NEPAL DOORSANCHAR COMPANY LIMITED (Nepal Telecom) (Wireless Service Directorate) BIDDING DOCUMENT For PROCUREMENT OF Supply, Delivery, Erection and Installation of Ground Base Self-Supporting Towers With Accessories Including Tower Foundation in Province 1 and Province 2. International Competitive Bidding (ICB) IFB No. NDCL/WSD/ICB/05/076-77 Issued on: January 2,2020 Invitation for Bids No.: NDCL/WSD/ICB/05/076-77 ICB No.: NDCL/WSD/ICB/05/076-77 Purchaser: Nepal Doorsanchar Company Limited (Nepal Telecom) Wireless Service Directorate Telephone Number: 977 1 4788666 Facsimile Number: 977 1 4785866 Electronic Mail Address: [email protected]Website: http://www.ntc.net.np, http://eproc.ntc.net.np
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NEPAL DOORSANCHAR COMPANY LIMITED
(Nepal Telecom) (Wireless Service Directorate)
BIDDING DOCUMENT
For
PROCUREMENT OF Supply, Delivery, Erection and Installation
of Ground Base Self-Supporting Towers
With Accessories Including Tower Foundation in Province 1 and Province 2.
IFB No. NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting
Towers with Accessories Including Tower Foundation in Province 1 and Province 2
Section I. Instruction to Bidders
Table of Contents
A. General ............................................................................................................................................................................ 3
1. Scope of Bid ................................................................................................................................................................ 3 2. Source of Funds ........................................................................................................................................................... 3 3. Fraud and Corruption .................................................................................................................................................. 3 4. Eligible Bidders ........................................................................................................................................................... 5 5. Eligible Goods and Related Services ........................................................................................................................... 7 6. Site Visit ...................................................................................................................................................................... 7
B. Contents of Bidding Document ..................................................................................................................................... 7
7. Sections of the Bidding Document .............................................................................................................................. 7 8. Clarification of Bidding Document/Pre-Bid Meeting .................................................................................................. 8 9. Amendment of Bidding Document.............................................................................................................................. 8
C. Preparation of Bids ........................................................................................................................................................ 9
10. Cost of Bidding ...................................................................................................................................................... 9
11. Language of Bid ..................................................................................................................................................... 9 12. Documents Comprising the Bid.............................................................................................................................. 9 13. Bid Submission Sheet and Price Schedules ............................................................................................................ 9 14. Alternative Bids .................................................................................................................................................... 10 15. Bid Prices and Discounts ...................................................................................................................................... 10 16. Currencies of Bid .................................................................................................................................................. 12 17. Documents Establishing the Eligibility of the Bidder........................................................................................... 12 18. Documents Establishing the Conformity of the Goods and Related Services to the Bidding Document ............. 13 19. Documents Establishing the Qualifications of the Bidder .................................................................................... 13 20. Period of Validity of Bids ..................................................................................................................................... 14 21. Bid Security .......................................................................................................................................................... 15 22. Format and Signing of Bid ................................................................................................................................... 16
D. Submission and Opening of Bids ................................................................................................................................ 16
23. Submission, Sealing and Marking of Bids ............................................................................................................ 16
24. Deadline for Submission of Bids .......................................................................................................................... 17 25. Late bids ............................................................................................................................................................... 17 26. Withdrawal and Modification of Bids .................................................................................................................. 17 27. Bid Opening ......................................................................................................................................................... 18
E. Evaluation and Comparison of Bids ........................................................................................................................... 19
28. Confidentiality ...................................................................................................................................................... 19 29. Clarification of Bids ............................................................................................................................................. 19 30. Deviations, Reservations, and Omissions ............................................................................................................. 19 31. Determination of Responsiveness ......................................................................................................................... 20 32. Non-material Non-conformities............................................................................................................................ 20 33. Correction of Arithmetical Errors ......................................................................................................................... 21 34. Conversion to Single Currency ............................................................................................................................. 21 35. Domestic Preference ............................................................................................................................................. 21
36. Evaluation of Bids ................................................................................................................................................ 21
37. Comparison of Bids .............................................................................................................................................. 22 38. Post-qualification of the Bidder ............................................................................................................................ 22 39. Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids .................................................................. 23
F. Award of Contract ....................................................................................................................................................... 23
40. Award Criteria ...................................................................................................................................................... 23 41. Purchaser’s Right to Vary Quantities at Time of Award ...................................................................................... 23 42. Notification of Intention to Award ....................................................................................................................... 23 43. Performance Security ........................................................................................................................................... 23 44. Signing of Contract .............................................................................................................................................. 24 45. Complaint and Review ......................................................................................................................................... 25 46. Provision of PPA and Financial Regulations of Nepal Telecom .......................................................................... 26
IFB No. NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting
Towers with Accessories Including Tower Foundation in Province 1 and Province 2
A. General
1. Scope of Bid
1.1 The Purchaser indicated in the BDS issues this Bidding Document for the supply of
Goods and Related Services incidental thereto as specified in Section V, Schedule of
Supply. The name, identification, and number of lots of the International
Competitive Bidding (ICB) are provided in the BDS.
