New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges.

• New Account – Purchasing Department Transfer

• Old Account - Payroll Deposit Student Charges

•

XXX - XX - XXXXX - XXXXXFund Function Department Object

X - Division X - Class

XXX-School XXX - Subclass

XXXXX - Dept.XXXXX - Object

• PO only required for sole source purchasing of $1k or more unless budget manager requests or technology as defined by policy.

• Only applies to Purchase Orders not other request for payment.

• FAQ• What if budget manager wants POs for everything?

• Internal PO number scheme (Do not start with B or P)• Extension, name. or something to show dept.• Do not send PO to Business Office

• What if vendor requires PO numbers?• Extension, name. or something to show dept. (Do not start with B or P) • Do not send PO to Business Office

• What is purpose of Technology Form?• Determine individual responsible for device

• Track

FAQ (cont.)

•What if I need a check?• Review supporting documentation; if enough information, can use to

initiate check • If not enough documentation, then PO with PTA in terms.

•If PTA is under $1,000.00 does it need all signatures?• No

•What if I have an invoice?• Just sign invoice, include account number, and send to Business Office

without PO .

•All technology purchases require a PO and technology form

•Website – http://www.ferrum.edu/business_office.aspx

• Employee Reimbursable Expense Form• Standard Roanoke or Rocky Mount mileage• Mapquest/Rand McNally, other internet

based documentation• Mileage Reimbursement Form

• More than one trip per Employee Reimb. Form

• Round trip = One trip• If using one account for meals, mileage, etc.

summarize on one line – we do no need separate lines for each

• All technology purchases require a PO and technology form- even credit card purchases of technology.

• Can use credit card w/out prior approval for purchases – no credit limit increases

• Please use college credit card for Walmart instead of personally assigned credit card (will need to provide purchase order number and can use internal if under $1,000.00)

• May not be able to use sales tax exemption