the office if you are unable to be there.
Any queries regarding registration for events and training should be sent to
Or you can phone Keilla is the office on (02) 4947 8112
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Policy Review Policies and procedures are continually evolving; as a member of the IFDC team, you are
responsible for contributing to the review of all policies and procedures. Policies, when due for
review are posted on the IFDC closed Facebook group. You are welcome to offer your input on the
Facebook page, or privately via email.
Any educator not on Facebook will be sent the policy via email.
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Notification of Complaints, Non-Serious Incidents and Additional
Children in an Emergency
The following circumstances are those that need to be reported to the regulatory authority, if you
are aware of any of these circumstances occurring at your service then ensure you advise your
nominated supervisor as soon as possible.
Complaints alleging that the safety, health or wellbeing of a child was or is being
compromised.
Complaints alleging that the Law has been breached.
Incident that requires/required the Approved Provider to close, or reduce the number of
children attending the service for a period.
A circumstance that poses a risk to the health, safety or wellbeing of a child attending the
service.
The attendance at an approved centre-based education and care service of any additional
child or children being educated and cared for in an emergency (e.g. a child determined to
need protection under a child protection order, the parent of a child needsurgent
health care that prevents them caring for a child, etc.)
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Notification of Serious Incidents
The definition of serious incidents that must be notified to the regulatory authority is:
(a) The death of a child:
(i) while being educated, and cared for by an education and care service or
(ii) following an incident while being educated and cared for by an education and care service.
(b) ) ) Any incident involving serious injury or trauma to, or illness of, a child while being
educated and cared for by an education and care service, which:
(i) a reasonable person would consider required urgent medical attention from aregistered
medical practitioner or
(ii) for which the child attended, or ought reasonably to have attended, ahospital.
e.g. whooping cough, broken limb, anaphylaxis reaction
(c) ) any incident where the attendance of emergency services at the education and care
service premises was sought, or ought reasonably to have beensought
(d) any circumstance where a child being educated and cared for by an education and care service
(i) appears to be missing or cannot be accounted for or
(ii) appears to have been taken or removed from the education and care service premises in a
manner that contravenes these regulations or
(iii) is mistakenly locked in or locked out of the education and care service premises or any partof
the premises.
You must notify your nominated supervisor and the regulatory authority within 24 hours of
becoming aware of a serious incident.
- See more at: http://www.acecqa.gov.au/notifications#sthash.LZCA7HXS.dpuf
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Welcome once again to Inspired Family Day Care, we look forward
to sharing in this journey with you
- The Inspired Team
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