Citizen’s Charter 3 RD Revision : May 31, 2017 NATIONAL TRANSMISSION CORPORATION 1
Citizen’s Charter 3RD Revision : May 31, 2017
NATIONAL TRANSMISSION
CORPORATION
1
Table of Contents
2
I.Mission & Vision ………………………………………………………………………………………………… ……4-5 II.Performance Pledge and Feedback and Redress Mechanism …………………………………… 6 -7 III.Frontline Services
A. Human Resources Division …………………………………………………………………………… 8-11 1. Application for Student-Traineeship Program
B. General Services Division ……………………………………………………………………………… 12-24 1. Application to Apply for Eligibility and to Bid 2. Issuance of Purchase Order and Delivery 3. TransCo Dormitory Accommodation
C. Sub-transmission Divestment Department …………………………………………………….. 25-30 1. Application for Completion of Sale Contract in the Divestment of Sub-transmission Assets (STAs) for Energy Regulatory Commission (ERC) Approval
Table of Contents
3
III. Frontline Services D. Office of the Corporate Secretary …………………………………………………………..31-32
1. Issuance of Certified Copies of Documents (Resolutions, Instructions, Minutes)
E. Legal, Right-of-Way & Land Management Services Group ………………………33-36
1. Right-of-Way Claims Process F. Finance Department ………………………………………………………………………………37-45
1. Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing of Check Payments 2. Acceptance of Payment/Issuance of Official Receipt (OR)/ Acknowledgement Receipt
G. FIT-ALL Administration ………………………………………………………………………….46-58 1. Execution of the Renewable Energy Payment Agreement (REPA) between TransCo and Fit-Eligible Renewable Energy Developer 2. Processing and Disbursement of Claims of FIT-Eligible RE
MISSION
As the owner of the nation’s power transmission assets, we protect the interest of the Filipino people by overseeing
the proper operation, maintenance, upgrading and expansion of the transmission system by the concessionaire, thereby contributing to the delivery of quality and
reliable electricity to consumers.
4
VISION
We are a highly valued and essential pillar
of the power industry.
We embody excellence, professionalism and integrity
in carrying out our mandated roles and responsibilities
in partnership with all stakeholders.
5
PERFORMANCE PLEDGE,AND FEEDBACK AND REDRESS
MECHANISM
PERFORMANCE PLEDGE
We, the officials and employees of the National Transmission Corporation (TRANSCO), commit to
T – reat each customer fairly;
R –espect all clients and provide good service;
A- ct promptly on all letters and requests;
N- urture good public relations with the customers;
S- erve the clients efficiently
C- reate a customer friendly environment; and
O- bserve strictly the laws, rules and regulations of the national government and the corporation.
FEEDBACK AND REDRESS MECHANISM
Please let us know how we have served you by giving us feedback thru e-mail at [email protected] .
Thank you for helping us to improve our services.
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PERFORMANCE PLEDGE AND FEEDBACK AND REDRESS
MECHANISM
7
Human Resources Division
Citizen’s Charter 8
Department /Division Concerned: Human Resources Division
Frontline Service: Application for Student Traineeship Program
Schedule of Acceptance of Trainees: Monday to Friday : 8:00 AM to 5:00 PM Trainee’s Schedule : 8:00 AM to 5:00 PM with noon break (Weekdays only) External customers who may avail of the program: College students who need on-the-job training (OJT) as a requirement for graduation Required documents: 1. Endorsement by the school citing that the OJT is a requirement for the student’s graduation 2. Certificate of good moral character 3. Medical certificate (a physician’s certification that the student is physically fit to undergo OJT) 4. Any of the following: Barangay, NBI or police clearance secured within the last 6 months 5. Last 2 semesters’ copy of grades, either in class card form or certification form 6. 2 1x1 ID pictures 7. Application form for student traineeship (to be provided by Transco) 8. Personal History Statement (form to be provided by Transco) 9. Internship Agreement and Liability Waiver (form to be provided by Transco)
9
Department /Division Concerned: Human Resources Division
Frontline Service: Application for Student Traineeship Program
Step Applicant/Student Service Provided
Duration of Activity (under
normal circumstance)
Person in Charge/ Location
Fees/ Charges
Form / Document
1 Inquires and secures Traineeship Forms and Checklist of Requirements
Answers queries / concerns of student and advises the client on matters related to the Traineeship Program
5 minutes HR Liaison Asst. 902-1500 local 1613
none 1. Application Form 2.Personal History Statement Form 3. Internship Agreement & Liability Waiver (IALW) 4. Checklist of Requirements
2 Submits all requirements and accomplished forms
Receives, evaluates and reviews completeness of documents
5 minutes HR Liaison Asst. 902-1500 local 1613
none Accomplished Forms and complete requirements
Prepares Office Order
1 day HR Liaison Asst. Sr. HR Specialist HRD Manager Admin. Manager VP, CSG 902-1500 local 1613 / 1615
none Office Order
How to avail of the program:
10
Department /Division Concerned: Human Resources Division
Frontline Service: Application for Student Traineeship Program
Step Applicant/Student Service Provided
Duration of Activity (under
normal circumstance)
Person in Charge/ Location
Fees/ Charges
Form / Document
Prepares Memo to Cost Center Head for the deployment of student trainee. Informs the Student Trainee to report for OJT
1 day HR Liaison Asst. HRD Manager
none Deployment Memo
3 Reports to the office concerned to undergo OJT until the completion of the required training hour
Conducts Orientation / briefing ; Prepares & releases OJT-ID
Within the prescribed training period
HR Liaison Asst. Sr. HR Analyst Sr. HR Specialist HRD Manager Admin. Manager
none OJT-ID
4 Upon completion of the required training hours, submits the required documents to support the preparation of Certificate of Completion
Reviews submitted documents and prepares the Certificate of Completion and DV for payment of stipend
1 day HR Liaison Asst. Sr. HR Specialist HRD Manager
none Certificate of Completion Disbursement Voucher DTR’s,DTR Summary, Evaluation Report, Accomplishment Report, Copy of Office Order
How to avail of the program:
11
General Services Division
Citizen’s Charter 12
Department /Division Concerned: General Services Division
Frontline Service: Application to Apply for Eligibility and to Bid
Schedule of Issuance of Request for Quotation (RFQ)/Bidding Documents: As per Purchase Requisition/ Posting of Advertisement Time: 8:00- 5:00 pm with noon break (weekdays only)
External customers who may secure RFQ/Bidding Documents: Prospective Bidders who are registered in the Philippine Government Electronic Procurement System (PhilGEPS) of Procurement Service, Department of Budget and Management (PS-DBM).
