NAPERVILLE PARK DISTRICT REGULAR MEETING PACKET · 2017. 12. 7. · NAPERVILLE PARK DISTRICT REGULAR MEETING PACKET July 25, 2013 EngageYourSenses "-../ NAp ... project to Green-Up

Na-perville p,_,..k District"

11

Mission Statement To provide recreation and park experiences that enrich

the quality of life for our community.

NAPERVILLE PARK DISTRICT REGULAR MEETING

PACKET

July 25, 2013

EngageYourSenses "-../

NAp~rvi lie PArk District

Board Memorandum

July 25,2013 Board Agenda Item

To:

Through:

From:

Board of Commissioners

Ray McGury, Executive Director, 848-3500 (l)M Eric Shutes, Director of Planning, 848-5014 ~·~

Jessica Burgdorf, Project Manager, 864-3944,J.3

Re: Crestview Knoll and River Run Park 2013 Playground Renovations Project

Action and Motion Requested:

Move to award the contract for the Crestview Knoll and River Run Park 2013 Playground Renovations project to Green-Up Landscape, LLC in the amount of$302,134.

Background/Analysis:

The scope of work proposed at both parks includes the renovation of the existing playgrounds. The renovations involve removal of existing play equipment and site furnishings as well as installation of new play equipment, concrete flatwork, site furnishings, and landscaping.

A total of eight (8) contractors submitted bids for the project and the results are as follows:

Company Bid Bond Base Bid Green-Up Landscape, LLC 10% $287,746.49 Fuertes Systems Landscaping, Inc. 10% $294,550.57 Kee Construction, LLC 10% $297,375.13 The Kenneth Company 10% $304,761.00 Hacienda Landscaping, Inc. 10% $311,028.41 Copenhaver Construction, Inc. 10% $367,550.25 Clauss Brothers, Inc. 10% $413,660.00 Continental Construction Company, Inc. 10% $426,566.00

A total of$320,000 is allocated in the 2013 Capital Budget for the playground renovation projects. Park District staff chose to accept the base bid and recommends adding a 5% contingency to the contract amount to allow for additional costs associated with any unforeseen conditions. The contingency is included in the action requested contract price. Construction is expected to begin this summer with the intent to reach substantial completion later in the fall.

Green-Up Landscape, LLC successfully completed the play equipment and surfacing installation at Knoch Park in 2011. The company has also completed similar playground renovation projects for the Westchester Park District, New Lenox Community Park District, and the Manhattan Park District. All references expressed that the contractor was reliable and completed the contract work to the highest degree of satisfaction.

In closing, staff has determined that Green-Up Landscape, LLC is the lowest responsible bidder for the reasons listed above. Staff recommends that the Park Board award the Crestview Knoll and River Run Park 2013 Playground Renovations project to Green-Up Landscape, LLC.

Board Memorandum

July 25,2013 Board Agenda Item

To:

Through:

From:

Re:

Board of Commissioners

Ray McGury, Executive Director, 848-3500 Q$ t'\ Eric Shutes, Director of Planning, 848-5014 g..s.

Peggy Pelkonen, Project Manager, 848-5013 W

Knoch Knolls Nature Center Project- Bid Package #18: P.V. Panels

Action and Motion Requested:

Move to award the contract for Bid Package #18: P.V. Panels for the Knoch Knolls Nature Center project to Genesis Electric, Inc. in the amount of$75,837.

Background/Analysis:

The scope of work for the Knoch Knolls Nature Center project includes construction of a 4,500 sq. ft. L.E.E.D. Platinum nature center, nature themed playground, trails, pervious pavement parking lot, expanded disc golf course, canoe launch, shoreline restoration and landscape work.

