7/21/2019 NDMA Odisha Tender Doc http://slidepdf.com/reader/full/ndma-odisha-tender-doc 1/368 GOVERNMENT OF INDIA AND GOVERNMENT OF ODISHA NATIONAL CYCLONE RISK MITIGATION PROJECT (CREDIT NO: 5413 – IN) INTERNATIONAL COMPETETIVE BID DOCUMENT PROCUREMENT OF SUPPLY, INSTALLATION, COMMISSIONING AND SERVICES FOR EARLY WARNING DISSEMINATION SYSTEM FOR THE COASTAL DISTRICTS OF ODISHA IFB No: ODISHA/SRC/NCRMP/EWDS/0008/2015 Project Last Mile Connectivity (Component-A) of the National Cyclone Risk Mitigation Project (NCRMP) Purchaser Special Relief Commissioner, Revenue and DM (Special Relief) Department, Government of Odisha, Ground Floor, Rajiv Bhawan, Unit 5, Bhubaneshwar – 751001, ODISHA Country: India
This contains specifications for Disaster Management tender for Odisha.
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1. The National Cyclone Risk Mitigation Project (NCRMP) has been drawn up by the
Ministry of Home Affairs, Government of India with a view to mitigating the effects ofCyclone and is being implemented in ODISHA with World Bank assistance. Revenue
(DM) Department (Special Relief) is the State Level Project Implementation Unit for
implementation of NCRMP Component A in Odisha.
2. Component A of the project relates to the Last Mile Connectivity of National Cyclone
Risk Mitigation Project (NCRMP) for the State of Odisha. The Project comprises of
Development of Early Warning Dissemination System (EWDS) connecting to the Last
Mile and Capacity building of all stakeholders in order to reduce the vulnerability of
coastal communities by addressing the existing gap in dissemination of warning of
Cyclones and other hydro-metrological disasters.
3.
The Special Relief Commissioner, Government of Odisha now invites International Bids
for the Procurement of Installation, Commissioning, Supply and Services for Early
Warning Dissemination System (EWDS) through e- procurement system.
4. The Bid document is available online and the bids are to be submitted online through e-
tendering portal https://tendersodisha.gov.in only. Bids submitted manually will not be
accepted. Bidders may download the Bid documents from the e – Tendering Portal
https://tendersodisha.gov.in. The Bidders would be required to register in the web site
which is free of cost. For submission of bids, the bidders are required to have Digital
Signature Certificate (DSC) (Class-II or Class-III) from the authorized certifying
authorities as mentioned in the bid document.
5.
The bidders are required to submit the following to the O/o Special Relief Commissioner, Revenue and DM Special Relief Department, Government of Odisha, Rajiv Bhawan,
Unit 5, Bhubaneshwar - 751001 on or before 21.01.2016 up to 11.30 Hrs by Registered
Post, Courier service or hand delivery. Documents received after due date and time shall
not be entertained.
a) Original Bid Security as per the format in Section VII for an amount of Rs.
65,50,000/- (Rs Sixty five Lakhs and fifty thousands only) and shall be valid for
28 days beyond the validity of the bid.
b)
a non refundable Demand Draft (DD) of Rs.15,000/- (Rs Fifteen Thousand Only)drawn in favour of “Special Relief Commissioner, Odisha, payable at
Bhubaneshwar”
c) Original affidavit regarding the correctness of information furnished with bid
document
d) The above documents may be submitted in one envelope. The Bidders shall not
write their names or addresses on this envelope.
e) The number mentioned on acknowledgement of online submission of the bid by
the bidder shall be mentioned on envelope containing the documents as detailed
above.
f)
Bids shall remain valid for a period of 180 days after the last date specified for bidsubmission.
6. A pre-bid meeting shall be held on date : 21.12.2015 @ 11.30 hrs at the o/o Special
Relief Commissioner, Revenue and DM Special Relief Department, Government of
Odisha, Rajiv Bhawan, Unit 5, Bhubaneshwar - 751001 to clarify the issues and to
answer the questions on any matter that may be raised at that stage .
Entry to Rajiv Bhawan is through Form’H’ ,Visitors Pass issued by Secretariat Security
Section, Government of Odisha. Interested bidders desirous of attending prebid meeting
shall register themselves in individual on line at “http://epass.ocac.in” well in advance.
For issue of e-pass they must inform in writing to SRC Department or SRC Control
Room tel no : 0674-2534177 mentioning their “e-Pass registration number or registered
mobile number” minimum one day in advance .
7. The Last Date and time for receipt of bids through the e-tendering portal
http://tendersodisha.gov.in is 19.01.2016 up to 15.00 Hrs and will be opened on 21.01..2016
Name of Project: Last Mile Connectivity (Component-A) of the National Cyclone Risk
Mitigation Project (NCRMP)
Brief Description of the Early Warning Dissemination System:
The Early Warning Dissemination System comprises of the technologies namely Mass
Messaging and Alert Tower Siren System for early warning dissemination before arrival of
Cyclone i.e. Pre disaster scenario. Technologies such as Digital Mobile Radio (DMR) and
Satellite-based Mobile Data/ Voice terminals (SBMDV) has been proposed which are suitable
for both Pre, during and Post Disaster Scenario as well. Besides this, the project aims at
Strengthening of State Emergency Operation Centre (SEOC), District Emergency Operation
Centre (DEOC) and Block Emergency Operation Centre (BEOC) and their Broadband
Connectivity through OSWAN.
The selected technologies are best suited for different purposes, redundant and can be used fordifferent applications and Groups. The details of different Technology Requirements have been
discussed in other sections.
Loan / Credit Number: NCRMP-1 / 5413-IN / ODISHA
IFB Title: Procurement of Supply, Installation, Commissioning and Services for Early Warning
Dissemination System for the Coastal Districts of ODISHA
IFB Number: ODISHA/SRC/NCRMP/EWDS/0008/2015
1. This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this
project that appeared in UNDB web site.
2. The Government of India has received a loan from the International Bank for
Reconstruction and Development toward the cost of Implementation of Component-A
of Last mile connectivity of NCRMP, and it intends to apply part of the proceeds of this
A. General........................................................................................................................... 3
1. Scope of Bid and Bidding Process .......................................................................... 32. Source of Funds ...................................................................................................... 33. Fraud and Corruption .............................................................................................. 44. Eligible Bidders ...................................................................................................... 65. Eligible Goods and Services ................................................................................... 76. Qualifications of the Bidder .................................................................................... 87. Cost of Bidding .................................................................................................... 11
8. Site Visit ............................................................................................................... 11
B. The Bidding Documents .............................................................................................. 11
9. Content of Bidding Documents ............................................................................. 1110. Clarification of Bidding Documents and Pre-bid Meeting ..................................... 1211. Amendment of Bidding Documents ...................................................................... 13
C. Preparation of Bids...................................................................................................... 13
12. Language of Bid ................................................................................................... 1313. Documents Comprising the Bid ............................................................................ 1314. Bid Prices ............................................................................................................. 15
15. Bid Currencies ...................................................................................................... 1816. Documents Establishing the Conformity of the Information System to the BiddingDocuments ........................................................................................................... 18
17. Securing the Bid ................................................................................................... 1918. Period of Validity of Bids ..................................................................................... 2119. Format and Signing of Bid .................................................................................... 22
D. Submission of Bids ....................................................................................................... 23
20. Sealing and Marking of Bids................................................................................. 2321. Deadline for Submission of Bids ........................................................................... 2322. Late Bids .............................................................................................................. 2323. Withdrawal, Substitution, and Modification of Bids .............................................. 23
E. Bid Opening and Evaluation ....................................................................................... 24
24. Opening of Bids by Purchaser ............................................................................... 2425. Clarification of Bids ............................................................................................. 2526. Preliminary Examination of Bids .......................................................................... 2527. Conversion to Single Currency ............................................................................. 2628. Evaluation and Comparison of Bids ...................................................................... 2629. Domestic Preference ............................................................................................. 32
30. Contacting the Purchaser ...................................................................................... 32
F. Postqualification and Award of Contract ................................................................... 32
31. Postqualification ................................................................................................... 3232. Award Criteria ...................................................................................................... 3333. Purchaser’s Right to Vary Quantities at Time of Award ........................................ 3334. Purchaser’s Right to Accept Any Bid and to Reject Any or All Bids ..................... 3435. Notification of Award ........................................................................................... 3436. Signing of Contract ............................................................................................... 3437. Performance Security ............................................................................................ 3438. Adjudicator ........................................................................................................... 35
1.1 The Purchaser named in the BDS and the SCC for GCC Clause1.1 (b) (i), or its duly authorized Purchasing Agent if sospecified in the BDS (interchangeably referred to as “thePurchaser” in these Bidding Documents), invites bids for thesupply and installation of the EWDS System (ES), as brieflydescribed in the BDS and specified in greater detail in theseBidding Documents.
1.2 The title and identification number of the Invitation for Bids(IFB) and resulting Contract(s) are provided in the BDS.
1.3 Throughout the Bidding Documents, the term "in writing" means
communicated in written form (e.g. by mail, e-mail, fax, telex)with proof of receipt, and the term "days" means calendar daysunless a different meaning is evident from the context.
1.4 If the BDS so provides, alternative procedures forming part orall of what is commonly known as e-procurement are availableto the extent specified in, or referred to by, the BDS.
2. Source of
Funds
2.1 The Borrower named in the BDS has applied for or received aloan or credit (as identified in the BDS, and called a “loan” inthese Bidding Documents) from the International Bank forReconstruction and Development or the International
Development Association (called “the Bank” in these BiddingDocuments) equivalent to the amount indicated in the BDStoward the cost of the Project specified in the BDS. TheBorrower intends to apply a portion of the proceeds of this loanto eligible payments under the Contract for which these BiddingDocuments are issued.
2.2 Payment by the Bank will be made only at the request of theBorrower, or the Borrower’s executing agency, and uponapproval by the Bank in accordance with the terms andconditions of the Loan Agreement, and will be subject in all
respects to the terms and conditions of that agreement. TheLoan Agreement prohibits a withdrawal from the loan accountfor the purpose of any payment to persons or entities, or for anyimport of goods, if such payment or import, to the knowledge ofthe Bank, is prohibited by a decision of the United NationsSecurity Council taken under Chapter VII of the Charter of theUnited Nations. No party other than the Borrower shall deriveany rights from the Loan Agreement or have any claim to the
3.1 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), as well as bidders, suppliers, andcontractors and their subcontractors under Bank-financedcontracts, observe the highest standard of ethics during the procurement and execution of such contracts.1 In pursuance ofthis policy, the Bank:
(a) defines, for the purposes of this provision, the terms setforth below as follows:
(i) “corrupt practice”2 is the offering, giving, receivingor soliciting, directly or indirectly, of anything ofvalue to influence improperly the actions of another party;
(ii) “fraudulent practice”3 is any act or omission,
including a misrepresentation, that knowingly orrecklessly misleads, or attempts to mislead, a partyto obtain a financial or other benefit or to avoid anobligation;
(iii) “collusive practice”4 is an arrangement between twoor more parties designed to achieve an improper purpose, including to influence improperly theactions of another party;
(iv) “coercive practice”5 is impairing or harming, orthreatening to impair or harm, directly or indirectly,any party or the property of the party to influenceimproperly the actions of a party;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering orconcealing of evidence material to theinvestigation or making false statements to
1 In this context, any action taken by a bidder, supplier, contractor, or a sub-contractor to influence the procurement process or contract execution for undue advantage is improper.
2 “Another party” refers to a public official acting in relation to the procurement process or contract execution].
In this context, “public official” includes World Bank staff and employees of other organizations taking orreviewing procurement decisions.
3 A “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process orcontract execution; and the “act or omission” is intended to influence the procurement process or contractexecution.
4 “Parties” refers to participants in the procurement process (including public officials) attempting to establish bid prices at artificial, non competitive levels.
5 A “party” refers to a participant in the procurement process or contract execution.
investigators in order to materially impede aBank investigation into allegations of acorrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing orintimidating any party to prevent it from
disclosing its knowledge of matters relevant tothe investigation or from pursuing theinvestigation; or
(bb) acts intended to materially impede the exerciseof the Bank’s inspection and audit rights provided for under sub-clause 3.1 (e) below.
(b) will reject a proposal for award if it determines that the bidder recommended for award has, directly or through anagent, engaged in corrupt, fraudulent, collusive, coerciveor obstructive practices in competing for the contract inquestion;
(c) will cancel the portion of the loan allocated to a contract ifit determines at any time that representatives of theBorrower or of a beneficiary of the loan engaged incorrupt, fraudulent, collusive, or coercive practices duringthe procurement or the execution of that contract, withoutthe Borrower having taken timely and appropriate actionsatisfactory to the Bank to address such practices whenthey occur;
(d) will sanction a firm or individual, including declaringineligible, either indefinitely or for a stated period of time,
to be awarded a Bank-financed contract if it at any timedetermines that the firm has, directly or through an agent,engaged in corrupt, fraudulent, collusive, coercive orobstructive practices in competing for, or in executing, aBank-financed contract; and
(e) will have the right to require that a provision be includedin bidding documents and in contracts financed by a Bankloan, requiring bidders, suppliers, and contractors andtheir sub-contractors to permit the Bank to inspect theiraccounts and records and other documents relating to the
bid submission and contract performance and to havethem audited by auditors appointed by the Bank.
3.2 Furthermore, Bidders shall be aware of the provision stated inClause 9.8 and Clause 41.2 of the General Conditions of Contract.
3.3 Any communications between the Bidder and the Purchaserrelated to matters of alleged fraud or corruption must be made in
3.4 By signing the Bid Submission Form, the Bidder represents thatit either is the owner of the Intellectual Property Rights in thehardware, software or materials offered, or that it has properauthorization and/or license to offer them from the owner ofsuch rights. For the purpose of this Clause, Intellectual PropertyRights shall be as defined in GCC Clause 1.1 (c) (xvii). Willfulmisrepresentation of these facts shall be considered a fraudulent practice subject to the provisions of Clauses 3.1 through 3.4above, without prejudice of other remedies that the Purchasermay take.
4. Eligible
Bidders
4.1 A Bidder, and all parties constituting the Bidder, may have thenationality of any country, subject to the restrictions specified inSection III, Eligible Countries. A Bidder shall be deemed tohave the nationality of a country if the Bidder is a citizen or is
constituted, incorporated, or registered and operates inconformity with the provisions of the laws of that country.
4.2 If a prequalification process has been undertaken for theContract(s) for which these Bidding Documents have beenissued, only those Bidders may participate that had been prequalified and continue to meet the eligibility criteria of thisClause. A prequalified Joint Venture may not change partnersor its structure when submitting a bid.
4.3 A firm may be excluded from bidding if:
(a) it was engaged by the Purchaser to provide consultingservices for the preparation of the design, specifications, orother documents to be used for the procurement of theEWDS System described in these Bidding Documents; or
(b) it is a government-owned enterprise in the Borrower’scountry, unless it can establish that it (i) is legally andfinancially autonomous and (ii) operates under commerciallaw. No dependent agency of the Borrower or Sub-Borrower shall be permitted to bid.
4.4 A firm that has been determined to be ineligible by the Bank inrelation to the Bank Guidelines On Preventing and CombatingFraud and Corruption in Projects Financed by IBRD Loans andIDA Credits and Grants shall be not be eligible to be awarded acontract.
4.5 A firm or individual is or will be disqualified from participationin this bidding if, at any time from advertisement of the biddinguntil and including contract award, the firm or individual is
(a) a suspension by the Purchaser agreed by the Bank as aresult of execution of a Bid-Securing Declaration pursuantto ITB Clause 17.6 in another Bank-financed procurement,or under a suspension by the Purchaser for other reasonsthat have been agreed by the Bank; or
(b) a declaration of ineligibility by the Bank in accordancewith ITB Clause 3.1 (d). The list of individuals and firmsdebarred from participating in World Bank projects isavailable at www.worldbank.org/debarr/, or
(c) a sanction imposed by the United Nations SecurityCouncil, as mentioned in ITB Clause 2.2.
4.6 A firm or other entity that is ineligible according to any of theabove provisions of this Clause, may also not participate as aJoint Venture partner, or as Subcontractor for or supplier ofgoods, works or services. If a bid becomes materiallyincomplete after removing ineligible entities, the bid may bedisqualified.
4.7 Bidders shall provide such evidence of their continued eligibilitysatisfactory to the Purchaser, as the Purchaser shall reasonablyrequest.
5. Eligible Goods
and Services
5.1 For the purposes of these Bidding Documents, the EWDSSystem means all:
(a) the required information technologies, including allinformation processing and communications-relatedhardware, software, supplies, and consumable items thatthe Supplier is required to supply and install under theContract, plus all associated documentation, and all othermaterials and goods to be supplied, installed, integrated,and made operational (collectively called “the Goods” insome clauses of the ITB); and
(b) the related software development, transportation,insurance, installation, customization, integration,
commissioning, training, technical support, maintenance,repair, and other services necessary for proper operation ofthe EWDS System to be provided by the selected Bidderand as specified in the Contract.
5.2 Funds from Bank loans are disbursed only for expenditures foran EWDS System made up of goods and services provided bynationals of, and produced in or supplied from, eligible source
countries as defined in Section III, Eligible Countries. AnEWDS System is deemed to be produced in a certain countrywhen, in the territory of that country, through softwaredevelopment, manufacturing, or substantial and major assemblyor integration of components, a commercially recognized
product results that is substantially different in basiccharacteristics or in purpose or utility from its components.
5.3 For purposes of this clause, the nationality of the Bidder isdistinct from the country in which the EWDS System and itsgoods components are produced or from which the relatedservices are supplied.
6. Qualifications
of the Bidder
6.1 By submission of documentary evidence in its bid, the Biddermust establish to the Purchaser’s satisfaction:
(a) that it has the financial, technical, and production
capability necessary to perform the Contract, meets thequalification criteria specified in the BDS, and has asuccessful performance history. If a prequalification process has been undertaken for the Contract(s) for whichthese Bidding Documents have been issued, the Biddershall, as part of its bid, update any information submittedwith its application for prequalification;
(For the purposes of establishing a Bidder’s qualifications,and unless stated to the contrary in the BDS, theexperience and / or resources of any Subcontractor willnot contribute to the Bidder’s qualifications; only those ofa Joint Venture partner will be considered.)
(b) that, in the case of a Bidder offering to supply key goodscomponents of the EWDS System, as identified in the
BDS, that the Bidder does not itself produce, the Bidder isduly authorized by the producer to supply thosecomponents in the Purchaser’s country under theContract(s) that may result from this bidding; (This will beaccomplished by including Manufacturer’s Authorizationsin the bid, based on the sample found in Section VII.)
(c) that, if a Bidder proposes Subcontractors for key servicesif and as identified in the BDS, these Subcontractorshave agreed in writing to serve for the Bidder under theContract(s) that may result from this bidding; and
(d) that, in the case of a Bidder not doing business within thePurchaser’s country, the Bidder is or will be (if awardedthe Contract) represented by an Agent in that country who
is equipped and able to carry out the Bidder’smaintenance, technical support, training, and repairobligations prescribed in the General and SpecialConditions of Contract, and/or Technical Requirements.
6.2 Bids submitted by a Joint Venture of two or more firms as partners shall also comply with the following requirements:
(a) the bid shall be signed so as to be legally binding on all partners;
(b) one of the partners shall be nominated as being in charge,and this nomination shall be evidenced by submitting a power of attorney signed by legally authorized signatoriesof all the partners;
(c) the partner in charge shall be authorized to incur liabilitiesand receive instructions for and on behalf of any and all partners of the Joint Venture, and the entire execution ofthe Contract, including payment, shall be done exclusivelywith the partner in charge;
(d) the partner or combination of partners that is responsiblefor a specific component of the EWDS System must meetthe relevant minimum qualification criteria for thatcomponent;
(e) a firm may submit bids either as a single Bidder on itsown, or as partner in one, and only one, Joint Venture. If,
as a result of the bid opening pursuant to ITB Clause 24,this requirement is not met, all bids involving the firm as asingle Bidder or Joint Venture partner will be disqualified;
(f) all partners of the Joint Venture shall be liable jointly andseverally for the execution of the Contract in accordancewith the Contract terms, and a statement to this effect shall be included in the authorization mentioned under ITBClause 6.2 (b) above, in the bid as well as in the Contract(in case of a successful bid).
6.3 If a Bidder intends to subcontract major items of supply or
services, it shall include in the bid details of the name andnationality of the proposed Subcontractor for each of those itemsand shall be responsible for ensuring that any Subcontractor proposed complies with the requirements of ITB Clause 4, andthat any Goods or Services components of the EWDS System to be provided by the Subcontractor comply with the requirementsof ITB Clause 5 and the related evidence required by ITBClause 13.1 (e) (iii) is submitted. Bidders are free to list more
than one Subcontractor against each item. Quoted rates and prices will be deemed to apply, whichever Subcontractor isappointed, and no adjustment of the rates or prices will be permitted. The Purchaser reserves the right to delete any proposed Subcontractor from the list. This shall be done prior to
Contract signature, by deleting such unacceptableSubcontractors from Appendix 3 to the Contract Agreement,which shall list the approved Subcontractors for each item priorto Contract signature. Subsequent additions and deletions fromthe list of approved Subcontractors shall be performed inaccordance with GCC Clause 20 (as revised in the SCC, ifapplicable) and Appendix 3 to the Contract Agreement.
For the purposes of these Bidding Documents, a Subcontractor isany vendor or service provider with whom the Bidder contractsfor the supply or execution of any part of the EWDS System to be provided by the Bidder under the Contract (such as the supply
of major hardware, software, or other components of therequired Information Technologies specified, or the performanceof related Services, e.g., software development, transportation,installation, customization, integration, commissioning, training,technical support, maintenance, repair, etc.).