Required Documents: 1. Certificate of PhilGEPS Registration 2. Cash (for purchase of bidding documents
How to secure RFQ/Bidding Documents:
Step
Activity Duration of
Activity Person in Charge Fees Form Applicant
/Client Service Provided
1 -Posting of the RFQ/ Invitation to Bid in the PhilGEPS/TransCo Website/Newspaper Advertisement (for PB requirement amounting to: -Goods >Php 10M -Infrastructure Projects >Php 15M Consulting Services >Php 5M
30 minutes
Eileen C. Argañoza 902-1523 Rogelio M. Mabulay, Jr. 902-1521
none RFQ/Invitation to Apply for Eligibility and to Bid
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Department /Division Concerned: General Services Division
Frontline Service: Application to Apply for Eligibility and to Bid
How to secure RFQ/Bidding Documents:
Step
Activity Duration of
Activity Person in
Charge Fees Form
Applicant/Client Service Provided
2 Downloads the RFQ/ Invitation to Bid in the PhilGEPS &/or TransCo Website
15 minutes none RFQ/PhilGEPS generated invitation
3 Purchases Bidding Documents
- Checks/reviews PhilGEPS registration and/or PCAB license (for PB infra projects)
- Issues order of payment form
10 minutes Eileen C. Argañoza 902-1523 Rogelio M. Mabulay, Jr. 902-1521
Order of Payment Form
4 Pays Bidding Documents
- Issues of Official Receipt (OR)
5 minutes Ryan Alfafara 902-1500 loc 1618
P500T and below = P500 >P500T to 1M = P1,000 >P1M TO 5M = P5,000 >P5M TO 10M = P10,000 >P10M TO 50M = P25,000 >P50M TO 500M = P50,000 More than 500M = P75,000
OR
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Department /Division Concerned: General Services Division
Frontline Service: Application to Apply for Eligibility and to Bid
How to secure RFQ/Bidding Documents:
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
5 Fill-up Suppliers Acknowledgement Sheet (SAS)
- Issues Bidding Documents
5 minutes Eileen C. Argañoza 902-1523 Rogelio M. Mabulay, Jr. 902-1521
none SAS/Bidding Documents
15
Department /Division Concerned: General Services Division
Frontline Service: Issuance of Purchase Order and Delivery
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
1 Issues Notice of Award (NOA) to Winning Bidder/Supplier
5 minutes Eileen C. Argañoza 902-1523
none NOA
Schedule: Upon issuance of Notice of Award Time: 8:00am-5:00 pm with noon break (Weekdays only) External customers who avails of the service: Winning Bidders/Suppliers Required Documents: 1. Original Purchase Order (PO) 2. Original Invoice 3. Certificate of Warranty 4. Delivery Receipt 5. Certificate of Training (If required)
How to avail the service:
16
Department /Division Concerned: General Services Division
Frontline Service: Issuance of Purchase Order and Delivery
How to avail the service:
Step
Activity Duration of
Activity
Person in Charge
Fees Form Applicant/Client
Service Provided
2 Submits Performance Security Bond (if applicable) <P100,000 – no bond >P100,000 except for the alternative methods of procurement in accordance with Sections 39 and 62 of the IRR of RA 9184
Preliminary review of bond acceptability
15 minutes
Eileen C. Argañoza 902-1523
Form of security & amount: 1. Cash or cashier’s/manager’s check
issued by a Universal or Commercial Bank:
• Goods and Consulting Services – Five percent (5%)
• Infrastructure Projects – Ten (10%)
2. Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank; Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank:
• Goods and Consulting Services – Five Percent (5%)
• Infrastructure Projects – Ten percent (10%)
SAS/Bidding Documents
17
Department /Division Concerned: General Services Division
Frontline Service: Issuance of Purchase Order and Delivery
How to avail the service:
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
2 3. Surety bond callable upon demand issued by a surety or insurance company duly certified by the insurance Commission as authorized to issue such security – Thirty percent (30%)
3 Receives original PO/ Notice to Proceed (NTP)
Issues original PO/ Notice to Proceed (NTP)
5 minutes Eileen C. Argañoza 902-1523 Rogelio M. Mabulay, Jr. 902-1521
none PO/Additional Terms and Conditions and Notice to Proceed (NTP)
4 Delivers items per PO. Submits original PO, invoice and certificate of warranty (if applicable)
Receives delivered item
30 minutes Maribeth T. Javillo 902-1500 loc. 1605
none
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Department /Division Concerned: General Services Division
Frontline Service: Issuance of Purchase Order and Delivery
How to avail the service:
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
5 Checks the conformity and tests delivered item. Prepares the certificate of acceptance
1 hour Concerned End-user none Certificate of Acceptance
6 Submits the certificate of acceptance to GSD
5 minutes Concerned End-user none Certificate of Acceptance
7 Prepares Inspection & Receiving Report (IRR) and Disbursement Voucher (DV)
10 minutes Maribeth T. Javillo 902-1500 loc. 1605
none IRR DV
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Department /Division Concerned: General Services Division
Frontline Service: Transco Dormitory Accommodation
SCHEDULE OF TRANSACTION: MONDAY TO FRIDAY, 8:00 AM – 5:00 PM Who can avail the service: 1. Transco Employees 2. NGCP and other employees of the Energy Family Sector 3. Employees Immediate Family Members, private individuals and groups as endorsed by Transco
employees
Required Documents: 1. For Availees under Items No. 1 & 2
A. Travel Orders/ Office Orders/ Trip Ticket B. Letter of Authority ( LOA)
2. For Item No. 3 A. Endorsement/ Request Letter B. Letter of Authority ( LOA)
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Department /Division Concerned: General Services Division
Frontline Service: Transco Dormitory Accommodation
Step Requesting Party Service Provided Duration of
Activity
Person in Charge/ Location
Fees/ Charges Form
1 Secures Letter of Authority (LOA) for accommodation and fills-out the form to be signed by the authorized signatories of the party concerned.
Schedules booking All requests shall be arranged at least One (1) week prior to check –in.
