Netherlands Visa Guidelines- Verision 1.8

TATA Consultancy Services Version 1.8

NETHERLANDS VISA GUIDELINES

CONTENTS

GENERAL/IMPORTANT INFORMATION

BUSINESS VISA

Applied through The Consulate General of Netherlands, MumbaiApplied through The Royal Netherlands Embassy, New Delhi

WORK PERMIT APPROVAL

Short Term Work Permit1 A – Implementation VisaLong Term Work PermitLegalization

DEPENDANT APPROVAL

WORK PERMIT STAMPING

Europe Visa Cell, Shared Services - 1 -


Applied through The Consulate General of Netherlands, MumbaiApplied through The Royal Netherlands Embassy, New Delhi

CONTACT DETAILS

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GENERAL/IMPORTANT INFORMATION

The Royal Netherlands Embassy, New Delhi - North India

The territories of operation of the Embassy are mainly - the states of Arunachal Pradesh, Assam, Bihar,

Chattisgarh, Haryana, Himachal Pradesh, Jammu & Kashmir, Jharkhand, Manipur, Meghalaya, Mizoram,

Nagaland, Orissa, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh, West Bengal as well as the

Union-territories of Chandigarh & Delhi

Consulate General of Netherlands, Mumbai - West & South India

The territories of operation of the Consulate are mainly - the states of Andhra Pradesh, Andaman & Nicobar,

Dadra & Nagar Haveli, Daman & Diu, Goa, Gujarat, Karnataka, Kerala, Lakshadweep, Tamil Nadu, Madhya

Pradesh, Maharashtra, and Pondicherry.

Important Information:

For Associates traveling on a Long Term Work Permit:

As soon as the associate reaches Netherlands, he/she should report to the Visa Department at TCS office in

Netherlands immediately (need not report to the Foreign Police within 72 hours). Netherlands TCS Office will

schedule their IND appointments to get a sticker in the associate’s passports. This sticker is a legal requirement

as it ensures that the associates could work in The Netherlands when their Resident Card application is under

process with the Immigrations. It is illegal for the associates to be at the client site, unless they have a sticker from

the IND in their passports.



For Associates traveling on a Short Term Work Permit:

As soon as the associate reaches Netherlands, he/she should report to the TCS office in Netherlands, collect their

original STWPs and register him/herself with the Foreign Police within 72 hours on arrival. Once they receive the

necessary stamps in their passports, they should return the original copies of the Work Permits to the Visa

Department in the TCS office, Netherlands. It is illegal to work in the Netherlands without registering with the

Netherlands Police.

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All information on the process to be followed is available in Connect 2 Europe in Ultimatix. It is very important to

read this document before you start your travel from India.

Please carry the following documents while traveling to Netherlands.

Original Passports

All Legalized Original Certificates ( Birth Certificates, Marriage certificates for Self , Spouse and kids

as applicable)

Original Degree/PG certificates and all semester mark sheets

Deputation Letter – can be obtained from Branch FDFU/MATC

Insurance

Ten (10) Passport size photographs (strictly with white background, 30*40, face should be seen

prominently) - Please be advised that the IND is very strict with regard to photographs specifications.

Please Note: Associates traveling to Netherlands on a Long Term Work Permit (Knowledge Migrants) do not

need to take passport photos from India.



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BUSINESS VISA

Purpose

The activities of business visitors are limited to the following:

Attend Business meetings or discussions

Attend sales calls to potentials client

Attend seminars or “fact-finding” meetings

But strictly cannot work

Documentation: ( Applied through Mumbai)

Original Passport + old passport if any (should have minimum 6 months validity and two (2) blank pages.

Mutilated or damaged passport will not be accepted, attach a photocopy of first page of the current

passport)

Photocopy of the current passport pages in duplicate (1st page (i.e. photo page), address page,

ECR/ECNR page (Emigration status page) and parents’ details page)

Visa Application Form(s) duly filled in and signed (in original) Click Here

Blank Visa Application Form duly signed

Signature in Visa Application Form should be same as passport

Visa Application Form should be printed back to back on A4 size where in 2nd page of

form should be upside down

3 Recent Passport Size colour photographs - (For photo specifications click here)

Invitation Letter from Netherlands (provided by Europe Visa Cell) – click here

Medical Insurance for stay duration for Europe

Photocopy of the Appointment letter (or) Confirmation Letter (or) increment letter

Copy of International Credit card. If Credit Card is not available, please coordinate with branch FDFU and

complete Ultimatix clearance process for Forex pre-endorsement since it is mandatory

Confirmed Air Ticket

Income tax papers for last one years or copy of Form 16

Bank Statement for last six months

Salary slip of the last three months

Copy of the degree certificates and marksheets

Completely filled Employee Information Form (Click here)



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Documentation: ( Applied through Delhi)



passport)



2 Recent Passport Size colour photographs - (For photo specifications Click Here)

Invitation Letter from Netherlands (provided by Europe Visa Cell) – Click here

Foreign exchange duly endorsed / copy of credit card

Confirmed air ticket

Medical insurance for the stay duration




Completely filled Employee Information Form (Click Here)

Applicants are required to write an authorization letter addressing visa officer and authorizing Mr. A.S.

