NATIONAL FERTILIZERS LIMITED PANIPAT

1

NATIONAL FERTILIZERS LIMITED

PANIPAT

TENDER DETAILS

Tender Notice No : NFP/PUR/SI/180002/Spares for Machine Monitoring System Tender Notice Date : 03.07.2018 Last date for bid submission : 13.07.2018, 2.30 PM Opening Date & Time : 13.07.2018, 2:31 PM onwards Regions : NFL - Panipat Officer Name : P.S. Jora Designation : DGM (Matls)

Tender Notice

National Fertilizers Limited Panipat, Haryana - 132106

NATIONAL FERTILIZERS LIMITED (NFL), a Govt. of India Enterprise referred to herein as the Owner intends to enter into contract for

Supply of Spares for Machine Monitoring System at its Plant located at Panipat (Haryana). You are invited to submit a Techno-commercial proposal and Price proposal for the said item through e-Tendering. Methodology for submission of proposal has been detailed here under in this document. Special: 1. The procurement shall be made through e-tendering process on portal URL https://nfl.etenders.in/ . The offers in this process are

required to be submitted electronically in place of offers in 'hard copy under sealed envelope' as being done conventionally. 2. Tender fees & EMD must reach us before the techno-commercial opening (as per tender schedule). Vendor is required to enter the

UTR no., amount and date online. In case vendor fails to submit the requisite details or submit wrong details, the offer is liable to be

rejected and may not be opened.

3. The system requirements to participate in the e-tendering are as under:

a. PC with Microsoft Windows XP Service Pack 3 or Higher Operating System & Internet connection.

b. Internet Explorer 6 or above with cipher strength of 128 bits.

c. Adobe Acrobat Profession 6 or above for Digitally Sign Document

d. Digital Certificate, class-II or Class III(Signing + Encryption).

The digital certificates are being provided by many Govt. approved agencies. However, for your convenience we have also made

arrangement to provide the digital certificates through our service provider

For Digital certificate:-

Name Email /Address Contact No. Responsibility

Mr. Aziz Kariyania

Adweb Techno Trade Pvt. Ltd. 309, Krishna Commercial Center, 6, Udyog Nagar, Off S. V. Road, Goregaon (West), Mumbai –400 062

022 2879 0311 98203 98781 / 92234 00489

All type of support required in issuance and problems faced related to Digital certificates.

For any queries, regarding e-tendering ,you may contact our service provider M/s Nextenders (India) Pvt. Ltd. or NFL :

Technical service provider NFL:

M/s Nextenders (India) Pvt. Ltd. Pune Office: Plot No.6, Swastishree society, Above JeevanJyot Hospital,

Karve Nagar,Pune-411 052 E mail: [email protected]

Ph – 020-30187400, Mr. Sanjay, Ph - 08743042801 / mail id : [email protected];

Sh. Abhinav Kumar, Material Officer National Fertilizers Limited

Gohana Road,Panipat – 132 106

Phone: : 0180 2653458

Mobile : 9407486564

Email: [email protected];

https://nfl.etenders.in/

mailto:[email protected]


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Terms and conditions: 1. In case of Foreign bidders only:

2. Quotation Should Be Valid For Our Acceptance For 120 Days.

3. Rates should be quoted in words & figures, on FOB Sea-port with approximate weight, size of packages and minimum

delivery period. Price Quoted Should Be Certified To Be The Most Competitive Prices As Applicable To Your Regular

Customers Like NFL. This Would Avoid Any Further Reference To You Regarding Prices.

4. Please Intimate Name And Address Of Your Indian Agent And Agency Commission Included In The Prices

Quoted And Payable To Your Indian Agent In Indian Currency (if any). This Will Be Paid After Satisfactory

Receipt And Inspection Of Items At Our Site. Please Enclose Copy Of The Agreement With Your Indian Agent.

5. Please Send Applicable Catalogue / Literature / Drawings, With Quotation (if available).

5. Our standard Payment Terms are by irrevocable letter of credit. Letter of credit shall be opened through a reputed

INDIAN BANK in your country. Please confirm your acceptance.

6. You will bear your Banker‟s Charges including confirmation charges of LC. Banker‟s charges in India shall be borne

by N.F.L. if validity of the LC is required to be got extended for reasons for which NFL is not responsible, then the bank

commission for such extensions of LC shall be borne by you.

