National Service and Disaster 101 for AmeriCorps Texas Programs.

National Service and Disaster 101 for AmeriCorps Texas Programs

Welcome & Overview

• Why Disaster Training?

• Agenda Overview• Disaster Basics and Types• Personal Preparedness• Role of National Service in Disaster• What to Expect if a Disaster Occurs• Additional Resources and How to Learn More

Presenters• Emily Steinberg, Director of National Service Programs, OneStar

Foundation • Damian Morales, Disaster Services Program Specialist, OneStar

Foundation• Megan Helton, Disaster Response Team Program Manager, Texas

Conservation Corps• Lisa Tatum, Senior Manager, Disaster Preparedness, VolunteerNow

OneStar’s Mission and Vision

Integration

OneStar’s MissionStrategies

AmeriCorps

National

ServiceVGF

VolunteerTX

ICGNMAT

Texas

Connector

Volunteer Centers

TAVC

Promote

--Connect

Convene

to build

nonprofit sector

partners & resourcesOneStar

connects

OneStar Foundation

in

astronger

OneStar Programs

Disability

Inclusion

GVAGNLC / TNS

Texas!

Overview of OneStar’s Role in Disasters

• State Service Commission • AmeriCorps Texas• VISTA Intermediary Project• Texas Disaster Volunteer Generation Initiative

(TDVGI)• Texas Connector

• Partner with Texas Division of Emergency Management (TDEM)

• Annex T (Volunteer & Donations Management)• Point of Contact for National Service• Support for Volunteer Reception Centers (VRCs)

and Spontaneous Unaffiliated Volunteers (SUVs)• Co-facilitate G-489 Management of

Spontaneous Volunteers• G-288 Donations Management Panel

Participant

• Voluntary Organizations Active in Disaster (VOAD)

• Texas VOAD, Vice Chair• Central Texas VOAD, Chair

• Administer VolunteerTX Portal• www.volunteertx.org

Disaster Basics

Emergency or Disaster?

A B

Emergency vs. Disaster

Emergency• Occurrence or imminent threat

of a condition, incident, or event that requires immediate response actions to save lives; prevent injuries; protect property, public health, the environment, and public safety; or to lessen or avert the threat of a disaster.

Disaster• Occurrence or imminent threat

of widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made cause

Types of Disaster

• Natural• Hurricane, Tornado, Wildfire, Flooding, Drought

• CBRNE• Chemical – Chlorine, Sarin, Cyanide• Biological – Anthrax, Smallpox, Ebola

• Epidemic – sudden increase in # of cases of disease over what is normally expected in the area.

• Pandemic – epidemic that has spread across several countries or continents

• Radiological – “Dirty Bomb”• Nuclear – • Explosive – IED

• Technological • Cyber-terrorism

Four Phases of Emergency Management

• Preparedness – planning how to respond to a disaster & increasing resources available to respond

• Response – actions taken to save lives & prevent damage

• Recovery – short-term returns vital support systems to minimum operating standards. long-term returns area to near-normal conditions

• Mitigation – activities that prevent, eliminate, or reduce the effects of a disaster

Which Phase(s) of Disaster – Preparedness, Response, Recovery, or Mitigation

• __________ Making a family communication plan • __________ Building levies• __________ Setting up a shelter for evacuees• __________ Mucking out a flooded home• __________ Receiving Red Cross disaster training• __________ Securing bookshelves to the wall • __________ Building a disaster kit for your home• __________ Clearing debris off a road• __________ Sandbagging a rising river• __________ Rebuilding a flood-damaged school outside of the flood plain

Key Disaster Acronyms

• AmeriCorps Disaster Response Team (A-DRT)

• Corporation for National & Community Service (CNCS)

• Disaster Services Unit (DSU)• Emergency Operations Center (EOC)• Federal Emergency Management

Agency (FEMA)• National Civilian Community Corps

(NCCC)

• Retired Senior Volunteer Program (RSVP)

• State Operations Center (SOC)• Texas Division of Emergency

Management (TDEM)• Voluntary Agency Liaison (VAL)• Voluntary Organizations Active in

Disaster (VOAD)

Emergency Management in Texas

Structure

• DPS State Regions• Texas is divided into 7 DPS Regions

• Region 7 is the Capitol Area

• Disaster Districts• Texas is divided into 24 Districts• Disaster Districts are the State’s regional

emergency management organizations that serve as the initial source of state emergency assistance for local governments

• A Chairman, who is the local Texas Highway Patrol commander, directs each District.

• Local Emergency Management• Mayors and County Judges have

responsibility for emergency preparedness and response within their jurisdictions

• These officials may appoint an Emergency Management Coordinator (EMC) to manage day-to-day program activities.

• Emergency Management Council• Composed of 32 State Agencies, the

American Red Cross, and the Salvation Army

• Advise and assist the Governor in all matters relating to disaster.

Emergency Operations Center

• State Operations Center (SOC)• Operated by TDEM• Coordinates approximately 4,000

incidents/year• Monitors emergency situations throughout TX

and provides information on these events to federal, state, and local officials

• Coordinates state assistance to local governments that are dealing with emergencies.