6.4 A firm which is a Bidder, whether as a single Bidder or as a partner in a Joint Venture, cannot be a Subcontractor in other bids, except for the supply of commercially available hardwareor software by the firm, as well as purely incidental servicessuch as installation/configuration, routine training, and ongoing
maintenance/support. If the BDS for ITB Clause 6.1 (a) allowsthe qualification of Subcontractors nominated for certaincomponents to be taken into account in assessing the Bidder’soverall qualifications, any Subcontractor so nominated by anyBidder is automatically disqualified from being a Bidder itself ora partner in a Joint Venture. The same will normally apply tofirms that have provided Subcontractor agreements for certainservices pursuant to ITB Clause 6.1 (c). Non-compliance mayresult in the rejection of all bids in which the affected firm participates as Bidder or as partner in a Joint Venture. As longas in compliance with these provisions, or as long as unaffected
by them due to not participating as Bidder or as partner in a JointVenture, a firm may be proposed as a Subcontractor in anynumber of bids. If the BDS for ITB 28.1 permits the submissionof bids for Subsystems, lots, or slices, then the provisions of thisClause 6.4 apply only to bids for the same Subsystem(s), lot(s),or slice(s);
7.1 The Bidder shall bear all costs associated with the preparationand submission of its bid, and the Purchaser will in no case beresponsible or liable for those costs, regardless of the conduct oroutcome of the bidding process.
8. Site Visit 8.1 The Bidder may wish to visit and examine the site or sites of theEWDS System and obtain for itself, at its own responsibility andrisk, all information that may be necessary for preparing the bidand entering into the Contract. The costs of visiting the site orsites shall be at the Bidder’s own expense.
8.2 The Purchaser will arrange for the Bidder and any of its personnel or agents to gain access to the relevant site or sites, provided that the Bidder gives the Purchaser adequate notice of a proposed visit of at least fourteen (14) days. Alternatively, thePurchaser may organize a site visit or visits concurrently withthe pre-bid meeting, as specified in the BDS for ITB Clause
10.2. Failure of a Bidder to make a site visit will not be a causefor its disqualification.
8.3 No site visits shall be arranged or scheduled after the deadlinefor the submission of the Bids and prior to the award ofContract.
B. THE BIDDING DOCUMENTS
9. Content of
BiddingDocuments
9.1 The contents of the Bidding Documents are listed below and
should be read in conjunction with any addenda issued inaccordance with ITB Clause 11:
Section I Instructions to Bidders (ITB)
Section II Bid Data Sheet (BDS)
Section III Eligible Countries for the Provision of Goods,Works, and Services in Bank-FinancedProcurement
Section IV General Conditions of Contract (GCC)
Section V Special Conditions of Contract (SCC)
Section VI Technical Requirements (includingImplementation Schedule)
Section VII Sample Forms
9.2 Bidders are expected to examine all instructions, forms, terms,specifications, and other information in the Bidding Documents.Failure to furnish all information required by the Bidding
Documents or to submit a bid not substantially responsive to theBidding Documents in every respect will be at the Bidder’s riskand may result in the rejection of its bid.
9.3 The Invitation for Bids is not formally part of the BiddingDocuments and is included for reference only. In case ofinconsistencies, the actual Bidding Documents shall prevail.
10. Clarification of
Bidding
Documents
and Pre-bid
Meeting
10.1 A prospective Bidder requiring any clarification of the BiddingDocuments may notify the Purchaser through the e-procurement portal only as indicated in the BDS or raise his enquiries duringthe pre-bid meeting if provided . The Purchaser will uploadclarifications to any request for clarification or modification of theBidding Documents that it receives through the e-procurement portal,no later than fifteen (15) days prior to the deadline for submission of bids prescribed by the Purchaser. The Purchaser’s response (includingan explanation of the query but not identifying its source) will be
uploaded on the e-procurement portal. Clarifications submittedthrough any other means will not be responded by the Purchaser.Should the Purchaser deem it necessary to amend the BiddingDocument in the e-procurement portal, as a result of the request forclarification, it shall do so following the procedure under ITB 11 andITB 21.2.
10.2 When specified in the BDS, the Purchaser will organize andBidders are welcome to attend a pre-bid meeting at the time and place indicated in the BDS. The purpose of the meeting will beto clarify issues and answer questions on any matter that may be
raised at this stage, with particular attention to issues related tothe Technical Requirements. Bidders are requested to submitany questions in writing to reach the Purchaser not later than oneweek before the meeting. Questions and answers will betransmitted in accordance with ITB Clause 10.1. Minutes of themeeting, including the questions raised and responses given,together with any responses prepared after the meeting, will betransmitted without delay to all those that received the BiddingDocuments from the Purchaser. Any modification to theBidding Documents listed in ITB Clause 9.1, which may become necessary as a result of the pre-bid meeting or should the
Purchaser deem it necessary to amend the Bidding Document in the e- procurement portal, as a result of the request for clarification, it shalldo so following the procedure under ITB 11 and ITB 21.2.
11.1 At any time prior to the deadline for submission of bids, thePurchaser may, for any reason, whether at its own initiative or inresponse to a clarification requested by a prospective Bidder,amend the Bidding Documents by issuing addenda in the e- procurement portal in accordance with ITB 10.1.
11.2 Any addendum issued shall be part of the Bidding Documentand shall be uploaded in the e-procurement portal. It is theBidder’s responsibility to check the e-procurement portal for anyupdates..
11.3 In order to afford prospective Bidders reasonable time in whichto take the amendment into account in preparing their bids, thePurchaser may, at its discretion, extend the deadline for thesubmission of bids, in which case, the Purchaser will notify allBidders in writing of the extended deadline by issuing anotification in the e-procurement portal.
C. PREPARATION OF BIDS
12. Language of
Bid
12.1 The bid prepared by the Bidder and all correspondence anddocuments related to the bid exchanged by the Bidder and thePurchaser shall be written in the language specified in the BDS, or, if the BDS so provides, in either one of two languagesspecified there. Any printed literature furnished by the Bidderas part of its bid may be in a language not specified in the BDS,as long as such literature is accompanied by a translation of its
pertinent passages into the language of the bid, in which case,for purposes of interpretation of the bid, the translation shallgovern.
13. Documents
Comprising
the Bid
13.1 The bid submitted by the Bidder shall comprise of Two Parts;Part-I (Technical Bid) and Part-II (Financial Bid):
13.2 Documents comprising the Part-I of the Bid (Technical Bid)shall consists of:
(a) Scanned copies of Bid Security, in accordance with ITB 17and Bid Document Fee;
(b) Scanned copy of written confirmation authorizing thesignatory of the Bid to commit the Bidder, in accordancewith ITB 19;
(c) Documentary evidence established in accordance with thefollowing;
In the absence of prequalification, documentsestablishing to the Purchaser’s satisfaction theBidder’s eligibility to bid, including but not limitedto documentary evidence that the Bidder is legally
incorporated in a territory of an eligible sourcecountry as defined under ITB Clause 4;
(ii) Attachment 2: Bidder’s Qualifications
Documentary evidence establishing to thePurchaser’s satisfaction, and in accordance with ITBClause 6, that the Bidder is qualified to perform theContract if its bid is accepted. In the case where prequalification of Bidders has been undertaken, and pursuant to ITB Clause 6.1 (a), the Bidder must provide evidence on any changes in the information
submitted as the basis for prequalification or, if therehas been no change at all in said information, astatement to this effect;
Any Manufacturer’s Authorizations and Subcontractoragreements specified as required in the BDS for ITBClauses 6.1 (b) and 6.1 (c);
(iii) Attachment 3: Eligibility of Goods and Services
Documents establishing, to the Purchaser’ssatisfaction, that the Goods and Services components
of the EWDS System to be supplied, installed, and/or performed by the Bidder are eligible Goods andServices as defined under ITB Clause 5. If awardedthe Contract, the Bidder shall submit for suchcomponents of the EWDS System evidence ofeligibility, which shall be confirmed by a certificateof origin issued at the time of shipment;
(iv) Attachment 4: Conformity of the EWDS System tothe Bidding Documents
Documentary evidence establishing to the
Purchaser’s satisfaction, and in accordance with ITBClause 16, that the Goods and Services componentsof the EWDS System to be supplied, installed, and/or performed by the Bidder conform to the BiddingDocuments;
(v) Attachment 5: Proposed Subcontractors
A list of all major items of Goods or Services that the
Bidder proposes to purchase or subcontract fromothers, and the name and nationality of the proposedSubcontractor, including vendors, for each of thoseitems;
(vi) Attachment 6: Intellectual Property
A list of:
(1) all Software included in the Bidder’s bid,assigning each item to one of the softwarecategories defined in GCC Clause 1.1 (c):
(A) System, General Purpose, and ApplicationSoftware; and
(B) Standard and Custom Software.
(2) all Custom Materials, as defined in GCC Clause1.1 (c), included in the Bidder’s bid.
All Materials not identified as Custom Materials shall be deemed Standard Materials, as defined in GCCClause 1.1 (c).
Re-assignments among the Software and Materialscategories, if necessary, will be made during theimplementation of the Contract according to GCCClause 39 (Changes to the System) or any otherdocuments required in the BDS.
13.3 Documents comprising the Part-II of the Bid (Financial Bid)shall consists of;
(a) Letter of Bid (Bid Form);
(b) Completed schedules as required, including Price Schedules;
14. Bid Prices 14.1 All Goods and Services identified in the Supply and InstallationCost Sub-Table and the Recurrent Cost Sub-Table in Section VII
(Forms 2.5 and 2.6), and all other Goods and Services proposed by the Bidder to fulfill the requirements of the EWDS System,must be priced separately in the format of the same tables andsummarized in the corresponding Cost Summary Tables in thesame Section. Prices must be quoted in accordance with theinstructions provided in Section VII for the various cost tables,in the manner specified below.
14.2 The price of items that the Bidder has left blank in the costtables provided in Section VII shall be assumed to be includedin the price of other items. Items omitted altogether from thecost tables shall be assumed to be omitted from the bid and, provided that the bid is substantially responsive, an adjustment
to the bid price will be made during evaluation in accordancewith ITB Clause 28.6 (c) (iii).
14.3 Unit prices must be quoted at a level of detail appropriate forcalculation of any partial deliveries or partial payments underthe contract, in accordance with the Implementation Schedule inSection VI, and with GCC and SCC Clause 12 – Terms ofPayment. Bidders may be required to provide a breakdown ofany composite or lump-sum items included in the Cost Tables.
14.4 The prices for Goods components of the System are to beexpressed and shall be defined and governed in accordance with
the rules prescribed in the edition of Incoterms specified in theBDS, and quoted in the appropriate columns of the cost tables ofSection VII as follows:
(a) Goods supplied from outside the Purchaser’s country:
Unless otherwise specified in the BDS, the prices shall bequoted on a CIP (named place of destination) basis,exclusive of all taxes, stamps, duties, levies, and feesimposed in the Purchaser’s country. The named place ofdestination and special instructions for the contract ofcarriage are as specified in the BDS. In quoting the price,
the Bidder shall be free to use transportation throughcarriers registered in any eligible countries. Similarly, theBidder may obtain insurance services from any eligiblesource country.
(b) Locally supplied Goods:
Unit prices of Goods offered from within the Purchaser’sCountry, shall be quoted on an EXW (ex factory, ex works,ex warehouse or off-the-shelf, as applicable) basis,including all customs duties, levies, fees, sales and othertaxes incurred until delivery of the Goods, but excluding
all VAT or sales and other taxes and duties/fees incurredfor the Goods at the time of invoicing or sales transaction,if the Contract is awarded.
(c) Inland transportation:
Unless otherwise stated in the BDS, inland transportation,insurance and related local costs incidental to the deliveryof the Goods to the designated Project Sites must be quoted
separately as a Service item in accordance with ITB Clause14.5, whether the Goods are to be supplied locally or fromoutside the Purchaser’s country, except when these costsare already included in the price of the Goods, as is, e.g.,the case, when ITB Clause 14.4 (a) specifies CIP, and the
named places of destination are the Project Sites.
14.5 The price of Services shall be quoted in total for each service(where appropriate, broken down into unit prices), separated intotheir local and foreign currency components. Prices mustinclude all taxes, duties, levies and fees whatsoever, except onlyVAT or other indirect taxes, or stamp duties, that may beassessed and/or apply in the Purchaser’s country on/to the priceof the Services invoiced to the Purchaser, if the Contract isawarded. Unless otherwise specified in the BDS, the pricesmust include all costs incidental to the performance of theServices, as incurred by the Supplier, such as travel, subsistence,
office support, communications, translation, printing ofmaterials, etc. Costs incidental to the delivery of the Services but incurred by the Purchaser or its staff, or by third parties,must be included in the price only to the extent such obligationsare made explicit in these Bidding Documents (as, e.g., arequirement for the Bidder to include the travel and subsistencecosts of trainees).
14.6 Prices for Recurrent Costs beyond the scope of warrantyservices to be incurred during the Warranty Period, defined inSCC Clause 29.4 and prices for Recurrent Costs to be incurred
during the Post-Warranty Period, defined in SCC Clause 1.1. (e)(xii), shall be quoted as Service prices in accordance with ITBClause 14.5 on the Recurrent Cost Sub-Table in detail, and onthe Recurrent Cost Summary Table in currency totals. Recurrentcosts are all-inclusive of the costs of necessary Goods such asspare parts, software license renewals, labor, etc., needed for thecontinued and proper operation of the System and, ifappropriate, of the Bidder’s own allowance for price increases.
14.7 Unless otherwise specified in the BDS, prices quoted by theBidder shall be fixed during the Bidder’s performance of the
Contract and not subject to increases on any account. Bidssubmitted that are subject to price adjustment will be rejected.
15. Bid Currencies 15.1 Prices shall be quoted in the following currencies:
(a) The Bidder may quote its prices for all EWDStechnologies, associated Goods, and Services to besupplied from outside the Purchaser’s Country in thecurrencies of countries eligible according to Section III. Ifthe Bidder wishes to be paid in a combination of differentcurrencies, it must quote unit prices accordingly, but nomore than three foreign currencies may be used.
(b) Unless otherwise specified in the BDS, the Bidder shallexpress its prices for such EWDS Technologies, associatedGoods, and Services to be supplied locally (i.e., fromwithin the Purchaser’s Country) in the currency of thePurchaser’s Country.
16. Documents
Establishingthe Conformity
of the EWDS
System to the
Bidding
Documents
16.1 Pursuant to ITB Clause 13.1 (e) (iv), the Bidder shall furnish, as
part of its bid, documents establishing the conformity to theBidding Documents of the EWDS System that the Bidder proposes to supply and install under the Contract.
16.2 The documentary evidence of conformity of the EWDS Systemto the Bidding Documents shall be in the form of writtendescriptions, literature, diagrams, certifications, and clientreferences, including:
(a) the Bidder’s technical bid, i.e., a detailed description of theBidder’s proposed technical solution conforming in allmaterial aspects with the Technical Requirements (Section
VI) and other parts of these Bidding Documents, overall aswell as in regard to the essential technical and performancecharacteristics of each component making up the proposedEWDS System;
(b) an item-by-item commentary on the Purchaser’s TechnicalRequirements, demonstrating the substantialresponsiveness of the EWDS System offered to thoserequirements. In demonstrating responsiveness, thecommentary shall include explicit cross references to therelevant pages in the supporting materials included in the
bid. Whenever a discrepancy arises between the item-by-item commentary and any catalogs, technicalspecifications, or other preprinted materials submitted withthe bid, the item-by-item commentary shall prevail;
(c) a Preliminary Project Plan describing, among other things,the methods by which the Bidder will carry out its overallmanagement and coordination responsibilities if awardedthe Contract, and the human and other resources the Bidder
proposes to use. The Plan should include a detailedContract Implementation Schedule in bar chart form,showing the estimated duration, sequence, andinterrelationship of all key activities needed to completethe Contract. The Preliminary Project Plan must also
address any other topics specified in the BDS. In addition,the Preliminary Project Plan should state the Bidder’sassessment of what it expects the Purchaser and any other party involved in the implementation of the EWDS Systemto provide during implementation and how the Bidder proposes to coordinate the activities of all involved parties;
(d) a written confirmation that the Bidder acceptsresponsibility for the successful integration and inter-operability of all components of the EWDS System asrequired by the Bidding Documents.
16.3 For purposes of the commentary to be furnished pursuant to ITBClause 16.2 (b), the Bidder shall note that references to brandnames or model numbers or national or proprietary standardsdesignated by the Purchaser in its Technical Requirements areintended to be descriptive and not restrictive. Except whereexplicitly prohibited in the BDS for specific items or standards,the Bidder may substitute alternative brand/model names orstandards in its bid, provided that it demonstrates to thePurchaser’s satisfaction that the use of the substitute(s) willresult in the EWDS System being able to perform substantiallyequivalent to or better than that specified in the Technical
Requirements.
17. Securing the
Bid
17.1 The BDS for this Clause specifies whether bids must be secured,and if so, whether by a Bid-Securing Declaration or by a BidSecurity. If a Bid Security is required or optional, the BDS also
specifies the amount.
17.2 Securing the bids shall be substantially in accordance with therelated sample forms included in Section VII or other formsapproved by the Purchaser prior to bid submission. Bids mustremain secured for a period of 28 days beyond the validity period of the bids, as extended, if applicable, in accordance with
ITB Clause 18.2. In case of a Bid Security, it shall also:
(a) at the Bidder’s option, be in the form of either a certifiedcheck, letter of credit, or a bank guarantee from a bankinginstitution, or a bond issued by a surety;
(b) be issued by a reputable institution selected by the Bidderand located in any eligible country; if the institution
issuing the security is located outside the Purchaser’sCountry, it shall have a correspondent financial institutionlocated in the Purchaser’s Country to make the securityenforceable;
(c) be payable promptly upon written demand by thePurchaser in case any of the conditions listed in ITBClause 17.6 is/are invoked;
(d) be submitted in its original form; copies will not beaccepted.
17.3 The Bid-Securing Declaration or the Bid Security of a JointVenture shall be issued in the name of the Joint Venturesubmitting the bid provided the Joint Venture has legally beenconstituted, or else it shall be issued in the name of all partners proposed for the Joint Venture in the bid. Sanctions due to a
breach of the terms of a Bid-Securing Declaration pursuant toITB Clause 17.6 will apply to all partners to the Joint Venture.
17.4 If a Bid-Securing Declaration or Bid Security is required inaccordance with ITB Clause 17.1, any bid not accompanied by asubstantially acceptable Bid-Securing Declaration or BidSecurity in accordance with ITB Clauses 17.2 and 17.3, shall berejected by the Purchaser as non-responsive.
17.5 Unless executed or forfeited pursuant to ITB Clause 17.6, Bid-Securing Declarations, if any, will expire for, or Bid Securities,if any, will be returned as promptly as possible to,
(a) all Bidders upon annulment of the bidding pursuant to ITBClause 34;
(b) Bidders refusing a request to extend the period of validityof their bids pursuant to ITB Clause 18.2;
(c) the successful Bidder once it has signed the ContractAgreement and furnished a valid Performance Security asrequired;
(d) the unsuccessful Bidders at the same time as in (c), that is,
when they are informed about the successful establishmentof the contract with the successful Bidder.
17.6 The Bid-Securing Declaration, if any, may be executed, or theBid Security, if any, may be forfeited:
(a) if a Bidder withdraws its bid during the period of bidvalidity specified by the Bidder on the Bid SubmissionForm or any extension of validity the Bidder has agreed to pursuant to ITB Clause 18.2; or
(b) in the case of the successful Bidder, if the Bidder fails to:
(i) sign the Contract Agreement in accordance with ITBClause 36; or
(ii) furnish the Performance Security in accordance with ITB Clause37.
17.7 If a bid security is not required in the BDS, and
(a)
if a Bidder withdraws its bid during the period of bidvalidity specified by the Bidder on the Letter of Bid Form,except as provided in ITB 18.2, or
(b) if the successful Bidder fails to: sign the Contract inaccordance with ITB 36; or furnish a performance securityin accordance with ITB 37;
the Borrower may, if provided for in the BDS, declare theBidder disqualified to be awarded a contract by the Employerfor a period of time as stated in the BDS.
18. Period of
Validity ofBids
18.1 Bids shall remain valid, at a minimum, for the period specified
in the BDS after the deadline date for bid submission prescribed by the Purchaser, pursuant to ITB Clause 21. A bid valid for ashorter period shall be rejected by the Purchaser as non-responsive. For the convenience of Bidders, the BDS spells outthe minimal original expiration dates for the validity of the bidand, if applicable pursuant to ITB Clause 17.1, for securing the bid. However, Bidders are responsible for adjusting the dates inthe BDS in accordance with any extensions to the deadline dateof bid submission pursuant to ITB Clause 21.2.
18.2 In exceptional circumstances, prior to expiry of the bid validity
period, the Purchaser may request that the Bidders extend the period of validity for a specified additional period. The requestand the responses to the request shall be made in writing. ABidder may refuse the request without risking execution of theBid-Securing Declaration or forfeiting the Bid Security, but inthis case the bid will be out of the competition for the award.Except as provided in ITB Clause 18.3, a Bidder agreeing to therequest will not be required or permitted to modify its bid, but
will be required to ensure that the bid remains secured for acorrespondingly longer period, pursuant to ITB Clause 17.2.