7. Please confirm acceptance of submission of Phytosanitary Certificate as per details given Sl NO. 14 Below.

8. Address, Telephone, E-Mail, Fax No of English knowing contact person may kindly be mentioned in the offer.

9. Please confirm acceptance to the enclosed „Instructions / Conditions For Shipment & Supply‟.

10. Please intimate name & address of your Bankers.

11. Please intimate BTN Classification Number i.e. Item Heading Of Custom Tariff, enabling you to export this material.

12. Product Catalogue/Technical Details will be required alongwith quotation.

13. Please confirm that quoted rates shall be firm till the execution of order.

14. REQUIREMENT OF PHYTOSANITARY CERTIFICATE

The Central Government vide Gazette Notification–Ministry of Agriculture Notification dtd.18.11.2003 and in exercise

of the powers conferred on it by the Destructive Insects & Pests Act 1914 has by the order called the Plant Quarantine

(Regulation of Import into India) Order 2003 with effect from 1st April, 2004 made it mandatory that all packing

materials of any kind made of plant origin used for packing shall require treatment including Heat-Kiln treatment at

560 C for a minimum of 30 hours or Methyl Bromide fumigation at 48 g/cum for 32 hours of chemical impregnation of

wood with wood Preservatives such as copper chrome arsenic or any other approved treatment as per international

standards.

It is further stated in the Gazette of India that all shipments coming into India shall be packed in packaging material

conforming to the above standard and shall carry a Phytosanitary certificate issued by an authorized officer at the

Country of Origin of the consignment in the format prescribed under International Plant Protection Convention of the

Food & Agricultural Organisation.

It may also be noted that consignments imported into the country without the aforesaid certificate can be detained by the

concerned officers of the Customs unless clearance is obtained from the Plant Quarantine Authorities. Hence, you are

requested to ensure compliance of above by forwarding the Phytosanitary certificate issued by an authorized officer at

the Country of Origin of the consignment in the format prescribed under International Plant Protection Convention of

the Food & Agricultural Organisation for the ordered despatches.The Above Conditions Shall Not Be Applicable To

Wood Packing Material Wholly Made Of Processed Wood Products Such As Ply Wood, Particle Board,Orient Strand Or

Veneer That Have Been Created Using Glue, Heat & Pressure Or Combination Thereof, Also The Above Conditions

Shall Not Be Applicable To Wood Packing Material Such As Veneer Peeler Cores, Saw Dust, Wool Wood & Savings

And Thin Wood Places ( Less Than 6 mm Thickness), Unless They Are Found To Be Harboring Any Regulated Pests

Specified In This Order.

Phytosanitary Certificate shall not be required in case material is packed as per ISPN-15

15. LIQUIDATED DAMAGE FOR LATE DELIVERY: Time shall be deemed to be the essence of contract, in case of delay

in supplies, unless extension of delivery has been granted, in writing by NFL on application by the supplier NFL may, at

their option (i) recover from the supplier as penalty a sum of equal to ½% (half percent) per week or part thereof the value

of stores not delivered subject to max. 5% of the value of the order or (ii) purchase elsewhere on account of and at the risk

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and cost of the supplier, the stores not delivered, or (iii) cancel the order without prejudice the right of NFL under (i) &

(ii) above.

16. Force Majeure: Neither party will be liable for any claim on account of any loss, damage or compensation, whatsoever,

arising out of any failure to carry out the terms of this contract, where such failure is caused due to war, rebellion, mutiny,

civil commotion, fire, riots, earthquake, drought, flood crop failure, or Act of God or due to any restraint or regulation of

the State or Central Government or a local authority/authorities, provided a notice of such occurrence is given to the other

party in writing within 10 days from the date of occurrence of the force majeure condition, furnishing therewith a

documentary evidence supporting the invoking of the force majeure clause. On cessation of the force majeure, the party

invoking force majeure will inform the other party of the period for which the force majeure condition continued and will

also give documentary evidence there of this effect.

17. Arbitration: Arbitration provision in accordance with the rules of International Chamber of Commerce (ICC) Will be

applicable which may be as:-“All disputes arising out of or in connection with the present contract shall be finally settled

under the Rules of Arbitration of the International Chamber of Commerce, India by one or more arbitration appointed in

accordance with the said Rules”.

