NCMA Operations NCMA Operations Report Report to the to the Executive Council Executive Council & & Board of Directors Board of Directors April 23-24, 2004 April 23-24, 2004 Neal J. Couture, CPCM Neal J. Couture, CPCM Executive Director Executive Director NCMA's vision is to lead and represent the contract management NCMA's vision is to lead and represent the contract management profession as the association of choice. profession as the association of choice.
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NCMA Operations Report to the Executive Council & Board of Directors April 23-24, 2004
NCMA Operations Report to the Executive Council & Board of Directors April 23-24, 2004. Neal J. Couture, CPCM Executive Director NCMA's vision is to lead and represent the contract management profession as the association of choice. Management. - PowerPoint PPT Presentation
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NCMA Operations NCMA Operations ReportReport
to theto the
Executive CouncilExecutive Council & & Board of Directors Board of Directors
April 23-24, 2004April 23-24, 2004Neal J. Couture, CPCM Neal J. Couture, CPCM
Executive DirectorExecutive Director
NCMA's vision is to lead and represent the contract management NCMA's vision is to lead and represent the contract management
profession as the association of choice.profession as the association of choice.
ManagementManagement
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Status of Actions from theStatus of Actions from the Board of Directors December 5-6, Board of Directors December 5-6,
20032003 8 Fellows awards processed.8 Fellows awards processed. Administered de-chartering of Toledo and Administered de-chartering of Toledo and
White Sands Chapters, and name change White Sands Chapters, and name change for Red River Valley (North Dakota Chapter).for Red River Valley (North Dakota Chapter).
Policies published.Policies published. NCMA Conflict of InterestNCMA Conflict of Interest Policy Committee CharterPolicy Committee Charter Finance Committee CharterFinance Committee Charter Audit Committee CharterAudit Committee Charter
Certification application status (7/04).Certification application status (7/04).
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StaffStaff AdditionsAdditions
Chief Knowledge Officer – Terry KolpChief Knowledge Officer – Terry Kolp Responsible for professional information, knowledge, Responsible for professional information, knowledge,
and learning programsand learning programs Program Administrators – Bryan Murphy and Program Administrators – Bryan Murphy and
Patrick BaynePatrick Bayne Process sales transactions, customer serviceProcess sales transactions, customer service
DeparturesDepartures Bill Scott, Director of EducationBill Scott, Director of Education Johnny Jones, Education Program AdministratorJohnny Jones, Education Program Administrator Sarah Spear, Certification Program Sarah Spear, Certification Program
Development of expanded marketing Development of expanded marketing campaign that includes:campaign that includes: 2004 membership promotion campaign2004 membership promotion campaign Partner marketing (education providers, Partner marketing (education providers,
Sponsor a new member Sponsor a new member and receive $20 off your next and receive $20 off your next
membership renewal.membership renewal.
Limit of 5 ‘coupons’ per renewalLimit of 5 ‘coupons’ per renewal Paid for by initiation fees of the new memberPaid for by initiation fees of the new member
Member transactions are processed within Member transactions are processed within 2 work days of receipt (except during 2 work days of receipt (except during major conferences).major conferences).
New member packets and renewal letters New member packets and renewal letters are issued daily, instead of batch monthly.are issued daily, instead of batch monthly.
Members receive an email confirming their Members receive an email confirming their joining or renewal.joining or renewal.
Reduction in lead-time from 4-6 weeks to Reduction in lead-time from 4-6 weeks to 4-6 days.4-6 days.
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Chapter StatusChapter Status 141 current chartered chapters141 current chartered chapters 5 chapters have submitted 2005 5 chapters have submitted 2005
rosters rosters xx chapters have submitted fiscal xx chapters have submitted fiscal
year 2003 financials (82 in 12/03)year 2003 financials (82 in 12/03) 32 Chapter websites established32 Chapter websites established 4 website training sessions held4 website training sessions held Obsolete chapter and region websites Obsolete chapter and region websites
NCMA emails member report to each NCMA emails member report to each chapter president, covering new, chapter president, covering new, renewed, reinstated, due for renewal, renewed, reinstated, due for renewal, and dropped members for their and dropped members for their chapter.chapter.
Reports also posted online.Reports also posted online. By the 5By the 5thth day of the month. day of the month.
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Rebates Payments StatusRebates Payments Status All payable rebates have been made.All payable rebates have been made. $xxxxx remains in accrued expense$xxxxx remains in accrued expense New process coming in July 2004.New process coming in July 2004.
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Leadership SummitLeadership Summit
Las Vegas, NevadaLas Vegas, Nevada Circus Circus CasinoCircus Circus Casino June 4-5, 2004June 4-5, 2004 Moved date at suggestion of last year’s Moved date at suggestion of last year’s
attendeesattendees All volunteers at all levels are invitedAll volunteers at all levels are invited Room rates from $39/night up to $79/nightRoom rates from $39/night up to $79/night $50 registration fee$50 registration fee
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NCMA IntranetNCMA Intranet Dropping security restrictions for Dropping security restrictions for
Intranet accessIntranet access Membership database link and Membership database link and
reports containing member contact reports containing member contact information are behind security information are behind security firewall.firewall.
Re-organizing information before Re-organizing information before new program year to make new program year to make navigation more intuitive.navigation more intuitive.
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Theft of Chapter TreasuryTheft of Chapter Treasury
NCMA is currently investigating the NCMA is currently investigating the apparent theft of $12,000 by a chapter apparent theft of $12,000 by a chapter treasurer.treasurer.
Preliminary indications suggest theft has Preliminary indications suggest theft has been ongoing since 1998.been ongoing since 1998.
Lack of any controls, and failure to comply Lack of any controls, and failure to comply with NCMA policies.with NCMA policies.
Concern that this is a more frequent Concern that this is a more frequent problem than previously suspected.problem than previously suspected.