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UAMSInventoryofStorageReview/Destruction
1/14
Q1PleasespecifyyourdepartmentatUAMS
Answered:23 Skipped:0
# Responses Date
1 SurgicalServices 5/16/201410:13AM
2 Pharmacy 5/15/20142:50PM
3 AnatomicPathology 5/15/20146:09AM
4 CCTO 5/14/20144:50PM
5 PRI 5/14/20144:11PM
6 Breatsurgeryoncology 5/14/20143:02PM
7 S 5/7/20143:24PM
8 HospitalBil l ingServices 5/7/20141:30PM
9 OB.GYN 5/7/20141:25PM
10 MIRT 5/7/201411:24AM
11 MIRT 5/7/201410:03AM
12 PRIChildStudyCenter 5/6/20149:48AM
13 COM:IM:Cardiology 5/1/20142:42PM
14 HealthInformationManagement 5/1/201412:38PM
15 Otolaryngology 5/1/201412:02PM
16 ClinicalLaboratory 5/1/201411:39AM
17 PhysicalMedandRehabil itation 5/1/201410:36AM
18 Psychiatry 5/1/20149:57AM
19 MyelomaInstitute 5/1/20149:34AM
20 Facil ityPlanning-LeasingManagement 5/1/20149:23AM
21 PRI 5/1/20149:20AM
22 PediatricsFosterCare 5/1/20149:04AM
23 InternalMedic ine 5/1/20149:01AM
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UAMSInventoryofStorageReview/Destruction
2/14
60.87% 14
39.13% 9
Q2DoyouknowyourVitalWebusername/password?
Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
60.87%
39.13%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
3/14
39.13% 9
17.39% 4
43.48% 10
Q3HowoftendoyouloginyourVitalWebaccount?
Answered:23 Skipped:0
Total 23
# Comment Date
1 Dependsontheneedforrecordsthatareolder 5/6/20149:48AM
2 Moreoftenthen6months 5/1/201412:38PM
3 Ijustobtainedit. 5/1/201412:02PM
4 weeklytomonthly 5/1/20149:34AM
6months
Anually
Never
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
39.13%
17.39%
43.48%
AnswerChoices Responses
6months
Anually
Never
-
UAMSInventoryofStorageReview/Destruction
4/14
56.52% 13
43.48% 10
Q4DoyouknowhowtonavigateVitalWeb'swebsite?
Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
56.52%
43.48%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
5/14
60.87% 14
39.13% 9
Q5DoyouneednavigationaltrainingforaccessingVitalWeb'swebsite?
Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
60.87%
39.13%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
6/14
69.57% 16
30.43% 7
Q6Areyoufamiliarwiththerecordsyourdepartmenthasstoredatvitalrecords
control?Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
69.57%
30.43%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
7/14
47.83% 11
52.17% 12
Q7Areyouknowledgeableoftheretentiondatesforyourinventoriedfilesand/or
boxesatVitalRecordsControl?Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
47.83%
52.17%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
8/14
4.35% 1
95.65% 22
Q8Doallofyourfilesand/orboxeslocatedatVitalRecordsControlhavedestruction
dates?Ifno,pleaseexplainAnswered:23 Skipped:0
Total 23
# Comment Date
1 Boxespriortonewstaffarrivalsdonothavedestructiondates/destructiondateforouritemsoftenarebasedonspecifiedcriteriainsteadofspecific dates
5/14/20144:50PM
2 Perrecentcorrespondance 5/14/20144:11PM
3 I'mnotsureiftheyallhavedestructiondates 5/7/20143:24PM
4 WeshareanaccountwithFMOandnotalltherecordssentoverinthepasthavedestructiondates 5/7/20141:30PM
5 IbelieveIentereddestructiondates,butwhenIgobacktolooktheyeitherappearnottobethere,orpastthedestructiondatebutnotdestroyed.