18. Jurisdiction: All actions at law or suits arising out of or in connection with this contract or the subject matter thereof will

be instituted Panipat court in Panipat district in the State of Haryana (India).

19. LAWS GOVERNING PURCHASE ORDER: The purchase order shall be governed by the laws or Union of India for

the time being in force.

20. If a tenderer resorts to any frivolous, malicious or baseless complaints/ allegations with an intent to hamper or delay the

tendering process or resorts to canvassing/rigging/ influencing the tendering process, NFL reserves the right to debar such

tenderer from participation in the present / future tenders up to a period of 2 years.

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TECHNICAL BID Sr. No.

Description NFL Requirement As Per NIT Vendor's Comments

1.1 Item Specification : Spare for Bently Nevada make 3500 series MMS:PROBE FOR GB-

601 TURBINE.P/N:- 330102-00-80-10-01-IN QUANTITY : 3 Nos.

1.2 Item Specification : Spare for Bently Nevada make 3500 series MMS: PROBE FOR GB-

601 COMPRESSOR. P/N:- 330105-02-12-10-02-IN

QUANTITY : 5 Nos.

1.3 Item Specification : Spare for Bently Nevada make 3500 series MMS:CERAMIC PROBE

FOR GC-601 TURBINE. P/N:-146054-XX-10-01-IN WITH MOD

286794-20-80) QUANTITY : 1 Nos.

1.4 Item Specification : Spare for Bently Nevada make 3500 series MMS: CERAMIC PROBE

FOR GC-601 COMPRESSOR. P/N:- 146055-10-02-IN

QUANTITY : 2 Nos.

1.5 Item Specification : Spare for Bently Nevada make 3500 series MMS: AXIAL PROBE

FOR U-GB-101 TURBINE. P/N:- 330101-00-11-10-02-IN

QUANTITY : 2 Nos.

1.6 Item Specification : Spare for Bently Nevada make 3500 series MMS: VELOMETER

WITH 18 METER CABLE. P/N:- 330500-01-04 WITH 2-CONDUCTOR

18 AWG TWISTED,SHIELDED CABLE WITH 2-SOCKET PLUG AND

FLUOROSILICONE ELASTOMER BOOT AT ONE END AND TERMINAL LUGS

AT OTHER END OF 30 FEET LENGTH. QUANTITY : 1 Nos.

2 Interchangeability

Certificate

Please confirm submission of Interchange ability Certificate ensuring interchangeability

with the existing parts.

3. Guarantee certificate Please confirm submission of Guarantee Certificate against any manufacturing defect for

a period of 12 months from the date of commissioning/18 months from the date of

supply, whichever is earlier

4 CURRENCY Please mention the currency in which you have quoted prices

5 LIQUIDATED

DAMAGE FOR

LATE DELIVERY

Time shall be deemed to be the essence of contract, in case of delay in supplies, unless

extension of delivery has been granted, in writing by NFL on application by the supplier

NFL may, at their option (i) recover from the supplier as penalty a sum of equal to ½%

(half percent) per week or part thereof the value of stores not delivered subject to max.

5% of the value of the order or (ii) purchase elsewhere on account of and at the risk and

cost of the supplier, the stores not delivered, or (iii) cancel the order without prejudice

the right of NFL under (i) & (ii) above.

6 VALIDITY OF

PRICE BID

Tenders must be valid for acceptance for 120 days from the tender opening date

7 Bank Charges You will bear your Banker‟s Charges including confirmation charges of LC. Banker‟s

charges in India shall be borne by N.F.L. if validity of the LC is required to be got

extended for reasons for which NFL is not responsible, then the bank commission for

such extensions of LC shall be borne by you

8 Price basis Quoted prices must be on FOB basis. Kindly intimate Price basis alongwith seaport

name.

9 Delivery Period Please mention your shortest delivery period

10 Country of Origin Kindly mention Country of origin of offered material

11 Country of Origin

Certificate

Kindly confirm that in event of placement of order you will submit country of origin

certificate from Chamber of Commerce

12 Kindly confirm acceptance of Instructions / Conditions For Shipment & Supply‟ as

mentioned in Annexure -A

13 NAME OF INDIAN

AGENT, IF ANY

Please Intimate Name And Address Of Your Indian Agent And Agency Commission

Included In The Prices Quoted And Payable To Your Indian Agent In Indian Currency.

