Nevada Citation & Accident Tracking System Presented By: Denise Dunning Jason Gowins Phillip George Mark Vorderbruggen.

Nevada Citation & Accident Tracking System

Presented By:Presented By:Denise DunningDenise DunningJason GowinsJason GowinsPhillip GeorgePhillip George

Mark VorderbruggenMark Vorderbruggen

Step 1 – Project Coordination

Establish Traffic Records CommitteeEstablish Traffic Records Committee Local and State Law Enforcement Agencies Courts

Local Administrative Office of Courts

Department of Motor Vehicles (DMV) State Department of Transportation (DOT) Office of Traffic Safety (OTS) Health Care Administrators Various Federal Agencies

* Design System Logo with System Name

Step 1 – Project Coordination

Project CoordinatorProject Coordinator Exclusive Focus on the Project

Establish Relationships Between Agencies

Plan, Schedule, and Conduct Meetings

Single Point of Contact

Request Grant Funding

Manage Grant Funding

Coordinate Problem Resolution

Step 2 - Funding

Nevada Funding SourcesNevada Funding Sources National Highway Traffic Safety Administration (NHTSA)

411 Traffic Records Data Improvement Grant - $718,000.00 (Over 4 Years)

Motor Carrier Safety Assistance Program (MCSAP) - $1.5 Million

Commercial Vehicle Accident Reporting System (CVARS) - $427,443.00

Step 2 - Funding

Other Possible Funding SourcesOther Possible Funding Sources Homeland Security Act

Local Law Enforcement Block Grant (Criminal Justice Assistance)

Insurance Companies

Courts

Other Private Sector Funding

Step 3 – System Planning and Design

Research Applicable State LawsResearch Applicable State Laws Electronic Signature Electronic Data Transfer to Other Agencies Storage Parameters Security Issues

Data Storage Data Retrieval

Step 3 – System Planning and Design

Application and Technology ResearchApplication and Technology ResearchVendor PresentationsEncourage Drivers License Conversion to Barcode or Magstripe

Obtain Necessary ApprovalsObtain Necessary ApprovalsLegislatureCourtsDMV

Step 3 – System Planning and Design

Standardize Crash Report and Citation Standardize Crash Report and Citation FormatFormat

Minimum Model Uniform Crash Criteria (MMUCC)Incorporate Commercial Vehicle Accident/Citation Reporting

Design and Build a Management System to Design and Build a Management System to store data at Local Law Enforcement store data at Local Law Enforcement AgenciesAgencies

Ease of EntryDetailed AnalysisGIS Mapping

Step 3 – System Planning and Design

Design and Build a Statewide Data Design and Build a Statewide Data RepositoryRepository

Ability for All Participating Agencies to Query All Other LocationsIn Nevada, this repository is housed at the Department of Public Safety

Step 4 – Data Collection

Personal Digital Assistant (PDA) or Personal Digital Assistant (PDA) or Laptop with Portable PrinterLaptop with Portable Printer

Officer Syncs with Agency Management Officer Syncs with Agency Management SystemSystem

Data Entered Once, at the Officer Level

Court – Potential Roadblocks

Court Buy-InCourt Buy-InJudicial Concerns

Statutory Compliance

Security Against the Manipulation of DataSigned Citation – Legal Document

Reliability of Data Transfer

Signature Compliance – Electronic Signature

Interfaces with the Court Systems

Ease of Public Scrutiny Regarding Court Dispositions

Fear of Business Process Change

Court – Potential Roadblocks

Court Buy-InCourt Buy-InSupport Staff Concerns

Elimination of Data Entry Positions

Reallocation of Job Duties

Fear of Technology

Fear of the Unknown

Business Process Reengineering

Court – Benefits

Reduces Lost/Misfiled Citations Reduces Lost/Misfiled Citations Reduces Redundant Data EntryReduces Redundant Data Entry

Significant Reduction of Citation Errors Allows for Easy Data RetrievalAllows for Easy Data RetrievalReduction of Paper and Storage FacilitiesReduction of Paper and Storage FacilitiesImmediate access to the CitationImmediate access to the Citation