1.2 Throughout this Bidding Document:
(a) the term “in writing” means communicated in written form with proof of
receipt;
(b) if the context so requires, singular means plural and vice-versa; and
(c) “day” means calendar day.
2. Source of Funds
2.1 DP Funded: The GoN has applied for or received financing (hereinafter called
“funds”) from the Development Partner (hereinafter called “the DP”) indicated in the
BDS toward the cost of the project named in the BDS. The GoN intends to apply a
portion of the funds to eligible payments under the contract(s) for which this Bidding
Document is issued.
Or
GoN Funded: In accordance with its annual program and budget, approved by the
GoN, the implementing agency indicated in the BDS plans to apply a portion of the
allocated budget to eligible payments under the contract(s) for which this Bidding
Document is issued.
2.2 DP Funded: Payment by the DP will be made only at the request of the GoN and upon
approval by the DP in accordance with the terms and conditions of the financing
agreement between the GoN and the DP (hereinafter called the “Loan Agreement”), and will be subject in all respects to the terms and conditions of that Loan Agreement.
No party other than the GoN shall derive any rights from the Loan Agreement or have
any claim to the funds.
3. Fraud and Corruption
3.1 The Government of Nepal (GoN) requires that the procuring entities as well as
bidders, suppliers, and contractors and their sub-contractors under GoN/DP-financed
contracts, shall adhere to the highest standard of ethics during the procurement and
execution of such contracts. In this context, the Purchaser;
(a) defines, for the purposes of this provision, the terms set forth below as
follows:
i. “corrupt practice” means the offering, giving, receiving, or soliciting,
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Table of Contents
A. Introduction ................................................................................................................. 3
B. Bidding Document ...................................................................................................... 5
C. Preparation of Bids ...................................................................................................... 6
D. Submission and Opening of Bids .............................................................................. 11
E. Evaluation, and Comparison of Bids ........................................................................ 14
F. Award of Contract ..................................................................................................... 15
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
A. Introduction
ITB 1.1 Name of the Purchaser: Nepal Doorsanchar Company Limited (Nepal
Telecom)
Name and identification number of the contract:
Name: Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Identification No.: NDCL/WSD/ICB/05/076-77
ITB 2.1 Name of the Project: Not Applicable
Name of the DP: Not Applicable
Implementing Agency: Nepal Telecom
Funding : Nepal Telecom
ITB 2.1 Name of Contract/s : Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
ITB 4.1 a. Participation in Consortium
Bidder may submit Bid in consortium. If the Bidder is a Consortium, all of the parties shall be jointly and severally liable to the Nepal Telecom for the fulfillment of the provisions of the Contract and shall designate one party to act as a leader with authority to bind the Consortium. A bidder can submit only one bid either as a partner of the Consortium or individually. The Consortium agreement among all the members shall be submitted. The agreement shall include roles and responsibilities of all members. The composition Consortium shall not be altered without the prior consent of the Purchaser. Refer to Section III: "Evaluation and Qualification Criteria (EQC)" Consortium should be registered in Inland Revenue Department or Office on or before the contract signing.
