1 There are no secrets to success. It is the result of preparation, hard work, and learning from failure.” — Colin Powell “ PSA – NetSuite OpenAir vs. NetSuite SRP Overview | August 2016
There are no secrets to success. It is the result of preparation, hard work, and learning from failure.”— Colin Powell
“PSA – NetSuite OpenAir vs. NetSuite SRPOverview | August 2016
OUR OPINION
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Table Of Contents
• What is included in both PSA solutions………………………………………4
• Project Setup Comparison ...………………………………………………….5
• Resource Assignments (screenshots) …………………………………........6
• Time & Expense (screenshots) …………………………………………......11
• Project Billing Options ……………………………………………………….19
• Invoicing Clients ...…………………………………………………………...20
• Project Reporting ………………...…………………………………………..21
• Integration of OpenAir & NetSuite ERP..…...………………………………22
• Strengths and Weaknesses.……...…………………………………………25
• Contact Bridgepoint Consulting ….…………………………………..........28
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What is included in both PSA solutions
• Customer & Contact Details
• Employee Records– Titles, cost, bill rates– Skills, certifications, experience
• Vendor Records
• Service and Expense Items
• Projects & Project Tasks
• Options for Project Setup– Create New– Project Templates– Import form MS Project
• Resource Planning & Allocations
• Track Labor & Expense– Employee Timesheets & Approval– Employee Expense Reports & Approval– Vendor Purchase Orders
• Invoice directly from application– Invoice Review & Approval– Billing Types (Charge, Fix, T&M)– Billing Schedule (Milestone or % Complete)– Revenue Recognition
• Project & Revenue Reporting– View/Report on Project Categories
• Proposed, Active, Closed, (Custom)– Real Time Project Metrics
• % Complete• Resource Utilization• Budget vs. Actual
Both applications can stand
alone
NetSuite SRP goes beyond PSA!
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Project Setup Comparison
NetSuite SRP• Create New Project
• Copy from another Project
• Create from Project Templates
• Create Project from Opportunity
• Import Projects and Tasks
• Import Resource Assignments
• Manage Resource Allocations
• Search for Resources by Availability and Skills
• Can create projects as Internal to manage Time-Off
NetSuite OpenAir• Create New Project
• Copy from another Project
• Create from Project Templates
• Create Project from Proposal
• Import Projects and Tasks
• Import Resource Assignments
• Manage Resource Allocations
• Search for Resources by Availability and Skills
• OpenAir has more options for Internal Projects (+)
– Leave Accrual and Leave Accrual Rules
– Time-Off Requests
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Resource Assignments
NetSuite SRP
• Group by Resource Name
• No Client / Project View (-)
• Click on Row to Edit Allocation– Drag /Edit Allocation (+)
• Grid and Chart Views
• Search Available Resources– Search by Availability– Search for Skills needed– Additional Options
NetSuite OpenAir• Group by Resource Name
• Group by Client / Customer (+)
• Click on Row to Edit Allocation
• Grid / Chart / Planner Views
• Search Available Resources – Search by Availability– Search for Skills needed (+)– Additional Custom Options (+)
OpenAir has additional options for custom searches. Both applications provide an
interactive screen to manage resources.
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NetSuite Resource Allocations
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NetSuite Resource Allocations (Search)
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OpenAir Resource Planner
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OpenAir Resource Planner (Search)
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Time & Expense
NetSuite SRP
• Employee Timesheet– Capture Hours, Cost, and Bill rates by Project Task– Capture comments on work completed– Native Timesheet Approval (Supervisor or Designee)– Custom Approval Routing
• Employee Expense Report– Expense Categories– Bill Client/Project for Expense– Native Expense Approval – Custom Approval Routing
• Vendor Purchase Order– Apply to Billable Project– Add a Markup to Billed Amount
NetSuite OpenAir
• Employee Timesheet– Capture Hours, Cost, and Bill rates by Task– Capture comments on work completed– Pre-built Timesheet Approval Routing (+)
• Employee Expense Report– Expense Categories– Bill Client/Project for Expense– Pre-built Expense Approval Routing (+)– Pre-built Timesheet Submission Rules (+)
• Vendor Purchase Order– Apply to Billable Project– Add a Markup to Billed Amount
Both applications have mobile apps!
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OpenAir Create New Timesheet
3-4 Clicks to Create a New Timesheet in OpenAir (-)
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OpenAir Timesheet
Capture Daily Comments Easily!
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NetSuite Employee Center
*Single click to create a new Timesheet from Employee Dashboard
*Employee views for Projects and Tasks
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NetSuite Weekly Timesheet
Capture Weekly Comments
Move from week to week easily!
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NetSuite Daily Time Entry
Capture Daily Comments
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OpenAir Expense Report
OpenAir has the same basic and custom Expense Reporting functions as NetSuite SRP!
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NetSuite Expense Report
NetSuite SRP has the same basic and custom Expense Reporting functions as OpenAir!
