NAEYC Fourth Anniversary Annual Report...accreditation anniversary date, but the postmark date of the Annual Report submission must be on or before the accreditation anniversary date.
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NAEYC no longer accepts the Annual Report up to two (2) calendar months past a program’s accreditation anniversary date. The Annual Report will be accepted up to two (2) calendar months before the accreditation anniversary date, but the postmark date of the Annual Report submission must be on or before the accreditation anniversary date. A program that needs additional time is permitted to submit the Annual Report up to one (1) calendar month after its anniversary date if it pays a late fee of $150.
The following graphic further explains the Annual Report Submission Window that all programs must follow at this time.
The purpose of the fourth anniversary Annual Report is to: Demonstrate preparedness for the Renewal process Ensure that accredited programs are continuing to meet the NAEYC Early Childhood Program Standards and Accreditation
Criteria. Increase the accountability of the NAEYC Accreditation system for children, families, and all customers of NAEYC
Accreditation. Provide NAEYC with the most up-to-date information related to the program’s current daily operations and overall
characteristics.
INSTRUCTIONS The Annual Report is due on the first, second, third, and fourth anniversary of a program’s accreditation (refer to the program’s accreditation certificate for this anniversary date). Failure to submit an Annual Report within the established submission window will result in the revocation of the program’s accreditation. In order to complete this report programs will need to refer to the criteria, which are available on The Online Resource Center Headquarters (TORCH) to support program quality improvement, in the publication NAEYC Early Childhood Program Standards and Accreditation Criteria (NAEYC # 9900), and in the NAEYC Self-Study Kit.
TABLE OF CONTENTS
Section 1: Program Information (Pages 2-3)
Section 2: Licensing/Regulation (Pages 4-5)
Section 3: Preparedness for Renewal Process (Pages 6)
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To complete Section 4: Continuous Quality Improvement Measures, each of the 2008 Sources of Evidence should be complete with labeled pieces of evidence or completed summary forms. Reference your completed Sources of Evidence to answer the following questions. Notes:
• If your program has not completed the Teaching Staff and Family Surveys at this time, you may estimate the survey scores for each criterion by referencing information collected through alternative means. For example, if your program conducts its own survey of staff and families annually or collects feedback from staff and families through face-to-face meetings, information from these practices could inform estimates of survey scores. Note that the official Teaching Staff and Family Surveys for Self-Assessment must be conducted within one (1) year of your program’s Renewal Materials due date and results of these surveys will be reviewed by an NAEYC Assessor during the site visit for renewal.
• Do not exceed the space provided as you complete each question. Doing so will decrease the user-friendliness of this Annual Report.
• Do not attach evidence to these materials. Simply report on the evidence that you have collected throughout your program’s formal Self-Assessment.
The annual evaluation processes include gathering evidence on all areas of program functioning, including:
a policies and procedures,
b program quality,
c children’s progress and learning, family involvement and satisfaction, and community awareness and satisfaction.
d A report of the annual evaluation findings is shared with families, staff, and appropriate advisory and governance boards, and the results are used as a basis for continuing successful activities and for changing those that need improvement.
Reference one piece of evidence for criterion 10.F.02 from the Program Portfolio. Complete the chart below to describe the piece of evidence. Do not attach evidence to these materials. Do not hesitate to utilize the “Other” choice in which you can describe a type of evidence that is not included on the list.
Written program annual evaluation plan Program annual evaluation report Self-Study or Self-Assessment Family and Teaching Staff Surveys Relevant page(s) from Employee Handbook Relevant page(s) from Parent Handbook Annual report Parent meeting agenda and/or minutes Other:______________________________________________________
Description of Evidence:
Complete the chart below with survey data for criterion 10.F.02 based on the results from the Teaching Staff Survey Results Spreadsheet.
Score for Criterion 10.F.02
Information learned from the Teaching Staff Survey
%1
Complete the chart below with survey data for criterion 10.F.02 based on the results from the Family Survey Results Spreadsheet.
Score for Criterion 10.F.02
Information learned from the Family Survey
%2
1 If your program has not yet completed this survey, see note within instructions on page 7 for guidance.
The program offers staff and families opportunities to assist in making decisions to improve the program. Collaborative and shared decision making is used with all participants to build trust and enthusiasm for making program changes. Staff and families meet at least annually to consult on program planning and ongoing program operations.
