Naviance and The Common Application: Partnering for Student Success Scott Anderson, The Common Application (VA) Joe Green, Hobsons (VA)
Naviance and The Common Application: Partnering for Student SuccessScott Anderson, The Common Application (VA)Joe Green, Hobsons (VA)
• Introductions• Naviance and Common App by the Numbers• Integration Overview• How We Collaborate• On the Horizon• Q & A
Today’s Conversation
Naviance and Common App by the Numbers
The Naviance/Common Application Partnership
20.5M
DocumentsSubmitted
53%Common
Application% Freshman Application Forms Volume Transmit From Naviance eDocs
*Based on August 1, 2015 - February 2, 2016 Naviance eDocs volume compared to The Common Application volume
Naviance VolumeThe Common Application Integration
Average # of Applications
Per Student
NavianceUnique Common Application
applicants
Total # of Transcripts
Submitted to Common Application
Total # of Recommendations
Submitted to Common Application
Total # of Completed Forms
Submitted to Common Application
2.2429,625
1,758,935
1,427,868
6,141,597
Naviance/Common Application Integration
Integration Overview
The Common App and Naviance integration allows school staff to:
• Send all supporting documents (transcripts, letters of recommendation, etc.) directly to Common App colleges from within Naviance
• Complete all steps involved in processing Common App applications in Naviance (e.g. process Common App Early Decision Agreements)
Integration Overview
The integration allows students to:
• Automatically sync their college lists on the Common App and Family Connection
• Request transcripts, teacher letters of recommendation, and counselor evaluations for Common App colleges from Family Connection
Note: Students still complete and submit college applications via the Common App
Integration Overview
1• Student registers Common App account and selects high school.• All eDocs CEEBs are flagged in Common App.
2• Student enters Common App login info in Family Connection to match records.
3• Counselors upload transcripts using the Parchment print driver.• Counselors/Teachers submit forms via eDocs using Naviance interface.
4• Naviance delivers forms to Common App system.
5• School forms matched with student upon submission of Common App.
6• Colleges retrieve app and forms from Common App Control Center.
Follow that App!The Common Application Integration
Naviance Integration
ETL / ELT
Web Services Inquiries
OutcomeReporting
Counselor’s
Office
Data Triangulation
Student
Common App
Teachers
Hobsons Support
Application
RecommendationsTranscriptsSchool Reports
Recommendations
Sync
Validation Package Creation
Add College
Unstructured Storage
Complete Application
Transmission
Student NameDate of BirthEmail Address
How We Collaborate
Arlington, VA
• Guiding development questions: how will this work and how will it impact people?
• Monthly meetings among team members to discuss design, development, support
• Continual communications throughout the year to troubleshoot, discuss design and development, escalate support issues as needed
• Common App shares development plans as early as possible so Naviance can implement any needed changes AND communicate those changes to users
• Mutual feedback is essential and encouraged• Our primary shared goal: to support the essential work of
school counselors
How We Collaborate
On the Horizon
eDocs Roadmap
2016 – 2017 School Year
Letters of Recommendation
Common App Integration
Common App Form Population
Parchment Confirmations
Common App Sync
Transcript FERPA Validation
Student ViewDesigning the solution
More Transparent
More Intuitive
Fosters more collaboration
Teacher ViewDesigning the solution
Saves Time
More Transparent
Fewer Errors
• Any account created in 2015-2016 can carry over to 2016-2017
• User name and password will remain the same
• Some items will not carry over, including FERPA response
• Upon first login after August 1, applicants will confirm critical information in a new rollover workflow
• Sequence for students at schools using Naviance eDocso Rollover process FERPA selection Match accounts
Common App Account Rollover
Questions?