18.3 In the case of fixed price contracts, if the award is delayed by a period exceeding fifty-six (56) days beyond the expiry of theinitial bid validity, the contract price will be adjusted asspecified in the request for extension. Bid evaluation will be based on the bid prices without taking into consideration theabove correction.
19. Format and
Signing of Bid
19.1 The Bidder shall prepare the bid as describe in ITB 13.1 and ITB13.2 and upload them in the e-procurement portal as specified in
the BDS.In addition, the Bidder shall produce originals of theBid Security and any other document as required and mentionedelsewhere in the ITB, in the manner specified in the BDS. In theevent of discrepancy between the original and the uploadeddocuments on e-procurement portal, the original shall prevail.
19.2 The bid shall be digitally signed by a person duly authorized tosign on behalf of the Bidder. The authorization shall consist of awritten confirmation as specified in the BDS and shall beuploaded along with the bid. The name and position held byeach person signing the authorization must be typed or printed below the signature.
19.3 The bid shall contain no interlineations, erasures, or overwriting,except to correct errors made by the Bidder, in which case suchcorrections shall be initialed by the person or persons signing the bid.
19.4 A bid submitted by a JVA/Consortium shall comply with thefollowing requirements:
(a) unless not required in accordance with ITB 6.2, be signed so as to be legally binding on all partners; and
(b) include the representative’s authorization referred to in ITB 6.2,consisting of power of attorney signed by those legallyauthorized to sign on behalf of the JVA/Consortium. A scannedcopy of the power of attorney shall be uploaded along with the bid.
20.1 The Bidder shall submit their bids electronically only, on the e- procurement portal as specified in the BDS. The bidder shallsubmit bids into two separate electronic folders, i.e. Technical
Bid folder and Financial Bid folder. Procedures for digitalsigning, encrypting and submitting the bids electronically, shall be as specified in the BDS/e-procurement portal
(http://tendersodisha.gov.in).
20.2 The submission of original documents shall be as given below.The envelope containing the original documents, as specified inthe BDS shall:
(a) be addressed to the Purchaser in accordance with ITB 22;
(b) bear the unique identification generated by the system and
(c) bear a warning not to open before the time and date for bidopening.
20.3 If the envelope containing original documents as indicated inITB 20.2 are not sealed and marked as required, the Purchaserwill assume no responsibility for the misplacement or prematureopening of the envelop.
21. Deadline for
Submission ofBids
21.1 Bids must be submitted in the e-procurement system no later
than the date and time indicated in the BDS. The envelopecontaining the original document as indicated in ITB 20.2 shall be received by the Purchaser at the address specified in the BDS and before the date and time of the opening of bids.
21.2 The Purchaser may, at its discretion, extend this deadline forsubmission of bids by amending the Bidding Documents inaccordance with ITB Clause 11.3, in which case all rights andobligations of the Purchaser and Bidders will thereafter besubject to the deadline as extended.
22. Late Bids 22.1 The e-Procurement system would not allow any late submission
of bids after due date & time as per server system. Afterelectronic online proposal submission, the system generates aunique identification number which is time stamped. This shall be treated as acknowledgement of the bid submission. Any othersystem functionality shall be specified in the BDS.
23. Withdrawal,
Substitution,
23.1 The Bidder may withdraw, substitute, or modify its bid on the e- procurement portal, in accordance with the e-Procurement
process, not later than the date and time deadline for submissionof bids.
23.6 No bid may be withdrawn, substituted, or modified in theinterval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidderon the Letter of Bid or any extension thereof.Modification/withdrawal of the Bid submitted through any othermeans shall not be considered by the Purchaser.
E. BID OPENING AND EVALUATION
24. (A) Opening
of Bids by
Purchaser (Part I:Technical Bid)
24.1 The electronic folder containing the Technical Bid shall beopened first. The Purchaser shall publically open all theTechnical bids received by the deadline, at the date, time and
place specified in the BDS as per electronic bid opening procedures in the presence of Bidders` designatedrepresentatives and anyone who choose to attend, and at theaddress, date and time specified in the BDS. Any specificelectronic bid opening procedures required if electronic biddingis permitted in accordance with ITB 20, shall be as specified in
the BDS. Bidders can also view the bid opening by logging on
to the e-procurement system.
24.2 The withdrawn bid will not be available in the system thereforewill not be read. Only the last modified bid shall be available in
the system which shall be opened and read along with other bids.Only bids that are opened and read out at bid opening shall beconsidered further.
24.3 Bids shall be opened one at a time, reading out: the name of theBidder and whether there is a modification; the total bid priceincluding any unconditional discounts, and, if applicable, the prices and unconditional discounts for Subsystems, lots, orslices; the presence or absence of a Bid-Securing Declaration ora Bid Security if one was required; any conditional discountsoffered for the award of more than one Subsystem, lot, or slice,if the BDS for ITB Clause 28.1 permits such discounts to beconsidered in the bid evaluation; and any other such details asthe Purchaser may consider appropriate.
24.4 Deleted
24.5 The Purchaser will prepare minutes of the bid opening, includingthe information disclosed to those present in accordance withITB Clause 24.3. The minutes will promptly be uploaded on the
e-procurement portal and simultaneously distributed to allBidders that met the deadline for submitting bids.
24. (B) Opening of
Bids by
Purchaser
(Part II:
Financial Bid)
24.6 The Purchaser shall open the Part II (Financial Bid) of only those bidders, who qualify in Technical evaluation of Part I of the Bid.The bidder’s names, the Bid Prices, the total amount of each BidPrice, per lot if applicable, including any discounts and suchother details as the Purchaser may consider appropriate will benotified online, by the Purchaser at the time of the bid opening.Any Bid Price including discount offered, which is not declaredand recorded, will not be taken into account in Bid Evaluation.The Purchaser shall prepare the minutes of the on-line openingof the Part II (Financial) of the Bids and upload the same forviewing on-line.
25. Clarification of
Bids
25.1 During the bid evaluation, the Purchaser may, at its discretion,ask the Bidder for a clarification of its bid. The request for
clarification and the response shall be in writing, and no changein the price or substance of the bid shall be sought, offered, or permitted.
26. Preliminary
Examination of
Bids
26.1 The Purchaser will examine the bids to determine whether theyare complete, whether any computational errors have been made,whether required sureties have been furnished, whether thedocuments have been properly signed, and whether the bids aregenerally in order. In the case where a prequalification processhas been undertaken for the Contract(s) for which these BiddingDocuments have been issued, the Purchaser will ensure that each
bid is from a prequalified Bidder, and in the case of a JointVenture, that partners and structure of the Joint Venture areunchanged from those in the prequalification.
26.2 Arithmetical errors will be rectified on the following basis. Thee-procurement system automatically calculates the total amountfrom the unit rates and the quantities and the system alsoautomatically populates the amount in words from the amount infigures and therefore, there will be no room for discrepancy.However, where there are errors between the total of theamounts given under the column for the price breakdown andthe amount given under the Total Price, the former shall prevail
and the later will be corrected accordingly;
26.3 The Purchaser may waive any minor informality,nonconformity, or irregularity in a bid that does not constitute amaterial deviation, provided such waiver does not prejudice oraffect the relative ranking of any Bidder.
26.4 Prior to the detailed evaluation, the Purchaser will determine
whether each bid is of acceptable quality, is complete, and issubstantially responsive to the Bidding Documents. For purposes of this determination, a substantially responsive bid isone that conforms to all the terms, conditions, and specificationsof the Bidding Documents without material deviations,
exceptions, objections, conditionalities, or reservations. Amaterial deviation, exception, objection, conditionality, orreservation is one: (i) that limits in any substantial way thescope, quality, or performance of the EWDS System; or (ii) thatlimits, in any substantial way that is inconsistent with theBidding Documents, the Purchaser’s rights or the successfulBidder’s obligations under the Contract; or (iii) the acceptanceof which would unfairly affect the competitive position of otherBidders who have submitted substantially responsive bids.
26.5 If a bid is not substantially responsive, it will be rejected by thePurchaser and may not subsequently be made responsive by the
Bidder by correction of the nonconformity. The Purchaser’sdetermination of bid responsiveness will be based on thecontents of the bid itself.
27. Conversion to
Single
Currency
27.1 For evaluation and comparison purposes, the Purchaser shallconvert all bid prices expressed in various currencies andamounts into a single currency specified in the BDS, using theselling exchange rate established by the source and on the datealso specified in the BDS.
28. Evaluation of
Part I(Technical
Bids) and
Comparison of
Bids
28.1 The Purchaser will evaluate and compare the bids that have been
determined to be substantially responsive, pursuant to ITBClause 26. The evaluation of Part I of bids (Technical Bids)with respect to bid security, qualification information and otherinformation furnished in Part I of the bid, shall be taken up andcompleted and a list will be drawn up of the qualified bidderswho’s Part II of bids, i.e. Financial Bids will be eligible foropening. The evaluationwill be performed assuming either that:
(a) the Contract will be awarded to the lowest evaluatedBidder for the entire EWDS System; or
(b) if specified in the BDS, Contracts will be awarded to the
Bidders for each individual Subsystem, lot, or slice definedin the Technical Requirements whose bids result in thelowest combined evaluated price for the entire System.
In the latter case, discounts that are conditional on the award ofmore than one Subsystem, lot, or slice may be offered in bids.However, such discounts will only be considered in the price
28.2 To be considered for Contract award, Bidders must havesubmitted bids
(a) for which detailed bid evaluation using the same standards
for compliance determination as listed in ITB Clauses 26.3and 26.4 confirms that the bids are commercially andtechnically responsive, and include the hardware,Software, related equipment, products, Materials, and otherGoods and Services components of the EWDS System in,substantially, the full required quantities for the entireEWDS System or, if allowed in the BDS for ITBClause 28.1, the individual Subsystem, lot or slice bid on;and
(b) that offer Information Technologies that are proven to perform up to the standards promised in the bid by havingsuccessfully passed the performance, benchmark, and/orfunctionality tests the Purchaser may require, pursuant toITB Clause 31.2.
28.3 The Purchaser’s evaluation of a bid will be made on the basis of prices quoted in accordance with ITB Clause 14 (Bid Prices).
28.4 If indicated by the BDS, the Purchaser’s evaluation ofresponsive bids will take into account technical factors, inaddition to cost factors. An Evaluated Bid Score (B) will becalculated for each responsive bid using the following formula,
which permits a comprehensive assessment of the bid price andthe technical merits of each bid:
X T
T X
C
C B
high
low 1
where
C = Evaluated Bid Price
C low = the lowest of all Evaluated Bid Prices amongresponsive bids
T = the total Technical Score awarded to the bid
T high = the Technical Score achieved by the bid that wasscored highest among all responsive bids
X = weight for the Price as specified in the BDS
The bid with the highest Evaluated Bid Score (B) amongresponsive bids shall be termed the Lowest Evaluated Bid and is
eligible for Contract award, provided the Bidder was prequalified and/or it was found to be qualified to perform theContract in accordance with ITB Clause 31 (Postqualification).
28.5 If, in addition to the cost factors, the Purchaser has chosen togive weight to important technical factors (i.e., the price weight,X, is less than 1 in the evaluation), that cannot be reduced tolife-cycle costs or pass/fail criteria, the Total Technical Pointsassigned to each bid in the Evaluated Bid Formula will bedetermined by adding and weighting the scores assigned by anevaluation committee to technical features of the bid inaccordance with the criteria set forth below.
(a) The technical features to be evaluated are generally defined below and specifically identified in the BDS:
(i) Performance, capacity, or functionality features that
either exceed levels specified as mandatory in theTechnical Requirements; and/or influence the life-cycle cost and effectiveness of the EWDS System.
(ii) Usability features, such as ease of use, ease ofadministration, or ease of expansion, whichinfluence the life-cycle cost and effectiveness of theEWDS System.
(iii) The quality of the Bidder’s Preliminary Project Planas evidenced by the thoroughness, reasonableness,and responsiveness of: (a) the task and resource
schedules, both general and specific, and (b) the proposed arrangements for management andcoordination, training, quality assurance, technicalsupport, logistics, problem resolution, and transfer ofknowledge, and other such activities as specified bythe Purchaser in Section VI (TechnicalRequirements) or proposed by the Bidder based onthe Bidder’s experience.
(b) Feature scores will be grouped into a small number ofevaluation categories, generally defined below and
specifically identified in the BDS, namely:
(i) The technical features that reflect how well theEWDS System meets the Purchaser’s BusinessRequirements (including quality assurance and risk-containment measures associated with theimplementation of the EWDS System).
(ii) The technical features that reflect how well the
EWDS System meets the System’s FunctionalPerformance Standards.
(iii) The technical features that reflect how well theEWDS System meets the General TechnicalRequirements for hardware, network andcommunications, Software, and Services.
(c) As specified in the BDS, each category will be given aweight and within each category each feature may also begiven a weight.
(d) During the evaluation process, the evaluation committeewill assign each desirable/preferred feature a wholenumber score from 0 to 4, where 0 means that the featureis absent, and 1 to 4 either represent predefined values fordesirable features amenable to an objective way of rating
(as is the case for, e.g., extra memory, or extra massstorage capacity, etc., if these extras would be conducivefor the utility of the system), or if the feature represents adesirable functionality (e.g., of a software package) or aquality improving the prospects for a successfulimplementation (such as the strengths of the proposed project staff, the methodology, the elaboration of the project plan, etc., in the bid), the scoring will be 1 for thefeature being present but showing deficiencies; 2 formeeting the requirements; 3 for marginally exceeding therequirements; and 4 for significantly exceeding the
requirements.
(e) The score for each feature (i) within a category (j) will becombined with the scores of features in the same categoryas a weighted sum to form the Category Technical Scoreusing the following formula:
k
i
ji ji j wt S 1
where:
t ji = the technical score for feature “i” in category “j”
w ji = the weight of feature “i” in category “j”
k = the number of scored features in category “j”
and 11
k
i
jiw
(f) The Category Technical Scores will be combined in a
weighted sum to form the total Technical Bid Score usingthe following formula:
n
j
j j W S T 1
where:
S j = the Category Technical Score of category “j”
W j = the weight of category “j” as specified in the BDS
n = the number of categories
and 11
n
j
jW
28.6 The Evaluated Bid Price (C) for each responsive bid will bedetermined as the sum of the Adjusted Supply and Installation
Costs (P) plus the Recurrent Costs (R);
where the Adjusted Supply and Installation Costs (P) aredetermined as:
(a) The price of the hardware, Software, related equipment, products, Materials and other Goods offered from within orfrom outside the Purchaser’s Country, in accordance withITB 14.4; plus
(b) The total price for all software development,transportation, insurance, installation, customization,integration, Commissioning, testing, training, technicalsupport, repair, and other Services, in accordance with ITB14.5;
(c) with adjustments for:
(i) Deviations proposed to the Implementation Schedulein the Technical Requirements resulting in delayedcompletion of the entire EWDS System, if permitted
in the BDS and provided they do not exceed themaximum permissible delay period specified in the
BDS. For evaluation purposes, a pro rata increase ofthe total Supply and Installation Costs will be addedusing the percentage(s) specified in the BDS foreach week of delay. Bids offering deliveries beyondthe maximum permissible delay specified may berejected.
(ii) Deviations taken to the Contract payment schedule
specified in the SCC. If deviations are permitted in
the BDS, for evaluation purposes the total Supplyand Installation Costs will be increased pro rata bythe amount of interest that could otherwise be earnedon the amount of any payments that would fall due
under the proposed schedule earlier than the schedulestipulated in the SCC, at the interest rate specified in
the BDS.
(iii) Goods and Services that are required for the EWDSSystem but have been left out or are necessary tocorrect minor deviations of the bid will be added tothe total Supply and Installation Costs using coststaken from the highest prices from other responsive bids for the same Goods and Services, or in theabsence of such information, the cost will beestimated at prevailing list prices. If the missing
Goods and Services are a scored technical feature,the relevant score will be set at zero.
(iv) Corrections to errors in arithmetic, in accordancewith ITB Clause 26.2.
(v) Any discounts offered for the award of more than oneSubsystem, lot, or slice, if the BDS for ITB Clause28.1 permits the consideration of discounts in the price evaluation.
(d) The Recurrent Costs (R) are reduced to net present valueand determined using the following formula:
M N
x x I
R R x
1 1
where
N = number of years of the Warranty Period, defined inSCC Clause 29.4
M = number of years of the Post-Warranty ServicesPeriod, as defined in SCC Clause 1.1.(e) (xii)
x = an index number 1, 2, 3, ... N + M representingeach year of the combined Warranty Service andPost-Warranty Service Periods.
R x = total Recurrent Costs for year “ x,” as recorded inthe Recurrent Cost Sub-Table.
I = discount rate to be used for the Net Present Value
28.7 Theresult of evaluation of Part I of the Bids (Technical Bids)shall be made public on e-procurement portal following whichthere will be a period of 5 working days during which any biddermay submit complaint which shall be considered for resolution before opening of Part II of the bid (Financial Bid). Anycomplaint shall be dealt with in accordance with complainthandling procedure established by the Purchaser.
28.8 The Purchaser shall inform, the bidders, who have qualifiedduring evaluation of Part I of bids, of the date, time of onlineopening of Part II of the bid (Financial Bid). In the event of thespecified date being declared a holiday for the Purchaser, the bids will be opened at the appointed time and location on thenext working day.
29. DomesticPreference
29.1 No margin of domestic preference will apply.
30. Contacting the
Purchaser
30.1 From the time of bid opening to the time of Contract award, ifany Bidder wishes to contact the Purchaser on any matter relatedto the bid, it should do so in writing.
30.2 If a Bidder tries to directly influence the Purchaser or otherwiseinterfere in the bid evaluation process and the Contract awarddecision, its bid may be rejected.
F. POSTQUALIFICATION AND AWARD OF CONTRACT
31. Post-
qualification
31.1 The Purchaser will determine at its own cost and to itssatisfaction whether the Bidder (including Joint VenturePartners, and any Subcontractors for which the BDS for ITBClause 6.1 (a) permits that their qualifications count towards therequired Bidder qualifications) that is selected as havingsubmitted the Lowest Evaluated Bid is qualified to perform the
Contract satisfactorily, in accordance with ITB Clause 6. If a prequalification process was undertaken for the Contract(s) forwhich these Bidding Documents were issued, the Purchaser willdetermine in the manner described above that no materialchanges have occurred after the prequalification that negativelyaffect the ability of the Bidder that has submitted the LowestEvaluated Bid to perform the Contract.
31.2 Pursuant to ITB Clauses 6 and 16, and as additionally may bespecified in the BDS, the determination will evaluate theBidder’s financial, technical, design, integration, customization, production, management, and support capabilities and will be based on an examination of the documentary evidence of the
Bidder’s qualifications, as well as other information thePurchaser deems necessary and appropriate. This determinationmay include visits or interviews with the Bidder’s clientsreferenced in its bid, site inspections, and any other measures. Ifso specified in the BDS, at the time of postqualification thePurchaser may also carry out tests to determine that the performance or functionality of the EWDS System offeredmeets those stated in the Technical Requirements.
31.3 An affirmative postqualification determination will be a prerequisite for award of the Contract to the Lowest EvaluatedBidder. A negative determination will result in rejection of the
Bidder’s bid, in which event the Purchaser will proceed to thenext lowest evaluated Bidder to make a similar determination ofthat Bidder’s capabilities to perform satisfactorily.
32. Award
Criteria
32.1 Subject to ITB Clause 34, the Purchaser will award the Contractto the Bidder whose bid has been determined to be substantiallyresponsive and the Lowest Evaluated Bid, provided further thatthe Bidder has been determined to be qualified to perform theContract satisfactorily, pursuant to ITB Clause 31.
33. Purchaser’s
Right to VaryQuantities at
Time of Award
33.1 The Purchaser reserves the right at the time of Contract award to
increase or decrease, by the percentage(s) indicated in the BDS, any of the following:
(a) the quantity of substantially identical Subsystems; or
(b) the quantity of individual hardware, Software, relatedequipment, Materials, products, and other Goodscomponents of the EWDS System; or
(c) the quantity of Installation or other Services to be performed,
from that originally specified in the Technical Requirements (asamended by any Addenda issued pursuant to ITB Clause 11),without any change in unit prices or other terms and conditions.
34.1 The Purchaser reserves the right to accept or reject any bid or toannul the bidding process and reject all bids at any time prior toContract award, without thereby incurring any liability to theBidders.
35. Notification of
Award
35.1 Prior to the expiration of the period of bid validity, the Purchasershall notify the successful Bidder, in writing, that its bid has been accepted.
35.2 Until a formal Contract is prepared and executed, thenotification of award shall constitute a binding Contract.
35.3 The Purchaser shall promptly publish in UNDB online and onthe e-procurement portal the results, identifying the bid and lotnumbers and the following information: (i) name of each Bidder
who submitted a bid; (ii) bid prices as read out at bid opening;(iii) name, evaluated price and, if the bidding conditionsincluded scoring for technical quality, the technical score ofeach bid that was evaluated; (iv) name of Bidders whose bidswere rejected and the reasons for their rejection; and (v) name ofthe winning Bidder, the price it offered, as well as the durationand summary scope of the contract awarded. After publicationof the award, unsuccessful Bidders may make a request inwriting to the Purchaser for a debriefing seeking explanations onthe grounds on which their bids were not selected. ThePurchaser shall promptly respond in writing to any unsuccessful
Bidder who, after publication of contract award, requests adebriefing.
35.4 Upon the successful Bidder furnishing the signed ContractAgreement and the Performance Security pursuant to ITBClause 37, the Purchaser will promptly notify each unsuccessfulBidder, and will discharge all remaining Bid Securities, if any,as provided in ITB Clause 17.5 (c) and (d).