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
Executive room P1,000/day Double – 1,400/day/ Person or P700/bed/day Quintet – P2,000/room/ day or P400/bed/day
Letter of Authority for Accommodation (LOA)
2 Submits the duly signed form together with travel orders/trip tickets either thru fax or phone calls whichever is available for immediate response result.
Accepts the form, reviews the necessary attachment, validates the entitlement of the requesting personnel and checks the availability of rooms for accommodation
15- 20 minutes upon receipt of the request form
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
none
How to Avail:
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Department /Division Concerned: General Services Division
Frontline Service: Transco Dormitory Accommodation
Step Requesting Party Service Provided Duration of
Activity
Person in Charge/ Location
Fees/ Charges
Form
3 Requesting party shall also be responsible in making follow-up of status of requests.
Provides feedback either thru phone calls / fax, and/or signing of the form. Accept or deny reservation
Feedback shall be within the day upon receipt of the request form
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
4 Upon check- in for accepted reservations, guests shall present LOA and ID if necessary for validation/identification purposes.
After verification, Front Desk Officer shall request to fill up standard form requirements and be assisted to their room assignments.
Check in time, 10- 15 minutes
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
none Registration Cards, Room Checklist Forms
5 For unarranged booking, guests shall provide authorized travel orders for identification and authority.
Front Desk Officer validates room availability, if none, Transco employees shall be endorsed to accredited hotels in the vicinity whereas for non-Transco personnel hotel booking arrangement shall be of the responsibility of their respective offices
Booking in Transco’s accredited hotels shall be arranged within one (1) day upon arrival.
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
Subject to Hotel’s Corporate Rate
How to Avail:
22
Department /Division Concerned: General Services Division
Frontline Service: Transco Dormitory Accommodation
Step Requesting Party Service Provided Duration of
Activity
Person in Charge/ Location
Fees/ Charges
Form
5 Upon check- out, guest shall be issued by a charge slip for review , signature/ attestation. This shall be the basis for charging either of personal account or for debit
10-15 minutes prior to check –out
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
6 Reviews, validates, accepts or gives comment on charge slip issued.
10- 15 minutes prior to check –out
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
none Charge Slip Form, Order Payment Forms
7 For personal account, pays the necessary billing to Transco cashier
Front Desk issues payment order together with the duly signed charge slip for guest payment directly to cashier
15-20 minutes until payment.
Clinton Cabigting 902-1500 loc 1692/ 981- 2672
8 Guest presents Official Receipt of payment prior to check-out
Checks, photocopies payment OR for record keeping and logs guest check out
5-10 minutes Clinton Cabigting 902-1500 loc 1692/ 981- 2672
How to Avail:
23
Department /Division Concerned: General Services Division
Frontline Service: Transco Dormitory Accommodation
Step Requesting Party Service Provided Duration of
Activity
Person in Charge/ Location
Fees/ Charges Form
9 For guest on official travel, acknowledges/ attests charge slip to support issuance of debit memo to be forwarded to their respective offices.
Transco issues debit memo to offices with debit memo arrangement with Transco Dormitory for their respective employees on official business to facilitate payment.
1-2 days every 15th and 30th of the month.
Lorena J. Parreno 902-1522
Executive room P1,000/day Double – 1,400/day/ Person or P700/bed/day Quintet – P2,000/room/d ay or P400/bed/day
Debit Memo Form
How to Avail:
24
Sub-Transmission
Divestment Department
Citizen’s Charter 25
Department /Division Concerned: Sub-Transmission Divestment Department Frontline Service: Application for Completion of Sale Contract in the Divestment of Sub-Transmission
Assets (STAs) for Energy Regulatory Commission's (ERC) Approval
SCHEDULE OF TRANSACTION: 8:00 am to 5:00 pm with noon break (Weekdays Only) External Customers: Distribution utilities (DU’s) 1. Electric Cooperatives (EC’s) 2. Privately owned distribution utilities 3. Local government unit owned and operated distribution systems 4. PEZA-registered Economic Zones (ECOZONES), or PEZA registered entity with existing authority to
distribute power within the ECOZONE
Required Documents: Letter from the DU’s regarding their concern relative to the sale of STA’s, on any of the following: 1. Clarification on the composition of sale packages, qualification (technical & financial criteria of
DU’s to acquire sub-transmission assets, and terms 2. Right-of-way claims 3. Connection charges 4. Valuation of sub-transmission assets 5. Valuation of land and transfer of ROW 6. Terms of payment 7. Technical concerns, like metering 8. Other related matters. 26
Department /Division Concerned: Sub-Transmission Divestment Department Frontline Service: Application for Completion of Sale Contract in the Divestment of Sub-Transmission
Assets (STAs) for Energy Regulatory Commission's (ERC) Approval
Step Applicant/Distribution Utility (DU) Service Provided Duration of
Activity Person in Charge/ Location
1 Submits letter or sends facsimile to Sub-transmission Divestment Department (SDD) to verify concerns on the Sale of Sub-transmission Assets, in any of the following: a.) Clarification on the composition of sale packages, financial and technical qualification criteria of DU's to acquire sub-transmission assets, and terms and condition of the sale. b.) Right-Of-Way Claims / Issues c.) Connection Charges d.) Valuation of Sub-Transmission Assets e.) Valuation of Land and Transfer of ROW f.) Terms of Payment g.) Technical Concerns, like metering h.) Other related matters.
Makes initial evaluation and endorses to Corporate Staff Officer in-charge Records the letter /facsimile in the Logbook or Computer file/record then forward to the concerned staff, for appropriate action. Receives and reviews the letter.
10 minutes 15 minutes per letter/ facsimile 30 minutes
Moises F. Rubio, Manager, SDD Secretary Corporate Staff Officer B: Renato B. Apilado Corporate Staff Officer : Noel E. Miranda 27
Department /Division Concerned: Sub-Transmission Divestment Department Frontline Service: Application for Completion of Sale Contract in the Divestment of Sub-Transmission
Assets (STAs) for Energy Regulatory Commission's (ERC) Approval
Step Applicant/Di
stribution Utility (DU)
Service Provided Duration of
Activity Person in Charge/ Location
Evaluates the request Maximum three (3) days for items a, and f. For item d, maximum of one (1) day (if Net Book Value is available per SDD records) ; request cost from TRANSCO Finance the SKM rolled forward valuation within the day if not available in SDD. For items b, e and c , Request the ROW Dept. and NGCP, respectively, within the day. For item h, this is subject for further evaluation.