Negi / Idris Abbasi of M/S Thomas Cook India Ltd to submit and collect the passport on behalf of the

Applicant

Please Note ( Both Mumbai Consulate and Delhi Embassy)

Processing Time : Three Working days from the date of submission

Important : Personal Appearance is mandatory for first time travelers for



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Business Visa Invitation Letter

For Business Invitation Letters, please email the request with the BV Approval Request Form (attached below) to

the HR Manager onsite [email protected] with cc. to [email protected] for necessary approval.

Requests for invitation letters will be processed within 24 hours, if no further information is required. The invitation

letter will be scanned and e-mailed to those concerned (inclusive of concerned travel department).

Important : Please note that an associate can’t stay for more than 2 weeks in a Business visa

Business Visa Approval Request Format


mailto:[email protected]


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SHORT TERM WORK PERMIT Please initiate your WP requests for Netherlands through Ultimatix using the below link and submit the WP documents to FDFU team to apply for LTWP.

Ultimatix -> Workforce Management -> Integrated Workforce Management System -> Launch Visa Tracker -> Visa Initiation

Documentation: (To be sent as soft copies to the respective branch FDFU team)

Project Description Role (PRD) Click Here To be duly filled in and send to BRM BRM to review and send this to Europe visa cell PRD sent through directly from the associate will not be accepted by Europe visa cell

Passport copies Signed Employment Agreement Form (Click Here) Degree/PG certificate copy Updated CV Recent Payslip Schengen Visa Application form, duly filled in and signed by the associate (Click Here, refer sample

attached) Employee Information form duly filled in (Click Here)

WP Process:

STEP 1: Associate to send all documents (as soft copies) as per the guidelines to the respective branch FDFU team

STEP 2: FDFU team will send the documents to Europe Visa

STEP 3: Europe Visa Cell will arrange to get the signed guarantee letter from TCS-Netherlands which will be forwarded to the associate in a day or two.

STEP 4: On receipt of the guarantee letter from Europe Visa Cell, the associate needs to contact his branch travels and submit all documents required for Visa stamping.

STEP 5: On obtaining the Visa/Proof of payment, Travels/Associate should forward a copy of the Visa to Europe Visa cell.

STEP 6: On receipt of the Visa copy, Europe Visa cell will send the complete set of documents to TCS-Netherlands for filing.



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VERY IMPORTANT: Please note that the documents will be sent to Netherlands for filing only on receiving the Visa copy from the associate/travels and THE ASSOCIATES CAN TRAVEL TO NETHERLANDS ONLY ON RECEIPT OF THE WP APPROVAL FROM EUROPE VISA.

Lead Time for obtaining WP: Four to Five weeks from the date of filing.

1A VISA – IMPLEMENTATION VISAPlease initiate your WP requests for Netherlands through Ultimatix using the below link and submit the WP documents to FDFU team to apply for 1A.


Documentation: (To be sent as soft copies to the respective branch FDFU team)

Project Description Role (PRD) Click Here To be duly filled in and send to BRM BRM to review and send this to Europe visa cell PRD sent through directly from the associate will not be accepted by Europe visa cell

Passport copies Degree/PG certificate copy Updated CV Employee Information form duly filled in (Click Here)

WP Process:

STEP 1: Associate to send all documents (as soft copies) as per the guidelines to the respective branch FDFU team

STEP 2: FDFU team will send the documents to Europe Visa

STEP 3: Europe Visa Cell will forward the documents to the Attorneys

STEP 4: Attorneys will file with the Immigrations for the approval and the approval will be sent to Europe Visas

STEP 5: On receipt of approval, Europe Visa cell will forward the same to the associate with a copy of FDFU

STEP 6: Associate should get in touch with their Branch Travels/FDFU for visa stamping

Lead Time for obtaining WP: two to three weeks from the date of filing.



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FORMS

P RD E IF A pplication Form (Mumbai)

A pplication Form (Delhi) S ample Form

S TWP EmploymentAgreement

LONG TERM WORK PERMIT

Please initiate your WP requests for Netherlands through Ultimatix using the below link and submit the WP documents to FDFU team to apply for STWP.


Important:

If an associate is married, the marriage certificate also has tobe legalized even the associate is traveling alone to

Netherlands, Associates traveling with families should apply altogether at the same time since the process of

dependant permit is time consuming as the process for the family goes into a slow track and the applicants will

have to wait for a long time to get their approvals. It is therefore advisable that the entire family applies together.