36. Signing of
Contract
36.1 At the same time as the Purchaser notifies the successful Bidderthat its bid has been accepted, the Purchaser will send the Bidderthe Contract Agreement provided in the Bidding Documents,
incorporating all agreements between the parties.
36.2 As soon as practically possible, but no more than twenty-eight(28) days following receipt of the Contract Agreement, thesuccessful Bidder shall sign and date it, and return it to thePurchaser.
37. Performance 37.1 As soon as practically possible, but no more than twenty-eight
Security (28) days following receipt of notification of award from thePurchaser, the successful Bidder shall furnish the PerformanceSecurity in accordance with the GCC, using the PerformanceSecurity form provided in the Bidding Documents or anotherform acceptable to the Purchaser.
37.2 Failure of the successful Bidder to comply with the requirementsof ITB Clause 36 or ITB Clause 37.1 shall constitute sufficientgrounds for the annulment of the award and, if and asapplicable, execution of the Bid-Securing Declaration orforfeiture of the Bid Security, in which event the Purchaser maymake the award to the next lowest evaluated bid submitted by aqualified Bidder or call for new bids.
38. Adjudicator 38.1 Unless otherwise stated in the BDS, the Purchaser proposes thatthe person named in the BDS be appointed as Adjudicator underthe Contract to assume the role of informal Contract dispute
mediator, as described in GCC Clause 6. In this case, a résuméof the named person is attached to the BDS. The proposedhourly fee for the Adjudicator is specified in the BDS. Theexpenses that would be considered reimbursable to theAdjudicator are also specified in the BDS. If a Bidder does notaccept the Adjudicator proposed by the Purchaser, it should stateits non-acceptance in its Bid Submission Form and make acounterproposal of an Adjudicator and an hourly fee, attaching arésumé of the alternative. If the successful Bidder and theAdjudicator nominated in the BDS happen to be from the samecountry, and this is not the country of the Purchaser too, the
Purchaser reserves the right to cancel the Adjudicator nominatedin the BDS and propose a new one. If by the day the Contract issigned, the Purchaser and the successful Bidder have not agreedon the appointment of the Adjudicator, the Adjudicator shall beappointed, at the request of either party, by the AppointingAuthority specified in the SCC clause relating to GCC Clause6.1.4, or if no Appointing Authority is specified there, theContract will be implemented without an Adjudicator.
The following specific information relating to the System to be procured and the procurement
procedures that will be used shall complement, supplement, or amend the provisions in theInstructions to Bidders (ITB). Whenever there is a conflict, the provisions in the Bid Data Sheet
(BDS) shall prevail over those in the ITB.
A. General
ITB 1.1 Name of Purchaser: Special Relief Commissioner, Revenue and DM
(Special Relief) Department, Government of Odisha, Ground Floor,
Rajiv Bhawan, Bhubaneshwar – 751001 Odisha
Name of authorized Purchasing Agent: None
Description of the System for which bids are invited: Installation,
Commissioning, Supply & Services for Early warning Dissemination
System
ITB 1.2 Title of IFB: Installation, Commissioning, Supply & Services for Early
warning Dissemination System
Number of IFB: ODISHA/SRC/NCRMP/EWDS/008/2015
Name of resulting Contract(s): Supply, Installation, Commissioning and
Services for Early Warning Dissemination System for the CoastalDistricts of ODISHA
ITB 1.4 The e-procurement procedures are offered, in scope and to the extent as
specified, as alternatives to the standard procedures in this ITB/BDS.
For details, the Bidder should refer to the Web site:
https://tendersodisha.gov.in
The bids are to be submitted online through the e-procurement Portal
https://tendersodisha.gov.in only. The bidders would require to register
in the web site which is free of Cost. Interested bidders who have not
obtained the User ID and Password for participating in e-procurement
may obtain the same by registering in the web site
https://tendersodisha.gov.in For submission of bids, the bidders are
required to have Digital Signature Certificate (DSC) of Class-II or
Class-III from one of the authorized certifying authorities.
PARTICIPATING IN THE BID IN THE E-TENDERING PORTAL: The
Contractor/bidder intending to participate in the bid is required to register in
the Portal with some information about the bidder. This is a onetime activity
for registering in Portal. During registration, the contractor has to attach a
Digital Signature Certificate (DSC) to his / her unique user ID. The DSC used
must be of appropriate class( Class II or Class III) issued from a registered
Certifying Authority such as n-Code, Sify, TCS, MTNL, eMudhra etc.
Bidder has to submit the relevant information as asked for about the bidder.
The portal registration of the Indian bidder is to be authenticated by the State
Procurement Cell after verification of original valid certificates/documents
such as (i) PAN and (ii) Registration Certificate (RC) / VAT Clearance
Certificate (for procurement of goods) of the concerned bidder. The time
period of validity in the portal is at par with validity of RC/ VAT Clearance.
The portal registration of the Foreign bidder is to be authenticated by the State
Procurement Cell after online verification of required valid
certificates/documents uploaded by the concerned bidder.
To log on to the portal the bidder is required to type his/her username and
password. The system will again ask to select the DSC and confirm it with the
password of DSC. For each login, a user’s DSC will be validated against its
date of validity and also against the Certificate Revocation List (CRL) of
respective CAs stored in system database. The system checks the unique ID,
password and DSC combination and authenticates the login process for use of
portal.
The tender documents uploaded by the Tender Inviting Officer in the websitehttps://tendersodisha.gov.in will appear in the “Latest Active Tender” Section
of the homepage. Only a small notification will be published in the newspaper
along with mention of the specific website for details. The publication of the
tender will be for specific period of time till the last date of submission of bids
as mentioned in the ‘Invitation for Bid’ after which the same will be removed
from the list of Active tenders. Any bidder can view or down load the bid
documents from the web site.
Standard procedure to uploading tender.
The bidder shall go through the Bid carefully and list the documents
those are asked for submission. He shall prepare all documents
including cost of Bid Document, Bid Security, Declaration form, price
bid etc. and upload the same online before bid submission closing date
Section III. Countries Eligible for Bank-Financed Procurement2
Eligible Countr ies for the Provision of Goods, Works, and Services inBank-Financed Procurement
As of September 2007
1. Eligible for this procurement are firms of, and goods manufactured in, all countries
2. In accordance with para. 1.8 (a) of the Guidelines: Procurement under IBRD Loans and
IDA Credits, firms of a Country or goods manufactured in a Country may be excluded if
(i) as a matter of law or official regulation, the Borrower’s Country prohibits commercialrelations with that Country, provided that the Bank is satisfied that such exclusion does not
preclude effective competition for the supply of the goods or works required, or
(ii) by an Act of Compliance with a Decision of the United Nations Security Council taken
under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibitsany import of goods from that Country or any payments to persons or entities in that
Country.
3. For the information of borrowers and bidders, at the present time firms, goods and services
from the following countries are excluded from this bidding:
G. Risk Distribution ......................................................................................................... 51
34. Transfer of Ownership .......................................................................................... 51
35. Care of the System ................................................................................................ 5236. Loss of or Damage to Property; Accident or Injury to Workers; Indemnification .. 53
38. Force Majeure ...................................................................................................... 56
H. Change in Contract Elements ..................................................................................... 58
39. Changes to the System .......................................................................................... 58
40. Extension of Time for Achieving Operational Acceptance ................................ .... 6241. Termination .......................................................................................................... 63
or attempts to mislead, a party to obtain a financial or
other benefit or to avoid an obligation;
(iii) “collusive practice”3 is an arrangement between two or
more parties designed to achieve an improper purpose,
including to influence improperly the actions of another party;
(iv) “coercive practice”4 is impairing or harming, or
threatening to impair or harm, directly or indirectly, any
party or the property of the party to influence improperly
the actions of a party;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing
of evidence material to the investigation or making false
statements to investigators in order to materially impede
a Bank investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to
prevent it from disclosing its knowledge of matters
relevant to the investigation or from pursuing the
investigation; or
(bb) acts intended to materially impede the exercise of the
Bank’s inspection and audit rights provided for under
Sub-Clause 9.8.
41.2.2 If the Supplier:
(a) has abandoned or repudiated the Contract;
(b) has without valid reason failed to commence work on the
System promptly;
(c) persistently fails to execute the Contract in accordance
with the Contract or persistently neglects to carry out its
obligations under the Contract without just cause;
2 A “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process orcontract execution; and the “act or omission” is intended to influence the procurement process or contract
execution.
3 “Parties” refers to participants in the procurement process (including public officials) attempting to establish bid
prices at artificial, non competitive levels.
4 A “party” refers to a participant in the procurement process or contract execution.
0.4 Demographic Map of Odisha in India ..................................................................... 4 0.5 Acronyms Used In Technical Requirements ........................................................... 6
B. BUSINESS FUNCTION AND PERFORMANCE REQUIREMENTS ....................... 8
1.1 Business Requirements To Be Met By The System ................................................. 8
1.2 Functional Performance Requirements Of The System ............................................ 9
1.3 Related Information Technology Issues And Initiatives......................................... 12
C. TECHNICAL SPECIFICATIONS ............................................................................. 13
2.0 General Technical Requirements ........................................................................... 13
2.1 Digital Mobile Radio ............................................................................................ 15
2.2 Bandwidth and Internet Requirement .................................................................... 31 2.3 Satellite Based Mobile Voice Data Terminal: ........................................................ 36
2.4 Mass Messaging ................................................................................................... 40
2.5 Universal Communication Interface ...................................................................... 48
2.6 Alert Tower Siren System .................................................................................... 53
2.10.1 Multimedia PC with 19” LCD Monitor ............................................................... 72
2.10.2 LED TV 42 Inch (Wall mountable) .................................................................... 72
2.10.3 All in One Printer ............................................................................................... 73 2.10.4 42 U RACK ...................................................................................................... 74
TCP/IP Transmission Control Protocol / Internet Protocol
TSP Telecom Service Provider
UCI Universal Communication Interface
UHF Ultra High Frequency
UMTS Universal Mobile Telecommunication System
VHF Very High Frequency
VSAT Very Small Aperture Radio Terminal
WMO World Meteorological Organization
OCAC Odisha Computer Application Centre
B. BUSINESS FUNCTION AND PERFORMANCE REQUIREMENTS
1.1 Business Requirements To Be Met By The System
1.1.1 Component A of the NCRMP project addresses a key part in relation to the Early
Warning Dissemination to Coastal Communities. The benefits from the National
Network would be realized only if it leads to action on the field in the Last Mile. Theability to reach Citizens would enable dissemination of warnings and information that
would enable minimizing the loss from Cyclones.
The Last Mile Connectivity aims at information dissemination from the state, District and
Block Levels to Communities and Vice versa, ensuring that the Last Man living nearest
to the sea is well informed of actions to take in case of an upcoming Cyclone.
It is envisaged that Last Mile Connectivity will be achieved by equipping different
Technologies viz. Digital Mobile Radio (DMR), satellite Based Mobile Data voice
Terminal (SBMDV), Mass Messaging, Alert Tower Siren Systems and Universal
communication Interface etc at SEOC, DEOC and BEOC and Fish Landing Centers
(FLC’s) such that the warnings about the upcoming cyclones can be disseminated to
Coastal Communities of Odisha in an effective manner. The DMR can be interfaced with
the existing VHF systems available at Fish Landing Centre/Shore Centers.
Satellite Based Mobile Data/Voice terminal (SBMDV) shall be able to establish a
broadband connection from a remote site to establish instant access to State and District
level officials through Voice, Data and Video.
Universal Communication Interface (UCI) is proposed to establish inter technology
communication between the available technologies which were not damaged by Cyclone.
The required Bandwidth at SEOC, DEOC and BEOC’s Shall be taken from OSWAN
network at State, District and Block levels. The Bidder is required to do the necessary
cabling from the nearest OSWAN Point of presence. The Bandwidth is required tohave backhaul connectivity for the DMR network from the Last mile (Block level) to
State Head Quarters. The details of Bandwidth requirements are tabulated under
Bandwidth requirement section below.
INTERNET: 5 Mbps of seamless Internet shall be provided at SEOC from any
Service provider.
1.2.3 SBMDVT (SATELLITE BASED MOBILE DATA VOICE TERMINAL):
SBMDVT (Satellite Based Mobile Data Voice Terminals):
SBMDV terminals shall be compact and lightweight. They can be carried as easily as a
laptop.
SBMDV shall deliver voice and broadband data connectivity to users wherever they
are on the planet. SBMDV services shall be delivered via the Inmarsat-4 network.
A single SBMDV terminal shall provide simultaneous voice and broadband data up to
464 kbps or higher, enabling you to access the internet or send email, and talk on the
phone at the same time.
SBMDV supports the latest IP services, as well as traditional circuit-switched voiceand data.
Integrating seamlessly with your corporate network, it supports legacy applications
while providing a smooth upgrade path to IP
The service is accessed via SBMDV Launch Pad, software. Interface, which is
standard across all SBMDV terminals
The License requirements/ approvals required are attached in Attachment.
1.2.4 Mass Messaging:
The Mass messaging system shall be a Web based solution and shall be provided asManaged Services Model.
All components of the package shall be accessible through standard Web browser without
any need of extra Client software.
The web based application Software shall be hosted centrally on a cloud and shall be
accessed through a secured Web Interface from SEOC or any other location for sending
Group based and Location based alerts messages. In addition, a native mobile app must
be made available for IOS and Android platform.
The bidder needs to tie up with Telecom Service providers and to study the feasibility
requirements for dissemination of Location based alert messages.
Group Based Alerts: The system shall be GUI based and able to send SMS and Voice
messages to the predefined Mobile/ PSTN Nos. Such messages will go the Media
Broadcast Stations even which will broadcast the said warnings on the AM/FM Radios,
TV, /alert Towers etc. Such a System will encompass Alerting / Notifying known
individuals, simply by sending to a group database.
Location Based Alert System:
The System shall allow geographically localized SMS broadcasts, including those that
may be time-critical in nature, to be sent to mobile numbers in a particular vulnerablearea that need not be pre-registered in the System, but are “polled” from the Telco’s
network based on their last known location
A single user-friendly Graphical User Interface (“GUI”) shall be implemented to enable a
User to perform all the required functions as mentioned in Technical requirements (E.g.
to select one or more geographical areas via a digital map, to compose and send
messages, and to generate/view statistics reports, etc)
The System shall present to the User, a graphical user-interface that would allow the
User to conveniently draw (using circles) on a digital map (1:50,000 resolution) of
Odisha to select one or more geographical areas of interest (the “Demarcated Area(s)”)
to send the alert messages to that demarcated areas only.
The System shall allow the User to broadcast composed text messages via SMS to
recipients inside the Demarcated Area(s) at a specified activation date/time (herein
referred to as the “Activation Time” and it can be immediate).The System shall be able
to organize and store Data and to maintain the Logs. The system shall be able to
generate various reports. The System shall provide various security features.
1.2.5 Universal Communication Interface:
The UCI shall enable for communication between different technologies like
based Tracking system and application software system for integrated network
management, tracking performance statistics and generating management reports.
Successes full bidder is expected to set-up a state of the art disaster response facility for
quick and efficient response in cases of disaster situations. The DMR infrastructureshould be based on multiple communication technology and tools necessary for a highly
reliable network.
An integrated Network Monitoring and Control System (“NMS”) with a user friendly
Graphical User Interface (“GUI”) based operation shall be provided to monitor and
manage various nodes / elements / components that can be integrated into the NDMA
network.
The successful bidder is required to carry out the adequate field and field/ RF survey and
GIS mapping at District, Village level and at Fish Landing Centers, Cyclone Shelters
including Shore Stations in order to acquire adequate coverage through the installation ofthe Repeater stations
BEOC locations are mandatory but the location of the Fish Landing centers shown in the
tender are indicative. Bidder will have to is required to carry out the RF survey for
DMR coverage of entire coastal mandals covering the land between coastal MEOC
and Sea Coast. The DMR system shall be used at disaster sites when the management
staff with handheld DMR terminal will move to the site .
The DMR network shall also be integrated with existing VHF network used by
Fisherman at sea.
The far end repeaters beyond Block shall be connected through 2 Mbps Microwave Link
and GSM Media Gateway with the respective Block Emergency Centers to have back
haul IP connectivity for the repeater stations.
Bidder is required to liaison with DOT and other Wireless Agencies for acquiring the
MAC Authentication MAC Address locking between two radios
P o w e r Power Source Redundant DC -20 to -60VDC
Power consumption < 35 W (IDU + ODU)
E n v i r o n m e n t ODU enclosure IP67
Operating Temperature .-35 o C to 60 o C
Lightning EN 61000-4-5, Class 3 (2kV)
Humidity 95 % non-condensing
B A N D
Supported Bands 4.390 -5.010 GHz
S a f e t y
FCC/IC (cTUVus)UL 60950-1, UL 60950-22, CAN/CSA C22.2 60950-1,
CAN/CSA C22.2 60950-22
E M C / E M I FCC CFR47 Class B, Part15, Subpart B
ETSI EN 300 386, EN 301 489-1, EN 301 489-4
CAN/CSA-CEI/IEC CISPR 22-04 Class B
AS/NZS CISPR 22-2004 Class B
Microwave radio shall support 4-6 GHz multi band capability, primarily it shalloperate in 5.825 – 5.875 Ghz (Un Licensed Band), and shall also operate in nearby
Licensed Band (if reqd.)
Project should not suffer for some remote site interferences in un licensed band.
Multi Band supported equipments are available in the industry NOTE TO THE BIDDER
01 The Bidder shall indicate the make/model in their offer.
02 The Bidder shall furnish the clause by clause compliance statement. In case there is
any Deviation the same should be clearly brought out in the offer.
03 If above equipments/machine requires specific training for operating them, the Bidder
should Ensure that proper training on operations and its maintenance is provided to
each consignees.
04 The confirmation that the stores are meeting the specification should be supported by documents/literature etc.
05 These documents of all stores offered be numbered and attached after all appendices
and the Numbering may be in continuation.
06 All bidders are directed to submit the required certificate i.e. BIS/ISI Mark to check
07 The Repeaters/ Base stations antenna to be installed on a 30 meter angular tower/spun
concrete tower at specified locations of BEOC and FLC
08 Bidder to obtain all necessary WPC /SACFA Clearances. Purchaser shall facilitate with
only a authorization letter09 Bidder is to submit Lab Test Certificate on the parameter mentioned in technical
specifications, from the NABL /ILAC approved Lab. The Certificate must be enclosed
with technical bid. In case offer is received without Lab Certificate same will be
rejected
10 Offered product OEM should have own registered office presence in India to ensure
prompt service warranty support after sales.
2.2 Bandwidth and Internet Requirement
2.2.1 Introduction:
In order to have back bone IP connectivity for SEOC, DEOC and BEOC , the followingBandwidth requirements are proposed at State, District and Block levels, which shall be
riding on existing OSWAN. The bidder needs to procure the bandwidth by using OSWANthrough OCAC (Odisha Computer Application Center). IP addressing scheme shall be
provided by OCAC for all locations.
Bidder shall provide a separate 5 Mbps Internet at SEOC from any Telecom Service
Provider
Bandwidth requirement:
Odisha
S. No Location Number ofLocations
IP Bandwidth requirement
1 SEOC 1 Dedicated 10 Mbps expandable to20 mbps
2 DEOC 6 Dedicated 2 Mbps expandable to 4mbps
3 BEOC 22 Dedicated 1 Mbps expandable to 2mbps
2.2.2 Scope of Work:
2.2.2.1Supply, Installation, testing, commissioning and maintenance from the date of Successful
Operational Acceptance of Bandwidth required at State Level, District Level and at
mile, modems, last mile equipments etc. during contract period
7 Provisioning of Last Mile from the EOC location to the OSWAN nearest PoP.
8 The network should be fully secured and should fulfill the securityrequirement as IT – ACT applicable during contract period.
9 Configuration Management: Service Provider shall take regular backup of
configuration of all the CPE devices. Proper configuration management should be implemented. Any configuration change shall be undertaken after advance
intimation to and consultation with NDMA and after analyzing the impact ofthe change.
10 IPv6 Compliance: The network should be fully IPV4/ Ipv6 compliant. So thatif required in future NDMA will procure IPV6 addresses on the Internet lines
which they will be hiring it from the successful bidder. It should be possible torun both Ipv4 & Ipv6 concurrently on the network. Internet IP Addresses for
both IPV4 & IPV6 are to be provided (if required)
11 The proposed network should support voice over IP/ Video Conferencingapplications.
For better scalability, flexibility & inter-operability, the service provider shallrun Dynamic routing protocol in the network.
12 The network should offer Quality of Service (QoS) for various applicationsrunning in the network. It should also be possible to prioritize certain traffic on
these links. The QoS required by NDMA will be communicated at the time ofimplementation as per their application.
13 The Service Provider should provide facility of single toll free no. acrosscountry for logging complaints/service requests.
14 The solution should be scalable to meet future requirement of State
Government as and when required and other features pertinent to minimizingoverall system obsolescence during contract period.
15 State Govt. will provide space & AC power supply points at a common placefor end equipments like router, modem, DLC, RF equipment, etc, at all
locations.
NOTE TO THE BIDDER
01 Bidder to provide the Power Cable up to the nearest AC Power Supply Point.
Satellite Based Mobile Voice Data Terminal (SBMDV) terminals are compact and
lightweight. They can be carried as easily as a laptop, with the smallest weighing less than
1.5 kilogram. SBMDV shall be accessible worldwide. It delivers voice and broadband data
connectivity to users wherever they are on the planet. SBMDV services shall be delivered
via the Inmarsat-4 network. The service is accessed via SBMDV Launch Pad, a software
interface, which is standard across all SBMDV terminals. SBMDV is accessible via a range
of small, lightweight satellite terminals, which provide performance options to suit
different operational needs. They can be used both indoors and outdoors, being robustenough to withstand challenging environments and extremes of temperature.