Court – Benefits

Electronic Disposition Transfer to DMVElectronic Disposition Transfer to DMVAbility to view Defendants Prior Traffic Ability to view Defendants Prior Traffic History StatewideHistory StatewideAbility to Set Accurate Bail Amounts Ability to Set Accurate Bail Amounts Based on JurisdictionBased on JurisdictionAbility to Correctly Assign Appearance Ability to Correctly Assign Appearance Dates/Times.Dates/Times.Ability to Expedite Court AppearancesAbility to Expedite Court Appearances

Phillip GeorgeMark Vorderbruggen

A Law Enforcement PerspectiveA Law Enforcement Perspective

Law Enforcement - Potential Roadblocks

Reluctance to ChangeReluctance to ChangeWe’ve Always Done It This Way“Officer Fear of Electronic Devices”

Internal Information Technology Internal Information Technology DepartmentDepartment

Replacement or Modification of Existing Records Management Systems

Lack of Funding to Complete the ProjectLack of Funding to Complete the ProjectUnexpected Costs or Budget Cuts

Law Enforcement - Potential Roadblocks

Change in Technology or No TechnologyChange in Technology or No TechnologyEquipment Upgrades/Purchases

Differences in Agency PolicyDifferences in Agency PolicyLack of Vendor ChoiceLack of Vendor ChoiceObtaining Buy-In From Decision Makers, Obtaining Buy-In From Decision Makers, Management and End UsersManagement and End UsersTransfer of Key Personnel Prior to Transfer of Key Personnel Prior to Project CompletionProject CompletionDelays in Obtaining Government FundingDelays in Obtaining Government Funding

Law Enforcement – Benefits

More Complete Data Collection and More Complete Data Collection and AnalysisAnalysis

Insurance Fraud Verification

Ability to identify fraudulent reporting

Better Statistics

Single Point of Data EntrySingle Point of Data Entry

Significant Reduction of Officer Entry Significant Reduction of Officer Entry ErrorsErrors

Legibility

Law Enforcement – Benefits

Selection of a single vendor for all Selection of a single vendor for all agencies makes for a seamless transfer of agencies makes for a seamless transfer of data between agenciesdata between agencies

Cost Reduction

Better Testing and Quicker Error Correction

Track Officer ProductivityTrack Officer Productivity

Ability to collect racial profiling for state Ability to collect racial profiling for state reporting purposesreporting purposes

Law Enforcement – Benefits

Timely Submission to CourtsTimely Submission to CourtsCentral Reporting RepositoryCentral Reporting RepositoryEasier Data Exchange between AgenciesEasier Data Exchange between AgenciesReal-time Crash AnalysisReal-time Crash AnalysisReduced Administrative Costs for both Reduced Administrative Costs for both Law Enforcement Agencies and CourtsLaw Enforcement Agencies and CourtsAbility to locate potential suspectsAbility to locate potential suspectsAbility to locate Repeat Traffic OffendersAbility to locate Repeat Traffic Offenders

Law Enforcement – Benefits

GIS MappingGIS MappingQuickly Identify High Crash Locations and Tailor Enforcement

Ability to make uniform changes quickly Ability to make uniform changes quickly throughout the systemthroughout the system

New Bail Schedules

New laws

Software Updates

Law Enforcement – Benefits

Reduction in Supervisor Approval TimesReduction in Supervisor Approval TimesReports/Citations are legible

Ability to use handheld/laptops for other Ability to use handheld/laptops for other usesuses

Tow ReportsDUI SupplementalsDriver Exchange InformationAbility to tape record in the fieldEmail Integration

Accurate Location InformationAccurate Location Information

Jason Gowins

A Technology and A Technology and Communications PerspectiveCommunications Perspective

NCATS – Law Enforcement

NCATS – Agency Communication

NCATS – Courts & DMV

NCATS – Information Retrieval

NCATS – The Big Picture

NCATS – In the Future

Must Stay Current with the Most Current Must Stay Current with the Most Current and Innovative Technologyand Innovative Technology

Hardware Upgrades

Software Upgrades

Advancement in Communication Technology

NCATS – In the Future

““How Do I Keep Up?!”How Do I Keep Up?!”Proactively Searching for Additional Funding

Keep Lines of Agency Communication Open

Continually Examine Your Business Processes

Look for Ways to Increase System Efficiency and Decrease System Costs Through Emerging Technologies

Thank You for Your Attention

Questions & AnswersQuestions & Answers