The Park District commissioned Wight Construction, Inc. in March 2013 to perform construction management services for the Knoch Knolls Nature Center project. As part of the contract and change order #1, Wight provided a Guaranteed Maximum Price (GMAX) of$5,202,787, including all construction management and construction fees. As identified in a March 28, 2013 Board Memo, included in the GMAX is a $200,000 contingency to cover the cost of unforeseen conditions that may arise from construction related work. Funds are allocated within the Capital Budget to cover project costs in 2013. In addition, the 2014 Capital Budget will include funds to support the remaining portion of professional services and construction activities associated with project development.

Wight divided the total scope of work into twenty-six project bid packages. The Park District approved several of the bid packages at previous Park Board meetings. The remaining bid packages are expected to be ready for contract approval later in the summer. At this time, the

construction activities associated with the project are anticipated to be under the GMAX amount of$5,202,787. Construction activities are planned to commence in July 2013 with a guaranteed 12-month construction schedule for the total scope of work.

A total of five (5) contractors submitted bids for Bid Package #18: P.V. Panels. See attached the recommendation letter from Wight & Company featuring the bid results.

The construction management team conducted a scope review with Genesis Electric, Inc. and contacted references. Furthermore, Genesis Electric, Inc. has successfully completed projects for the construction management team. All references expressed that the contractor was reliable and completed contract work to the highest degree of satisfaction.

In closing, staff has determined that Genesis Electric, Inc. is the lowest responsible bidder for the reasons listed above. As such, staff recommends that the Park Board award Bid Package #18: P.V. Panels for the Knoch Knolls Nature Center project to Genesis Electric, Inc.

july 2, 2013

Ms. Peggy Pelkonen Naperville Park District 320 W. jackson Avenue Naperville, IL 60540

RE: CONTRACT AWARD RECOMMENDATION KNOCH KNOLLS NATURE CENTER Bids for P. V. Panels Bid Package # 18 Project Number 07-5278-06

Dear Ms. Pelkonen,

Following a thorough review of the P.V. panels bids submitted for the Knoch Knolls Nature Center project, and information obtained during the subsequent interviews, we are pleased to present the following contractor award recommendation.

We received 5 (five) sealed bids on May 16, 2013:

ht Wigllt & Company

wightco.com

2500 North Frontage Road

Darien, ll60561

p 630.969.7000

F 630.969.7979

Bidders Base Bid $75,837.00 $99,800.00

$1 03,980.00 $99,680.00 $95,000.00

Alternate #1 Alternate Bid #2 Genesis Electric, Inc. All Tech Energy Hardt Electric Solar Service, Inc. Lyons Electric Company

The bid tab sheet for Bid Group #2, Bid Package #18- P.V. Panels is attached along with the scope review and bid form. We recommend the scope document be referenced in the awarded contract.

A thorough scope review was done with Genesis Electric, Inc. on July 1, 2013 to clarify and review project requirements, responsibilities and expectations. Based on the above, we recommend awarding this bid package contract to:

Genesis Electric Inc. 201 S Wapella Mount Prospect, IL 60056 (841) 670-2992 Total Contract Amount: $15,837.00

We trust this information is sufficient for your present needs. Please feel free to call if there are any questions, or if additional information is required.

Respectfully submitted,

Wight Construction, Inc.

//~~ Dennis Podzimek, LEED AP Project Manager cc: File: 07-5278-06

Board Memorandum

July 25,2013 Board Agenda Item

To:

Through:

From:

Re:

Board of Commissioners

Ray McGury, Executive Director, 848-3500 Eric Shutes, Director of Planning, 848-5014

Peggy Pelkonen, Project Manager, 848-5013 ?P

Knoch Knolls Nature Center Project- Bid Package #23: Building Demolition

Action and Motion Requested:

Move to award the contract for Bid Package #23: Building Demolition for the Knoch Knolls Nature Center project to Alpine Demolition Corporation in the amount of $28,825.

Background/Analysis:

The scope of work for the Knoch Knolls Nature Center project includes construction of a 4,500 sq. ft. L.E.E.D. Platinum nature center, nature themed playground, trails, pervious pavement parking lot, expanded disc golf course, canoe launch, shoreline restoration and landscape work.