This Will Be Paid After Satisfactory Receipt And Inspection Of Items At Our Site.

Please Enclose Copy Of The Agreement With Your Indian Agent.

14 Payment terms for

foreign bidders

Our standard Payment Terms are by irrevocable letter of credit. Letter of credit shall be

opened through a reputed INDIAN BANK in your country. Please confirm your

acceptance

15 PHYTOSANITARY

CERTIFICATE

Please confirm acceptance of submission of Phytosanitary Certificate as per details

given above in tender document

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16 CONTACT

DETAILS

Address, Telephone, E-Mail, Fax No of English knowing contact person may kindly be

mentioned in the offer

17 BANK DETAILS Please intimate complete bank details of your Bank

18 BTN / HS CODE Please intimate BTN Classification Number i.e. Item Heading Of Custom Tariff,

enabling us to export this material

19 WEIGHT &

DIMENSION

Please intimate the approximate weight & dimension of the total consignment.

20 * Force majeure and arbitration clause shall be applicable as per clause no. 17 & 18 of

tender documents.

21 * Please confirm acceptance of all the above terms and conditions of this Tender

Document.

22 CONTACT

DETAILS

Please mention Name, Mobile no. and email id of your concerned person for any techno-

commercial clarification in future.

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PRICE BID

With reference to above mentioned tender, we hereby submit our Price-Bid as under-

Sl.

No.

Item Description Qty

(Nos)

Currency Rate, In

Foreign

currency-Per

unit

Packing

charges

per unit

(if any)

(In

Foreign

currency)

Inland

Transport

ation

charges

in

Foreign

Country

per unit

(if extra)

(In

Foreign

currency)

Any other

charges per

unit

(if any)

(In Foreign

currency

Total FOB

Value Per

Unit

(In Foreign

currency)

1 Spare for Bently Nevada make

3500 series MMS:PROBE FOR GB-601

TURBINE.P/N:- 330102-00-80-10-

01-IN QUANTITY : 3 Nos.

3


3500 series MMS: PROBE FOR GB-

601 COMPRESSOR. P/N:- 330105-02-

12-10-02-IN QUANTITY

: 5 Nos.

5


3500 series MMS:CERAMIC PROBE

FOR GC-601 TURBINE. P/N:-146054-

XX-10-01-IN WITH MOD 286794-20-

80) QUANTITY : 1 Nos.

1


3500 series MMS: CERAMIC PROBE

FOR GC-601 COMPRESSOR. P/N:-

146055-10-02-IN

QUANTITY : 2 Nos.

2


3500 series MMS: AXIAL PROBE FOR

U-GB-101 TURBINE. P/N:- 330101-

00-11-10-02-IN QUANTITY : 2

Nos.

2


3500 series MMS: VELOMETER WITH

18 METER CABLE. P/N:- 330500-

01-04 WITH 2-CONDUCTOR 18 AWG

TWISTED,SHIELDED CABLE WITH 2-

SOCKET PLUG AND FLUOROSILICONE

ELASTOMER BOOT AT ONE END AND

TERMINAL LUGS AT OTHER END OF

30 FEET LENGTH.

QUANTITY : 1 Nos.

1

Note:

FREIGHT & TRANSIT INSURANCE WILL BE ARRANGED BY NFL FROM FOB SEAPORT TO OUR WORKS.

Please intimate name of Seaport for above quoted FOB price.

Please intimate name of currency in which the above prices has been quoted.

Exchange Rate applicable on the date of Price Bid Opening shall be considered for Evaluation purpose.

Any charges, unless mentioned in above price bid, shall not be paid extra. Please note that you have to quote per unit charges in above column.

Please check the total landed price twice before final bid submission. No request for correction shall be considered after opening of tender.