Corporate Staff Officer / Divestment Specialist: Vanessa R. Manguiat and Property Acctg. Staff (for SKM Valuation) ; ROW Staff and NGCP staff in Quezon City Office
Reviews and signs the memorandum / letter endorsing the request to the concerned group, for appropriate action, to wit:
15 minutes Manager, SDD
Records the letter in the logbook before release
15 minutes Secretary
Reviews and endorses the following concerns: a.) Right-Of-Way Claims to be endorsed to TRANSCO Right-Of-Way Group, Office of the Gen. Counsel
Maximum of one (1) day
Corporate Staff Officer
28
Department /Division Concerned: Sub-Transmission Divestment Department Frontline Service: Application for Completion of Sale Contract in the Divestment of Sub-Transmission
Assets (STAs) for Energy Regulatory Commission's (ERC) Approval
Step Applicant/Distribu
tion Utility (DU) Service Provided
Duration of Activity
Person in Charge/ Location
b.) Connection Charges to be endorsed to TRANSCO Finance Group / Concession Contracts Management Group c.) Technical Concerns to be endorsed to NGCP, Metering Group, NGCP's District Manager Concerned, & other groups
Maximum of one (1) day Maximum of one (1) day
Corporate Staff Officer Corporate Staff Officer
Reviews and signs the memorandum / letter endorsing the request to the concerned group.
15 minutes Manager, SDD
Records the letter in the logbook before release
15 minutes Secretary
29
Department /Division Concerned: Sub-Transmission Divestment Department Frontline Service: Application for Completion of Sale Contract in the Divestment of Sub-Transmission
Assets (STAs) for Energy Regulatory Commission's (ERC) Approval
Step Applicant/Distribution
Utility (DU) Service Provided
Duration of Activity
Person in Charge/ Location
2 Receives the reply based on evaluation/ valuation / data endorsed to various groups of DU's inquiry / concern relative to the sale of sub-transmission assets
Makes Initial review then endorses to Corporate Staff Officer in-charge
10 minutes (from receipt of reply from the concerned group)
Manager, SDD
Records the letter in the Logbook or Computer file then forwards to the concerned staff, for appropriate action.
15 minutes per letter Secretary
Receives reviews & makes appropriate action on the letter.
Maximum of one (1) day Corporate Staff Officer
Prepares reply to DU's inquiry/concern based on data and evaluation provided by other TRANSCO Group / NGCP and SDD's.
Maximum of one (1) day Corporate Staff Officer
Reviews and signs the letter to DU 10 minutes Manager, SDD
Records the letter before release 15 minutes Secretary
3 Receives Letter Releases reply-letter to DU’s concern
* No Fees and Form END OF TRANSACTION
30
Office of the Corporate Secretary
Citizen’s Charter 31
Department /Division Concerned: Office of the Corporate Secretary Frontline Service: Issuance of Certified Copies of Documents (Resolutions, Instructions, Minutes)
Step Applicant/Client Service Provided
Duration of Activity (Under Normal
Circumstances)
Person in Charge/ Location
1 Secures and accomplishes the Document Request Form
Receives and reviews the accomplished form for the approval of the Corporate Secretary
5 minutes Ma. Theresa Juliet B. De Leon
2 Waits while the requested documents are being retrieved
Reviews and verifies the requested records. If records are not available, informs the client that the requested documents/records are not available
15 minutes Ma. Theresa Juliet B. de Leon
3 If the document/s requested is already retrieved
Submits to the Corporate Secretary the accomplished form and the documents requested for his approval
3 minutes Atty. Edgardo Ll. Padilla
4 Receives the document/s requested
Releases requested document/s to client
2 minutes Ma. Theresa Juliet B. de Leon
Note : No Fee . Only One Form is required : Document Request Form
32
Right-of-Way & Land
Management Services Department
Citizen’s Charter 33
Department /Division Concerned: Right-of-Way & Land Management Services Department
Frontline Service: Right-Of-Way (ROW) Claims Process
SCHEDULE OF TRANSACTION: Monday – Friday 8:00 a.m. – 5:00 p.m. External Customers:
1. Landowners (or their authorized representatives or lawyers) How to Avail of the Service:
Step
Activity Duration of
Activity
Person in Charge
Fees Form
Applicant/Client Service
Provided
1 Landowner (or through Attorney-in-Fact (AIF) / Lawyer), sends written letter to TRANSCO requesting for payment of just compensation
Stamps on the day it is actually received.
1 calendar day
Secretary Office of the General Counsel (OGC) Tel. No. 902 1500 local 1538
N/A Written letter-request / demand for payment of just compensation for property affected by transmission lines/facilities, together with supporting documents (i.e., (1.) copy of Transfer Certificate of Title (TCT)/ Original Certificate of Title (OCT)/CADT/CALT; (2.) copy of Tax Declaration; (3.) Other proofs of ownership; (4.) Survey/Sketch Plan ; and (5.) Other documents relevant to the claim. Landowner must indicate specific address for communication purposes.
34
Department /Division Concerned: Right-of-Way & Land Management Services Department
Frontline Service: Right-Of-Way (ROW) Claims Process
Step
Activity Duration of
Activity Person in
Charge Fee
s Form
Applicant/Client
Service Provided
2 Prepares acknowledgement letter (for signature of Department Manager) with notice on the action taken to be sent to Landowner within the 3 calendar days period.
3 calendar days
RLMSD Secretary / Chief ROW Officer / Principal Engineer A / Dept. Manager Tel. No. 902 1500 local 1690
N/A Acknowledgment letter is sent to Landowner informing the Landowner that the claim has been referred to a particular Right-of-Way personnel for validation with a request for the submission of required documents to support the claim. The contact number (landline) of the concerned Right-of-Way personnel is indicated in the acknowledgment letter.
3 Requests for submission of complete documents supporting the claim (i.e., TCT/OCT/CADT/CALT, Tax Declaration, other proofs of ownership, Survey/Sketch Plan etc.) AND/OR Informs Landowner that Claim is for Validation/Research by ROW Officer; OR
15 calendar days 15 calendar days
RLMSD Secretary / Chief ROW Officer / Principal Engineer A / Dept. Manager Tel. No. 902 1500 local 1690
N/A
How to avail the service:
35
Department /Division Concerned: Right-of-Way & Land Management Services Department
Frontline Service: Right-Of-Way (ROW) Claims Process
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
Denies claim for the following reasons, among others: a. Property is not affected; b. Claimant is not the legal owner; c. Claimant or predecessor in-interest has already been paid; d. There are existing ROW documents to prove NPC/TRANSCO’s legitimate occupation/possession of the property. e. Claim involves a project under Construction or a new Project, hence should be handled by NGCP f. Other grounds provided by law
Within 30 days from submission of complete documenta tion
N/A
4 Landowner receives update on the status of claim
RLMSD informs Landowner through the given address to give him updates on the status of the claim.
