NCADE CONFERENCE MONDAY, MARCH 30, 2015. OVERVIEW: ELECTIONS UPDATE WRAPPING UP 2014 STATE BOARD TEAM INITIATIVES VOTING SYSTEMS RULE-MAKING

NCADE CONFERENCEMONDAY, MARCH 30, 2015

OVERVIEW: ELECTIONS UPDATEWRAPPING UP 2014STATE BOARD TEAM INITIATIVESVOTING SYSTEMSRULE-MAKING GEARING UP

Wrapping up 2014YOUR HELP, YOUR RESULTS .

Citizenship AuditOne more thing you needed to add to your Election responsibilities.

Awesome response and action.

What we learned? Layers to the audit process. Need to review citizenship question on registration forms before processing. State Board goal to improve audit capabilities.

DMV/DEPARTMENT OF HOMELAND SECURITY/OTHER RESOURCES Systematic audits WELL before the Election.

Professionalism prevailed.

What are we doing with your results?

Mailed letters.

Addressing responses.

Determining individual next steps.

Using 2014 to prepare for future elections.

Acknowledgement of No Photo ID.◦ Roughly 10,800 letters w/postage-paid response cards to those who signed affidavit of no photo ID in 2014

RESULTS SO FAR: 2,247 responses (20% response rate) 82 out of 2,247 responded they do not have an acceptable photo ID 60 of the 82 have requested our help getting the ID,

22 of the 82 told us they do not need help getting the ID. 2,108 of the 2,247 responding stated that they have an ID acceptable for voting. Follow-up on 57 due to undeliverable address, deceased since last election, or clarifications needed.

Analyzing the data. One-stop and Election Day voting traffic. Wait times.

First study results:

Wait time study results

When were the wait times?

Click icon to add picture

Working together

Election Preparation &

Support Campaign Finance & Operations

Legal

IT

Voter Outreach

Investigations

Team initiatives

Voter Outreach EffortsNo DMV match (218K)

Voter Outreach EffortsFocused Advertising CampaignTelevisionRadioBillboardsPrintWeb: http://voterid.nc.gov/

Minority and low income population Disabled community General voter population

Campaign Finance Technology Web-based tool

◦ Works on all operating systems◦ Reminders about approaching deadlines, missed deadlines◦ Instant notification of successful submission◦ No import delays

Education Program◦ New online training program in development◦ Online training for new reporting tool◦ Delivered via state LMS system - $56,000/year savings◦ Treasurer tips via e-mail & website

SEIMS Rewrite: Going from here…

To here…

Election Management

SOSA/OVRD REPORTING MANAGER

10 OF THE FORMER APPLICATIONS

Education and MentoringCertification: Making and keeping North Carolina certification meaningful.

New Directors: Ensuring they have the tools for success.Mentoring: Sharing our knowledge and experience.

Continuous Learning: Creating more opportunities to learn from one another.

Enhancing our Investigative efforts

Chuck

Joan

Matt

Clyde

Marshall

Sheryll

Rule-MakingReasonable ResemblanceReligious Objection

Public comment period---Public hearings in all eight NCADE election

districts

Voting Systems Certification Program: Expanding the Envelope

ElectionsManagement

System(SEIMS)

Voting System

E-Poll book

System

Election Reporting

System

Ballot Marking System

Decertification of DRE Voting Systems

SESSION LAW 2013-381

HOUSE BILL 589

SECTION 30.8. Any direct record electronic (DRE) voting systems currently certified by the State Board of Elections which do not use paper ballots shall be decertified and shall not be used in any election held on or after January 1, 2018. Decertification of a DRE voting system that does not use paper ballots may not be appealed to the Superior Court of Wake County pursuant to G.S. 163-165.7(b).

SECTION 30.9. This Part becomes effective January 1, 2018.

Overview of Acquisition of Voting System

State Board of Elections•Certifies Voting System

County Board of Elections•Recommends Voting System to County Board of Commissioners

•Seeks approval of Voting System by State Board of Elections

State Board of Elections•Approves replacement of Voting System

County Board of Elections•Approves the adoption and acquisition of Voting System to County Board of Commissioners

County Board of Commissioners•Adopts and acquires certified Voting System

Statutory Requirements for Certification of Voting systems

GS 163-165(1) (Effective January 1, 2018) "Ballot" means an instrument on which a voter indicates a choice so that it may be recorded as a vote for or against a certain candidate or referendum proposal. The term "ballot" may include a paper ballot to be counted by hand, a paper ballot to be counted on an electronic scanner, or a paper ballot used on any other voting system.

163-165.5. Contents of official ballots.