b. Bidding on behalf of a Principal Company
In case of Nepalese Company submitting bid proposal on behalf of a Principal Company (Manufacturer/ Bidder other than Nepalese):
i. The Bidder (Principal Company) shall furnish Power of
Attorney to Nepali Company to submit a Bid. ii. The Bidder (Principal Company) shall quote the prices as stated
in clause ITB 15. iii. If Nepalese Company wishing to furnish the bid security on
behalf of Principal Company shall furnish the Bid security in the manner and terms & conditions as mentioned in ITB 21.2.
iv. The Bidder (Principal Company) may authorize Nepalese Company to sign the Contract on behalf of Bidder (Principal Company) If the bidder happens to be a successful bidder.
v. If the bidder happens to be a successful bidder, the Performance Security shall be furnished by Principal Company in currency of Contract or in equivalent US$.
vi. Nepal Telecom shall open L/C in the name of Principal
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Manufacturer /Bidder and payment shall be made to the Principal Manufacturer /Bidder only after deducting TDS (Tax Deduction at Source) applicable at the time of payment as per Income Tax law of Nepal
ITB 4.3 A list of debarred firms is available at http:\\www.ppmo.gov.np
ITB 4.8 a. Domestic Bidder shall submit PAN and VAT Certificates and Tax clearance certificate or proof of submission of income tax return for BS 2075-76
b. The foreign Bidder responsible for supply and delivery of goods shall submit Certificate of Incorporation/Certificate of Registration
c. The foreign Bidder responsible for Services to be rendered inside Nepal shall declare to submit PAN and VAT Certificates at the time of contract before of opening L/C
d. Resident foreign bidder shall submit: PAN/VAT certificate and tax clearance certificate at the time of bid submission.
ITB 5.1 Bidders from the following countries are not eligible: Not Applicable
ITB 7.1 This bidding document has 8 Sections:
Section I. Instructions to Bidders (ITB)
This Section provides relevant information to help the Bidders to prepare their bids. Information is also provided on the submission, opening, and evaluation of Bids and on the award of Contract.
The Instructions to Bidders are not a Contract document and, therefore, are not a part of the Contract.
Section II. Bid Data Sheet (BDS)
The Bid Data Sheet (BDS) contains information and provisions that are specific to a each bidding process. To facilitate the preparation of the BDS, its clauses are numbered with the same numbers as the corresponding ITB clauses. This Guide provides information to the Purchaser on how to enter all required information, and includes a BDS format that summarizes all information to be provided.
Section III. Evaluation and Qualification Criteria (EQC)
The purpose of the Evaluation and Qualification Criteria (EQC) is to specify the criteria that the Purchaser will use to evaluate the bids and post-qualify the lowest-evaluated Bidder. The EQC is not a part of the Contract document.
Section IV. Bidding Forms
This Section provides the standard format for the Bid Submission Form, Bidder Information Form, Joint Venture Partner Information Form, User (Client) Certificate, Bid Security (Bank Guarantee), Price Schedule, Summary of the Supplied Goods/Services to Nepal Telecom, Supply Record, Supply Record, the Manufacturer's Authorization Letter etc. to be submitted by the Bidder.
Section V. Schedule of Supply
This Section provides the information on the List of Goods and Related Services, Delivery and Completion Schedules, Technical
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Specifications and Drawings.
The Schedule of Supply shall provide sufficient information to enable Bidders to efficiently and accurately prepare bids that are realistic and competitive. The Schedule of Supply is a part of the Contract document.
Section VI. General Conditions of Contract (GCC)
This Section provides the General Conditions of Contract that will apply to the Contract for which the Biding Document is issued. The GCC clearly identify the provisions that may normally need to be specified for a particular bidding process and require that such information be introduced through the SCC. The GCC are a Contract document and, therefore, are a part of the Contract.
Section VII. Special Conditions of Contract (SCC)
This Section provides Clauses specific to the particular Contract that modify or supplement Section VI: General Conditions of Contract. The Special Conditions of Contract (SCC) contain provisions that the GCC require be specified for a particular bidding process. To facilitate the preparation of the SCC, its clauses are numbered with same numbers as the corresponding GCC clauses.
The SCC is the part of Contract Document.
Section VIII. Contract Forms
This Section contains the Sample letter for the intent of contract award, Letter of Acceptance, Contract Agreement Form, the forms for Performance Security and Advance Payment Security etc.