Within 15 calendar days from follow-up of landowner
ROW Officer concerned / RLMSD Secretary / Chief ROW Officer/ Principal Engineer A/ Dept. Manager Tel No. 902 1500 local 1690
N/A RLMSD Update
How to avail the service:
36
Finance Department
Citizen’s Charter 37
Department /Division Concerned: Finance Department
Frontline Service: Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing of Check Payments
Schedule: Monday -Friday (8:00 am to 5:00 pm) Who avails of the service: Suppliers/Contractors/External Claimants What are the requirements: Requirements vary depending on the nature of disbursement claim. Audit requirements for typical government disbursements include the following: 1. Documents to establish validity of claim 2. Legality of transaction and conformity with laws, rules and regulations 3. Approval of expenditure by the President or his authorized representative 4. Certification of availability of funds 5. Other documents depending on the nature of transaction as enumerated in TransCo’s Disbursement Control Manual and as prescribed per COA Circular No. 2012-01 6. Photocopy of valid ID with signature of the Authorized person 7. Authorization Letter printed in the official company logo 8. Official Receipt/Acknowledgement Receipt or Collection Receipt (BIR compliant) Duration: Average within 11 working days (for duly accomplished and signed DVs with complete supporting documents and conforms with the requirements stated above)
38
Department /Division Concerned: Finance Department Frontline Service: Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing
of Check Payments
How to avail of the service:
39
Step
Activity Duration of
Activity Person in Charge Fees Form
Applicant/Client Service Provided
1. Transmit billing/statement of account
to Functional Groups/Departments/
Divisions who availed of the
service/goods or to Finance Department Employee/group/office concerned
validates/reviews the billing/statement
of account, prepares Disbursement
Voucher (DV) and attaches required
supporting documents, then forwards
to General Accounting & Financial
Reporting Division (GAFRD)
In case Finance
Department receives the
billing/statement of
account, the document/s
shall be sent to the
department/division
concerned for validation/
review and preparation
of Disbursement
Voucher (DV)
Employees/
groups/ office concerned
None Client’s
Billing/
Stateme
nt of Account
2. Assign control number to
the DV and inputs DV
info in the system for proper monitoring
Within 30 minutes
Finance Analyst/ Assistant
None Disburse
ment Voucher
Department /Division Concerned: Finance Department
40
Step
Activity Duration of
Activity Person in
Charge Fees Form
Applicant/Client Service Provided
3. Verify and examine the DV as to
validity, propriety, reasonableness of
claims including the required
signatories and completeness of
supporting documents
Within 5 days
(DVs based on
contracts require
more time for
verification/ examination)
Financial
Specialist/
Sr.
Financial
Specialist
None
4. Certify funds availability and
encodes in the Budget Utilization Monitoring Record
Within 2 days Sr.
Financial Specialist -
None
5. Index/ encode proper transaction
entries for recording in the books of accounts
Within 1 day Financial Specialist/ Analyst/
Sr.
Financial Specialist
None Prooflist of
transaction
entries to be
attached to the DV
6. Receive the pre-audited DVs and update monitoring record Forward DVs to Financial Planning
and Treasury Division (FPTD) for check payment preparation
Within 1 hour Finance
Analyst/ Assistant
None Pre-audited DVs
7.
Upon receipt of pre-audited DVs by
FPTD, scan and validate signatories
in accordance with the MOA and allocate/earmark fund.
Within 1 hour Finance Assistant
None Pre-audited DVs
Frontline Service: Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing of Check Payments
Department /Division Concerned: Finance Department
How to avail of the service:
41
Step
Activity Duration of
Activity
Person in Charge
Fees Form
Applicant/Client Service Provided
8.
Prepare check, initial on the second copy
and route to appropriate signatories in accordance with the MOA
Within 1 day
Cashier/Sr.
Financial Analyst
None Check and
Pre-audited DVs
9. Review and sign check in accordance with the MOA
Within 1 hour
Sr.
Financial
Specialist
B/ Division
Manager/D
epartment Manager
None Check and
pre-audited DVs
10.
Prepare certificate of creditable withholding taxes (BIR forms 2306 and 2307)
Within 3 hours
Sr.
Financial
Analyst/Sr.
Financial
Specialist A
None Check and
pre-audited DVs
11.
Countersign check in accordance with the MOA
Within 2 hours
Sr.
Financial
Specialist
A/ Division
Manager/D
epartment
Manager/Vi
ce President
None Check and
pre-audited DVs
Frontline Service: Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing of Check Payments
Step Activity Duration
of Activity
Person in Charge
Fees Form Applicant/Client Service Provided
12. The Claimant or authorized
representative submits the required documents for the release of check
Receive/review the
documents submitted
and verify the validity
of the documents and
signature of the claimant
Within 5
minutes Cashier/Sr.
Financial Analyst
None Photocopy of
Valid IDs, Special
Power of
Attorney, Authorization
13.
The Claimant or authorized
representative issues BIR compliant
Official Receipt/Acknowledgement
Receipt or Collection Receipt and
signs on the DV under the ‘Received Payment’ portion
Verify the signature of
the claimant on the
voucher against the submitted documents
Within 10 minutes
Cashier/Sr.
Financial Analyst
None Official Receipt/
Acknowledgeme
nt Receipt or
Collection
Receipt of the
suppliers / contractors
14.
The Claimant receives the check and signs on the receiving molar file
Receive the Official
Receipt or Collection
Receipt and attach
this to the DV, and
indicate release of the
check in the Corporate
Fund Management System
Within 5 minutes
Cashier/Sr.
Financial Analyst
None
Receiving File
Department /Division Concerned: Finance Department
* Duration of activity indicated herein reflects estimated time to be spent if the DV conforms with the requirements as stated above.