• Emergency Operations Center• Staffed by members of its various departments

that is activated to manage the response to major threats and incidents and coordinate internal and external resource support.

Disaster Declaration Process

Personal Preparedness Basics

Create a Kit

• Water, Food, Medicine, Personal Hygiene Items, Pet Supplies

• Medical Records, Legal Documents, Cash

• Flashlight, Radio, Batteries, Cell Phone Charger

• Have enough supplies for each member of the family for at least 96-hours

• Make a Plan• Choose two meeting places outside of

your immediate neighborhood • Friends• Relatives

• Be Informed• www.ready.gov (* also in Spanish)• www.weather.gov • www.disasterassistance.gov • TDEM Situation Reports

• https://www.txdps.state.tx.us/dem/sitrep/default.aspx

Working with Children

• Build a Kit Together• Comfort items (ex: stuffed animal)• Snacks• Headphones (* shelters can be loud)

• Family Communication Plan• Pick a safe spot to meet if separated• Cell phones should have ICE programmed

into contacts

• Resources• www.flatstanley.com/resources • www.disasterhero.com • www.missingkids.com/disasterresponse

Working with Seniors

• Include medications & medical equipment in kit

• Copies of prescriptions• Extra eyeglasses, hearing aids,

hearing aid batteries• Label all equipment (canes,

walkers, etc.)

• Resources• www.ready.gov/seniors • www.redcross.org/prepare/locatio

n/home-family/seniors

Working with Pet Owners

• Microchip your pet for ID• Arrange a safe haven in the event of

evacuation (pet-friendly hotels)• Pet Evac Pack

• Food w/can opener, garbage bags for clean-up, food dishes, collar w/ ID tags, veterinary records, pet carrier, treats

• Resources• www.aspca.org/pet-care/disaster-prepare

dness

• www.avma.org/kb/resources/reference/disaster/

• www.tahc.state.tx.us/emergency/

Pop Quiz: Scenarios

• What would you do if…. ?

• Type your responses in the webinar Chat Box!

Scenario 1- You live in a large home at the end of a cul-de-sac in a heavily wooded area. As the result of a recent hurricane many trees have fallen blocking all roadways. Power is out. Roads will not be cleared for 5 days. Power will not be restored for 14 days.

Scenario 2- You live in a high rise apartment building on the 13th floor. Your power is out and you live on a fixed income. You have a neighbor who is diabetic and must refrigerate their insulin.

Personal Preparedness

Scenario 3- It’s 3:30 in the afternoon and a large tornado has developed quickly in your area. Your children should be arriving home from school on the bus. You are in your office.

Scenario 4- One of your co-workers calls you into their office to watch a live broadcast of a fire at anindustrial site 2 miles from your office. Large canisters of unknown chemicals are exploding and are flying through the air.

Personal Preparedness

Role of National Service in Disaster

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National Service: Count On Us

https://www.youtube.com/watch?v=QrPQnG8HuEc

Texas Conservation Corps (TxCC)

• Program of American YouthWorks

• 3-year AmeriCorps grant from OneStar Foundation

• 30 Full-Time members• FEMA Disaster Cooperative

Agreement• DR-4223 Response

• Volunteer Reception Centers• Wimberley • San Marcos

• Collaboration w/ additional National Service programs

Evolution of the Conservation Corps Model

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KXAN: “Stormy Skies Await AmeriCorps Workers”https://www.youtube.com/watch?v=UuO9J99cjxc

DR-4223: Central Texas Memorial Day Floods

Disaster Services Unit (DSU)

• A-DRTS• 16 highly-trained AmeriCorps Programs• 4200 members• Deployed via FEMA Mission Assignment

• AmeriCorps NCCC• Traditional Corps• FEMA Corps – Partnership w/ FEMA &

CNCS through NCCC• FEMA Corps is a unit of NCCC • Capacity building for all phases of disaster

Response Capabilities

Volunteer Coordination & Operations

Base Camps

Mass Care – Shelter & Feeding

Public Information Outreach

Warehouse & Donations Support

Call Center Operations

Direct Service; Debris Removal; Mucking & Gutting; Tarping

State & National

Yes Yes Yes Yes Yes Yes Yes

NCCC Yes Yes Yes Yes Yes Yes Yes

FEMA Corps

No No Yes, under FEMA

Yes, under FEMA

Yes, under FEMA

Yes, under FEMA

No

VISTA Yes - indirect service

No No Yes Yes -indirect service

Yes - indirect service

No

Senior Corps

Yes Yes Yes Yes Yes Yes Yes

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Recovery Capabilities

Home Construction & Repair

Public Facilities Renovation

Needs Assessment

Case Management

Disaster Recovery Center Support

Long-Term Recovery Committees

Volunteer Reception Center Support

State & National

Yes Yes Yes Yes Yes Yes Yes

NCCC Yes Yes Yes Yes Yes Yes Yes

FEMA Corps

No No Yes, under FEMA

Yes, under FEMA

Yes, under FEMA

Yes, under FEMA

No

VISTA No No Yes Yes Yes Yes Yes – indirect service

Senior Corps

Yes Yes Yes Yes Yes Yes Yes

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What to Expect

• Activation Process• Likely Roles

• Volunteer Management• Donations Management• IT, Data, and Phone Support• Mucking & Gutting / Debris