B. Bidding Document
ITB 8.1
For clarification purposes only, the Purchaser’s address is:
Attention: Wireless Services Directorate
Name of the Purchaser: Nepal Doorsanchar Company Limited (Nepal Telecom)
ITB 8.1 The purchaser will respond in writing to any request for clarification provided that such request is received no later than 15 days prior to the deadline date for submission of bid. Purchaser, may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, may issue clarification and corrections seven (7) days prior to the deadline for the submission of bids.
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Non submission of queries within the time stipulated as above shall be considered as acceptance by Bidder for all the Tender Document’s terms and conditions as interpreted by Nepal Telecom.
ITB 8.2
A Pre-Bid meeting shall take place at the following date, time and
place: ( If Applicable)
Place: Wireless Service Directorate, Babarmahal Meeting Hall
Date:…………….. Time: 11:00 AM
C. Preparation of Bids
ITB 11.1 The language of the Bid is English.
ITB 12.1 (h) The Bidder shall submit the following additional documents with its Bid:
(i) Self declaration letter of authenticity of submitted documents
(ii) Bidding Document purchased from Nepal Telecom with Seal and Sign on each and every Pages with Compliance Statement on each and every clause of technical specification.
ITB 14.1 Alternative Bids shall not be Permitted
ITB 15.1 The bidder shall quote the unit prices and total bid prices of the goods and services it proposes to supply under the contract on the price schedule as per bidding document.
ITB 15.2 The unit price of all goods, services and inland transportation (if Applicable) shall be quoted in Section IV: Bidding forms in the column related to price (Unit and Total Price). Except monetary value, Bidder shall not quote any other text such as “Not Applicable”, “Not Available”, “Included” etc. In case where the section IV: Bidding Forms does not exactly fit-in to th bidder’s proposed system, the bidder shall provide the detail break-down price in detailed BoQ.
ITB 15.4 The Bidder shall quote any unconditional discounts and the methodology for their application in the Bid Submission Form in accordance with Section IV: Bidding Forms. The discounts mentioned other than in Bid
Submission Form shall not be considered. If the Methodology of Application of the Discounts is not mentioned in the Bid Submission form, the offered discount shall be proportionately absorbed in the unit price of all the goods, services and inland delivery at the time of contract.
The offered discounts shall remain valid and applicable in all subsequent purchases on later dates. The offered discount shall also be used for the evaluation and loading/Adjustment purpose.
ITB 15.5 The Incoterms edition is 2010 or recent versión of Incoterms.
ITB 15.6 a. The Bidders from Nepal
The Bidders from Nepal shall quote the price in Nepali Currency. The price shall be inclusive of all taxes/duties such as VAT, Customs
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Duties, and Security Tax etc. applicable in Nepal. Such Bidder shall submit up to date firm/ company registration certificate and tax clearance certificate from Government of Nepal.
b. The Bidder from outside Nepal
The bidder from outside Nepal shall quote for goods in US$ or EURO. The prices shall be exclusive of taxes/duties such as VAT, Customs Duties, and Security Tax etc. applicable in Nepal. The Bidder from outside Nepal shall quote in Nepalese Rupees for the Inland Transportation and the price shall be inclusive of VAT applicable in Nepal. The Bidder from outside Nepal, if wishes to supply goods and services with Nepal as country of origin or wishes to quote in Nepalese Currency fully or partially, shall quote in Nepalese Currency. This price shall be inclusive of taxes/duties such as VAT, Local Development Tax, Customs Duties, and Security Tax etc. applicable in Nepal. Such Bidder shall submit Tax Invoice with VAT number.
c. Service to be rendered inside Nepal
All the prices of services to be rendered in Nepal, including inland transportation cost shall be inclusive of taxes/ duties such as VAT, Local Development Tax, Customs Duties, and Security Tax etc. applicable in Nepal If the Bidder is other than Nepalese Bidder, the Bidder shall submit VAT Registration Certificate issued by Nepal Government after the signing of the Contract. The bidder may authorize any other service provider (Manufacturer/ Subsidiary/ Local Partner/ Local Agent/ Consortium Member) to provide the service in Nepal. However, such other service provider (Manufacturer/ Subsidiary/ Local Partner/ Local agent/ Consortium Member) shall submit VAT Registration Certificate from Nepal Government.