42
Frontline Service: Pre-Audit Processing of Disbursement Claims of External Claimants and Releasing of Check Payments
Department /Division Concerned: Finance Department Frontline Service: Acceptance of Payment / Issuance of Official Receipt (OR)
Schedule for Acceptance of Payment/Issuance of OR/AR: Monday – Friday, 8:00am – 5:00pm Required documents for Acceptance of Payment/Issuance of OR/AR: Payment Order Form Mode of Payment: Cash, Manager’s Check or Corporate Check A. Payment through the TransCo Cashier
Statement of Account and/or Billing Payment Order Form Cash, Manager’s check/Corporate check
B. Payment through the Banks 1. Statement of Account and/or Billing 2. Copy of Deposit slip Duration: 40 Minutes
43
Department /Division Concerned: Finance Department Frontline Service: Acceptance of Payment / Issuance of Official Receipt (OR)
How to avail the service:
44
Step
ACTIVITY Duration
of
Activity
Person in
Charge/
Location
Fees/
Charges
Form
Applicant/Client Service Provider
A. 1. Fills-up the
Payment Order
Form
Receives/reviews
the documents
submitted
Within 5
minutes
None Payment Order Form
2. Presents the
Payment Order
Form together
with the required
documents to the
Cashier
Issues the Official
Receipt for vatable
payments /
Acknowledgement
receipt for non-
vatable payments
Within 10
minutes
Cashier/Sr.
Financial
Analyst
None Payment Order Form and
Official Receipt/
Acknowledgement Receipt
Form
3. Receives the
Official
Receipt/
Acknowledgem
ent Receipt
Separates the
duplicate copies
of the OR/AR
for COA and
Accounting
Within 5
minutes
Cashier/Sr.
Financial
Analyst
None Payment Order Form
and Official Receipt/
Acknowledgement
Department /Division Concerned: Finance Department Frontline Service: Acceptance of Payment / Issuance of Official Receipt (OR)
How to avail the service:
Step Payor/Customer
(External) Service Provided
Duration of Activity
Person in Charge/ Location
Fees/ Charges
Form
B. 1. The payee/
customer sends
copy of the deposit
slip and statement
of account to
TransCo (through
fax/e-mail or hand
carried)
Verifies the deposit
against the bank snap
shots or passbook
Within 10
minutes
Sr. Financial
Analyst/Sr.
Financial
Specialist B
None
2. The customer/ or
employee in charge
fills up the Payment
Order Form and
presents to the
Cashier
Issues the Official
Receipt for vatable
payments /
Acknowledgement
receipt for non-
vatable payments
Within 5
minutes
None Payment
Order Form
3. Receives the
Official Receipt
Separates the
duplicate copies of the
OR/AR for COA and
Accounting
Within 5
minutes
Cashier/Sr.
Financial
Analyst
None Payment
Order Form
and Official
Receipt/
Acknowledge
ment
45
Compliance Monitoring Department (FIT-ALL FUND
ADMINISTRATION)
Citizen’s Charter 46
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Execution of the Renewable Energy Payment Agreement (REPA)
between TransCo and Fit-Eligible Renewable Energy Developer
47
Schedule: 8:00am to 5:00pm, Monday to Friday Who avails of the service: Fit-Eligible/DOE Endorsed/Nominated Renewable Energy Developer What are the requirements: For Signing of REPA 1. Articles of Incorporation and By-Laws 2. Board Resolution/Secretary's Certificate(Authority to sign REPA) 3. DOE Certificate of Registration 4. RE Service/Operating Contract 5. DOE Certificate of Endorsement/Nomination for FIT Eligibility For Effectivity of REPA 1. Signed REPA with Reference Code 2. FIT Certificate of Compliance 3. Metering Service Agreement 4. Connection Agreement 5. Transmission Service Agreement 6. BOI Certificate of Registration 7. BIR Certificate of Registration 8. Market Participation Agreement 9. PEMC Settlement Info. Sheet naming FIT-All Account 10. Renewable Energy Supply Agreement (RESA), as applicable 11. Nomination of the RE's Receiving Bank (Secretary’s Certificate)
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Execution of the Renewable Energy Payment Agreement (REPA)
between TransCo and Fit-Eligible Renewable Energy Developer
48
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider)
1.
RE Developer fills out the checklist of requirements for signing of REPA (FM-T-FA-04 Rev.0) which can be downloaded from the TransCo website and submits the required documents together with the duly signed copy of the checklist
Receive the duly signed checklist including all necessary documents submitted by RE developer and transmit to the Department Manager.
Within 10 minutes
Secretary None FM-T-FA-04 Rev.0
Browse over the submission by RE developers and assign to Corporate Staff Specialist A for appropriate action.
Within 10 minutes
Department Manager, CMD
None
Evaluate the submission in accordance with the Checklist and coordinate with RE Developer as needed.
Within 3 days
Corporate Staff Specialist A and Executive Assistant OVP CCMG
None Checklist Form FM-T-FA-13 Rev 0
If documents submitted are complete, prepare four (4) original copies of REPA, assign control number and stamp date of release of REPA.
Within 30 minutes
Corporate Staff Specialist A and Executive Assistant, OVP CCMG
REPA Pro-Porma
Initial the internal REPA Monitoring Sheet and approve for release and signature by RE developer
Within 30 minutes
Department Manager, CMD
Checklist Form FM-T-FA-13 Rev 0
Advise RE developer, via email or call, to pick up the copies of REPA and to have them signed by the authorized signatories and notarize at RE’s end.
Within 10 minutes
Corporate Staff Specialist A and Executive Assistant- OVP CCMG
None
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Execution of the Renewable Energy Payment Agreement (REPA)
between TransCo and Fit-Eligible Renewable Energy Developer
49
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step
ACTIVITY Duration of Activity *
Person in Charge/ Position
Fees/ Charges
Form
Applicant/Client FIT-All Fund Administrator (Service Provider)
2. RE Developer returns the signed and notarized REPA to TransCo.
Receive the signed and notarized REPA and transmit to the Dept. Manager.
Within 10 minutes
Secretary None
Browse over the submission by RE developers and assign to Corporate Staff Specialist A for appropriate action.
Within 30 minutes
Department Manager, CMD
None
Check and review the signatures and notarial page of the REPA upon the return of the copies thereof from the RE developer. Affix initials and signatures on the part of TransCo.