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National Fertilizers Limited

(Hkkjr ljdkj dk midze) (A Government of India Undertaking)

xksgkuk jksM] ikuhir] gfj;k.kk – 132 106 Gohana Road, Panipat, Haryana – 132 106

(ISO-9001, ISO-14001 ,oa OHSAS-18001 bdkbZ) (An ISO-9001, ISO-14001 & OHSAS-18001 Unit)

: 0180-2652481 ls 83,85, 0180-2681301 ls 304 : 0180-2652481 to 83,85, 0180-2681301 to 304

QSDl: 0180-2652515 xzke: FERTNAT FAX : 0180-2652515 Gram : FERTNAT

bZ-esy: [email protected] E-mail: [email protected] lh +,l +Vh +u a: ih +,u +ih / lh+ +,l +Vh /2094 fnukad 04.06.76 /01.04.90 CST No.: PNP/CST/2094 Dated 04.06.76 / 01.04.90

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INSTRUCTIONS / CONDITIONS FOR SHIPMENT AND SUPPLY. (ANNEXURE- A)

FOR SEA SHIPMENT

1.0 Extent of Application :

a) All the following clauses will be applicable to the extent relevant with reference to terms contained in the

main body of the Purchase Order.

b) Terms contained in the main body of the Purchase Order will have over-riding effect in case of any

conflict.

1.01 Import License : Refer main Purchase Order.

1.02 Packing

a) The Seller shall provides such protection and packing as necessary to avoid damages in transit by Air and

shall be responsible for loss / damages or deterioration to goods due to fault protection and insecure

packing.

b) The Seller shall insert in each packing case below the top lid a packing list fully item wised to how the case

number, contents, gross and net weight and cubic measurement.

1.03A Marking of Packages :

ALL MARKING SHOULD BE IN ENGLISH AND CAPITAL LETTERS

On each packing case, the following details shall be distinctly marked (stenciled in 75mm bold lettering and

durable paint.)

N F

VIA

MUMBAI

INDIA

L

a) Gross weight b) Country of Origin

c) Port : Mumbai/Nhava Sheva/JNPT

(India)

d) Packing Number

e) Import License Number f) Measurement

g) Purchase Order Number

h) In addition all the corners of each of the packages may please be painted 15mm deep in red shade to ensure

quick location of the packages for clearance and handling at ports. For materials to be stored under cover, and

additional identification mark of open umbrella shall be put on right hand top corners, for the side to be kept

up, an instruction in words “THIS SIDE UP” and with the conventional symbol of a wine glass kept upright

should be marked.

SHIPPING / ARRANGEMENT FOR / FAS CONTRACT : FOR SEA- SHIPMENT

1.04A Shipping arrangements will be made by the Ministry of Shipping and Transport (chartering wing) New

Delhi (Cable TRANSCHART, NEW DELHI ; Telex : VAHAN ND 2312, 2448 & 3104) through their

respective Forwarding Agent / Nominees as mentioned below to whom adequate notice about the readiness of

each consignment should be given by the seller from time to time at least six weeks in advance of the required

8

position, for finalizing shipping arrangements.

AREA FORWARDING AGENTS / NOMINEE

a U.K. INCLUDING NORTHERN ORELAND

(ALSO ZAIRE), THE NORTH CONTINENT

OF EUROPE (WEST GERMANY,

HOLLAND, BELGIUM FRANCE, NORWAY,

SWEDEN, FINLAND AND DENMARK) AND

PORTS ON THE CONTINENTAL SEA-

BOARD OF THE MEDITERRENEAN (i.e.

FRENCH AND WESTERN ITALIAN PORTS)

AND ALSO ADRIATIC PORTS.

M/S, PANALPINA WELTTRANSPORT GMBH,

OCEAN FREIGHT EXPORT AM GENTER UFER 7,

21129 HAMBURG DRADENAU,

(PIC - MR. LOTHAR (PIC - MR. LOTHAR VON HACHT,

OCEAN FREIGHT EXPORTS)

TEL: + 49 40 23771-1432 / 1433

FAX : + 49 40 23771-1406

E-MAIL No.: [email protected]

b

U.S. , GULF , CANADA , & SOUTH AMIRACA M/S OPT Overseas Project Transport Inc.

