National Statistics Office Republic of the Philippines.

2010 Census of Population and Housing2010 Census of Population and Housing

Progress MonitoringProgress Monitoring

National Statistics OfficeRepublic of the Philippines

2

a. monitor the progress of field operations

b. check for coverage error at the earlier part of the census operation

c. assess the over-all situation of enumeration in terms of percentage of area covered

Objectives of the Progress Monitoring System

Progress MonitoringProgress Monitoring

3

Progress Monitoring Through SMS Technology

Short Messaging System is a method of sending text messages to the Progress Monitoring System using mobile phones which are pre-registered.

SMS follows a standard algorithm which is acceptable to the PMS. Check numbers were issued to ensure authorized sending of SMS.

Uses CPH Form 10 (Enumerator’s Accomplishment Report) as source of information for text messages.

These text messages are inputs to the PMS.

Progress MonitoringProgress Monitoring

4

Flow of Progress Monitoring

EN

Step 1. Enumerator (EN) accomplishes CPH Form 10

The CPH Form 10 or EN’s Accomplishment/ Progress Monitoring Report is the form that is used to record the total number of households, institutional living quarters (ILQ), male and female household membersand ILQ residents.

Progress MonitoringProgress Monitoring

5

Flow of Progress Monitoring

Step 2. Team Supervisor (TS) checks CPH Form 10 for completeness and consistency.

TS

Step 3. Assistant Census Area Supervisor (ACAS) verifies EA Geographic area codes and page totals in every CPH form 10 and sends summary data (i.e., page totals for each verified CPH form 10) to NSO Central Office through SMS. The ACAS also submits verified CPH Form 10 to NSO Provincial office (PO) through the DSO/SCO.

ACAS Step 4. NSO Central Office processes SMS messages received.

COPO

NSO Provincial Office receives verified CPH Form 10 from the ACAS through the DSO/SCO

Progress MonitoringProgress Monitoring

6

Flow of Progress Monitoring

Step 5. NSO Central Office stores SMS Messages to database

Step 6. NSO Central Office transmits SMS PM data file to NSO Provincial Office (PO) thru email (every Friday)

CO

PO

Step 7. PO staff matches text messages sent to NSO Central Office against actual entries in CPH Form 10 using Provincial Progress Monitoring System (PPMS)

Progress MonitoringProgress Monitoring

7

Flow of Progress Monitoring

Step 8. NSO Provincial Office (PO) transmits verified and updated SMS PM data file to NSO Central Office (CO) thru email

POCO

Step 9. NSO Central Office (CO) transmits SMS PM data file to NSO Regional Office (RO) thru email and simultaneously generates and posts progress report in the NSO website.

RO

Step 10. Regional Office views the Progress Reports in the website or generate the reports using Regional Progress Monitoring System (RPMS)

Progress MonitoringProgress Monitoring

8

Flow of Progress Monitoring

Step 11. NSO Regional Office (RO) instructs NSO Provincial Office (PO) to check/validate

PO

Step 12. NSO Provincial Office (PO) sends report to NSO Regional Office (RO) and transmits updated SMS PM data file to NSO Central Office (CO) thru email

RO CO

Are there questionable

coverage or slow enumeration

progress?

Yes

NoEnd

Step 13. NSO-CO synchronizes NSO Provincial Office (PO) file with CO database

Progress MonitoringProgress Monitoring

9

1. PMS Report 1 - EA Weekly ReportThis report shows the number of households covered by EN’s per week (CPH Form 10 report).

2. PMS Report 2 - SMS Transaction Record This report shows the PM text messages accepted at the CO.

3. PMS Report 3 - EA Progress Enumeration ReportThis report shows the status of enumeration in

all EA’s.

Progress Monitoring System Reports

Progress MonitoringProgress Monitoring

10

4. PMS Report 4 - Barangay Coverage ReportThis report shows the progress of enumeration in all

barangays and municipalities in the province. It can also be used for evaluation of population growth

rate at the barangay level.

5. PMS Report 5 - Data Evaluation ReportThis report will be used to evaluate the acceptabilityof reported counts in the area.

Progress Monitoring System Reports - continued

Progress MonitoringProgress Monitoring

11

Computer Programs Computer Programs

a. PMS Central Office version• Receives PM text messages• Acknowledges valid received PM text messages• Generates required reports• Sends latest data files to the RO/PO

b. PMS – Regional/Provincial Office version• Generates required reports• Browses/updates SMS transaction file• Sends updated SMS transaction file to CO

c. Web-based Progress Monitoring SystemAllows the management and field offices to monitor the progress of enumeration

Progress Monitoring Data Processing Center

Progress MonitoringProgress Monitoring

12

To safeguard the integrity of PMS reports:To safeguard the integrity of PMS reports:

1. The PMS personnel in the FO adheres to the strict compliance of the existing rule on confidentiality in releasing census information (Section 4 of Commonwealth Act No. 591).

2. The NSO Provincial head (PSO) issues a directive to all personnel involved in PMS against unauthorized release of PMS reports.

3. The NSO Central Office institutes in the system a mechanism to embed information on the person who generated the PMS reports.

Safeguards

Progress MonitoringProgress Monitoring

13

4. Access of reports generated is limited to authorized NSO personnel only.

5. The PMS data files cannot be copied or extracted.

6. The PMS reports can be viewed by authorized NSO personnel only but it cannot be printed.

Safeguards - continued

Progress MonitoringProgress Monitoring

14

• RD, PSO, DSO/SCO, and the RO/PO Statistician are jointly accountable for the untimely and premature dissemination of census data and information.

• All census enumeration personnel are accountable for the census forms issued to them.

Accountability

Progress MonitoringProgress Monitoring

15Progress MonitoringProgress Monitoring

Thank You