NET SUPPLY Implementation Guide Miroglio Page 1 of 21 TESI S.p.A. Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo) Phone +39 0172 476301 - Fax +39 0172 476399 - www.tesisquare.com - [email protected]VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331 Fully paid-in Share Capital: € 750,000 Tesi S.p.A. is ISO 9001 accredited NET SUPPLY VENDOR PORTAL Implementation Guide
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NET SUPPLY Implementation Guide Miroglio Page 1 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
CONTENTS
PREFACE ................................................................................................................... 3 ABOUT THE FUNCTION KEYS ........................................................................................ 4 CHAPTER 1 SYSTEM ACCESS ....................................................................................... 5
1.1 Login ........................................................................................................... 5 1.2 Change Password.......................................................................................... 6 1.3 Home Page .................................................................................................. 7 1.4 Menu ........................................................................................................... 8
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
PREFACE
The NET SUPPLY Portal is a collaborative application that enables vendors to view, monitor and track their orders, access their vendor-specific details and exact payment-status and, not least, submit their invoices much faster and more securely to the Miroglio e-Invoice Network.
NET SUPPLY Implementation Guide Miroglio Page 4 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
CHAPTER 1 SYSTEM ACCESS
1.1 Login
The web address of the NET SUPPLY application is following: http://netinteg.miroglio.com/client/ Access to this application is restricted to authorised users. Only authorised users with a valid username and password issued by the MIROGLIO System Administrator may proceed.
Enter Username and Password. When finished, select LOGIN
“Forgot password” link (can’t remember password? The system generates and sends a new one to user’s e-mail address)
NET SUPPLY Implementation Guide Miroglio Page 6 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
1.2 Change Password
Once the username/password e-mail message has been received, User can log in and change his/her password at whatever time using the Change Password link on the Portal Home Page.
The link will take User to the following screen.
As entered, validated and confirmed, User must use this new password the next time he/she logs in.
Enter old password and then new password. Re-enter new password to confirm. Password is case sensitive so take care.
NET SUPPLY Implementation Guide Miroglio Page 7 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
1.3 Home Page
When logging into this application, User will be presented with this screen:
User can click on the “Operating Area” tab along the upper right side of the screen to access the Portal’s operating area. On the left side, User will find the Menu of the operations for which he or she is enabled.
NET SUPPLY Implementation Guide Miroglio Page 8 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
CHAPTER 2 VENDOR PROFILE
Vendor has access to his Vendor Profile (detailed information about vendor).
The “Export” function key creates an Excel spreadsheet with the data included in the list.
After selecting the applicable line, vendor can access the data using the “Detail” and “Change” function keys. The system presents the same screen: in the first instance, only the data are displayed; in the second instance, vendor can revise certain data.
NET SUPPLY Implementation Guide Miroglio Page 10 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
2.1 General Data – “Change” tab
Vendor can revise registered office address, e-mail address and phone numbers.
When the necessary changes have been made, vendor clicks “Save” to save the data entered. To exit from the screen, click “Back” (button on the upper right side).
For communications regarding bank account details, use the Attachments section.
Please Note: The Menu on the left hand side of the screen disappears upon menu drill down. To display it/hide it, use the “Display Menu”/”Hide Menu” tab on the upper right side of the screen (aside Change Password).
NET SUPPLY Implementation Guide Miroglio Page 11 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
2.2 Referents
Vendor can indicate an in-house referent by topic.
After filling out the fields, click “Add” .
Use “Save” tab to save changes made to uploaded referent data.
2.3 Attachments
Vendor can upload files (e.g. communication about changed bank account details, sold receivables, other documents, etc.) by selecting the document and then clicking “Upload”.
NET SUPPLY Implementation Guide Miroglio Page 12 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
5.1 UPLOAD – Create new invoice
To create a new invoice, vendor must:
- click “Create new invoice”. The following screen will be displayed:
- select the Company
- set search filters: filter by DDT (Bill of Lading) Number or Order Number so that the rows of orders can be displayed. Please Note: search effectuated by individual DDT or Order Number.
NET SUPPLY Implementation Guide Miroglio Page 19 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
- select the rows of orders to be invoiced and click “Create invoice from references’ link on the upper right side of the screen. System presents the ‘General Data’ where the following should be entered by vendor:
o document number o document date o total invoice o VAT rate (system presents ordinary tax rate)
- click ‘Save’ on the lower right side of the screen.
NET SUPPLY Implementation Guide Miroglio Page 20 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)
VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331
Fully paid-in Share Capital: € 750,000
Tesi S.p.A. is
ISO 9001
accredited
- System moves automatically to the “Attachments” tab. Vendor must upload the invoice
as a pdf. Then, using “Browse”, select the document to upload and click “Upload”. - Vendor must click on the ‘Submit invoice’ tab and this means that the document is
forwarded to the Miroglio e-Invoice Network.
Until forwarded, the invoice remains uploaded in “Work” status. As such, the invoice can be revised and, where applicable, derecognised (cancelled from system).
After being forwarded, the invoice will assume the “Sent” status. As such, the invoice can no longer be revised, changed or cancelled.
NET SUPPLY Implementation Guide Miroglio Page 21 of 21
TESI S.p.A.
Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)