National Property Management Association Understanding the Statement of Work… Request for Proposal --- Section C.

National Property Management Association

Understanding the Statement Understanding the Statement of Work…of Work…

•  Request for Proposal --- Section CRequest for Proposal --- Section C

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Name the kinds of Solicitations:Name the kinds of Solicitations:

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Solicitations to Acquire Products or ServicesRequest for Proposal RFP

Request for Quote RFQ

Request for Information RFI

Sources Sought

Draft Request for Proposal DRFP

Invitation for Bid IFB

Statement of Objectives SOO

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Name two kinds of methodologies

used for a Statement of Work:

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Performance Based Service Contract

Design / Detail

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What are two sources

used to acquire assets

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Excess Property

Open Market

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What is CICA and what does it provide?

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Competition in Contracting Act of 1984

Requires the government to acquire services and supplies through the use of full and open

procedures.

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Who are possible members of the Acquisition Team

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FAR 1.102

States that all participants related to the acquisition of the products / supplies be

included

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What other method is used to obtain services besides the Statement of Work?

What is the main difference?

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Statement of Objectives

Statement of Work is a legally binding contract

Statement of Objectives is not

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Role of the Acquisition Team

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The role of the Acquisition Team is to exercise initiative and sound business

judgments to get the best value to meet the Government’s needs

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FAR 1.102-4 states that the Acquisition Team is empowered to make decisions

within their areas of responsibility, including selection, negotiation, and

administration of contracts

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If a policy, procedure, strategy or practice,

is in the best interest of the Government

and is not specifically addressed in the FAR,

nor prohibited by law, Executive Order or regulations, do not assume it is prohibited

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Title VIII of the Federal Acquisition Streamlining Act of 1994 (P. L. 103-355) establishes

acquisition policies resembling the commercial marketplace

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Performance Based MethodPerformance Based Method

 A Performance Based Statement of Work should be written when the Government can

furnish only guidance and objectives pertaining to the goals of the product needed to

accomplish the task.

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Government only states needs and acceptable deliverables

Contractor is solely responsible for success of the contract

Allows the Contractor to use their resources to perform the task

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Contractor uses their method to complete the task.

Contractor will be measured on their ability to achieve the needs and

deliverables.

Needs deal specifically with the terms of how the deliverables perform

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  Contractor must meet the minimum standards that are acceptable.

Where there are accredited industry standards, such as written by NPMA

in conjunction with ASTM, the accredited industry standards

should be referenced by the government.

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Design Method 

It will contain a Specification or Requirements Section detailing the specific tasks the

Contractor will perform during the contract period

 The Statement of Work could include, but not be

limited to, tasks such as design, build, test, and training

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It may require the Contractor to perform system engineering, configuration management,

planning, and analysis, etc.

Use established marketing techniques as defined in FAR10.001 to achieve maximum results

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1.6 Competition in Contracting Act of 1984 (CICA)

 The Competition in Contracting Act of 1984 (CICA), at 10 U.S.C. 2304, requires the Federal

Government to obtain full and open competition

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CICA avoids being restrictive to a sole-source allowing the bidder to dictate

terms and costs The government is not tied to a Contractor

and unable to continue if the Contractor is no longer available

A sole source lessens the contractor’s need to be innovative in supplying the latest

and best

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CICA can restrict competition, only if the acquisition is supported by a Justification and Approval (J&A) in accordance with

FAR, Part 6

All follow-on efforts must be treated as another contract therefore ; it must meet the

requirements outlined in FAR Part 6, or be supported by an approved J&A

.

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FAR Subpart 4.8 requires that each contract be

documented to constitute a complete history of the transaction.

Authorized documents must be on file for any decision when full and open competition is not

sought