Integrating seamlessly with your corporate network, it supports legacy applications while
providing a smooth upgrade path to IP.
Inmarsat has vast experience in providing secure communications to military and
government customers. SBMDV meets these exacting requirements and supports all major
VPN products and encryption standards.
Satellite Based Mobile Voice Data Terminal (SBMDV) terminals which can be used in predisaster and in particular Post disaster scenario when all the existing Communication
Networks fail.
2.3.2 SCOPE OF WORK:
Supply, installation, integration, testing and commissioning of SBMDV Terminals with
necessary accessories and maintenance (2 years under warranty and 3 years under AMC
from the date of Successful Operational Acceptance).
The bidder shall carry out the liaisoning activities with DOT/ Wireless agencies and assist
State govt. in getting the appropriate Approvals/ Licenses from DOT/ Wireless bodies.
The Bidder to ensure the availability of Gate way from any Service provider in India for
procuring the services through INMARSAT for Satellite Data Voice Terminals
The bidder shall liaison with the Gateway Service provider to work out for the annual
location based method sends alert to people based on their real-time location at the time
of sending the alert.
As said earlier, SMS technology can be used to send alerts in this method. Typically,
choice of channel in this context can be determined by time to impact of the event. This
can help in saving lives in the event of a natural or man-made disasters / emergencies.
The system has been designed to ensure effective communication before, during and after
an emergency situation
2.4.2 Scope of Work:
2.4.2.1 The Bidder shall submit a complete proposal for the supply, delivery, installation,
commissioning and maintenance (2 years under warranty and 3 years under AMC
from the date of Successful Operational Acceptance) of the Mass Messaging system
on a Web based Software as a Managed Services model
2.4.2.2 The Bidder shall ensure the setting up of required IT infrastructure and integration at
bidder’s Data Center and TSP premises to work the solution on Managed Services
Model.
2.4.2.3 The Bidder shall need to submit letter of agreement from TSP specifying compliance
with the relevant functionality related to Mass Messaging Solution
2.4.2.4 As part of the Transition-Out at the end of the term of the Contract, the Bidder will
need to provide:
All system information, data and content including message templates, archivaldata and distribution lists in a format suitable and approved by State Govt.
Support for the migration of the complete managed services solution to a newenvironment, if required.
It is the Bidder’s responsibility to remove the critical messaging solutionenvironments including information, data and content from their infrastructure in
a secure way after completing the transition out process. All costs associated withactivities conducted as part of the proposed Transition-Out plans will be absorbed
by the Bidder
2.4.2.5 Requirement Study, Customization and deployment of Web based Mass MessagingApplication for sending the Group Based and Location Based Alert Messages
2.4.2.6 The bidder shall update the mobile data of government officials, villagers, fishermen,
tourist hotels etc for Group Based Text & Voice SMS in consultation with the
Purchaser on monthly basis.
2.4.2.7 For the Location Based Alert System to work, integration is necessary with minimum
operators’ networks. After an area is demarcated through GIS in the application, it will
be sent to the Location Based Component (for SMS) installed at the mobile operators
site. The Location component (for SMS) calculates cells cover the area through their
BTS’s installed at that particular areas, finds the subscribers connected to the cells and
makes sure the messages are sent with the highest possible capacity without causing
network overload or congestion.
2.4.2.8 Integration with multiple channel systems: The proposed application shall have
capability to be integrated with the following:
Broadcast Radio operators in the region, DTH operators
Facebook / Twitter
CAP Compliant systems
SMS service providers
Mobile Apps
Sirens/ PA systems
Cell Broadcast of the TSP’s.
2.4.2.9 The Bidder shall also highlight the required annual recurrent costs (e.g. software
license renewal cost, connectivity cost, additional cost from Telecom Operators and
maintenance cost).
2.4.2.10 Reliability and timeliness:
The messaging Platform must support transmission of large scale messages to
multiple users in multiple mobile networks.
The messaging Platform must support acknowledgement base mobile
messaging with guaranteed message delivery information.
The messaging Platform must give commitment to service levels with
guaranteed delivery times
Secured & trusted environment:
All the above components must be delivered with redundant hardware and
software to ensure an uptime of 99.9%
2.4.2.11 Mass messaging solutions provider will be responsible for the integration with 3 TVchannels and 3 Radio channels which includes customizations/modifications to be
carried out by that 3rd party system (TV, radio, etc) for direct display/broadcast of
i Service provider will provide AICTE with documentation in the form of User
Manual
ii And Installation Guide that will help install the software in local desktops and use
the same with ease.
Iii The softcopy of the updated list of Mobile data for group Based Text and Voice
SMS shall be handed over to the Purchaser on monthly basis.
32 Confidentiality
i Service Provider will undertakes that it shall not disclose, divulge or reveal any
information, including the mobile number and the text of SMS sent, that it may have
gained or otherwise acquired from NDMA/ State Govt. by virtue of or as a result of
the Implementation of the aforementioned SMS services and shall ensure that the
same is kept secret and confidential at all times
33 Technical Support
i Service provider would provide technical support on all working days over the
phone and email. For the same, bidder/ Service provider would be provided with a
contact number and a contact mail id at which the contact person can get in touch in
case of any problems with regard to the service of sending/receiving SMS
ii The service provider shall forward all SMS in the same form as is received by it
from NDMA. Further, NDMA takes responsibility for content of all SMS sent and
shall not send any unlawful or unsolicited SMS contents from any of the user
accounts. However, the service provider on its part will ensure that all requisite
certifications and processes are in place which ensures that data integrity ismaintained at all the times at its premises. In case of any breach, the Service
Provider will intimate NDMA of such a breach along with the actions taken and
extent of data compromised
2.4.4.2 LBAS (Location Based Alert system):
1 The System shall allow geographically localized SMS broadcasts, including those
that may be time-critical in nature, to be sent to mobile numbers that need not be
pre-registered in the System, but are automatically “polled” from the Telco’s
network based on their last known location.
2 The Bidder shall provide the required Computer Hardware viz. Application Server,
Web Server, Database Server, for initiating the targeted broadcasts through secured
web interface on a Managed Services Model
3 The servers to be provided in redundant mode such that there is no single point(s) of
4 The Bidder shall provide required Computer Hardware at Telecom Operators sites
for broadcasting the SMS to the targeted areas of population which are demarcated
at State emergency Operation Center (SEOC).
5 A Graphical User Interface (GUI) shall be provided to allow Users to demarcate oneor more areas on a digital map of Odisha through GIS.
The text SMS shall be sent in 3 languages (Hindi, English and Oriya),
6 The system shall further act as a gateway for terminals to securely communicate
with equipment to be installed at Telecom Operator(s) site
7 The System shall further allow users to compose both ‘live’ and canned messages.
These messages can either be saved in the System for future retrieval or sent to the
mobile users within the demarcated area(s) through the Telecom Operators
8 The system shall provide the ability to general public to register themselves toreceive alerts for a set of pre defined regions (e.g. districts) even if they are not
present in that region at the time when the alerts are sent.
9 The Bidder shall ensure with the Telecom Operators that the targeted SMS’s are to
be sent on priority bases to avoid the delay/ congestion.
10 The location data should be as real time as possible – it should reflect in the mass
messaging system as soon as the operator is able to register the location change
event of subscribers, in their network.
11 Solution should not require any configuration to be done at subscriber's handset and
must work on all types of mobile phones including non-smartphones
12 The system shall store the list of recipients of previous location based alerts
(previous 10 days) and provide the ability to send update notifications to that storedlist which shall be easily identifiable.
13 It must be possible to retrieve technical status of all SMS deliveries: delivered / not
delivered / pending / queued etc.
14 The LBA functionality must ensure that congestion is avoided in the telecom
operator’s network, by load balancing or other techniques.
15 Further, the LBA system has the capability to give an overview of the number ofsubscribers affected (located within a given area), to be able to enhance the rescue
and planning process. The system gives an indication of the number and nationality
of people in the affected area. The service provider should provide all redundant
inter-connection links between the alert software and the telecom service provider’s
network
16 Services located at the premises of the Telecom Operators, responsible for the
localized broadcast of SMS messages to one or more geographical areas within
mostly equipment operating in Very High Frequency (“VHF”) band and administrators
on Cellular network or terrestrial satellite based Very Small Aperture Terminals
(“VSAT”), should be possible with Voice over Internet Protocol (“VoIP”) based
Universal communication system.
2.5.2 Scope of Work
Supply, delivery, installation, commissioning and maintenance (2 years under warranty
and 3 years under AMC from the date of Operational Acceptance) of Universal
Communication Interface at State Emergency Operation Center (SEOC).
The system should include universal communication interface based on common (e.g.
VoIP ) switching for voice call connectivity across various technology based equipments
such as VHF radio, VSAT, VoIP calls on IP-VPN etc. The system should provide facility
to interface communication technologies mentioned above for mainly voiceintercommunication. The bidder’s system should include Interface conversion cards /
software systems to bring different systems on a single VoIP platform and VoIP gateway.
f The system should support Radio over IP (RoIP) in addition to SIP-based VolP
capability to allow use of WAN of above stated radios by transporting digitized audio
along with control signals (PTT/COR/DTMF). The RoIP capability shall be optimized
for radio performance, and be capable of operating transparently over an IP network.
g The System must allow users to interface a wide array of radios of all types by selecting
appropriate cables from an interface cable cache defined during the contingency
planning portion of a site survey. The system must be designed to allow interconnection
and operation of a newly arrived radio (with appropriate cable available in the cache) in
less than fifteen (15) minutes.
h The Interoperability system should be capable of cross-connecting any or all of theinterfaced radios to public telephone network (PSTN), to private access to branch
exchanges (PABX), to SATCOM terminals, and to Cellular (GSM/CDMA) circuits.
i The system should cross-connect an encrypted radio network together seamlessly.
j The Interoperability system should be capable of interconnecting minimum 8 (8 nets
supporting 128 cross connections) communications systems in each chassis. The unit
should also support unrestricted number of conference calls involving any and all
ii The system should have public telephone interface feature should be designed to permit
commanders to participate in problem management of an Interoperability solution when
not on scene.
iii The system should allow remote DTMF control of cross-connect over RF links, over phone circuits, over PBX circuits, over SATCOM paths and over cellular channels to
establish two-party or multi-party sessions.
(a)The system should use a software control package compatible with LINUX and
latest Windows operating system to provide a user-friendly GUI (Graphical User
Interface) depicting system operation and allowing programming of features.
(b) This Windows-based software control software package shall allow connecting
and disconnecting of an Interoperability channel with any other Interoperability
channel.
I The Interoperability system should also include an Ethernet remote control
interface allowing the required computer control software to operate from multiple
dispatch locations simultaneously.
iv The System must should be equipped with networking capability to allow control of
multiple Universal Communication Interface from multiple computers simultaneously in
a wide area Interoperability format.
v The system should allow the interconnection of multiple radios at one site with multiple
radios at another site by simultaneously networking together two or more Universal
Communication Interface units.vi The system should permit programming of all radio interface features, as well as phone
interface features and SATCOM interface features. This software should keep an
historic log of all Interoperability transactions referenced to time of day, shall permit
password protection of all critical features, and shall allow priority access and rejection
relative to individual passwords.
vii The system should support Built In Test Equipment (BITE) facility.
r Power Supply.
Equipment should operate on mains 230V AC / 50 Hz Power input but can be suppliedto support either 12 VDC and 24 VDC supply input .
s The system must be protected against reverse voltage.
t EMI/EMC Compliance
u Should perform in noisy EMI/EMC environment and be designed to comply with JSS
The system should have controller software to provide full system status and control
from a PC, locally or remotely over an Ethernet network.
w Radio Interface Cables.
(i) 4 radio interface cables for customer specified radios with the length of 5m must be
provided with each unit.
NOTE TO THE BIDDER
01 The customized Software should be handed over to the purchaser .
02 The Bidder shall integrate the System at SEOC at Bhubaneshwar, Odisha.
03 Bidder shall furnish the clause by clause compliance statement. In case there is any
Deviation the same should be clearly brought out in the offer.
2.6 Alert Tower Siren System
2.6.1 Introduction
The proposed system is a three tiered system. Tier 1 is the State Emergency Operations
Center- SEOC. It is the main command and control center located at an area of the state
with least probability of an occurrence of a cyclone. There is only one SEOC in the state.Tier 2 is the Block Emergency Operations Center – BEOC. One BEOC is situated in each
Block. Tier 3 is the Remote Terminal Unit (RTU) with Horn Speaker at Cyclone
Shelter/Tourist Locations.
The endpoints in the system are the Alert Siren with Remote Terminal Unit (RTU)
situated in areas vulnerable to cyclones. Presently these are proposed at the Tourist
Location/Sea Beach and the Cyclone Shelters (CS). The speaker Horn of Remote
Terminal Unit (RTU) to be installed on minimum 5 meters pole with outer diameter of
4.5 inch on rooftop of Cyclone Shelters (CS) building or 2 storied buildings supported by
guy wires. Otherwise, 15 meter Angular Tower/Spun Concrete Tower is to be erected
on ground where single storied building is available. The speaker system of Remote
Terminal Unit (RTU) should be of 600 watts or more.
The SEOC controls all the BEOCs and all the RTUs. The BEOC controls all the Remote
Terminal Unit (RTU) in the same Block.
The SEOC shall be connected to all the BEOCs via an IP backbone and to all the RTUs
via the public cellular network. The BEOCs shall be connected to the RTU via a VHF
link and also via the public cellular network.
The SEOC can initiate an alert on an individual RTU of the state , all RTU in Block or all
the RTUs of the state. To initiate an alert the SEOC can send the alert signal directly to
the RTUs over the pubic cellular network and over the VHF network via the BEOCs.
The BEOC can initiate an alert on an individual RTU, a group of RTU in Block or all theRTUs of the Block. To initiate an alert the BEOC can send the alert signal to the RTUs
over the pubic cellular network and over the VHF network.
The SEOC controls all the BEOCs and all the RTUs. The SEOC shall be connected to all
the BEOCs via an IP backbone and to all the RTUs via the public cellular network.
The SEOC can initiate an alert on an individual, all RTUs in Block or all the RTUs of the
state. To initiate an alert the SEOC can send the alert signal directly to the RTUs over the
pubic cellular network or over the VHF network via the BEOCs.
The range of the VHF coverage from the RTUs is about 10-25 kms depending on site
conditions. Due to this distance limitation the SEOC cannot send the warning signals
directly to the RTUs over the VHF network. In case the cellular coverage is not present at
the RTUs the SEOC can send the warning signal using the VHF network via the base
stations installed at the BEOCs. To reach the BEOCs the SEOC utilizes the IP backbone
that connects the SEOC and the BEOCs.
IP based WAN connectivity to connect to the SEOC. The bandwidth requirements at
BEOC shall be Downlink – 512 Kbps Uplink – 512Kbps.
The operator can send alert and warning signals to the desired locations using a GIS
based GUI software. At SEOC the software system is installed in hot-standby so that in
the event of one computer being non-operational the other computer can be used.
The BEOC controls all the RTUs in the same Block only. The BEOCs are connected to
the RTUs via a VHF link and also via the public cellular network. The BEOC can initiate
an alert on an individual or all the RTUs of the Block. To initiate an alert the BEOC can
send the alert signal to the RTUs over the pubic cellular network and over the VHF
network.
2.6.2 Control Station
The Control Station provides a centralized location for activating, controlling, and
monitoring all system equipment. The Control Station should have the ability to
broadcast live public address, pre-recorded messages and siren tones. The Control Station
shall be placed at SEOC and BEOC. The Control station should have window based
software user friendly, graphical user based interface for overall control ,monitoring and
to display the map & colour coded icons for status of RTU/AWT locations/sirens. It
should also support the ability to display an unlimited number of different map views.The operator from Control Station should be able to alert/annunciate any RTU within the
state by using GUI. The Control station software should have graphical representation of
entire RTUs of the state. The software should have complete storage of all RTU status
and alarm data. The software system is installed in hot-standby mode at SEOC so that in
the event of one computer being non-operational , the other computer can be used.
Computer with 19 inch monitor shall be provided for ease of operation by the Controller.
The controller must support the ability to initiate concurrent or sequential activations
including the ability to simultaneously send activations to different targets. The software
should br password protected or adequate security to avoid any unauthorized access to
the system. The operator can send alert and warning signals to the desired locations using
a GIS based GUI software. Microphone, , SIM Card, and associated hardware etc as
needed which are integral part of the system ,shall be provided. The CS software must be
capable reconfiguring alarm records of the Sirens remotely over available communication
path with out requiring onsite visit. It must support the ability to report faults or trouble
alarms via email and SMS text to maintenance personnel.
The Cost of the Control station software shall be paid one time which shall include the
user license usage for all BEOC without any additional cost of software. Purchaser shall
pay only the additional hardware cost at BEOC.
The facility to record the live voice messages and to broad cast the recorded voice
messages as well as to broad cast real time voice messages shall be available at SEOC
and BEOC.
The SEOC controls all the BEOCs and all the RTUs. The SEOC is connected to all the
BEOCs via an IP backbone and to all the RTU via the public cellular network.
The SEOC can initiate an alert on an individual siren automatically or override the
automatic activation in the event malfunctions occur or cancel an activated message to all
the RTUs in a 56Block or all the RTUs of the state. To initiate an alert the SEOC can
send the alert signal directly to the RTUs over the pubic cellular network or over the VHF
network via the BEOCs. Remote testing the sirens totally or silent test feature shall be
available.
Hot Standby mode for BEOC Control Station is not required and can be taken care by
only one Computer with 19 inch monitor or dedicated specialized hardware with inbuilt
display. But other systems should be installed in BEOC.
The BEOC controls individual RTU or all the RTU in the same Block. The BEOCs are
connected to the RTU via a VHF link and also via the public cellular network. TheBEOC can initiate an alert on an individual or all the RTU of the Block. To initiate an
alert the BEOC can send the alert signal to the RTU over the pubic cellular network or
over the VHF network. BEOC should have 30 meter self supporting Tower, earthing pit,
RF cable with surge protection, Omni directional VHF antenna, 25W VHF base radio etc
for setting up VHF link with RTU. VHF System signaling method should be FFSK and
encrypted for protection from unauthorized usage, .
Bidder shall be paying the rental, usage and activation charges for the SIM card inside
Control Station for GSM/ GPRS Connectivity. The bidder shall pay upto 20 hours per
SIM card talktime/ Data usage charges per annum, beyond that purchaser shall borne the
talktime/ Data usage charges on actual basis.
2.6.3 Remote Terminal Unit (RTU)
The RTU should receive and decode warning instructions sent from SEOC or BEOC via
the cellular Network (GSM/GPRS) or the VHF network to either directly or by activating
prerecorded message, initiate broadcast of warning messages through the audio system.
On receipt of a valid warning signal the RTU plays the alert signal over a high powered
speaker for a pre- determined duration. Siren/ Voice Announcement can be initiated
through Control Station. The RTU to Control Station medium can be Cellular Network(GSM/ GPRS) and the VHF network. When medium is Cellular Network (GSM/ GPRS)
,the Control Station can be one or more than one and also can be located anywhere eg
SEOC and BEOC.
The bidder will have to design VHF radio network at BEOC and RTU Location with
VHF radios. Each RTU Siren may work as a VHF repeater. The bidder need to carry out
survey for establishing VHF link. VHF tower installation preferred locations shall be
BEOC and Fish Landing Centres (FLC). Obtaining VHF band allocated and establishing
VHF link shall be bidders responsibility. VHF licensing fees shall be paid by the bidder.
Bidder has to obtain the SACFA and WPC Clearances from DOT . Purchaser (Owner)
shall assist in only giving authorization letters .
The communication terminal in the RTU must be tropicalised and should be able to
operate under all kinds of weather conditions. The RTU with battery should be housed in
IP65 Stainless Steel cabinet with lock & key arrangement. The unit should send encoded
information on available communication channel (GSM/GPRS/VHF media) regarding
health of equipment at warning tower and quality of performance remotely activated
status check of the system to Main Controller at the SEOC. Health Status Check for Alert
Sirens shall be included through low volume testing at regular interval. The configurable
parameters of the encoder /decoder programming must be possible through an external
port (e.g RS –232).Each remote unit shall work off backup battery (maintenance-free) foraudio amplifier / driver system .Optional local control should be available for manual
operation of warning broadcast for local community.The Standby mode current
consumption should be below 200 mA/ 230 V.
RTU should have high powered audio amplifier compatible to work with the Speaker
Horn Array. All the electronic unit ie RTU, Communication Interface Card , RF base
radio, Hybrid Solar Inverter and Loudspeaker Audio Power Amplifier with battery should
be housed in a IP 65 Stainless Steel Outdoor Cabinet with lock & key arrangement,
which can be kept inside the Cyclone Shelter Building or should be mountable on 30
meter tower for remote locations of sea beach etc.
Bidder should be responsible for duly installations of all unit at the remote area on
Cyclone Shelter or Sea Beaches of Coastal districts as per preferred specified locations.
All cost of local transportation of goods including any charge of foreign and local
engineer of the supplier, their accommodation in the field, DSA, local transport and
fooding cost etc and any extra accessories, equipment, goods, engineering and installation
charge, labor cost, fitting charge or any other ground work/earthwork or construction
materials cost, any modification of existing power supply cables, ground earthing etc will
be borne by the bidder.
Bidder shall be paying the rental, usage and activation charges for the SIM card inside
RTU for GSM/GPRS Connectivity. The bidder shall pay upto 20 hours per SIM card
talktime/ Data usage charges per annum, beyond that purchaser shall borne the talktimeusage charges on actual basis.