Within 20 minutes Within 7 working days
Corporate Staff Specialist A VP-CCMG Dept. Manager-
CMD Corporate Staff
Specialist A Executive
Assistant VP-CSG VP-LRMSG Dept. Manager-
Legal Counseling Dept
None
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Execution of the Renewable Energy Payment Agreement (REPA)
between TransCo and Fit-Eligible Renewable Energy Developer
50
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step
ACTIVITY Duration of Activity *
Person in Charge/ Position
Fees/ Charges
Form
Applicant/Client FIT-All Fund Administrator (Service Provider)
Cont’d 2.
Send the copies of REPA, once duly signed, to Legal Department for notarization. Notarize the REPA
Within 10 minutes Within 1 day
Secretary Corporate
Attorney
None
Advise RE developer to pick-up the duly signed and notarized REPA or send via courier for those RE developers located outside Metro Manila area.
Within 20 minutes
Secretary None
3. For the Effectivity of REPA, the RE developer fills out the checklist of the requirements for effectivity of REPA (FM-T-FA-05 Rev.0) and submits the required documents together with the duly signed copy of the checklist.
Receive the duly signed checklist including all necessary documents submitted by RE developer and transmit to the Department Manager.
Within 10 minutes
Secretary
None FM-T-FA-05 Rev.0
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Execution of the Renewable Energy Payment Agreement (REPA)
between TransCo and Fit-Eligible Renewable Energy Developer
51
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step
ACTIVITY Duration of Activity *
Person in Charge/ Position
Fees/ Charges
Form
Applicant/Client FIT-All Fund Administrator (Service Provider)
Cont’d
3. Check the documents submitted by RE developers and assign to Corporate Staff Specialist A for appropriate action.
Within 30 minutes
Department Manager, CMD
Evaluate the pertinent documents submitted vis-à-vis the Checklist and coordinate with RE Developer as may be needed.
Within 2 days Corporate Staff Specialist A and Executive Assistant-OVP CCMG
None Checklist Form FM-T-FA-13 Rev 0
Upon validation of complete submission, prepare letter to RE Developer confirming complete submission of documents and effectivity of REPA. Inform PEMC as well for the remittance of the ACRR
Within the day VP-CCMG Department
Head-CMD Corporate Staff
Specialist A Executive
Assistant-OVP CCMG
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
52
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step
ACTIVITY Duration of Activity *
Person in Charge/ Position
Fees/ Charges
Form
Applicant/Client FIT-All Fund Administrator (Service Provider)
1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund Administrator on the 15th of the month covering previous month’s generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form
and forward to the Department Manager.
b. Send the document/s to the responsible member of the FIT-All Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Secretary Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines a. If complete, proceed to step 3
b. If incomplete, advise concerned RE to
complete and/or revise its submission
Within 10 minutes per claim 5 minutes per claim
Records Officer
FIT SOA & Attachments Disbursement Checklist
53
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration of Activity
* Person in Charge/
Position Fees/
Charges Form
Applicant/Client
FIT-All Fund Administrator (Service Provider)
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP
Record of meter reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
b) Recompute ACRR and adjustments based on the Settlement Data from PEMC and Prepare ACRR Computation Sheet
c) Evaluate Amount Due to RE Developer
• Check FIT Revenue of RE Developer, verify the FIT Rate Applied.
• Check computation of FIT Differential
• Check Total Amount Due from the FIT-All
Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
d) Advise RE Developer of the validated claim and
accomplish a Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Records Officer/ Corporate Staff Specialist Records Officer/ Corporate Staff Specialist Records Officer/ Corporate Staff Specialist Records Officer/ Corporate Staff Specialist Records Officer/ Corporate Staff Specialist Records Officer/ Corporate Staff Specialist
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Corporate Staff Specialist B/ Corporate Staff Specialist C
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
54
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration
of Activity *
Person in Charge/ Position
Fees/ Charge
s
Form Applicant/Cli
ent FIT-All Fund Administrator (Service Provider)
5. Consolidate Report of Collections a) Summarize ACRR Collections
b) Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Corporate Staff Specialist B/ Corporate Staff Specialist C Corporate Staff Specialist B/ Corporate Staff Specialist C
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation a) For ACRR, disbursement will be as collected.
b) For FIT-All
o Apply remittances based on the following (1) age of receivables,(2) order of priority such as:
1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
c) Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Corporate Staff Specialist B/ Corporate Staff Specialist C Corporate Staff Specialist B/ Corporate Staff Specialist C
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
55
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration
of Activity *
Person in Charge/ Position
Fees/ Charge
s
Form Applicant/Cli
ent FIT-All Fund Administrator (Service Provider)
7. Verify Availability of Funds a) In case fund is sufficient, proceed to Step 8
b) In case fund is not sufficient, prepare allocation
of disbursements o CRR: pay to RE as collected o FIT Differential: do proportionate
sharing based on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
o Interest Penalty: given priority over other payables
30 minutes
Corporate Staff Specialist B/ Corporate Staff Specialist C
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes
Corporate Staff Specialist B/ Corporate Staff Specialist C
WeAccess Report of Fund Balance Summary of Disbursements
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
56
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client
FIT-All Fund Administrator (Service Provider)
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign
DV number and encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
b) Journalize/index Disbursement Voucher
in the FIT Monitoring System
c) Print Coding Sheet
o Sign Box B1 & B2 of DV d) Examine/ Review of Disbursement
Voucher o Sign ‘Examined by’ portion of DV o Sign ‘Reviewed by’ portion of DV
e) Approve Disbursement Voucher o Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Corporate Staff Specialist B/ Manager, CMD Corporate Staff Specialist B Corporate Staff Specialist B Corporate Staff Specialist A Corporate Staff Specialist C Corporate Staff Specialist A VP, CCMG
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
57
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration of
Activity * Person in Charge/ Position
Fees/ Charge
s
Form Applicant/Cli
ent FIT-All Fund Administrator (Service Provider)
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
b) Approve Payment Instruction
c) Certify funds availability
d) Pre-Audit Payment Instruction (Payee Name, bank details, amounts, and fund sourcing) and
e) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Corporate Staff Specialist B Manager, CMD Corporate Staff Specialist A/ Corporate Staff Specialist B Corporate Staff Specialist A/Corporate Staff Specialist C VP, CCMG
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank Make a formal transmittal of the Payment Instructions to the Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Corporate Staff Specialist B
Payment Instruction/ Transmittal
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim
58
Step ACTIVITY Duration of
Activity * Person in Charge/
Position Fees/
Charges Form
Applicant/Client FIT-All Fund Administrator (Service Provider) 1. FIT-Eligible RE sends billing/statement of account to FIT-All Fund
Administrator on the 15th of the month covering previous months’ generation
Receive the billing/statement of account a. Attach Disbursement Checklist Form and forward it to the
Department Manager a. Send the document/s to the responsible member of the FIT-All
Team for processing.