969, Newark Turn Pike, Kearney,

New Jersey—07032, USA

(CONTACT PERSON - MR. A FERNANDO )

E-mail Address(es): [email protected]

TEL : 001- 201- 998 –7771, FAX : 001-201-998-7833

c

JAPAN EMBASSY OF INDIA

2-11,KUDAN-MINAMI, 2-CHOME, CHIYODA-KU,

TOKYO 102-0074,JAPAN

(DR. VIRENDRA SHANKER COUNSELLOR(STC)

FAX : 03 (3234) 4866 , TEL : 03-3262-2391

E-MAIL- [email protected]

d SOUTH KOREA EMBASSY OF INDIA

37-3 HANNAM-DONG, YONGSAN-KU, SEOUL- 140-

210 C.P.O. Box 3466, SEOUL,

REPUBLIC OF KOREA (SOUTH KOREA)

TEL: ( 82 - 2 ) 792 - 2653

FAX : ( 82 – 2 ) 796 - 9534

E-MAIL –[email protected]

e OTHER AREAS NOT SPECIFICALLY

MENTIONED ABOVE

THE SHIPPING CORPORATION OF INDIA LTD.,

„SHIPPING HOUSE‟ 245, MADAM CAMA ROAD,

MUMBAI- 400021

TEL NO- 022-2202-6666

FAX NO- 022-2202-6905

Telex : VAHAN ND 2312, 2444 & 3104

The following additional provision should also be made in contract in respect of imports from the under

mentioned areas respectively.

i) Shipments from Australia, Algeria, Bulgeria, Romania, Czechosolvakia, Egypt and G.D.R.

A copy of the notice about the readiness of each consignment given by the sellers to the Shipping

Corporation of India, Mumbai should also be endorsed to the Shipping Co-ordination Officer, Ministry

of Shipping and Transport (Chartering Wing), New Delhi.

ii) Shipment from U.S.S.R.

Shipment under this contract should be made in accordance with the agreement between the

Government of the Republic of the India and the Govt. of U.S.S.R. on Merchant Shipping 1976 and

amended upto date by vessels of Indo-Soviet Shipping Service.

iii) Shipment from Poland

Shipment under this contract should be made by the National Flag Lines of the two Parties and vessels

of the third flag conference lines, in accordance with the agreement between the Govt. of Republic of

India and the Govt. of Polish People‟s Republic regarding Shipping Corporation date 26-06-1983 as

amended upto date.

iv) Shipment from Czechoslovakia

“Goods under this contract would be shipped by the national flag lines of the two Parties and vessels of

third flag conference lines, in accordance with the agreement on corporation in Shipping between India

and Czechoslovakia signed on 31-11-1978 and ratified on 29-12-1979, as amended to date.

v) The Bill Of Lading should be drawn so as to show :


mailto:–[email protected]

9

SHIPPING CONSIGNEE

The Government of India

A/c National Fertilizers Limited

Panipat

ULTIMATE CONSIGNEE


Panipat – 132 106

Fax : 91-180-2652515

( In case Payment Through Our Bankers)

Bank Of India , Large Corporate Branch,

37, Saheed Bhagat Singh Marg, New-Delhi,110001

Two non-negotiable copies of the Bills of Lading indicating the freight amount and discount if any,

allowed should be forwarded to the Shipping Co-ordination Officer, Ministry of Shipping and transport

(Chartering Wing), Parivahan Bhawan, Sansad Marg, New Delhi after the Shipment of each

consignment is effected.

1.04B FOR AIR SHIPMENT – DELETTED

1.05 SHIPMENT / AIR ADVICE

As soon as Air freighting / Shipment is effected the seller should notify by E-mail / Fax (1) Buyer‟s Purchase

Order Number (2) Name of Flight No. (3) Bill of Lading / Airway Bill No. & date (4) Number of packages (5)

Value to :

a) M/s Oriental Air & Ship Service Ltd.

201, 2nd

Floor, 229/231,

Perin Nariman Street (Bazargate),

Fort, Mumbai – 400001, Maharashtra, India

b) General Manager (Materials)

National Fertilizers Limited,

11-A, Sector-24, Noida ,

Distt. Gautambudh Nagar, U.P. – 201 301

(India)

Fax : 91-120-2412397

c) Dy. General Manager (Materials)


Panipat – 132 106 (Haryana) India

Fax : 91-180-2652515

1.06 DISPATCH OF SHIPPING DOCUMENTS

The supplier shall send by Registered Airmail post immediately and in any case within a week of date of

shipment, shipping documents etc. as specified here under to :

a) M/s Oriental Air & Ship Service Ltd.

201, 2nd

Floor, 229/231,



(i) One negotiable clean on board bill of lading

(ii) Three signed copies of invoices duly incorporating the Certificate of Origin in the standard form.