If the Supplier quotes in currency other than the Nepalese Rupees for the services to be rendered inside Nepal, the price shall be considered to be inclusive of VAT. In such a case all the prices quoted in foreign currency for the services to be rendered inside Nepal shall be converted to Nepalese Rupees applying the exchange rate of the Bid Opening Date at the time of signing of Contract.
d. Service to be rendered outside Nepal
The Bidder from outside Nepal shall quote in US$ or EURO for services to be rendered outside Nepal. In such a case, price shall be exclusive of VAT. The Bidder from outside Nepal may quote in NPR for the services to be rendered outside Nepal. In such a case the price shall be inclusive of VAT.
The Bidder shall be responsible to pay withholding tax (TDS – Tax
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Deduction at Source) as per the Income tax law of Government of Nepal.
ITB 15.6 (b) i
a. The bidder from outside Nepal shall quote CIP Customs Entry Point. Bidder shall quote for goods in US$ or EURO on CIP Customs Entry Point basis. The prices shall be exclusive of taxes/duties such as VAT, Custom Duties, and Security Tax etc. applicable in Nepal.
For this purpose, “Customs Entry Point” means Tribhuvan International Airport (TIA) Kathmandu, India/Nepal border of Jogbani/Biratnagar, Raxaul/Birgunj, Sirsiya Dryport/Birgunj, Sunauli/Bhairahawa, Rupaidiya/Nepalgunj, Gaurifanta/ Silugadi/Kakarvita and China/Nepal boarder of Kerung/Rasuwa and Zhangmu (Khasa)/Tatopani
b. All the prices of services to be rendered in Nepal, including inland
transportation cost shall be inclusive of taxes/ duties such as VAT, Local Development Tax, Customs Duties, and Security Tax etc. applicable in Nepal.
ITB 15.6 (b)
ii and (c) (v)
The bidder from outside Nepal shall quote Inland Delivery Cost from custom Entry Point to Final Destination.
ITB 15.7 The prices quoted by the Bidder shall not be adjustable.
ITB 16.1 Bidders shall quote price in NPR, US$ or in EURO
ITB 18.1 Compliance Statements to Technical Requirement In the offer, the bidder shall include clause by clause statement and sufficient documentation such that Nepal Telecom can validate the compliance statements. In the statement of compliance, the bidder shall state: i. In the offer, the Bidder shall include clause by clause statement and
sufficient documentation such that the Nepal Telecom can validate the compliance statements. In the statement of compliance, the bidder shall state:-
(a) Fully Compliant (FC): If the offer of Bidder fully meets the Tender requirement.
(b) Partially Compliant (PC): If the offer of Bidder meets the requirement partially. The bidder shall state the reason why the offer is partially compliant. However, if the bidder is able to fulfill the specified requirement later, the time schedule for this shall be stated. In such cases, the bidder shall clearly mention the extent to which other requirements or specifications are affected.
(c) Non Compliant (NC): If the offer of Bidder cannot meet the requirements. The bidder shall also state reasons for it
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
(d) Compliance statements such as ‘Agreed’, ‘Noted’, ‘OK’, Tick mark, Do (”) and ‘Understood’ etc. shall not be acceptable and shall be considered “Non
Compliant”
Bidders shall mention, along with the compliance statement, the relevant Clause No., Page No., Chapter/ Section/ Volume of the offered bid document and/ or the brochure and catalogue, wherever applicable, for the purpose of verification of their commercial and technical compliance statement.
ii. In case of absence or unclear statements of compliance for
any specified requirement, Nepal Telecom will interpret that particular requirement as being "Non Compliant ".
iii. If the bidder has stated ‘Fully compliant’ against technical
clauses with comments resulting in material deviation, such statement shall be considered as "Non Compliant ".
iv. If the bidder has stated partially or non-compliant to some of the clauses, the successful bidder shall provision for all such requirements and make the bid fully compliant to all Nepal Telecom requirements at the time of signing of Contract.
ITB 18.3 Period of time the Goods are expected to be functioning: at least Thirty (30) years from the date of Acceptance Certificate.