Within 5 minutes/per claim Within 5 minutes/per claim
Girlie T. Mangayabas (Secretary) Dinna O. Dizon, Manager, CMD
None FIT SOA & Attachments Disbursement Checklist
2. Check Completeness of FIT SOA and attachments under the FIT-All Guidelines If complete, proceed to step 3
If incomplete, advise concerned RE to complete and/or revise
its submission
Within 10 minutes per claim 5 minutes per claim
Maricel Canlas
FIT SOA & Attachments Disbursement Checklist
3.
Evaluate the computations made in the FIT Statement of Account a) Validate KWh generated based on NGCP Record of meter
reading (MSP Provider) and the WESM Final Invoice. Analyze capacity factor of RE developer.
a) Recompute ACRR and adjustments based on the Settlement
Data from PEMC and Prepare ACRR Computation Sheet a) Evaluate Amount Due to RE Developer Check FIT Revenue of RE Developer, verify the FIT Rate
Applied.
Check computation of FIT Differential
Check Total Amount Due from the FIT-All Fund, verify applicable deductions to claim (Market Fees, Purchases, etc.)
a) Advise RE Developer of the validated claim and accomplish a
Comment Slip, if necessary.
Within 15 minutes per claim within 60 minutes per claim 3 minutes per claim 3 minutes per claim 10 minutes per claim 5 minutes per claim
Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo Maricel Canlas/ Rogelyn Ronquillo
Record of Meter Reading, Final WESM Invoice & Adjustments ACRR Computation Sheet FIT SOA and attachments, Evaluation Sheet Evaluation Sheet
4. On the 30th or 31st day of the month, Consolidate the Total RE Developers Claim for the succeeding Payment Date based on actual RE billings on hand.
Within 60 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
RE Developers FIT SOA & Consolidated Report of Claim for a Payment Date
5. Consolidate Report of Collections Summarize ACRR Collections
Summarize Collection Agents Remittance Report
Within 30 minutes Within 30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe/ Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales & Remittance Report/ Bank Report of Remittance
6. Prepare Fund Allocation For ACRR, disbursement will be as collected
For FIT-All o Apply remittances based on the following (1) age of
receivables,(2) order of priority such as: 1. FD (more than 30 days)
2. AA (more than 30 days)
3. DA more than 30 days)
4. WCA more than 30 days)
5. FD (current)
6. AA (current)
7. DA (current)
8. WCA (current)
o Prepare FIT-All Allocation of Summary
20 minutes 60 minutes 40 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo Eunice Bernabe Charina Barsaga Rogelyn T. Ronquillo
PEMC Collection Report/ Bank Report of Remittance Collection Agents Report of kWh Sales, Remittance Report/ Bank Report of Remittance, Aging of Receivables Summary of Deposits/ Remittances FIT-All Allocation Summary
7. Verify Availability of Funds In case fund is sufficient, proceed to Step 8
In case fund is not sufficient, prepare allocation of
disbursements o CRR: pay to RE as collected o FIT Differential – do proportionate sharing based
on peso claim for a Particular Payment date. Apply First in First out (FIFO) Method in case more than one Payment Date is outstanding.
30 minutes
Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance
8 Prepare Summary of Disbursements & Secure confirmation of Funds Availability with LBP
20 minutes Jayson O. Ranara/ Rogelyn T. Ronquillo
WeAccess Report of Fund Balance Summary of Disbursements
9.
Accomplish Disbursement Voucher a) Prepare Disbursement Voucher, assign DV number and
encode the DV information in the FIT Monitoring System (FAMS)
o Sign Box A1 of DV
a) Journalize/index Disbursement Voucher in the FIT Monitoring
System a) Print Coding Sheet
o Sign Box B1 & B2 of DV
Examine/ Review of Disbursement Voucher Sign ‘Examined by’ portion of DV Sign ‘Reviewed by’ portion of DV
Approve Disbursement Voucher Sign Box C of DV
10minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga Dinna O. Dizon Charina V. Barsaga/Eunice Bernabe Charina V. Barsaga/Eunice Bernabe Christopher Serrano Rogelyn T. Ronquillo Myrna M. Tulod Generoso M. Senal
Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements Disbursement Voucher with Supporting Documents, Summary of Disbursements
10. Prepare Payment Instruction for Trustee Bank a) Prepare and journalize Payment Instruction
a) Approve Payment Instruction
a) Certify funds availability a) Pre-Audit Payment Instruction (Payee Name, bank details,
amounts, and fund sourcing) and
a) Counter sign Payment Instruction
10 minutes/ payee (RE) 5 minutes/ payee (RE) 10 minutes/ payee (RE) 10 minutes/ payee (RE) 5 minutes/ payee (RE)
Charina V. Barsaga/Eunice Bernabe Dinna O. Dizon Christopher O. Serrano/Charina Barsaga/Eunice Bernabe Myrna M. Tulod/ Rogelyn T. Ronquillo Generoso M. Senal
Payment Instruction together with the Disbursement voucher together with supporting documents
11. Transmit Payment Instruction to the Trustee Bank a) Make a formal transmittal of the Payment Instructions to the
Trustee Bank for LBP to effect payment to the RE developer’s respective accounts
Charina V. Barsaga/Eunice Bernabe
Payment Instruction/ Transmittal
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Charina V. Barsaga/Eunice Bernabe/ Rogelyn T. Ronquillo/ Christopher O. Serrano/Dinna O. Dizon/ Generoso M. Senal
Remittance Advice
Step ACTIVITY Duration of
Activity * Person in Charge/ Position
Fees/ Charges
Form Applicant/Cli
ent FIT-All Fund Administrator (Service Provider)
12. Prepare formal advice to RE Developers of the amount of remittance/s made as well as the corresponding bank fees and request RE developers to issue Official Receipt.
Corporate Staff Specialist B, Corporate Staff Specialist C , Corporate Staff Specialist A, Manager-CMD, VP-CCMG
Remittance Advice
Department /Division Concerned: FIT-ALL Fund Administration Frontline Service: Processing of Eligible RE Developer’s FIT Revenue Claim