(iii) Three copies of Packing List.

b) Chief Manager (Materials)


Gohana Road,

Panipat-132106 (Haryana) India

c) General Manager (Materials)


11-A, Sector-24, Noida

Distt. Gautambudh Nagar

U.P. – 201 301 (INDIA)

FAX : 91-11-8-548313.

(i) One copy of non-negotiable Bill of Lading / Air-Way Bill

(ii) One copy of invoice.

(iii) One copy of Packing List.

(iv) Certificates / documents as mentioned at annexure- I of PO.

In case of Air freighting

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d) The Secretary:

Shipping Co-ordination Committee,

Ministry of Transport

New Delhi - 110 001 (India)

For Sea Shipment only

Two copies of negotiable clean on Board Bill of Lading and two copies of non-negotiable clean on

Board Bill of Lading.

e) To Commercial Bank : For F.O.B. / F.A.S. value : For both Sea & Air Shipments.

1) Three copies of negotiable clean on Board Bill of Lading and one copy of non-negotiable clean on

Board Bill of Lading Certificate that in case of sea shipment arrangements has been made as per

clause 1.04 A

(i) Two copies of packing list.

(ii) Three copies of signed invoices incorporating Certificate of origin.

(iii) Certificate that one negotiable copy of Bill of lading has been sent to consignee by Airmail Registered

Post as per instruction in 1.06 (a), (b) & (c) above.

(iv) A copy of cable / Fax to consignee intimating shipment particulars as per, clause 1.05.

(v) Certificate stating that the underwriters has been intimated as per clause 1.07

(vi) At least one copy of Technical literature / catalogue pertaining to the good under this order is

required by us for customs purpose.

(vii) “A Certificate stating that the invoice(s) has / have been prepared for the actual quantities of

materials shipped and they confirm to contract specifications.”

(viii) Certificates / documents as mentioned at annexure- I of PO.

IMPORTANT NOTES

i) Documents for Bank are to be negotiated after shipment / air-freighting latest within 21 days from the

closing date of the ship Demurrage, if any, incurred by the Purchase due to late negotiation of

documents shall be recoverable from the seller.

ii) When the suppliers are complete, kindly send a Certificate that you have settled the account with us.

This certificate is required by our Customs Authorities.

iii) You will submit a certificate along with the invoice that the same has been prepared strictly as per the

material shipped. No payment shall be made unless a certificate is submitted to the banker along with

the shipping documents for claiming payment of the goods dispatched by you. In case the quantities of

materials shipped are not found as per invoice, the custom duty and other charges, if any payable by

NFL on the short supplied items will have to be reimbursed by you to us.

iv) You will also certify that the material shipped conforms to the contract specifications, in case the

material shipped is not as per contract specification the same will be rejected and you will replace the

same with the goods of required specifications and also reimburse the customs duty paid by us on the

rejected goods together with the interest and other charges, if any.

1.07 Marine Insurance:

The transit risk will be covered by our open policy and shall be arranged by the consignee. Immediately

when the materials are shipped / air-freighted, seller shall inform the following details by express Cable /

Telex / Fax:

a) M/s.New India Assurance Co.Ltd. H. No.

1, Sector- 5, Rajender Nagar, Sahibabad,

Ghaziabad – 201 005, U.P., (India) Tel:91-

120- 2794543 ,2790515, Mobile 9810371344

, 9810570097

b) Manager (Finance & Accounts)


Panipat-132106 (Haryana) India

(i) Buyor‟s Purchase Order No. To be informed to (a) & (b) also as the case may be

(ii) Name of Steamer / Flight No.

(iii) Bill of Lading / Airways Bill No. & Date

(iv) No. of Packages

(v) Value (F.O.B.)

Consignment should be insured from warehouse to warehouse under open policy for the following value :

(a) For sea shipment :

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140% of F.O.B. Price

(F.O.B. + 30% for customs duty + 10% for incidentals)

(b) For Air consignment :

145% of F.O.B. Price

(F.O.B. + 30% for customs duty + 15% for incidentals)

1.08 Bank Charges

All bank charges of Purchaser‟s Banker shall be borne by the purchaser and that of seller‟s Banker

including confirmation charges of Letter of Credit shall be borne by the Seller.