The Park District commissioned Wight Construction, Inc. in March 2013 to perform construction management services for the Knoch Knolls Nature Center project. As part of the contract and change order #1, Wight provided a Guaranteed Maximum Price (GMAX) of$5,202,787, including all construction management and construction fees. As identified in a March 28, 2013 Board Memo, included in the GMAX is a $200,000 contingency to cover the cost of unforeseen conditions that may arise from construction related work. Funds are allocated within the Capital Budget to cover project costs in 2013. In addition, the 2014 Capital Budget will include funds to support the remaining portion of professional services and construction activities associated with project development.

Wight divided the total scope of work into twenty-six project bid packages. The Park District approved several of the bid packages at previous Park Board meetings. The remaining bid packages are expected to be ready for contract approval later in the summer. At this time, the

construction activities associated with the project are anticipated to be under the GMAX amount of$5,202,787. Construction activities are planned to commence in July 2013 with a guaranteed 12-month construction schedule for the total scope of work.

A total of four (4) contractor submitted bids for Bid Package #23: Building Demolition. See attached the recommendation letter from Wight & Company featuring the bid results.

The construction management team conducted a scope review with Alpine Demolition Corporation and contacted references. Furthermore, Alpine Demolition Corporation has successfully completed projects for the construction management team. All references expressed that the contractor was reliable and completed contract work to the highest degree of satisfaction.

In closing, staff has determined that Alpine Demolition Corporation is the lowest responsible bidder for the reasons listed above. As such, staff recommends that the Park Board award Bid Package #23: Building Demolition for the Knoch Knolls Nature Center project to Alpine Demolition Corporation.

july 8, 2013

Ms. Peggy Pelkonen Naperville Park District 320 W. jackson Avenue Naperville, IL 60540

RE: CONTRACT AWARD RECOMMENDATION KNOCH KNOLLS NA TURf CENTER Bids for Building Demolition Bid Package #23 Project Number 07-5278-06

Dear Ms. Pelkonen,

Following a thorough review of the building demolition bids submitted for the Knoch Knolls Nature Center project, and information obtained during the subsequent interviews, we are pleased to present the following contractor award recommendation.

We received 4 (four) sealed bids on May 30, 2013:

Wighr & Company

w1ghtco. com

2500 North Frontage Road

Darien. ll 60561

p 630.969.7000

F 630.969.7979

Bidders Base Bid $38,800.00 $49,950.00 $28,825.00 $33,500.00

Alternate #1 Alternate Bid #2 Green Demolition Robinette Demolition Alpine Demolition Corporation American Demolition Services

The bid tab sheet for Bid Group #4, Bid Package #23 - Building Demolition is attached along with the scope review and bid form. We recommend the scope document be referenced in the awarded contract.

A thorough scope review was done with Alpine Demolition on july 3, 201 3 to clarify and review project requirements, responsibilities and expectations. Based on the above, we recommend awarding this bid package contract to:

Alpine Demolition 520 S River Street Batavia, IL 60510 (630) 761-0700 Total Contract Amount: $28,825.00

We trust this information is sufficient for your present needs. Please feel free to call if there are any questions, or if additional information is required.

Respectfully submitted,

Wight Construction, Inc.

~~ Dennis Podzimek, LEED AP Project Manager cc: File: 07-5278-06

···································-~lfli~~l~f~~

~

NAperville Pa.rk District•

Board Memorandum

July 25,2013 Board Agenda Item

To:

Through:

From:

Re:

Board of Commissioners

Ray McGury, Executive Director, 848-3500 ~ t-\ Eric Shutes, Director of Planning, 848-5014 £. ~

Peggy Pelkonen, Project Manager, 848-5013 ff

Knoch Knolls Nature Center Project- Bid Package #24: Asphalt Paving

Action and Motion Requested:

Move to award the contract for Bid Package #24: Asphalt Paving for the Knoch Knolls Nature Center project to Evans and Son Blacktop, Inc. in the amount of$87,600.