2.6.4 Sound Horn 4 numbers or more
Sound Horns 4 nos or more to be pole mounted on building of 2 storey /building
Cyclone Shelter or on 15 merter tower mounted where single storey building. Mounting
Fixures to be provided by the bidder. All Speaker cable must be inside the pole or
covered by metal structure. The audio ouput power should be 300 watts RMS continuous
per amplifier (or 600 Watts per Siren) or more. Direct-Single-Horn-Replacement must be possible any time. Should be light weight, rugged, weather proof and compact. Should
be moulded in metallic aluminum for longer lasting finish. Total weight of horn assembly
should not exceed 80 kgs. Should withstand harsh and saline weather condition and
should be rustproof. Should be rectangular type and comply with low voltage directive
standard EN 60065. Degree of protection IP 65 shall be provided against foreign
particles such as dust and jets of water, ideal for outdoor use.
The Loudspeaker cable should be double insulated to connect with the speaker amplifier.
All Speaker cable must be inside the pole or covered by metal structure. The installation
must follow best practice and should be away from any potential source of interference
such as mains cable, data cable & telecom cable. The horn must also have a “netted”cover to protect against flying insects entering the horn and thereby damaging the horn/
driver.
Horn Speaker Audio Coverage-1.0 Km radius ie 2 km diameter omnidirection.
The system audio output must be sufficiently high quality audible not less than 1000meters (radius)ie two km diameter Omni directional at 60 db ambient noise. System
audio output must be at least 5 db above ambient noise
2.6.5 Specification for Mounting Pole :
The speaker horn to be mounted on GI Pole on rooftop on the pillar of the building of
Cyclone Shelters (CS) building or 2 storied govt buildings as specified preferably on
RCC Structure . Length of the pole should be minimum 5(five) meters with outer
diameter of 4.5 inch supported by guy wires to withstand wind velocity(300 Km / hour).
Where two storied building is not available, the speaker horn to be mounted on 15
meter Self-Supporting Tower or 15M Spun Concrete Monopole type tower.
The bidder shall work out detailed design of the civil foundation for 15 meter Self-Supporting Tower or 15M Spun Concrete Monopole type tower from all aspects,
keeping in view the effects of local metrological conditions like wind velocity(300 Km /
hour), seismicity, temperature etc. to ensure the safety of the pole. The civil foundation
design should be approved by a IIT (Indian Institute of Technology). Bidder shall submit
the detailed specifications along with the approved certificate by IIT.
2.6.6 Specification for Solar Panel:
The Solar Panel shall be 12V rating 150 Watt roof mountable on Building of Cyclone
Shelters and/or tower mountable on sea beaches.
The roof top mounting and tower mounting should be able to withstand the wind speed of
250 km per hour. Where ever damaged shall be responsibility of the bidder to replace at
free of cost during warranty and AMC period.
The Solar Panel should be IEC 61215 Ed.2 and IEC 61730 Safety Class II UL 1703 &
4703 complaint.
2.6.7 Specification for Solar Battery Bank:
2.6.7.1 General Requirement:
The Alert Tower Siren System shall operate from a normal 230V AC mains powerSupply or 230V AC Inverter Supply obtained with 12 V (nominal) DC 150 AH battery
supply. The storage batteries shall be sealed maintenance free Tubular GEL Vent
Regulated Lead Acid (VRLA) type suitable for solar application.
Tubular GEL VRLA Batteries shall be used.
Explosion-proof vent plug shall be provided at the upper part of the container.
The batteries shall be designed for operation in ambient temperature of –15 to
Capacity: 150 AH @ C10 to 1.75 v.p.c at 27° C (Ah)
Nominal DC Voltage (V) : 12 V DC
Should meet IS 15549, IEC 61227, IEC 60896- 21822, BS 6290 Part IV,IEEE – 1188/1189, Eurobat Guide 1999 – Classified as “Long Life”
Supplied in factory charged condition – ensures optimal quality and ready to
use
Suitable for frequent deep cycles.
Low rate of self discharge
No acid stratification
2.6.7.2 Performance:
Cycle Life: 1800 cycles at 80% DOD at 27 Deg.C
Self Discharge: <2% per Month at 27 Deg.C AH Efficiency: >95%
Versatile in Mounting arrangement: Both Horizontal and Vertical orientation .
The container shall be strong enough to withstand rough handling.
2.6.7.3 Other Requirements:
The batteries shall be provided with, necessary connectors, name plate, battery
transparent cover, etc.
Layout of batteries shall be such that it permits easy access and sufficient flexibility at the
time of cell unit replacement, and also easy to check the status.The detected conditions of the decrease in battery capacity shall be indicated by visual
and audible alarm indicators. These alarms shall be extended to the Network Operation
Centre (NOC) using supervisory and control system.
2.6.8 Specification for Solar Hybrid Inverter 1500VA:
The Solar Hybrid Inverter should have dual charge technology to charge the 12V 150
AH battery direct with input from 100W Solar Panel in the absence of 230 V AC mains
power supply saving electricity with inbuilt switch otherwise to charge from 230 V AC
mains power supply . Should automatic switch from mains to UPS & from UPS to mains
mode.
Capacity of Solar Hybrid Inverter: 1500VA
Normal Input Voltage Range: 180V ~ 225 V AC (wide range 100V~300 V)
Max Solar Panel Current: 30 A
Efficiency should be greater than 80%
Output Voltage on mains mode: same as input
Output Voltage on UPS mode: 220V AC 50 Hz pure sine wave
PVC insulated flexible 3 core power cables shall be used for 230V AC power supply
wirings conforming to IS:694:1990 reaffirmed 1995 or latest and shall have sufficient
cross sectional area of 2.5 sq mm (minimum) copper conductor with insulation thickness
0.7 mm, sheath thickness of 1.0 mm and overall diameter 9 mm to withstand power load.
NOTE TO THE BIDDER
01 The customized Software should be handed over to the purchaser .
02 Bidder shall be paying the rental, usage and activation charges for the SIM card inside
RTU for GSM/ GPRS Connectivity. The bidder shall pay upto 20 hours per SIM card
talktime/ Data usage charges per annum, beyond that purchaser shall reimburse the
talktime/ Data usage charges on actual basis.
03 Bidder to pay & obtain all necessary WPC /SACFA Clearances for the VHF radio
inside the RTU . Purchaser shall facilitate with only a authorization letter
04 Offered product OEM/ Indian distributor should have own registered office presence in
India to ensure prompt service warranty support after sales.
2.7 Towers 15/30 Mtr
Technical Specifications of 15/30 meter Self-Supporting Tower or 15/30 meter Spun
Concrete Monopole type 2.7.1 Introduction
The specifications indicated herein are only to guide the bidder about the requirement of
the user. The bidder shall work out detailed design of the tower from all aspects, keeping
in view the effects of local metrological conditions like wind velocity(300 Km / hour),
seismicity, temperature etc. to ensure the safety of the tower. The design of the tower
shall be based on recognized principles of structural design conforming to standard
practices followed in the field. Full responsibility regarding soundness of the design and
the execution of the work rests with the bidder. If the bidder suggests any deviations in
the required specifications, it should be approved by a IIT (Indian Institute ofTechnology). Bidder shall submit the detailed specifications along with the approved
certificate by IIT.
2.7.2 Scope of work
Bidder is required to install 30 m towers at BEOCs and FLC’s only. Bidder is required to
install 15 m towers for mounting Horn Speakers required where Single Storey Building
2.7.3 Specifications for Fabrication and Design of Angular Tower / Design, Casting of
Spun Concrete Tower
1) Tower members shall be of structural steel grade 'A' conforming to IS 222, IS 2062
and IS 7215 with latest amendments or Spun Concrete tower shall be casted with
minimum M-60 grade of concrete.
2) All steel used shall be galvanized conforming to relevant IS specification i.e. IS 2229
for tower members, IS 5358 for fasteners and IS 1573 for washers. Spray galvanizing is permitted whenever hot dip galvanization is not possible or or all end plates used in spun
concrete tower shall be galvanized conforming to relevant IS Standard.3) Assembly of tower members and other structures on tower shall be by means of nuts
and bolts with locking nuts. Riveting and welding may be done if the design demands and
it shall conform to relevant IS specifications. No tower member shall have thickness less
than 6 mm.
4) The quality of steel used for nuts & bolts should conform to IS No. 6639-1972 and
mechanical properties as per IS 1367/67.Dimensionally it shall conform to IS 1363,
washer should be as per IS 2016-1967. The heads being forged out of solid, truly
concentric with the shank and shall be perfectly straight. All bolts shall have hexagonal
heads and nuts. The bolts shall be treated with standard threads to take the full depth of
the nut. All nuts shall fit hand tight to the bolts. No appreciable fillet shall exist at the
point where shank of the bolt connects to the head. Lock nuts and washers shall be provided to all bolts and nuts. The bidder shall include sufficient spare bolts and nuts to
compensate for loss in the field during erection. The cost of bolts and nuts shall be
included in the cost of tower.
2.7.4 Other Factors
1) The overall force coefficients for wind load on tower shall be taken from the latest
standards prescribed by the bureau off Indian Standards for self supporting steel towers, or
spun concrete tower, loads and permissible stresses. For calculating the solidity ratio actual
obstruction area of tower shall be considered. Separate wind obstruction areas shall be
taken for ladder, cable rack and platforms etc.2) The basic dynamic wind pressure at different heights for different zones shall be taken
from the prescribed Standard. The basic wind velocity for the site is to be taken from the
latest BIS Code No. IS 875 . The permissible stresses in the various structural members of
tower shall be adopted from the relevant clauses and tables of IS 800 amended upto date
and spun concrete tower shall comply IS 875 :1987 ( part III). 3) Loading effect of seismic
forces as per IS 1893 and cyclic winds and conditions of frost etc. if any may also be taken
1) Concrete grade for RCC shall be M15/M20 and for PCC, M10. Reinforcement steel
grade high yield deformed bar as per IS:1786 Fe 415 Gr. & stirrups as per IS:432 or IS:222.
Bending of bars shall be according IS: 2502 2) Clear cover to reinforcement bars IS 50mm.
All bolts and nuts shall be according to IS: 2502. 3) Reinforcement bars to be tied at each
junction with a binding wire of grade not exceeding 18. Where exact length of bars are not
available. Splicing shall be done as per IS: 456- 1978. 4) Form work concrete and concrete
workmanship etc. shall be as per IS: 456, 1978. 5) Maximum size of aggregates is 20mm.
Suitable chairs of 16mm.shall be provided to hold the top reinforcement at the base during
concreting as per the directions of the site Engineer.6) All grade of weld material shall be
of Fe415 and thickness not less than 6mm unless otherwise specified.7) The cement, sand
and concrete used shall be best grade and the concrete shall preferably be mixed in amechanical mixer in the standard ratio. The foundation shall be watered and cured for at
least 12 days and the erection of the tower shall be commenced only after the foundations
are thoroughly cured. 8) Left out item if any shall be covered as per relevant IS codes.
2.7.6 Verticality, Deflection & Twist
a) Under Still Air Conditions: The tower shall be vertical after erection and no straining
shall be permitted to achieve this. This erection tolerance of verticality shall be within
permissible limits.b) Under Maximum Wind Load Conditions: The average slope of the
axis of the antenna support column shall not depart from the vertical by more than 1 deg.
Under maximum wind load conditions. The successful Bidder will have to satisfy that
verticality is maintained at not more than 1 deg. At the maximum wind load conditions.
2.7.7 Protection against Lightning
The tower shall be provided with a suitable designed complete system of lightening
protection in accordance with the provision of IS-2309-1969 including necessary earthing
based on the specific resistively of the soil and sub-soil water level. Two lightning
discharge rods of height approximately 2.4 meters shall be securely fixed to the top of each
tower on diagonally opposite corners. Each rod shall consist of a steel tube with four 13mm
diameter rods of length 0.5 meter (approximately) welded to the top of the tube, disposed
equally around the tube and splayed upwards at 45 degrees.The lightening protective
system shall be got approved, before execution.
2.7.8 Painting
1) The tower shall be given two coats of paint in addition to primer coats after erection.
The tower shall be painted to have equal alternate bands of international orange and white
colors with top and bottom bands painted in orange as per civil aviation regulations.2) The
paints used in painting shall be in accordance with IS-2074/62,2932 & 2933/75. Before
applying coats of primer, the surface shall be given a coat of 'Pickling agent' so as to avoid
the flaking of painting. The Bidder should furnish the details about the pickling intended to
be applied. 3) The Bidder shall indicate the brand of the paints proposed to be used by him
for painting of the tower.
2.7.9 Earthing
All the tower legs shall be grounded properly, following the standard practice of earthing of
such structures in level ground and mountainous regions.
An earthing system, generally to the provisions of internationally accepted standard shall
be provided at each tower. All the tower legs shall be grounded properly, following thestandard practice of earthing of such structures in level ground and mountainous regions.
This shall consist of at least one radial earth strap extending from each tower leg, one loop
encircling the tower .
Particular attention shall be paid to the bonding of earthing straps to tower, runway,
gantry and building steelwork.
Earthing strap shall consist of pure copper of nominal dimensions 3mm x 2.5 mm x 60m
long.
The completed earth system shall have a resistance of less than 2 ohms, when measured
with a specific earth resistance-measuring instrument. At least two earths at adequatedistance apart bit interconnected shall be provided.
Length of 25X3mm copper strip shall be 60M per site.
For earthing of Spun Concrete tower, two earths for lightening protection and runway to be provided. Tower leg grounding shall not be applicable.
2.7.10 Facilities on Tower
a) Platform Provision of one working platform at about 1 meter below the top, extended in
all the sides about 1meter and two rest platforms for 30 meter tower (rest platform not
required for 15 meter tower) in between the tower at suitable intervals for access to the
antenna and cable at different levels to be made. 1.5 meter high handrails would be
provided at platform level with expanded metal net for additional safety. Platform flooring
will consist of checkered plate conforming to IS 3502 and shall be designed as to take
stationery and moving load of 1 person plus equipment weighing about 100Kg for 15
meter tower (for 30 meters moving load of 2 persons plus equipment weighing about
200Kg ) . At platform - "Top-plates", as a form of protection against accidental dislodging
b) Ladders An internal ladder of width not less than 300mm starting from about 0.5 meter
level of the tower from the ground and going upto the top with openings at all the platforms
shall be provided. In case of spun concrete tower external ladder shall be applicable.
2.7.11 Aviation Obstruction Light, Power Cable & Coaxial Cable
1) Twin lamp fitting equipped with appropriate colour prismatic globes shall be provided
as per latest civil aviation regulation for marking and lighting of obstacles. The globes and
their housings shall be strong, weather proof and of approved manufacture. Each globe
shall house a 250-volt bulb of appropriate wattage to yield specified illumination. The bulb
should be of bayonet cap type and not of screw type.2) Power supply cable for the lights
and power sockets shall conform to IS-1554 (part-I) of 1976. Lighting cables and power
shall be terminated in T.P.N. switch fuse units in the control room at the site. 3)Distribution of supply to aviation obstruction light shall be through 4 way weatherproof
junction boxes. The power socket with switch shall be provided at the platform levels. 4)
The Bidder shall provide temporary aviation obstruction lights during erection of tower as
soon as the tower reaches the minimum height to be lighted as prescribed in civil aviation
regulation.5) The coaxial cable shall also be terminated in control room.
2.7.12 Cable Run-Way and Antenna Supporting Ladders:
1) The vertical cable rack for supporting RF feeder cable, power cable starting from the
base of the tower and going up to the junction box position shall be routed along the tower
face. 2) Provision for fixing the supporting pipe of suitable diameter for hoisting
microwave antenna shall be made on the tower. The fitting and fixtures along with the
antenna and the feeder cables shall be assembled by the bidder to the entire satisfaction of
the indenture.3) Horizontal feeder rack to support the cables on the ground from tower base
to the control room shall also be fabricated as per relevant IS Codes and shall be supplied
by the Bidder. The approximate length of cable rack required is 15mt/30mt respectively for
15 mt tower/ 30 mtr tower which may be included in the quote. The maximum spacing
between the vertical supports of the cable rack shall be 4.0 meter. The cable rack shall be
provided with a G.I. sheet cover so that falling object shall not damage the cable. The
height of the cable rack will be about 3.0 to 4.0 meter from ground level.
2.7.13 Loading due to Antennas, Microwave Dish & RF Feeder Cables etc
1) For designing of 15/30mt tower load of 100kg/200 kgs respectively may be kept into
considerations. In addition to above the others forces acting on the tower may be taken into
account as per latest IS Codes relevant to designing of towers.2)For the purpose of design
Bidder is required to deploy the following manpower for day to day operations for a
period of two years
SEOC:
Supervisor cum Radio Expert: 1 Person (To Supervise the EWDS System) .Should be
B.Tech(ECE) with 5 yrs project Experience
Radio Engineer : 2 Persons (To handle DMR call requests through Dispatcher
Supervisor cum GIS expert : 1 no (For Mass Messaging)
Warning Control Staff : 1 Person (For Mass Messaging)
DEOC:
Supervisor cum Radio Expert: 1 person at each DEOC (To Supervise the DMR
Operations)
Radio Engineer : 1 person at each DEOC.
Bidder to provide sufficient Manpower to ensure the successful operation of the system
and to assist the State Government Officials
2.15 Training Requirement
General
The main concept of the Training Program is to impart thorough and effective training sothat the trainees shall get adequate knowledge of the EWDS Equipment & network. The
trainees will be exposed to the constructional features of different components of EWDS
equipment .
The Bidder shall provide training for installation and maintenance of the EWDS
Equipment & network at SEOC,DEOC and BEOC.
The required training materials and handbooks w.r.t. operation & maintenance of the
EWDS Equipment & network shall be supplied to each participant.
The bidder should set up the support center with sufficient personnel and inventory and
spares within a month in case the Contract is awarded to it and the same should be
functional till the period of performance warranty/support and Facility Management ofEWDS, whichever is later. The bidder will submit an undertaking in this regard along
with the Bid.
Bidder to submit a certificate from OEM that Spares for another five years should be
made available.
2.18 SLA Agreement
Bidder has to sign a Service Level Agreement as specified in Section VII. The networkshall be operational on all days of a year and 24-hours/ day with in the uptime specified
in the Service Level Agreement (SLA) with 99.9% or mutually agreed condition. The
network is considered as operational when all centers at all tiers/ levels are working,
providing all/ specified services as mentioned in full capacity at all locations in the
network
2.19Insurance
2.19.1 Insurance during the Term of the Agreement
(i) The Bidder shall effect and maintain at its own cost, during the Implementation Phase
and the Operation and Maintenance Phase, such insurances for such maximum sums as
may be required under the Financing Agreements and the Applicable Laws, and such
insurances as may be necessary or prudent in accordance with good industry practice.
The Bidder shall also effect and maintain such insurances as may be necessary for
mitigating the risks that may devolve on the purchaser as a consequence of any act or
omission of the Bidder during the Implementation Phase or the Operation and
Maintenance Phase. The Bidder shall procure that in each insurance policy, the purchaser
shall be a co-insured and that the insurer shall pay the proceeds of insurance into a bankaccount designated as the Project Account.
(ii) Without prejudice to the provisions contained in Clause (i) above, the Bidder shall,
during the Operation and Maintenance Phase, procure and maintain insurance cover
All insurance policies in respect of the insurance obtained by the Bidder pursuant to this
Clause shall include a waiver of any and all rights of subrogation or recovery of the
insurers there under against, inter alia, the purchaser, and its assigns, successors,
undertakings and their subsidiaries, affiliates, employees, insurers and underwriters, and
of any right of the insurers to any set-off or counterclaim or any other deduction, whether
by attachment or otherwise, in respect of any liability of any such person insured under
any such policy or in any way connected with any loss, liability or obligation covered by
such policies of insurance.
2.19.6 Bidder’s waiver
The Bidder hereby further releases, assigns and waives any and all rights of subrogation
or recovery against, inter alia, The Purchaser and its assigns, undertakings and their
subsidiaries, affiliates, employees, successors, insurers and underwriters, which the
Bidder may otherwise have or acquire in or from or in any way connected with any loss,
liability or obligation covered by policies of insurance maintained or required to be
maintained by the Bidder pursuant to this Agreement (other than third party liability
insurance policies) or because of deductible clauses in or inadequacy of limits of any
such policies of insurance.
2.19.7 Application of insurance proceeds
The proceeds from all insurance claims, except life and injury, shall be paid to the Bidder
by credit to the designated Project Account and it shall, notwithstanding anything to the
contrary contained herein, apply such proceeds for any necessary repair, reconstruction,
reinstatement, replacement, improvement, delivery or installation of the Assets, and the
balance remaining, if any, shall be applied in accordance with the provisions contained inthis behalf in the Financing Agreements.
2.20Miscellaneous
2.20.1Non-Disclosure Clause
(i) The successful bidder shall not, without prior written consent from the purchaser,
disclose the contract agreement, or any provision thereof, or any specification, plans,
drawings, pattern, samples or information furnished by or on behalf of Govt. in
connection therewith to any person other than the person employed by the Bidder in the performance of the related job. In case of consortium proposals, all members of the
consortium shall ensure the above. Disclosure of document/information to any such
employed person shall be made in strict confidence and shall extend only as far as may be
necessary for purposes of such performance. (ii) The successful bidder shall not without
prior written consent of the Govt., make use of any document or information made
available for the project, except for purposes of performing the Contract agreement and
the scope of work. (iii) All project related documents issued by Govt. shall remain the
property of Govt. and originals and all copies shal l be returned to the Govt. on
completion of the successful bidder's performance, if so required by the Govt. In case of
breach, the Govt. shall take such legal action as it may be advised.