1.09 Submission of Invoice

(a) Invoice shall be drawn in the name of National Fertilizers Limited in the following proforma :

Spares for (Name of main equipment)

Description of all items to be given with price for each item.

At the end of invoice, Reference of Purchaser‟s Purchase Order No. & date should be given

2 All invoices should bear the following certificate.

(a) The material covered by the invoice has passed the supplier‟s Test and inspection and conforms in

every way to the specifications and is packed in accordance with the contract requirements.

(b) In case of partial shipment, the invoice should bear the stipulation 1st shipment, 2

nd shipment and

final shipment as the case may be.

3 For proper assessment of customs duty, separate invoices should be prepared for each B/L or AWB.

1.10 BILL OF LADING / AIRWAY BILL

The B/L or AWB, as the case may be, shall be drawn showing Government of India A/c National Fertilizers

Ltd. As shippers. The port consignee in case of sea shipment shall be :

M/s Oriental Air & Ship Service Ltd.

201, 2nd

Floor, 229/231,



In case of air freighting, the consignee shall be : Manager (Mtls.)

National Fertilizers Limited, 11-A, Sector-24, Noida, Distt. Gautam Budh Nagar,

U.P. – 201 301 INDIA.

1.11 ON DECK SHIPMENT

In no case shall any material be shipped on deck without our prior consent in writing.

1.12 SHORT RECEIPT AND REPLACEMENT

Goods received short or in damaged condition will have to be replaced by the supplier free of cost, if such

shortage or damages are not due to peril in transit.

AGE OF VESSEL / STEAMER

Supplier will ensure that shipment is made through a vessel / steamer which is not more than 25 years old.

However, in case where the material is required urgently any Vessel / Steamer less than 25 years old age is

not readily available, supplier will take our prior approval giving the details of averaged vessel in which the

material is likely to be shipped. In case of any default, the extra premium charged by or underwriter‟s if any,

will have to be borne by the supplier.

2.1 PRICE

The price offered by you and accepted by us is firm without any escalation by us is firm without any

escalation on any account till the contract is completely executed.

2.2 DELIVERY

Delivery quoted by you and accepted by us should be strictly adhered to.

2.3 CURRENCY OF PAYMENT

Payment falling due under this contract will e made in currency as indicated in the order and no deviation

will be possible.

2.4 FORCE MAJEURE

Neither the supplier nor NFL shall be considered in default in the performance on their obligation under the

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contract so long as such performance is prevented or delayed for reason beyond its reasonable control

including and without limitation Acts of God, severe earthquake, typhoon or cyclone (except monsoon), floor,

lighting, landslide, fire or explosions, plague or epidemic, strikes, lock outs, sabotage, blockades, wars, riot,

invasion, act or foreign enemies, hostilities (whether war be declared or not) civil war, rebellion, revolution,

insurrection or military or usurped power or confiscation trade embargoes or destruction or requisition or

order of any Government or any Public authority, provided notice of any such cause is given within 14

(fourteen) days of the happening of the event by the party effected to the other and the time for carrying out

the activity thereby effected shall be extended for a period equal to a total of the period during which such

causes were operative.

2.5 DISPUTES

All questions relations to the validity and interpretation of purposes of the contract shall be governed in

accordance with Indian laws.

2.6 DEFINITIONS

Wherever NFL is used, it will mean the National Fertilizers Limited.

3.0 CORRESPONDENCE

All correspondence relating to this purchase order should be made in English and addressed to the Manager

(Materials), National Fertilizers Limited, Binjhol, Gohana Road, Panipat-132 106 (Haryana) India indicating

clearly the Purchase Order No. and date.

3.1 PATENTS

The supplier agree to indemnify the NFL or/and customer and hold it/them harm less from and against all

claims liability / loss damage or expense including counsel fees arising from or by reasons of an actuals or

claimed trade mark patents or copy right infringement or any litigation based hereon with respect to any

part of the items covered by the order and such obligation shall survive acceptance of and payment for the

items.

3.2 IDEMNITY

The supplier does hereby indemnify and save harmless NFL from all claims, losses, demands causes of action

or studies arising out of the service, labour, equipment and materials furnished by the supplier hereunder.

NOTE :

ARBITRATION PROVISION IN ACCORDANCE WITH RULES OF 1.C.C. WILL BE APPLICABLE.

Chief Manager (Materials)