Background/Analysis:

The scope of work for the Knoch Knolls Nature Center project includes construction of a 4,500 sq. ft. L.E.E.D. Platinum nature center, nature themed playground, trails, pervious pavement parking lot, expanded disc golf course, canoe launch, shoreline restoration and landscape work.

The Park District commissioned Wight Construction, Inc. in March 2013 to perform construction management services for the Knoch Knolls Nature Center project. As part of the contract and change order #1, Wight provided a Guaranteed Maximum Price (GMAX) of$5,202,787, including all construction management and construction fees. As identified in a March 28, 2013 Board Memo, included in the GMAX is a $200,000 contingency to cover the cost of unforeseen conditions that may arise from construction related work. Funds are allocated within the Capital Budget to cover project costs in 2013. In addition, the 2014 Capital Budget will include funds to support the remaining portion of professional services and construction activities associated with project development.

Wight divided the total scope of work into twenty-six project bid packages. The Park District approved several of the bid packages at pervious Park Board meetings. The remaining bid packages are expected to be ready for contract approval later in the summer. At this time, the

construction activities associated with the project are anticipated to be under the GMAX amount of$5,202,787. Construction activities are planned to commence in July 2013 with a guaranteed 12-month construction schedule for the total scope of work.

A total of three (3) contractors submitted bids for Bid Package #24: Asphalt Paving. See attached the recommendation letter from Wight & Company featuring the bid results.

The construction management team conducted a scope review with Evans and Son Blacktop, Inc. and contacted references. Furthermore, Evans and Son Blacktop, Inc. has successfully completed projects for the construction management team. All references expressed that the contractor was reliable and completed contract work to the highest degree of satisfaction.

In closing, staffhas determined that Evans and Son Blacktop, Inc. is the lowest responsible bidder for the reasons listed above. As such, staff recommends that the Park Board award Bid Package #24: Asphalt Paving for the Knoch Knolls Nature Center project to Evans and Son Blacktop, Inc.

july 16, 201 3

Ms. Peggy Pelkonen Naperville Park District 320 W. jackson Avenue Naperville, IL 60540

RE: CONTRACT AWARD RECOMMENDATION KNOCH KNOLLS NATURE CENTER Bids for Asphalt Paving Bid Package #24 Project Number 07-5278-06

Dear Ms. Pelkonen,

Following a thorough review of the asphalt paving bids submitted for the Knoch Knolls Nature Center project, and information obtained during the subsequent interviews, we are pleased to present the following contractor award recommendation.

We received 3 (three) sealed bids on May 30, 201 3:

ht Wight & Company

wightco.com

2500 North Fron1age Road

Darien. IL 60561

p 630.969.7000

F 630.969.7979

Bidders Base Bid SB7,600.00

S125,585.00 S99,900.00

Alternate #1 Alternate Bid #2 Evan and Son Blacktop, Inc. Abbey Paving Chicago/and Paving

The bid tab sheet for Bid Group #4, Bid Package #24- Asphalt Paving is attached along with the scope review and bid form. We recommend the scope document be referenced in the awarded contract.

A thorough scope review was done with Evan and Son Blacktop, Inc. on july 10, 2013 to clarify and review project requirements, responsibilities and expectations. Based on the above, we recommend awarding this bid package contract to:

Evan and Son Blacktop, Inc. 3N775 Powis Road West Chicago, IL 60185 (630) 377-1212 Total Contract Amount: S87,600.00

We trust this information is sufficient for your present needs. Please feel free to call if there are any questions, or if additional information is required.

Respectfully submitted,

Wight Construction, Inc.

~-----~-----· <Oe~~odzimek, LEED AP Project Manager cc: File: 07-5278-06

Board Memorandum

July 25,2013 Board Agenda Item

To:

Through:

From:

Re:

Board of Commissioners

Ray McGury, Executive Director, 848-3500 (LSM Eric Shutes, Director of Planning, 848-5014 Lf-5.