ITB 19.2 Manufacturer authorization is required
If the bidder is supplying the self supporting tower and accessories from the third party manufacturers, the bidder shall provide manufacturer authorization letter from the manufacturer.
Non Submission of required Manufacturer authorization along with
Bid shall result in the rejection of the Bid.
ITB 19.3 Please refer to "Service Delivery and completion Schedule" in Section V: Schedule of Supply.
ITB 20.1 The bid validity period shall be 120 days from the date of opening of Bids.
ITB 20.2 If due to certain reasons, bid submission date is extended the validity
of the bid shall be extended accordingly without which bid shall be
rejected.
The bidder shall extend the bid validity period and Bid security period as per Nepal Telecom’s request if notification of Intention of Award and Notification of Award has already been issued during the period of bid validity as per ITB 42. A Bidder shall not be required nor permitted to modify its bid.
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
ITB 21.1
A Bid Security is required;
The amount and the currency of the Bid Security shall be : NPR.5,625,000.00(In Words: Nepali Rupees: Fifty Six Lakh Twenty Five Thousand Only) or USD 49,290.00 (In Words: United States Dollar: Forty Nine Thousand Two Hundred Ninety Only) or EUR 44,150.00 (In Words: EURO: Forty Four Thousand One Hundred Fifty Only)
ITB 21.2
Bidder may submit the Bid Security in the form of cash. The bidder intending to submit the Bid Security in the form of cash, shall deposit the cash in the account of the Purchaser and submit the receipt of the deposited amount of cash along with the bid. The account details of the Purchaser for depositing the Cash for Bid Security is as follows:
Currency For NPR For USD
Name of Bank: Global IME Bank, Nepal Nabil Bank, Nepal
A/C No.: 2801010000034 806212021301
Bidders are requested to deposit sufficient amount including respective bank charges so that the net amount as mentioned above and shall be deposited in account of purchaser. or If the Bidder wishes to submit the Bid Security in the form of unconditional bank guarantee, the bidder should submit the original copy of the guarantee along with the bid. The format of Bid Security shall be as specified in Section IV: Bidding Forms. Bid Security issued by foreign Bank must be counter– guaranteed by a "A" class commercial Bank in Nepal.
The Nepalese Company, wishing to furnish the Bid Security on behalf of the Principal company (Manufacturer/Bidder) shall state in the Bid Security, the Bidder’s name as “M/S____ (Name of Nepalese Company) submitting Bid Security on behalf of Bidder M/S_____ (Name of Principal Manufacturer / Bidder)”. The name and address of principal company must be mentioned in the bid Security. However, if the bidder happens to be a successful bidder, the Performance Security shall be furnished by Principal Company in currency of Contract or in equivalent US$.
ITB 21.6 The Bid Security shall be forfeited: (a) If a Bidder requests for withdrawal or modification of its bid as
against of the ITB clause 26.3 during the period of bid validity specified by the Bidder on the Bid submission form except as provided in ITB 20.2; or
(b) if the Bidder does not accept the corrected bid price as per arithmetical error correction performed during financial evaluation; or
(c) if the Bidder’s response to the clarification sought by Nepal Telecom
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
constitutes change in price and substance of the Bid; or
(d) if the Bidder carry out or cause to carry out the acts mentioned in Clause No. ITB 3 with an intention to influence the implementation of the procurement process or the procurement agreement; or
(e) if the bidder fails to sign the Contract in accordance with ITB 44; or
(f) if the bidder fails to furnish a Performance Security in accordance with ITB 43.
If the Bidder fails to extend the bid validity period and Bid Security period as requested by Nepal Telecom after issuance of notification of Intention of Award and Notification of Award as per ITB 42.
D. Submission and Opening of Bids
ITB 22.1 Composition of bid document
Submission of the following documents and forms along with bid
document are mandatory, without which, the bid shall be rejected.