Removal• General support

OneStar’s Disaster Requirements for AmeriCorps

Texas GranteesSECTION XIV OF THE 2015-16 ONESTAR TERMS & CONDITIONS: DISASTER PREPAREDNESS, RESPONSE AND RECOVERY

OneStar Foundation requires the availability of AmeriCorps Texas members to acquire basic skills in , and to provide assistance with, disaster preparedness, response and recovery as needed by the State of Texas. Waivers to this requirement will be considered on a case-by-case basis for programs that can demonstrate that this requirement would cause undue hardship or be otherwise unreasonable for reasons related to specific program design (for example, programs designed to enroll members who are under the age of 18 or who are full-time students).

• Program/Local Level: OneStar-funded AmeriCorps programs are required to provide basic training to all members on disaster preparedness, response, and recovery on an annual basis. They may do so by partnering with local (city/county) emergency managers, members of their local VOAD (Voluntary Organizations Active in Disaster), the Texas Division of Emergency Management (TDEM), or similar agencies. Programs may also elect to provide additional training in a specific disaster focus area (for example, volunteer and/or donations management, disaster medical operations, mass care/shelter operations, etc.). OneStar can provide referrals to knowledgeable disaster trainers or agencies, as needed (i.e., FEMA Independent Study Course)

• State Level: OneStar serves as the main point of contact for national service resources in Texas in times of disaster and may receive requests for assistance from the State of Texas, Texas Division of Emergency Management (TDEM), or other state partners in the event of a major disaster. If OneStar receives such a request, OneStar may require AmeriCorps programs to commit to providing up to 10% of their members to support disaster response and/or recovery needs. Examples of activities members may be asked to provide may include establishing volunteer reception centers, managing teams of volunteers, distributing supplies and/or donations, or cleaning up and removing debris.

• National Level: If OneStar-funded AmeriCorps programs would like to consider participating in a national response effort through a mission assignment from FEMA and the Corporation for National and Community Service, a Disaster Response Cooperative Agreement must be submitted to OneStar for review. OneStar will address any mission assignment concerns or issues with the program before approving the application and submitting it directly to CNCS. In addition, any assignment requests by CNCS to your program must be approved by OneStar prior to accepting the assignment.

• In the event of a local, state, or federal disaster declaration, OneStar may request AmeriCorps members to temporarily deploy to an affected area (in-state or out-of-state) to participate in response or recovery operations for up to 60 days. During this time, service hours spent in response to that event may be counted towards the total required member hours of a given member. Members will spend no more than 120 days on disaster-related activities in a given member year without the prior consent of the OneStar Foundation unless otherwise specified in the program’s approved grant and program design (in the case of programs within the Disaster Services Focus Area).

• If such a deployment were to occur outside the Subrecipient’s approved program design, OneStar will work with the Subrecipient to modify existing grant performance outcomes to reflect the deployment(s) as appropriate and to the extent possible.

Activation Process

• Deployment Process • In the event of a major disaster, OneStar Foundation will work with your

program director and staff to determine availability of AmeriCorps members and request member support.

• Let your program director know if you are interested in being an AmeriCorps member available for deployment in the event of such a disaster, or if you have extenuating circumstances that would prohibit you from being available for deployment.

• Mass Care Task Force (MCTF)• Collaboration between American Red Cross, Salvation Army, North Texas Food Bank and VolunteerNow• Established in 2006 in the aftermath of Hurricanes Katrina and Rita

• Co-facilitate TDEM G-489 Management of Spontaneous Volunteers

• Support North Central Texas Council of Government (COG) Citizen Corps Council

• Support 4 County VOAD’s• Collin County (President)

• Tarrant County (Vice-President)

• Dallas County

• Denton County

Professional Development Resources

• Preparing Texas• www.preparingtexas.org

• G288 & G489

• FEMA Independent Study• www.training.fema.gov

• IS100, IS244, IS288, IS700, IS800

• Community Emergency Response Team (CERT)• www.fema.gov/community-emergency-response

-teams

• CNCS Disaster Services Resources • www.nationalservice.gov/resources/disaster-serv

ices

Questions?

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Contact Us

OneStar Foundation

• Damian Morales• Program Specialist – Disaster

Services• [email protected] • 512.287.2026

• Emily Steinberg• Director – National Service Programs• [email protected] • 512.287.2008

Texas Conservation Corps

• Megan Helton• Field Coordinator – Emergency Response• [email protected]• 512.438.9972

VolunteerNow

• Lisa Tatum• Senior Manager – Disaster Preparedness• [email protected]• 214.818.9857

National Service and Disaster 101 for AmeriCorps Texas Programs