Peggy Pelkonen, Project Manager, 848-5013 ff

Knoch Knolls Nature Center Project- Bid Package #25: Brick Pavers

Action and Motion Requested:

Move to award the contract for Bid Package #25: Brick Pavers for the Knoch Knolls Nature Center project to Midwest Brickpaving, Inc. in the amount of$208,550.

Background/Analysis:

The scope of work for the Knoch Knolls Nature Center project includes construction of a 4,500 sq. ft. L.E.E.D. Platinum nature center, nature themed playground, trails, pervious pavement parking lot, expanded disc golf course, canoe launch, shoreline restoration and landscape work.

The Park District commissioned Wight Construction, Inc. in March 2013 to perform construction management services for the Knoch Knolls Nature Center project. As part of the contract and change order #1, Wight provided a Guaranteed Maximum Price (GMAX) of$5,202,787, including all construction management and construction fees. As identified in a March 28, 2013 Board Memo, included in the GMAX is a $200,000 contingency to cover the cost of unforeseen conditions that may arise from construction related work. Funds are allocated within the Capital Budget to cover project costs in 2013. In addition, the 2014 Capital Budget will include funds to support the remaining portion of professional services and construction activities associated with project development.

Wight divided the total scope of work into twenty-six project bid packages. The Park District approved several of the bid packages at previous Park Board meetings. The remaining bid packages are expected to be ready for contract approval later in the summer. At this time, the

construction activities associated with the project are anticipated to be under the GMAX amount of$5,202,787. Construction activities are planned to commence in July 2013 with a guaranteed 12-month construction schedule for the total scope of work.

A total of four (4) contractors submitted bids for Bid Package #25: Brick Pavers. See attached the recommendation letter from Wight & Company featuring the bid results.

The construction management team conducted a scope review with Midwest Brickpaving, Inc. and contacted references. Furthermore, Midwest Brickpaving, Inc. has successfully completed projects for the construction management team. All references expressed that the contractor was reliable and completed contract work to the highest degree of satisfaction.

In closing, staffhas determined that Midwest Brickpaving, Inc. is the lowest responsible bidder for the reasons listed above. As such, staff recommends that the Park Board award Bid Package #25: Brick Pavers for the Knoch Knolls Nature Center project to Midwest Brickpaving, Inc.

july 16, 2013

Ms. Peggy Pelkonen Naperville Park District 320 W. jackson Avenue Naperville, IL 60540

RE: CONTRACT AWARD RECOMMENDATION KNOCH KNOl.l.S NATURE CENTER Bids for Brick Pavers Bid Package #25 Project Number 07-5278-06

Dear Ms. Pelkonen,

Following a thorough review of the brick pavers bids submitted for the Knoch Knolls Nature Center project, and information obtained during the subsequent interviews, we are pleased to present the following contractor award recommendation.

We received 4 (four) sealed bids on May 30, 2013:

hi Wight & Company

wightco. com

2500 North Frontage Road

Darien, IL 60561

p 630.969.7000

F 630.969.7979

Bidders Base Bid $212,900.00 $208,550.00 $214,500.00 $258,297.57

Alternate #1 Alternate Bid #2 CR Schmidt, Inc. Midwest Brickpaving, Inc. l.PS Pavement Company Intrinsic landscaping

The bid tab sheet for Bid Group #4, Bid Package #25 - Brick Pavers is attached along with the scope review and bid form. We recommend the scope document be referenced in the awarded contract.

A thorough scope review was done with Midwest Brickpaving, Inc. on July 11, 2013 to clarify and review project requirements, responsibilities and expectations. Based on the above, we recommend awarding this bid package contract to:

Midwest Brickpaving, Inc. 18557 W State line Road Antioch, ll60002 (847) 8386550 Total Contract Amount: $208,550.00

We trust this information is sufficient for your present needs. Please feel free to call if there are any questions, or if additional information is required.

Respectfully submitted,

Wight Construction, Inc.

~· ~·---ennis Podzimek, LEED AP

Project Manager cc: File: 07-5278-06