The Bidders are required to submit the following envelopes with Sealing and Marking of envelopes in the manner as described in ITB 23 of Section I and Format and Signing of Bid in accordance with ITB 22 of Section I:
1. 1
st envelope with seal and marked as "Original-1: Document for
Bid Opening", shall contain original of following documents:
a. Bid Submission Form in accordance with Section IV: Bidding Forms; duly filled with date and signed by Authorized Person and stamped with official seal.
b. Bid Security furnished in accordance with ITB 21 of Section I: Instructions to Bidders (ITB) and the Bid Security Form in accordance with Section IV: Bidding Forms duly filled with date and signed by authorized Person. The bidder who submits bids through e-submission shall
submit the Original Copy of Bid Security at the time of Bid
Opening. c. Price Schedule forms in accordance with Section IV: Bidding
Forms duly filled with date and signed by Authorized Person and stamped with official seal in accordance with Section IV: Price Schedule of offered goods and services.
d. Manufacturer's Authorization Letter as per ITB 19.2 of Section I: ITB in accordance with Section IV: Bidding Forms if the bidder is not a developer of the tools/solution of the offered service.
e. The Power of Attorney and Signature specimen of the
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Authorized Person as per ITB22.2 of Section I:ITB in a separate sheet shall be submitted along with the Bid.
f. Joint Venture (JV) or Consortium agreement between all the members of JV or consortium as per as per ITB4.1 of Section I:ITB (if Applicable)
g. Copy of Firm Registration Certificate/ Business
Registration Certificate h. Documents as mentioned in ITB 4.8 of Section II: BDS i. "Bidder Information Form" as mentioned in Section IV:
"Bidding Forms"
2. 2nd
envelope with seal and marked as "Original-2: Remaining
Original Document" shall contain following remaining original
documents:
a. Bidding Document: Original Bidding Document as per ITB 7.1 purchased from Nepal Telecom, Amendment and Clarification issued by Nepal Telecom with sign of authorized person and stamped with official seal in all the pages. Bidder shall state Compliance Statements (FC/PC/NC) in accordance with ITB18.1 in this section on each and every clause of Section V "C. Technical Specification" of the Bidding Document purchased from Nepal Telecom including all Amendments issued by Nepal Telecom.
All pages of the bid except for un-amended printed literature
shall be initialed by the authorized person or persons signing
the bid along with the official Seal of Bidder.
b. Compliance Statements on each and every clause on Technical Specifications in Section V: Schedule of Supply including all Amendments and Clarifications issued by Nepal Telecom.
c. Bidders Eligibility, Equipment Field Proven-ness and Supply
records of the offered goods in accordance with Qualification Criteria in Section III: Evaluation and Qualification Criteria (EQC).
All the pages of the documents submitted under the Section
III:EQC shall be stamped with official seal and initialed by the
person authorized to sign the bid proposal. d. Detailed technical description and the performance characteristics
of the offered Goods as per the ITB 18 shall be included along with the bid document.
e. Quality Assurance Certificates in accordance with Qualification Criteria as per Section III: EQC
3. 3rd
envelope with seal and marked as "Copy", shall contain copy
documents of all the original documents enclosed in 1st and 2
nd
envelope.
The original and the copy of the bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
persons duly authorized to bind the Bidder to the Contract along with the official seal of Bidder. All pages of the bid, except for un-amended printed literature, shall be initialed by the authorized person or persons signing the bid along with the official seal of Bidder.
In order to facilitate evaluation of the bid, the bidder shall provide the complete bidding documents in hard copy as well as soft copy including Price Schedule, Schedule of Requirements, Compliance statements of Technical Specifications, other calculations, brochures, catalogues, technical descriptions etc. In case of discrepancy between hard copy
and soft copy, hard copy shall prevail.
If the bidder needs to write the reasons for their compliance statements and if the space available in the Original Bidding Document is not enough to write the reasons, the Bidder can use separate plain sheet. In such a case Bidder shall clearly mention Section Number and Clause Number for which the reasons are sought. The separate sheet (s) shall be signed by authorized person and stamped with official seal of Bidder.
ITB 23.1 Bidders shall have the option of submitting their bids electronically.