Each official ballot shall contain all the following elements:

(1) The heading prescribed by the State Board of Elections. The heading shall include the term "Official Ballot".

(2) The title of each office to be voted on and the number of seats to be filled in each ballot item.

(3) The names of the candidates as they appear on their notice of candidacy filed pursuant to G.S. 163-106 or G.S. 163-323, or on petition forms filed in accordance with G.S. 163-122. No title, appendage, or appellation indicating rank, status, or position shall be printed on the official ballot in connection with the candidate's name. Candidates, however, may use the title Mr., Mrs., Miss, or Ms. Nicknames shall be permitted on an official ballot if used in the notice of candidacy or qualifying petition, but the nickname shall appear according to standards adopted by the State Board of Elections. Those standards shall allow the presentation of legitimate nicknames in ways that do not mislead the voter or unduly advertise the candidacy. In the case of candidates for presidential elector, the official ballot shall not contain the names of the candidates for elector but instead shall contain the nominees for President and Vice President which the candidates for elector represent. The State Board of Elections shall establish a review procedure that local boards of elections shall follow to ensure that candidates' names appear on the official ballot in accordance with this subdivision.

(4) Party designations in partisan ballot items.

(5) A means by which the voter may cast write-in votes, as provided in G.S. 163-123. No space for write-ins is required unless a write-in candidate has qualified under G.S. 163-123 or unless the ballot item is exempt from G.S. 163-123.

(6) Instructions to voters, unless the State Board of Elections allows instructions to be placed elsewhere than on the official ballot.

(7) The printed title and facsimile signature of the chair of the county board of elections. (2001-460, s. 3; 2003-209, s. 1; 2007-391, s. 10; 2008-187, s. 33(a).)

EFFECTIVE JANUARY 1, 2018:Among other requirements, the request for proposal shall require at least all of the following elements:(1) That the vendor post a bond or letter of credit to cover damages resulting from defects in the voting system. Damages shall include, among other items, any costs of conducting a new election attributable to those defects.(2) That the voting system comply with all federal requirements for voting systems.(3) That the voting system must have the capacity to include in voting tabulation district returns the votes cast by voters outside of the voter's voting tabulation district as required by G.S. 163-132.5G.(4) With respect to electronic voting systems, that the voting system generate a paper ballot of each individual vote cast, which paper ballot shall be maintained in a secure fashion and shall serve as a backup record for purposes of any hand-to-eye count, hand-to-eye recount, or other audit. Electronic systems that employ optical scan technology to count paper ballots shall be deemed to satisfy this requirement.(5) With respect to DRE voting systems, that the paper ballot generated by the system be viewable by the voter before the vote is cast electronically, and that the system permit the voter to correct any discrepancy between the electronic vote and the paper ballot before the vote is cast.With respect to all voting systems using electronic means, that the vendor provide access to all of any information required to be placed in escrow by a vendor pursuant to G.S. 163-165.9A for review and examination by the State Board of Elections; the Office of Information Technology Services; the State chairs of each political party recognized under G.S. 163-96; the purchasing county; and designees as provided in subdivision (9) of subsection (d) of this section.(7) That the vendor must quote a statewide uniform price for each unit of the equipment.(8) That the vendor must separately agree with the purchasing county that if it is granted a contract to provide software for an electronic voting system but fails to debug, modify, repair, or update the software as agreed or in the event of the vendor having bankruptcy filed for or against it, the source code described in G.S. 163-165.9A(a) shall be turned over to the purchasing county by the escrow agent chosen under G.S. 163-165.9A(a)(1) for the purposes of continuing use of the software for the period of the contract and for permitting access to the persons described in subdivision (6) of this subsection for the purpose of reviewing the source code.In its request for proposal, the State Board of Elections shall address the mandatory terms of the contract for the purchase of the voting system and the maintenance and training related to that voting system.

Notification of State Board Decision

State Board of Elections Final Recommendation

Public Comment Period

Certification Public Testing Event

Notification of Results of Administrative Election Event Workflow Review

Independent Expert Review

Simulated Election Event

Preliminary Demonstration

Administrative Review of Documentation

Notification of Receipt of Application

Vendor Application

PENDING CERTIFICATION EVENTS…1. Unisyn Voting Solutions – OpenElect Voting System: S.E.E.

on April 22nd.2. Democracy Live, LiveBallot – Ballot Marking Device: S.E.E.

on May 8th. 3. ES&S – ExpressVote: S.E.E. on May 11th.

Gearing Up!Preparing for Municipals

Precinct Official Training: Statewide Uniformity is essential.

Presidential Preference Primary preparation

Not to mention at least two other elections in 2016

Have a wonderful conference!