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Project Billing Options
NetSuite SRP
• Billing Types– Charge-Based– Fixed Bid, Interval– Fixed Bid, Milestone– Time and Materials
• Revenue Recognition– % Complete Rule– Fixed Amount, Date or Milestone– Fixed Amount, % Complete– Match Time and Expense Rule
NetSuite OpenAir
• Billing Rules– Time & Expense billing rule– Fixed Fee, Date– Fixed Fee, Milestone– Fixed Fee, % Complete
• Revenue Recognition– % Complete Rule– Fixed Amount, Date or Milestone– Fixed Amount, % Complete– Match Time and Expense Rule
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Invoicing Customers
NetSuite SRP
• Know what to bill and when
• Eliminate duplicate data entry
• Automate Billing Schedules
• Review and Approve Invoices before sending them to
Customers
• Email .pdf attachment of Invoice
• Bulk Email to Clients
• Custom Invoice Formats
• No Outside CRM or ERP system needed (+)
NetSuite OpenAir
• Know what to bill and when
• Eliminate duplicate data entry
• Automate Billing Schedules
• Review and Approve Invoices before sending them to
Customers
• Cannot email .pdf attachment of Invoice (-)
• Bulk Email to Clients
• Custom Invoice Formats
• Connects to NetSuite, QB, or Custom API
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Project Reporting
NetSuite SRP Reports• Project Summary
– Cost Budget vs. Actual or Billing Budget vs. Actual
• Project Task– Cost Budget vs. Actual or Billing Budget vs. Actual
• Project Profitability• Project Charges Forecast• Unbilled Time / Cost by Client• Project Billing Reports• Time Entry Exceptions• Utilization by Employee• Allocated Utilization by Resource or Project• Allocated vs. Actual Hours by Resource• Current Backlog by Resource• Estimated Profitability by Project• Earned Value by Project
NetSuite OpenAir Reports• Bookings vs. Actual Report• Budget Management• Project Burn (Hours)• Booked Utilization • Supply vs. Demand Report• Timesheet Status Report• Project Financial Analysis• Backlog Report ($)• Projected Billings by Stage• Resource Management• Time & Expense Administration• Revenue Management
*This is just a list of Standard Reports. We can help you
build more!
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Integration of OpenAir & NetSuite ERP
Overview• Specific objects are owned by each system and enabled to integrate• Logic for mapping, filtering, etc. controlled within OpenAir• Multiple ways to manage integration timing• Single Sign-on within NetSuite
Advanced Settings• Visual Mapping for standard and custom fields/values• Custom filtering and logic can be added• Several optional settings within each data chapter
Frequency & Timing• Automated schedules from OpenAir• Supports batch process• Real time integration options on events• Can be script triggered with coded logic if desired
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Integration – List Records
*Arrows depict data flow from object to object
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Integration – Transaction Objects
*Arrows depict data flow from object to object
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Strengths & WeaknessesFeatures Preference NetSuite SRP NetSuite OpenAir
Project Creation Both
Allows for the creation of projects from Templates and/or cloning from other projects - more intuitive process to setup
and assign
Allows for the creation of projects from Templates and/or cloning from other projects; must create portfolio projects
Resource Skillset &
Assignment
Complex/Custom - OpenAir
Basic-to-moderate ability to track resource skillset, view available resources in a clean and interactive manner, and
assign to projects
More advanced ability to track resource skillset, view available resourcces in a clean and interactive manner, and
assign to projects
TimesheetsComplex/ Custom - OpenAir
Standard timesheet entry, including notes, and assignment to customers and projects; ability to clone previous
timesheets, all timesheet approvals occur in NetSuite
Standard timesheet entry, including notes, and assignment to customers and projects; ability to clone previous
timesheets, show remaining estimated hours, and other project fields directly from timesheet record
Expense Management NetSuite
Easier to create expense reports in NetSuite; no requirement to drill into specific expense entry record to
upload attachments; Expense approvals occur in NetSuite
Standard table format to create expense report; must drill into the specific time entry row and open a new window in order to upload attachments; all expense approvals must
occur in OpenAir before integrating to NetSuite
ApprovalsComplex/ Custom - NetSuite
Limited native approvals; use of workflows and/or scripts allow for more complex and dynamic approval based on
various project or employee attributes
More native approvals associated to projects, expenses, timesheets and approvals, including multiple levels; more restrictive for customized approvals or dynamic approval
based on various project or employee attributes
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Strengths & WeaknessesFeatures Preference NetSuite SRP NetSuite OpenAir
Revenue Recognition NetSuite
Advanced revenue recognition engine built on the NetSuite platform is leveraged, including reallocation of revenue
based on % of complete
Revenue recognition process can be run, but is limited in functionality and does not leverage NetSuite's
sophisticated Rev Rec capability; with integration to NetSuite, comes over to NetSuite as Journal Entries
Billing RulesComplex/Custom - OpenAir
Ability to create standard billing rules Ability to create standard and complex billing rules, ability to run in linear fashion to pickup most relevant rule first
Invoicing NetSuite Fully integrated invoicing capabilities with NetSuite SRP and all other billable items and expenses
OpenAir has ability to invoice for project related work, however will not be performed in OpenAir if NetSuite is also used; Cannot invoice for other non-service related invoice items; only approved invoices in OpenAir will integrate to
NetSuite
Reports Both Numerous native reports built into the platform; capability to customize or create new as needed
Numerous native reports built into the platform; capability to customize or create new as needed
Integration NetSuite No integration between the SRP and ERP processRequires setup and maintenance of integration between OpenAir and NetSuite; Point-and-click integration setup;
NetSuite serves as master data for most record types
Usability NetSuite Same screen layout, and ability to drill into linked records, as NetSuite; Common experience for all users
Different screen layouts; inability to drill down to customer or transactions in NetSuite; disparate experiences for PSA
vs. back-office users
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ANY QUESTIONS?
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