ITB 23.1 If bidders submit their bids electronically, the electronic bidding submission procedures shall be:
a) For e-submission, Bid documents will be available in Nepal Telecom e-procurement portal (PDF Format). The bidders may submit their bid through e-submission which is available in Nepal Telecom e-procurement portal i.e. http://eproc.ntc.net.np.
b) For e-submission, bidder has to register in Nepal Telecom e-procurement portal. The registered bidder has to procure the bid document and prepare the entire bid proposal in traditional way with sign and seal. The bidder has to scan all the documents into pdf format. These softcopy (document) has to be uploaded in their respective place. For details please visit Nepal Telecom e-procurement portal i.e. http://eproc.ntc.net.np.
c) The bidder has to submit following three (3) envelopes to Nepal
Telecom within seven (7) days from the date of bid opening in
manner as mentioned in clause ITB 22.1 in Section II: Bid Data
Sheet:
i. 1st envelope with seal and marked as "Original-1: Document
for Bid Opening"
ii. 2nd
envelope with seal and marked as "Original-2:
Remaining Original Document".
iii. 3rd
envelope with seal and marked as "Copy", shall contain
copy documents of all the original documents enclosed in 1st
and 2nd
envelope.
d) The bidder who submits bids in hard copy (manual submission) as well as through e-submission shall be treated as two separate bids by a same bidder and hence will be disqualified. However, the bidder
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
who has submitted the bid electronically may submit the hardcopy before the bid submission dead line, only if they submit the valid official letter requesting the withdrawal of the e-submitted bid proposal along with the bid.
e) The bidder who submits bids through e-submission shall submit the Original Copy of Bid Security at the time of Bid Opening. The bidder who submits bids through e-submission shall upload
copy of the Original Bid Security; otherwise the bid shall be
rejected. The Original Bid Security shall be submitted along with
documents as mentioned ITB 22.1.
ITB 23.3 (C) The inner and outer envelopes shall bear the following additional identification marks:
IFB title: Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2
IFB Number: NDCL/WSD/ICB/05/076-77
ITB 23.3 (c),
(d)
The inner and outer envelopes shall bear the following additional identification marks:
Invitation for IFB Number: NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2"and the words “Do Not Open Before Opening Date” i.e
February 17,2020 and indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared “LATE”.
ITB 24.1 The address and deadline for bid submission is:
Place: Wireless Service Directorate, Babarmahal, Kathmandu
Date: February 17,2020
Time: 11:45 AM
ITB 27.1 The bid opening shall take place at:
Place: Wireless Service Directorate, Babarmahal, Kathmandu
Date: _ February 17,2020
Time: 12:00 AM
The bidder representatives who are authorized by the Bidder can only participate in Bid Opening. The Bidder’s representative shall submit the authorization letter as per the "Participation on the Bid Opening" form of Section IV: Bid Opening Forms. The Bidder’s representative who is present in Bid Opening shall sign a bid opening checklists evidencing their attendance.
ITB 27.1 If electronic bid submission is permitted in accordance with ITB 23.1, the specific bid opening procedures shall be:
IFB No NDCL/WSD/ICB/05/076-77 for Supply, Delivery, Erection and Installation of Ground Base Self Supporting Towers with Accessories Including Tower Foundation in Province 1 and Province 2.
Electronically submitted Bid shall be downloaded and readout first.
E. Evaluation, and Comparison of Bids
ITB 35.1 Domestic preference shall not be a bid evaluation factor.
ITB 36. 3 (a) Evaluation will be done for Items. Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Bidder.
ITB 36.3(d) The adjustments shall be determined using the following criteria, from
amongst those set out in Section III, Evaluation and Qualification Criteria:
(a) Deviation in Delivery schedule: No
(b) Deviation in payment schedule: No
(c) Unit price inter head absorption for Inland Transportation as per
Clause No. 5 of Section III "Evaluation and Qualification Criteria":
Yes
(d) Loading amount for Omission, Short Supplied and Minor Deviation as per Clause No. 4.2.2 of Section III "Evaluation and Qualification Criteria": Yes
ITB 36.6 Bidders shall not be allowed to quote separate prices for one or more lots.
F. Award of Contract
ITB 41.1 The maximum percentage by which quantities may be increased is: 20%
ITB 45.3 No application can be submitted before the Review Committee for review against the decision made by the Office Chief of the Procuring Entity (Purchaser) for the bid amount up to the equivalent value of Nepalese Rupees 20,000,000 (twenty million)
Section III – Evaluation and Qualification Criteria (EQC) III-1