2.20.2 Handing over Clause
The bidder shall transfer all the assets, at the end of the term of this Agreement,
including, hardware and system software (excluding Proprietary Software) to the
Purchaser at the total cost of INR 1 (Re. One). For the avoidance of doubt, the
aforementioned software shall be transferred to Purchaser upon the terms and conditions
applicable to the respective licenses of such software. Further, the Operator would also
license the Proprietary Software in perpetuity to Purchaser at the time of transfer of the
assets.
2.20.3 Intellectual Property Rights
The Intellectual Property Rights in any software product or solution, held by the bidder as
on the date of the Agreement shall continue to vest with the bidder. In the event of
transfer of Assets pursuant to the Exit Management Plan to this Agreement, then the
Intellectual Property Rights in the said derivative works (HW/SW) shall stand licensed to
purchaser and purchaser shall retain the perpetual right to use all the Intellectual Property
Rights in all the derivative works (HW/SW) which forms part of the Proprietary
Information. Additionally, any software that may be acquired from third parties during
the Term and/or that which may have been developed by the Operator during the course
of the Agreement specifically for EWDS Project, shall also be considered as licensed to purchaser or its nominee for the sole purposes of the EWDS Project.
2.20.4 Right to Reject
The issue of this RFP does not imply that the purchaser is bound to select a Bidder or to
appoint the Selected Bidder, as the case may be, for the EWDS Project and the purchaser
reserves the right to reject all or any of the Bids without assigning any reasons
whatsoever.
D. TESTING AND QUALITY ASSURANCE REQUIREMENTS
3.1 Inspections
3.1.1 Factory Inspections: Factory Inspection shall be carried out by the purchaser prior to the
shipment of the major items like DMR, Alert Tower Siren System, SBMDVT’s etc to
check the specifications as per the Technical requirements of the Tender. It is made
obligatory that Factory Inspection Test reports shall be a part the documents for release of
3.1.2 Inspections following delivery: The Bidder shall carryout Post Delivery inspection of
goods at Site in consultation with the Purchaser
3.1.3 Bidder is to submit for DMR, system Lab Test Certificate on the parameter mentioned in
technical specifications, from the NABL /ILAC approved Lab. The Certificate must beenclosed with technical bid. In case offer is received without Lab Certificate same will be
rejected
3.1.4 deleted
3.1.5 The purchaser also reserves the right to carry out the lab test of the samples submitted by
the Bidder at any stage.
3.1.6 Tender Sample should have cards affixed on it duly signed and stamped by the firm
indicating the following:-
a) Name and address of the firm.
b) Tender No. with date of opening
c) Name of item, item No & size
3.1.7 Tender sample should have card affixed duly signed and stamped by concerned lab issued
the Lab Test Report of the intended tender sample otherwise the offer is liable for
rejection.
3.1.8 Samples Sent on Basis “Freight to Pay” Will not be Accepted: Samples submitted by the
bidder whose offers are not accepted may be collected by their authorized representatives
on requisition or hearing from this Date. In case samples are not collected within giventime, the samples will be disposed of.
3.1.9 Dispatch Instructions and Documentation: The seller shall intimate to the purchaser, by
Mail, telex or fax and speed post seven working days in advance, the mode of transport
3.2.0 In addition to the Supplier’s standard check-out and set-up tests, the Supplier (with the
assistance of the Purchaser) must perform the following tests on the System and its
Subsystems before Installation will be deemed to have occurred and the Purchaser willissue the Installation Certificate(s) (pursuant to GCC Clause 22 and related SCC clauses).
i. Functioning of DMR network with at least two sites
ii. Functioning of Mass Messaging
iii SBMDVT Operation
iv Alert Siren activation for 2 sites from Control Center at SEOC
3.3 Operational Acceptance Tests
3.3.0 Pursuant to GCC Clause 27 and related SCC clauses, the Purchaser (with the assistance
of the Supplier) will perform the following tests on the System and its Subsystems
following Installation to determine whether the System and the Subsystems meet all the
requirements mandated for Operational Acceptance.
After installation and configuration of each and every subsystem, integrating various
systems and providing various services, tests shall be conducted for system performance
as a whole. Commissioning shall mean end-to-end commissioning of the network with
applications running to the fullest capability. Test parameters, commitments etc shall be
submitted along with the bid, which shall be acceptable to the Purchaser. In the event, thetest parameters, commitments are not submitted or not accepted explicitly in
writing/minutes by the bidder, the Test parameters, commitments etc as decided by the
bidder will be final and binding. Following is a general guideline to be followed in the
case of testing and certification.
Upon Self-testing, Commissioning and two weeks of continuous trouble-free operation,
the system shall be offered for inspection by the bidder. The successful Bidder, along
with Purchaser, shall prepare an inspection and acceptance schedule with details of each
activity.
A detailed acceptance testing as per approved acceptance testing plan (“ATP”) will becarried out before commissioning of the EWDS System. Bidder shall submit the
Acceptance Test Procedures and get it approved by Purchaser.
3.4 Third Party Audit
The Third Party Auditor shall be appointed by State Government. The Third Party
Auditor or officials as nominated by State Government shall be responsible for
acceptance testing of the EWDS System supplied, installed , commissioned and during
operation. Parameters for acceptance testing shall be prepared by bidder , finalized by
4.2 EWDS Equipments Inventory Table (This is indicative Bidder to prepare)
Sl.No Equipment QTY Location
1 DMR
SEOC
DMR Work Station for Dispatcher with 19" LCD Monitor and 32" LED wall mountableScreen, Mic, speakers. Professional Work station for GIS application and Radio Dispatch
application Software and Licenses(1 Professional workstation per 2 districts)
2
Client Software for Remote PC & Mobile Application 1
PSTN/VOIP Interface Gateway at SEOC for interfacing with Radio Servers installed at
respective DEOC6
24 Port L2 Switch High End 1
Equipment Earthing 1
6 way charger for Handheld terminal with 10 no of 5A Power Socket 5
DMR Hand Held Terminals (reserve) 35
Power Cabling 1
Dedicated Internet for 3 Work Station 3
Modular Furniture tables + Chairs 4
Installation Cost (One time) 1
DMR Work Station for Dispatcher with 19" LCD Monitor and 32" LED wall mountable
Screen, Mic, speakers. Professional Work station for GIS application and Radio
Dispatch application Software and Licenses (2 Professional Work Stations x 6 districts)
5.1Description of Information Technologies, Materials, Other Goods, andServices
5.1.0 The Bidder must provide detailed descriptions, technical brochure of the essential technical, performance, or other relevant characteristics of all key Information Technologies,
Materials, other Goods, and Services offered in the bid (e.g., version, release, and model
numbers). Without providing sufficient clear detail, Bidders run the risk of their bids
being declared non-responsive.
5.1.1 To assist in the bid evaluation, the detailed descriptions should be organized and cross
referenced in the same manner as the Bidder’s item-by-item commentary on the
Technical Requirements described in Section 5.2 below. All information provided by
cross reference must, at a minimum, include clear titles and page numbers.
5.2 Item-by-Item Commentary on the Technical Requirements
5.2.0 The Bidder must provide an item-by-item commentary on the Purchaser’s Technical
Requirements, demonstrating the substantial responsiveness of the overall design of the
System and the individual Information Technologies, Goods, and Services offered to
those Requirements, see ITB Clause 16.2 (b) (ITB Clause 12.2 (b) in the two-stage SBD).
5.2.1 In demonstrating the responsiveness of its bid, the Bidder is strongly urged to use the
Technical Responsiveness Checklist provided in Section G of the Technical
Requirements. Failure to do so, increases significantly the risk that the Bidder’s
Technical Bid will be declared technically non-responsive. Among other things, the
checklist should contain explicit cross references to the relevant pages in the Bidder’s
Technical Bid.
5.3 Preliminary Project Plan
5.3.0 The Bidder must prepare a Preliminary Project Plan describing, among other things, the
methods and human and material resources that the Bidder proposes to employ in the
design, management, coordination, and execution of all its responsibilities, if awarded the
Contract, as well as the estimated duration and completion date for each major activity.
The Preliminary Project Plan must also address the topics and points of emphasis
specified in
[ state: “SCC Clause 19” including any additional items stated in the Bid Data Sheet for
ITB Clause 16.2 (c) (ITB Clause 12.2 (c) in the two-stage SBD) ]. The Preliminary
Project Plan should also state the Bidder’s assessment of the major responsibilities of the
Purchaser and any other involved third parties in System supply and installation, as well
as the Bidder’s proposed means for coordinating activities by each of the involved parties
to avoid delays or interference.
5.3.1 In addition to the topics and points of emphasis, the Preliminary Project Plan MUST
Contract: Procurement of Supply, Installation,Commissioning and Services for EarlyWarning Dissemination System for CoastalDistricts of ODISHA
To: The Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Ground Floor, Rajiv Bhawan,Bhubaneshwar – 751001 Odisha
Dear Sir :
Having examined the Bidding Documents, including Addenda Nos. [ insert numbers ], the receipt of which is hereby acknowledged, we, the undersigned, offerto supply, install, achieve Operational Acceptance of, and support the EWDSSystem under the above-named Contract in full conformity with the said BiddingDocuments.
The above offer is in accordance with the Part-II (Commercial/Financial Bid)or Price Schedules submitted separately and made part of this bid.
We undertake, if our bid is accepted, to commence work on the EWDSSystem and to achieve Installation and Operational Acceptance within the respectivetimes stated in the Bidding Documents.
We accept the appointment of The Institution of Engineers (India) as the Adjudicator.
We hereby certify that the Software offered in this bid and to be suppliedunder the Contract (i) either is owned by us, or (ii) if not owned by us, is covered bya valid license from the proprietor of the Software.
We hereby certify that the Hardware offered in this bid and to be suppliedunder the contract (i) either manufactured by us, or (ii) if not manufactured by us, iscovered by valid Manufacturers Authorizations.
We agree to abide by this bid, which, in accordance with ITB Clauses,consists of this letter (Bid Submission Form) and the enclosures listed below, for aperiod of 180 days from the date fixed for submission of bids as stipulated in theBidding Documents, and it shall remain binding upon us and may be accepted by
you at any time before the expiration of that period.
Until the formal final Contract is prepared and executed between us, this bid,together with your written acceptance of the bid and your notification of award, shallconstitute a binding contract between us. We understand that you are not bound toaccept the lowest or any bid you may receive.
Dated this [ insert: ordinal ] day of [ insert: month ],[ insert: year ].
Signed:
Date:
In the capacity of [ insert: title or position ]
Duly authorized to sign this bid for and on behalf of [ insert: name of Bidder ]
ENCLOSURES:
Part-I (Technical Bid)
Bid-Securing Declaration or Bid-Security (if and as required)
Signature Authorization [plus, in the case of a Consortium Bidder, list all otherauthorizations pursuant to ITB Clause 6.2]
Attachment 1. Bidder’s Eligibility
Attachment 2. Bidder’s Qualifications (including Manufacturer’s Authorizations and Subcontractor agreements if and as required)
Attachment 3. Eligibility of Goods and Services
Attachment 4. Conformity of the EWDS System to the BiddingDocuments
Attachment 5. Proposed Subcontractors
Attachment 6. Intellectual Property (Software and Materials Lists)
[if appropriate, specify further attachments or other enclosures]
Invitation for Bids Title and No.: Procurement of Supply, Installation, Commissioningand Services for Early Warning DisseminationSystem for the Coastal Districts of OdishaNo: ODISHA/SRC/NCRMP/EWDS/0008/2015
[If applicable:] Lot, Slice, Subsystem No(s).:
To: The Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhawan, Bhubaneshwar – 751001Odisha
WHEREAS _______________________________________ who are officialproducers of _______________________________________________ and havingproduction facilities at
__________________________________________________________ do herebyauthorize
__________________________________________________________________located at _____________________________________________________(hereinafter, the “Bidder”) to submit a bid and subsequently negotiate and sign aContract with you for resale of the following Products produced by us:
We hereby confirm that, in case the bidding results in a Contract between you andthe Bidder, the above-listed products will come with our full standard warranty. Weshall support the essential spares after sales of the offered product for a period of 5years from the date of operational acceptance.
Name In the capacity of
Signed
Duly authorized to sign the authorization for and on behalf of :
________________________
Dated on _______________________________ day of ______________________, ______
Note: This authorization should be written on the letterhead of the Manufacturer and besigned by a person with the proper authority to sign documents that are binding on theManufacturer.
All individual firms and each partner of a Consortium that are bidding must completethe information in this form. Nationality information should be provided for all ownersor Bidders that are partnerships or individually owned firms.
Where the Bidders proposes to use named Sub Contractors for highly specializedcomponents of the EWDS system, the following information should also be suppliedfor the Sub contractor(s) together with the information in Forms 2.5.2, 2.5.3, 2.5.3a,2.5.4 and 2.5.5. Consortium must also fill out Form 2.5.2a
1. Name of firm
2. Head office address
3. Telephone Contact
4. Fax Telex
5. Place of incorporation / registration Year of incorporation / registration
Nationality of owners¹
Name Nationality
1.
2.
3.
4.
5.
¹/ To be completed by all owners of partnerships or individually owned firms.
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM AuthorizedPartner/ Distributor
All individual firms and all partners of a Consortium must complete the informationin this form with regard to the management of EWDS Systems contracts generally.The information supplied should be the annual turnover of the Bidder (or eachmember of a Consortium ), in terms of the amounts billed to clients for each year forwork in progress or completed, converted to U.S. dollars at the rate of exchange atthe end of the period reported. The annual periods should be calendar years, withpartial accounting for the year up to the date of submission of applications. Thisform may be included for Subcontractors only if the Bid Data Sheet for ITB
Clause 6.1 (a) explicitly permits experience and resources of (certain)Subcontractors to contribute to the Bidder’s qualifications.
A brief note on each contract should be appended, describing the nature of theEWDS System, duration and amount of contract, managerial arrangements,purchaser, and other relevant details.
Use a separate page for each partner of a Consortium , and number these pages.
Bidders should not enclose testimonials, certificates, and publicity material with theirapplications; they will not be taken into account in the evaluation of qualifications.
Annual turnover data (applicable activities only)
Year¹ Turnover US$ equivalent
1.
2.
3.
4.
5.
¹/ Commencing with the partial year up to the date of submission ofbids
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM Authorized Partner/ Distributor
On separate pages, using the format of Form 3.5.3a, the Bidder is requested to listcontracts of a similar nature, complexity, and requiring similar information technologyand methodologies to the contract or contracts for which these Bidding Documentsare issued, and which the Bidder has undertaken during the period, and of thenumber, specified in the BDS for ITB Clause 6.1 (a). Each partner of a Consortium
should separately provide details of its own relevant contracts. The contract valueshould be based on the payment currencies of the contracts converted into U.S.dollars, at the date of substantial completion, or for ongoing contracts at the time ofaward.
2.5.5 Details of Contracts of Simi lar Nature and Complexity
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM AuthorizedPartner/ Distributor
Use a separate sheet for each contract.
1. Number of contract
Name of contract
Country
2. Name of Purchaser
3. Purchaser address
4. Nature of EWDS Systems and special features relevant to the contract for which theBidding Documents are issued
5. Contract role (check one)
Prime Supplier Management Contractor Subcontractor Partnerin a Consortium
6. Amount of the total contract/subcontract/partner share (in specified currencies atcompletion, or at date of award for current contracts)
Currency Currency Currency
7. Equivalent amount US$
Total contract: $_______; Subcontract: $_______; Partner share: $_______;
8. Date of award/completion
9. Contract was completed _____ months ahead/behind original schedule (if behind,provide explanation).
10. Contract was completed US$ _________ equivalent under/over original contractamount (if over, provide explanation).
11. Special contractual/technical requirements.
12. Indicate the approximate percent of total contract value (and US$ amount) of EWDSSystem undertaken by subcontract, if any, and the nature of such EWDS System.
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM Authorized Partner/ Distributor
Bidders, including each partner of a Consortium, shall provide financial informationto demonstrate that they meet the requirements stated in the BDS for ITBClause 6.1 (a). Each Bidder or partner of a Consortium shall complete this form. Ifnecessary, separate sheets shall be used to provide complete banker information. Acopy of the audited balance sheets shall be attached.
Autonomous subdivisions of parent conglomerate businesses shall submit financialinformation related only to the particular activities of the subdivision.
Banker Name of banker
Address of banker
Telephone Contact name and title
Fax Telex
Summarize actual assets and liabilities in U.S. dollar equivalent (at the rates ofexchange current at the end of each year) for the previous five calendar years.Based upon known commitments, summarize projected assets and liabilities in U.S.dollar equivalent for the next two calendar years, unless the withholding of suchinformation by stock market listed public companies can be substantiated by the
Specify proposed sources of financing, such as liquid assets, unencumbered realassets, lines of credit, and other financial means, net of current commitments,available to meet the total construction cash flow demands of the subject contract orcontracts as indicated in the BDS for ITB Clause 6.1 (a).
Source of financing Amount (US$ equivalent)
1.2.
3.
4.
Attach audited financial statements—including, as a minimum, profit and lossaccount, balance sheet, and explanatory notes—for the period stated in the BDS forITB Clause 6.1 (a) (for the individual Bidder or each partner of a Consortium ).
If audits are not required by the laws of Bidders' countries of origin, partnerships andfirms owned by individuals may submit their balance sheets certified by a registeredaccountant, and supported by copies of tax returns,
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM Authorized Partner/ Distributor
For specific positions essential to contract management and implementation (and/orthose specified in the Bidding Documents, if any), Bidders should provide the namesof at least two candidates qualified to meet the specified requirements stated foreach position. The data on their experience should be supplied on separate sheetsusing one Form 3.5.6a for each candidate.
Bidders may propose alternative management and implementation arrangementsrequiring different key personnel, whose experience records should be provided.
1. Title of position
Name of prime candidate
Name of alternate candidate
2. Title of position
Name of prime candidate
Name of alternate candidate
3. Title of position
Name of prime candidateName of alternate candidate
Name of Prime Bidder/ Consortium Partner/ Subcontractor/ OEM / OEM Authorized Partner/ Distributor
The Bidder shall provide adequate information to demonstrate clearly that it has thetechnical capability to meet the requirements for the EWDS System. With this form,the Bidder should summarize important certifications, proprietary methodologies,and/or specialized technologies which the Bidder proposes to utilize in the executionof the Contract or Contracts.
2.5.10 Litigation History
Name of Bidder or partner of a Consortium
Bidders, including each of the partners of a Consortium, shall provide information onany history of litigation or arbitration resulting from contracts executed in the last fiveyears or currently under execution. A separate sheet should be used for eachpartner of a Consortium.
Year Award FORor AGAINSTBidder
Name of client, cause of litigation, and matterin dispute
IFB:Installation, Commissioning, Supply & Services for Early Warning DisseminationSystem[No. ODISHA/SRC/NCRMP/EWDS/0008/2015]
To: The Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhawan, Bhubaneshwar – 751001Odisha
We, the undersigned, declare that:
We understand that, according to your conditions, bids must be supported by a Bid-
Securing Declaration.
We accept that we, and in the case of a Consortium all partners to it, willautomatically be suspended from being eligible for participating in bidding for anycontract with you for the period of time of three years, in case of, and starting fromthe date of, breaching our obligation(s) under the bidding conditions due to:
(a) withdrawing our bid, or any part of our bid, during the period of bid validityspecified in the Bid Submission Form or any extension of the period of bid validitywhich we subsequently agreed to; or
(b) having been notified of the acceptance of our bid by you during the period ofbid validity, (i) failing or refusing to execute the Contract Agreement, or (ii)failing or refusing to furnish the performance security, if required, inaccordance with the Instructions to Bidders.
We understand this Bid-Securing Declaration shall expire if we are not thesuccessful Bidder, upon the earlier of (i) our receipt of your notification to us of thename of the successful Bidder; or (ii) twenty-eight days after the expiration of theperiod of bid validity.
If the submission of alternative bids was permitted, and in case we did submit one or
more alternative bids, this Bid-Securing Declaration applies to these parts of our bidas well.
Signed:[insert: signature of person whose name and capacity are shownbelow]
Name:[insert: name of person signing the Bid-Securing Declaration], in thecapacity of [insert: legal capacity of person signing the Bid-SecuringDeclaration ]
Duly authorized to sign the bid for and on behalf of: [insert: name of Bidder ] Dated on ____________ day of __________________, 2015
[add Corporate Seal (where appropriate)]
[Note to Bidders: Consortiums need to ensure that, their Bid-Securing Declaration meets therequirements for Consortiums as stated in the ITB Clause on "Securing the Bid".]
[insert: Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhavan, Bhubaneshwar – 751001 Odisha Date:[insert: date]
BID GUARANTEE No.:[insert: Bid Guarantee Number ]
We have been informed that [insert: name of the Bidder ] (hereinafter called "theBidder") has submitted to you its bid dated [insert: bid date] (hereinafter called "theBid") for the execution of Installation, Commissioning, Supply & Services for
Early Warning Dissemination System under Invitation for Bids No. AP/SPIU/NCRMP-1/EWDS/001/2015.
Furthermore, we understand that, according to your conditions, bids must besupported by a bid guarantee, and that the bid guarantee automatically covers anyalternative bids included in the Bid, if the Bidder is permitted to offer alternatives anddoes so.