5/7/20141:25PM
6 Iwasnevertold. 5/7/201411:24AM
7 Patientgreenchartsshouldneverbedestroyed 5/7/201410:03AM
8 Idon'thaveanexplanation;Iamunsureofwhenrecordsareabletobedistroyed 5/6/20149:48AM
9 Idon'tknow. 5/1/20142:42PM
10 Theseboxesareamixtureofshadowchartsfromvariousc linicsofwhichwasnotassignedadestructiondatewhensenttooff-site.
5/1/201412:38PM
11 Ididthemacoupleofmonthsago. 5/1/201412:02PM
12 departmentsdidn'tputthem 5/1/201411:39AM
13 Notsure.Iwastoldrecordsshouldbestoredfor33years.Theserecordsdatebackto1995. 5/1/201410:36AM
14 Justsentnewfi lesoverlastweek.Notsureiftheyhavedestructiondatesassignedyet 5/1/20149:57AM
15 weareworkingonit 5/1/20149:34AM
16 Wastoldtheyneededtobekeptindefinitely 5/1/20149:23AM
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
4.35%
95.65%
AnswerChoices Responses
Yes
No
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UAMSInventoryofStorageReview/Destruction
9/14
17 don'tknow 5/1/20149:20AM
18 Thechildhastoageoutbecausetheyarefostercarerecords. 5/1/20149:04AM
19 Coordinatordidnotinc ludedestructiondate. 5/1/20149:01AM
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UAMSInventoryofStorageReview/Destruction
10/14
43.48% 10
56.52% 13
Q9Doyouknowhowtoadddestructiondatesand/oreditcontentdescriptionsto
yourinventoryviaVitalWeb?Answered:23 Skipped:0
TotalRespondents:23
# Comment Date
1 IthoughtIdid 5/7/20141:25PM
2 Iamawareofhowtoaddadestructiondatehowever,frompull ingboxesbacktocampusrevealsthatthereisoriginaldocumentationwithintheboxesthatneedstobescannedintotherecord.
5/1/201412:38PM
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
43.48%
56.52%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
11/14
56.52% 13
43.48% 10
Q10Doallofyourfilesand/orboxeslocatedatVitalRecordsControlhave
contentdescriptions?Ifno,pleaseexplain.Answered:23 Skipped:0
TotalRespondents:23
# Comment Date
1 Notreallysure,butl ikelynot,anddescriptionsI'veseenarelacking 5/16/201410:13AM
2 Notknown 5/14/20144:11PM
3 Notalltheboxesstoredareours-IwouldestimateoverhalfbelongtoFMO 5/7/20141:30PM
4 donotknow 5/7/20141:25PM
5 MIRThasmovedseveraltimes.Iamsurethattherearesomeboxesthatdonothavecontentdescriptionsovertheyears.
5/7/201411:24AM
6 Olderboxesdonot,Ihavelearnedtokeepdetailedrecords. 5/7/201410:03AM
7 Thec linicamanagerbeforemedidalltheboxingofrecords. 5/6/20149:48AM
8 Idon'tknow. 5/1/20142:42PM
9 Mostlyallboxeshavecontentdescription,howeverit'snotalwaysc learwhattypeofdocumentationiswithintheboxwithoutrequestingthephysicalboxtoreview.
5/1/201412:38PM
10 Notsure.Havenevervisitedthesite.Allaremedicalrecords 5/1/201410:36AM
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
56.52%
43.48%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
12/14
34.78% 8
65.22% 15
Q11DoyouknowyoucanrequestforanauditofyourinventoryviaVitalWeb?
Answered:23 Skipped:0
Total 23
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
34.78%
65.22%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
13/14
26.09% 6
73.91% 17
Q12HaveyoueverconductedaphysicalauditofyourinventoryatVitalRecords
Controlsite?Ifno,pleaseexplain.Answered:23 Skipped:0
TotalRespondents:23
# Comment Date
1 Officeiscurrentlyinprocessofdoinganaudit 5/14/20144:50PM
2 TomyknowledgethishasnotbeendonesinceIhavebeeninthisdepartment 5/7/20141:30PM
3 Wehavestartedtheprocesstoc leanupthestorageboxesatVitalRecords. 5/7/201411:24AM
4 neverconductedaphysicalauditofCardiologysinventoryatVitalRecordsControlsite 5/1/20142:42PM
5 Noactualonsiteauditshavebeenperformed. 5/1/201412:38PM
6 Neveraskedtoconductone. 5/1/201410:36AM
7 No,Ihaveneverconductedaphysicalauditofmyinventory. 5/1/20149:04AM
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
26.09%
73.91%
AnswerChoices Responses
Yes
No
-
UAMSInventoryofStorageReview/Destruction
14/14
91.30% 21
8.70% 2
Q13AreyouwillingtoparticipateinthetrainingforVitalWeb?
Answered:23 Skipped:0
TotalRespondents:23
# Comment Date
1 IwastoldbyDr.Emanuelinameetingthathewastheunderstandthattheinformationwastobestored.Hestatedthathedoesnotwantanythingelsedestroyed.Mynumberis301-4975ifyouwishtodiscuss.
5/7/201411:24AM
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
91.30%
8.70%
AnswerChoices Responses
Yes
No