Documentation for applying Work Permit/MVV: (To be sent as soft copies to the respective branch FDFU team)

Project Description Role (PRD) (Attached, duly filled in) To be duly filled in and send to BRM (Please provide the Expected Start Date without fail) BRM to review and send this to Europe visa cell. In addition, we require the approval from Europe

ISU Head of your account to initiate the process. PRD sent without the approval from the Onsite BRM/AM will not be accepted by Europe

visa cell Degree/PG certificate scanned copy Copy of the legalized Birth Certificate of the associate Copy of the legalized Marriage Certificate – (if married and the associate is traveling to Netherlands alone

or family) Copy of the legalized Birth Certificate (s) of the dependants (if accompanying)



Passport scanned copies

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Updated CV in TCS format Copy of latest month pay slip & annual compensation letter Employee Information form (Attached, duly filled in) Signed employment agreement (Attached, duly filled in)

PRD EIF LTWP Employment Agreement

Lead Time: 5 weeks from the date of filing

Please Note: For exceptions on legalized certificates while processing WP, please get in touch with the HR Manager onsite [email protected]

LEGALIZATIONPlease submit the following documents to your branch travels for Apostile (legalization)

Documentation

Original Birth Certificate (of the applicant) Original Marriage certificate (If married) Authorization form (Attached, duly filled in) Legalization form (Attached, duly filled in) Employee Information form duly filled in

If family is traveling

Original birth certificate of all

PS: Please ensure that all certificates have an English translation and the original certificates should be with six months validity.

Authorization Legalization Form EIF



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DEPENDANT WP APPROVAL

In order to obtain the dependant WP approval, when the associate is at onsite, the below documents needs to be

provided to TCS Netherlands to obtain the dependant approval

Documentation: (To be sent as soft copies to [email protected])

Copies of all pages of passport pages of the dependant(s) (blank and non blank)Copies of all pages of passport of the associate (blank and non blank)Copy of legalized birth certificates of the dependant(s) and the associateCopy of legalized marriage certificate (not older than 6 months)Copy of the associate Resident Card (Both sides)Guarantor statement signed by the associate for the dependant(s) Copy of the Employment Contract.Original employers statement (provided by Netherlands TCS)UVW declaration (provided by Netherlands TCS)Salary specifications of the last 3 monthsOriginal GBA extractMVV Application forms for spouse


mailto:[email protected]


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STAMPING REQUIREMENTS

Documentation required for STWP, LTWP and 1A Stamping: ( Applied through Mumbai)



passport)

Photocopy of the current passport pages in duplicate (1st page (i.e. photo page), address page,

ECR/ECNR page (Emigration status page) and parents’ details page)



Signature in Visa Application Form should be same as passport

Visa Application Form should be printed back to back on A4 size where in 2nd page of

form should be upside down


Medical Insurance for stay duration for Europe

Photocopy of the Appointment letter (or) Confirmation Letter (or) increment letter

Copy of International Credit card. If Credit Card is not available, please coordinate with branch FDFU and

complete Ultimatix clearance process for Forex pre-endorsement since it is mandatory

Confirmed Air Ticket

Income tax papers for last one years or copy of Form 16



Copy of the degree certificates and mark sheets

Completely filled Employee Information Form (Click here)

Approval from Netherlands Office

Guarantee letter from Netherlands counterpart, duration for stay not more than 12 weeks (3

photocopies) (in case of STWP)

1A Invitation Letter (In case of 1A)

MVV approval and original legalized birth certificate + back to back copy (In case of LTWP)

For Dependants accompanying – applicable only for LTWP): Original passport, visa form, 3 photos, copy of

dependent visa approval, original legalized marriage (for spouse) and birth certificate (for spouse and children)

will be required.



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Documentation required for STWP, LTWP and 1A Stamping: ( Applied through Delhi)



passport)




Foreign exchange duly endorsed / copy of credit card

Confirmed air ticket

Medical insurance for the stay duration




Completely filled Employee Information Form Click Here

Applicants are required to write an authorization letter addressing visa officer and authorizing Mr. A.S.

Negi / Idris Abbasi of M/S Thomas Cook India Ltd to submit and collect the passport on behalf of the

Applicant

Approval from Netherlands Office

Guarantee letter from Netherlands counterpart, duration for stay not more than 12 weeks (3

photocopies) (in case of STWP)

1A Invitation Letter (In case of 1A)

MVV approval and original legalized birth certificate + back to back copy (In case of LTWP)

For Dependants accompanying – applicable only for LTWP): Original passport, visa form, 2 photos, copy of

dependent visa approval, original legalized marriage (for spouse) and birth certificate (for spouse and children)

will be required.

Please Note ( Both Mumbai Consulate and Delhi Embassy)

Processing Time : Three Working days from the date of submission

Important : Personal Appearance is mandatory for first time travelers



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FORMS:

MUMBAI

EIF Visa Application Form Photo Specification

DELHI

EIF Visa Application Form Photo Specification

Contact Details:

************************************************* Shared Services - Europe Visa Cell Tata Consultancy Services Limited 21/22 II Floor TS 140 Block 2&9, Elnet Software City, CPT Road, Taramani, Chennai, Tamil Nadu, India. PIN: 600 113. Phone: 044 6616 1012/6616 1081Mailto: [email protected] Website: http://www.tcs.com *************************************************


Netherlands Visa Guidelines- Verision 1.8

Documents

netherlands police

netherlands tcs office

associates passports

original passports

visa department

work permits

himachal pradesh

madhya pradesh