At the request of the Bidder, we [insert: name of Bank] hereby irrevocablyundertake to pay you any sum or sums not exceeding in total an amount of [insert:amount in figures] ([insert: amount in words]) upon receipt by us of your firstdemand in writing accompanied by a written statement stating that the Bidder is inbreach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn the Bid (or any parts of it) during the period of bid validityspecified by the Bidder in the Bid Submission Form or any extension of theperiod of bid validity which the Bidder subsequently agreed to; or
(b) having been notified of the acceptance of the Bid by you during the period ofbid validity, (i) failed or refused to execute the Contract Agreement, or (ii)failed or refused to furnish the performance security, if required, inaccordance with the Instructions to Bidders.
This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receiptof copies of the contract signed by the Bidder and the performance security issuedto you upon the instruction of the Bidder; or (b) if the Bidder is not the successfulbidder, upon the earlier of (i) our receipt of a copy of your notification to the Bidder ofthe name of the successful bidder; or (ii) twenty-eight days after the expiration of theBid's validity.
Consequently, any demand for payment under this guarantee must be received byus at the office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC
Publication No. 458.
_____________________________
[Signature(s)]
[Note to Bidders: Instructions on amount and currency can be found in the ITB Clause and BDS for"Securing the Bid." Consortiums need to also ensure that their Bank Guarantee meets therequirements for Consortiums as provided in the same Clause.]
THIS CONTRACT AGREEMENT is madethe [ insert: ordinal ] day of [ insert: month ], [ insert: year ].
BETWEEN
(1) The Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhawan, Bhubaneshwar –751001 Odisha
, a [ insert: descript ion of type of legal entity, for example, an agency ofthe Ministry of . . . ] of the Government of [ India ], or corporationincorporated under the laws of [ insert: country of Purchaser ] and
having its principal place of business at [ insert: address ofPurchaser ] (hereinafter called “the Purchaser”), and
(2) [ insert: name of Suppl ier ], a corporation incorporated under the lawsof [ insert: country of Supplier ] and having its principal place ofbusiness at [ insert: address of Supplier ](hereinafter called “theSupplier”).
WHEREAS the Purchaser desires to engage the Supplier to supply, install, achieveOperational Acceptance of, and support the Installation, Commissioning, Supply& Services for Early Warning Dissemination System(“the System”), and the
Supplier has agreed to such engagement upon and subject to the terms andconditions appearing below in this Contract Agreement.
(e) The Supplier’s bid and original Price Schedules
(f) [ Add here: any other documents ]
1.2 Order of Precedence (Reference GCC Clause 2)
In the event of any ambiguity or conflict between theContract Documents listed above, the order of precedenceshall be the order in which the Contract Documents arelisted in Article 1.1 (Contract Documents) above, providedthat Appendix 7 shall prevail over all provisions of theContract Agreement and the other Appendices attached tothe Contract Agreement and all the other ContractDocuments listed in Article 1.1 above.
1.3 Definitions (Reference GCC Clause 1)
Capitalized words and phrases used in this Contract Agreement shall have the same meanings as are ascribedto them in the General Conditions of Contract.
The Purchaser hereby agrees to pay to the Supplier theContract Price in consideration of the performance by theSupplier of its obligations under the Contract. TheContract Price shall be the aggregate of: [ insert: amountof foreign currency A in words ],[insert: amount in
figures ],plus [ insert: amount of foreign currency B inwords ],[insert: amount in figures ], plus [ insert: amount of foreign currency C in words ], [insert:amount in figures ], [ insert: amount of local currencyin words ], [ insert: amount in figures ], as specified inthe Grand Summary Price Schedule.
The Contract Price shall be understood to reflect the termsand conditions used in the specification of prices in thedetailed price schedules, including the terms andconditions of the associated Incoterms, and the taxes,
duties and related levies if and as identified. Article 3.
EffectiveDate forDeterminingTime forOperational
3.1 Effective Date (Reference GCC Clause 1.1 (e) (ix))
The time allowed for supply, installation, and achievingOperational Acceptance of the System shall be determinedfrom the date when all of the following conditions havebeen fulfilled:
(a) This Contract Agreement has been duly executed for
Acceptance and on behalf of the Purchaser and the Supplier;
(b) The Supplier has submitted to the Purchaser theperformance security and the advance paymentsecurity, in accordance with GCC Clause 13.2 andGCC Clause 13.3;
(c) The Purchaser has paid the Supplier the advancepayment, in accordance with GCC Clause 12;
(d) [ specify here: any other condit ions, for example,opening/confirmation of letter of credit ].
Each party shall use its best efforts to fulfill the aboveconditions for which it is responsible as soon aspracticable.
3.2 If the conditions listed under 3.1 are not fulfilled within two
(2) months from the date of this Contract Agreementbecause of reasons not attributable to the Supplier, theparties shall discuss and agree on an equitable adjustmentto the Contract Price and the Time for AchievingOperational Acceptance and/or other relevant conditions ofthe Contract.
Article 4.
Appendixes
4.1 The Appendixes listed below shall be deemed to form anintegral part of this Contract Agreement.
4.2 Reference in the Contract to any Appendix shall mean the
Appendixes listed below and attached to this Contract Agreement, and the Contract shall be read and construedaccordingly.
APPENDIXES
Appendix 1. Supplier’s Représentative
Appendix 2. Adjudicator [if there is no Adjudicator, state “ not applicable” ]
IN WITNESS WHEREOF the Purchaser and the Supplier have caused this Agreement to be duly executed by their duly authorized representatives the day andyear first above written.
For and on behalf of the Purchaser
Signed:
in the capacity of The Special Relief Commissioner , Government of Odisha,
in the presence of
For and on behalf of the Supplier
Signed:
in the capacity of [ insert: tit le or other appropriate designation ]
in the presence of
CONTRACT AGREEMENT
dated the [ insert: number ]day of [ insert: month ], [ insert: year ]
BETWEEN
Special Relief Commissioner , Revenue and DM (Special Relief) Department,“thePurchaser”
In accordance with GCC Clause 1.1 (b) (iv), the Supplier’s Representative is:
Name: [ insert: name and provide title and address further below, or state “ to be nominated within fourteen (14) days of the EffectiveDate” ]
Title: [ if appropriate, insert: title ]
In accordance with GCC Clause 4.3, the Supplier's addresses for notices under the
Contract are:
Address of the Supplier's Representative: [ as appropriate, insert: personaldelivery, postal, cable, telegraph, telex, facsimile, electronic mail, and/orEDI addresses. ]
Fallback address of the Supplier: [ as appropriate, insert: personal delivery,postal, cable, telegraph, telex, facsimile, electronic mail, and/or EDIaddresses. ]
In accordance with GCC Clause 1.1 (b) (vi), the agreed-upon Adjudicator is:
As proposed by Institution of Engineers (India)
Name:
Title:[ insert: title ]
Address: [ insert: postal address ]
Telephone: [ insert: telephone ]
In accordance with GCC Clause 6.1.3, the agreed-upon fees and reimbursableexpenses are:
Hourly Fees:[ insert: hourly fees ]
Reimbursable Expenses:[ list:reimbursables ]
Pursuant to GCC Clause 6.1.4, if at the time of Contract signing, agreement has notbeen reached between the Purchaser and the Supplier, an Adjudicator will beappointed by the Appointing Authority named in the SCC.
The Purchaser has approved use of the following Subcontractors nominated by theSupplier for carrying out the item or component of the System indicated. Wheremore than one Subcontractor is listed, the Supplier is free to choose between them,but it must notify the Purchaser of its choice sufficiently in advance of the time whenthe subcontracted work needs to commence to give the Purchaser reasonable timefor review. In accordance with GCC Clause 20.1, the Supplier is free to submitproposals for Subcontractors for additional items from time to time. No subcontractsshall be placed with any such Subcontractors for additional items until theSubcontractors have been approved in writing by the Purchaser and their nameshave been added to this list of Approved Subcontractors, subject to GCCClause 20.3.
[ specify: item, approved Subcont ractors, and their place of registration thatthe Supplier proposed in the corresponding attachment to its bid and that thePurchaser approves that the Supplier engage during the performance of theContract. Add additional pages as necessary. ]
The following table assigns each item of Software supplied and installed under theContract to one of the three categories: (i) System Software, (ii) General-Purpose
Software, or (iii) Application Software; and to one of the two categories: (i) StandardSoftware or (ii) Custom Software.
The attached Revised Price Schedules (if any) shall form part of this Contract Agreement and, where differences exist, shall supersede the Price Schedulescontained in the Supplier’s Bid. These Revised Price Schedules reflect anycorrections or adjustments to the Supplier’s bid price, pursuant to the ITB Clauses18.3, 26.2, and 33.1 (ITB Clauses 30.3, 38.2, and 45.1 in the two-stage SBD).
Appendix 7. Minutes o f Contract Finalization Discussions and Agreed-to Contract Amendments
The attached Contract amendments (if any) shall form part of this Contract Agreement and, where differences exist, shall supersede the relevant clauses in theGCC, SCC, Technical Requirements, or other parts of this Contract as defined inGCC Clause 1.1 (a) (ii).
[insert: Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhavan, Bhubaneshwar – 751001 Odisha
Date:[insert: date]
PERFORMANCE GUARANTEE No.:[insert: Performance Guarantee Number ]
We have been informed that on [insert: date of award] you awarded Contract No.[ AP/SPIU/NCRMP-1/EWDS/001/2015] for Installation, Commissioning, Supply &Services for Early Warning Dissemination System(hereinafter called "theContract") to [insert: complete name of Supplier ] (hereinafter called "the Supplier").Furthermore, we understand that, according to the conditions of the Contract, aperformance guarantee is required.
At the request of the Supplier, we hereby irrevocably undertake to pay you anysum(s) not exceeding [insert: amount(s)1 in figures and words ] upon receipt by usof your first demand in writing declaring the Supplier to be in default under theContract, without cavil or argument, or your needing to prove or to show grounds orreasons for your demand or the sum specified therein.
On the date of your issuing, to the Supplier, the Operational Acceptance Certificatefor the System, the value of this guarantee will be reduced to any sum(s) notexceeding [insert: amount(s)1 in figures and words]. This remaining guaranteeshall expire no later than [insert: number and select: of months/of years (of theWarranty Period that needs to be covered by the remaining guarantee)] from thedate of the Operational Acceptance Certificate for the System, 2 and any demand forpayment under it must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICCPublication No. 458, except that subparagraph (ii) of Sub-article 20 (a) is herebyexcluded.
1 The bank shall insert the amount(s) specified and denominated in the SCC for GCC Clauses13.3.1 and 13.3.4 respectively, either in the currency(ies) of the Contract or a freely convertiblecurrency acceptable to the Purchaser.
2 In this sample form, the formulation of this paragraph reflects the usual SCC provisions for GCCClause 13.3. However, if the SCC for GCC Clauses 13.3.1 and 13.3.4 varies from the usualprovisions, the paragraph, and possibly the previous paragraph, need to be adjusted to preciselyreflect the provisions specified in the SCC.
We have been informed that on [insert: date of award] you awarded Contract No.[ AP/SPIU/NCRMP-1/EWDS/001/2015] for Installation, Commissioning, Supply &Services for Early Warning Dissemination System(hereinafter called "theContract") to [insert: complete name of Supplier ] (hereinafter called "the Supplier").Furthermore, we understand that, according to the conditions of the Contract, anadvance payment in the sum of [insert: amount in numbers and words, for eachcurrency of the advance payment]is to be made to the Supplier against anadvance payment guarantee.
At the request of the Supplier, we hereby irrevocably undertake to pay you any sumor sums not exceeding in total the amount of the advance payment referred toabove, upon receipt by us of your first demand in writing declaring that the Supplieris in breach of its obligations under the Contract because the Supplier used theadvance payment for purposes other than toward the proper execution of the
Contract.It is a condition for any claim and payment to be made under this guarantee that theadvance payment referred to above must have been received by the Supplier on itsaccount [insert: number and domicile of the account].
For each payment after the advance payment, which you will make to the Supplierunder this Contract, the maximum amount of this guarantee shall be reduced by theninth part of such payment.1 At the time at which the amount guaranteed becomesnil, this guarantee shall become null and void, whether the original is returned to usor not.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC
Publication No. 458.
1 This sample formulation assumes an Advance Payment of 10% of the Contract Price excludingRecurrent Costs, and implementation of the main option proposed by this SBD in the SCC forGCC Clause 13.2.2 for gradually reducing the value of the Advance Payment Security. If the
Advance Payment is other than 10%, or if the reduction in amount of the security follows adifferent approach, this paragraph would need to be adjusted and edited accordingly.
IFB:Installation, Commissioning, Supply & Services for Early WarningDissemination System No: ODISHA/SRC/NCRMP/EWDS/0008/2015
]
Contract: [ insert: name and number of Contract ]
To: [ insert: name and address of Supplier ]
Dear Sir or Madam:
Pursuant to GCC Clause 26 (Installation of the System) of the Contractentered into between yourselves and the The Special Relief Commissioner,Revenue and DM (Special Relief) Department, Government of Odisha, RajivBhawan, Bhubaneshwar – 751001 Odisha (hereinafter the “Purchaser”) dated[ insert: date of Contract ], relating to the Installation, Commissioning, Supply &Services for Early Warning Dissemination System, we hereby notify you that theSystem (or a Subsystem or major component thereof) was deemed to have been
correctly installed on the date specified below.1. Description of the System (or relevant Subsystem or major component:[ insert: description ]
2. Date of Installation: [ insert: date ]
Notwithstanding the above, you are required to complete the outstandingitems listed in the attachment to this certificate as soon as practicable. This lettershall not relieve you of your obligation to achieve Operational Acceptance of theSystem in accordance with the Contract nor of your obligations during the WarrantyPeriod.
For and on behalf of the Purchaser
Signed:
Date:
in the capacity of: The Special Relief Commissioner, Government of Odisha
IFB:Installation, Commissioning, Supply & Services for EarlyWarning Dissemination System[ ODISHA/SRC/NCRMP/EWDS/0008/2015]
Contract:[ insert: name of System or Subsystem and numberof Contract ]
To: [ insert: name and address of Supplier ]
Dear Sir or Madam:
Pursuant to GCC Clause 27 (Commissioning and Operational Acceptance) ofthe Contract entered into between yourselves and the Special Relief Commissioner,Government of Odisha, (hereinafter the “Purchaser”) dated [ insert: date ofContract ], relating to the Installation, Commissioning, Supply & Services forEarly Warning Dissemination System, we hereby notify you the System (or theSubsystem or major component identified below) successfully completed theOperational Acceptance Tests specified in the Contract. In accordance with the
terms of the Contract, the Purchaser hereby takes over the System (or theSubsystem or major component identified below), together with the responsibility forcare and custody and the risk of loss thereof on the date mentioned below.
1. Description of the System (or Subsystem or major component): [ insert: description ]
2. Date of Operational Acceptance: [ insert: date ]
This letter shall not relieve you of your remaining performance obligationsunder the Contract nor of your obligations during the Warranty Period.
For and on behalf of the Purchaser
Signed:
Date:
in the capacity of: Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Rajiv Bhawan, Bhubaneshwar – 751001Odisha
Contract: Procurement of Supply, Installation,Commissioning and Services for EarlyWarning Dissemination System for Coastal
Districts of ODISHA
To: The Special Relief Commissioner, Revenue and DM (Special Relief)Department, Government of Odisha, Ground Floor, Rajiv Bhawan,Bhubaneshwar – 751001 Odisha
Dear Sir :
Having examined the Bidding Documents, including Addenda Nos. [ insert numbers ], the receipt of which is hereby acknowledged, we, the undersigned, offerto supply, install, achieve Operational Acceptance of, and support the EWDS
System under the above-named Contract in full conformity with the said BiddingDocuments for the sum of:
[ insert: amount of localcurrency in words ]
([ insert: amount of localcurrency in figures fromcorresponding Grand Totalentry of the Grand SummaryCost Table ])
plus [ insert: amount of foreigncurrency A in words ]
([ insert: amount of foreigncurrency A in figures from
corresponding Grand Totalentry of the Grand SummaryCost Table ])
[ as appropriate, add the following ]
plus [ insert: amount of foreigncurrency B in words ]
([ insert: amount of foreigncurrency B in figures fromcorresponding Grand Total
plus [ insert: amount of foreigncurrency C in words ]
([ insert: amount of foreigncurrency C in figures fromcorresponding Grand Totalentry of the Grand SummaryCost Table ])
or such other sums as may be determined in accordance with the terms andconditions of the Contract. The above amounts are in accordance with the PriceSchedules attached herewith and made part of this bid.
We undertake, if our bid is accepted, to commence work on the EWDSSystem and to achieve Installation and Operational Acceptance within the respective
times stated in the Bidding Documents.If our bid is accepted, and if these Bidding Documents so require, we
undertake to provide an advance payment security and a performance security inthe form, in the amounts, and within the times specified in the Bidding Documents.
“We accept the appointment of The Institution of Engineers (India) as the Adjudicator.”
We hereby certify that the Software offered in this bid and to be suppliedunder the Contract (i) either is owned by us, or (ii) if not owned by us, is covered bya valid license from the proprietor of the Software.
We hereby certify that the Hardware offered in this bid and to be supplied under the
contract (i) either manufactured by us, or (ii) if not manufactured by us, is covered byvalid Manufacturers Authorizations
We agree to abide by this bid, which, in accordance with ITB Clauses,consists of this letter (Bid Submission Form) and the enclosures listed below, for aperiod of 180days from the date fixed for submission of bids as stipulated in theBidding Documents, and it shall remain binding upon us and may be accepted byyou at any time before the expiration of that period.
Commissions or gratuities, if any, paid or to be paid by us to agents relating tothis Bid, and to Contract execution if we are awarded the Contract, are listed below:
Until the formal final Contract is prepared and executed between us, this bid,
together with your written acceptance of the bid and your notification of award, shallconstitute a binding contract between us. We understand that you are not bound toaccept the lowest or any bid you may receive.
Dated this [ insert: ordinal ] day of [ insert: month ],[ insert: year ].
Signed:
Date:
In the capacity of [ insert: title or position ]
Duly authorized to sign this bid for and on behalf of [ insert: name of Bidder ]
1. The Price Schedules are divided into separate Schedules as follows:
2.2 Grand Summary Cost Table
2.3 Supply and Installation Cost Summary Table
2.4 Recurrent Cost Summary Table
2.5 Training
2.6 AMC
2.7 Supply and Installation Cost Sub-Table(s)
2.8 Recurrent Cost Sub-Tables(s)
2.9 Country of Origin Code Table
2. The Schedules do not generally give a full description of the EWDStechnologies to be supplied, installed, and operationally accepted, or theServices to be performed under each item. However, it is assumed thatBidders shall have read the Technical Requirements and other sections ofthese Bidding Documents to ascertain the full scope of the requirements
associated with each item prior to filling in the rates and prices. The quotedrates and prices shall be deemed to cover the full scope of these TechnicalRequirements, as well as overhead and profit.
3. If Bidders are unclear or uncertain as to the scope of any item, they shall seekclarification in accordance with the Instructions to Bidders in the BiddingDocuments prior to submitting their bid.
Pricing
4. Prices shall be filled in indelible ink, and any alterations necessary due toerrors, etc., shall be initialed by the Bidder. As specified in the Bid Data Sheet,prices shall be fixed and firm for the duration of the Contract.
5. Bid prices shall be quoted in the manner indicated and in the currenciesspecified in ITB Clauses. Prices must correspond to items of the scope andquality defined in the Technical Requirements or elsewhere in these BiddingDocuments.
6. The Bidder must exercise great care in preparing its calculations, since there isno opportunity to correct errors once the deadline for submission of bids haspassed. A single error in specifying a unit price can therefore change a
Bidder’s overall total bid price substantially, make the bid noncompetitive, orsubject the Bidder to possible loss. The Purchaser will correct any arithmeticerror in accordance with the provisions of ITB Clauses
7. Payments will be made to the Supplier in the currency or currencies indicatedunder each respective item. As specified in ITB Clause , no more than threeforeign currencies may be used. The price of an item should be uniqueregardless of installation site.
8. The items specified in the BoQ are indicative only, however, the biddermay quote and supply the items for completeness of the solution.
9. The prices quoted should be inclusive of all taxes/octroi charges as applicable.
10. All pages of the Technical and Financial Bid should be numbered.
Items supplied from outside the Purchaser’sCountry
LineItemNo. Subsystem / Item
LocalCurrency
LocalCurrency
ForeignCurrency
$Price
ForeignCurrency
€Price
ForeignCurrency
£Price
INRPrice
INRPrice
1DMR
2
SBMDV3 Mass Messaging
4 Bandwidth &Internet
5 Universal CommInterface
6 Alert Tower Siren
7 Office automation8
Power9 Set Top Box10 Any Other item
Sub Totals
TOTAL (To GrandSummary Table)
Note: Refer to the relevant Supply and Installation Cost Sub-Table for the specificcomponents that constitute each Subsystem or line item in this summary table
Bidder shall operate and maintain the EWDS system for two years after successful Acceptance Testing (AT). Cost of 1
st Year and 2
ndYear AMC shall be covered under
warranty to be borne by the Bidder. Bidder shall be paid for 3nd
year to 5th
Year AMC. The Bidder shall quote for AMC Charges from third year upto fifth year on peryear basis. All the three year AMC charges and total contract value shall beconsidered for evaluation purposes.
DMR Work Station forDispatcher with 19"LCD Monitor and 32"LED wall mountableScreen, Mic, speakers.Professional Workstation for GISapplication and RadioDispatch applicationSoftware and Licenses
(2 Professional WorkStations x 6 districts)
12
ProfessionalWorkstation for DMRRadio Serverapplication softwareincludingRepeater/GIS/PSTN/VOIP/ GSM Interfacelicenses for Server (1Pack per District x 6