Reference one piece of evidence for criterion 10.F.04 from the Program Portfolio. Complete the chart below to describe the piece of evidence. Do not attach evidence to these materials. Do not hesitate to utilize the “Other” choice in which you can describe a type of evidence that is not included on the list.
Written program evaluation plan Relevant page(s) from Parent Handbook Parent meeting agenda and/or minutes Documentation of parent committee Governance board meeting agenda and/or minutes Documentation of committee work Other:______________________________________________________
Description of Evidence:
Complete the chart below with survey data for criterion 10.F.04 based on the results from the Family Survey Results Spreadsheet. Score for Criterion 10.F.04
Information learned from the Family Survey
%2
Complete the chart below with survey data for criterion 10.F.04 based on the results from the Teaching Staff Survey Results Spreadsheet.
Score for Criterion 10.F.04
Information learned from the Teaching Staff Survey
%3
2 If your program has not yet completed this survey, see note within instructions on page 7 for guidance.
10.F.03 I-T-P-K Random PP
a The program establishes goals for continuous improvement and innovation using information from the annual program evaluation. The program uses this information to plan professional development and program quality-improvement activities as well as to improve operations and policies.
Reference one piece of evidence for criterion 10.F.03 from the Program Portfolio. Complete the chart below to describe the piece of evidence. Do not attach evidence to these materials. Do not hesitate to utilize the “Other” choice in which you can describe a type of evidence that is not included on the list.
Written program evaluation plan Documentation of short-term and/or long-term strategic planning Relevant page(s) from Employee Handbook Relevant page(s) from Parent Handbook Parent meeting agenda and/or minutes Governance board meeting agenda and/or minutes Annual Report Other:______________________________________________________
a The program has an ongoing monitoring system to ensure that all program goals and requirements are met. The program has a data system that is used to collect evidence that goals and objectives are met. This evidence is incorporated in the annual program evaluation.
Reference one piece of evidence for criterion 10.F.05 from the Program Portfolio. Complete the chart below to describe the piece of evidence. Do not attach evidence to these materials. Do not hesitate to utilize the “Other” choice in which you can describe a type of evidence that is not included on the list.
Written program evaluation plan Documentation of short-term and/or long-term strategic planning Relevant page(s) from Employee Handbook Relevant page(s) from Parent Handbook Parent meeting agenda and/or minutes Governance board meeting agenda and/or minutes Annual Report Other:______________________________________________________
NAEYC is phasing in an improved fee structure that will better assist programs in long-term budgeting for accreditation costs. Refer to your program’s Valid Until date printed on the NAEYC Accreditation Certificate to determine the fee to include along with the Annual Report. For more information, refer to www.naeyc.org/academy and click on Fees.
Note: Additional fees associated wi
Valid Until Dates January 2016 and Later
$550 10 - 60 children
$650 61 - 120 children
$775 121 - 240 children
$885 241 - 360 children
Add $150 for every additional 120 children.
Note: Programs that successfully maintain accreditation over time will not pay additional renewal fees. The Annual Accreditation fee will be due annually, including on the fifth anniversary of accreditation.
The accreditation fee is calculated based on the number of children enrolled in a program at the time this form is submitted. If the number of children changes for a defined portion of the year (for example, altered program operation during the summer), the program should report the number of children that typically applies throughout the majority of the school year. Programs will be billed for supplemental fees (according to the chart above) if program enrollment is inaccurately reported during the accreditation process. Reference the following rules to determine the number of children that determines the accreditation fee for your program.
• Each child is only counted once. • Each child of eligible age (birth through kindergarten) that is part of an eligible group is counted. All eligible groups MUST be included in your
program’s NAEYC Accreditation. Note that groups are not eligible if more than 50% of the children are school age (first grade and beyond). • For programs with hourly care or drop-in care groups in which the total number of children enrolled in the group exceeds the maximum
licensing capacity of the group, only the maximum licensing capacity of the group is counted. Add the maximum licensing capacity of any drop-in care groups to the total number of children, if applicable.
Age Category Number of Children Enrolled
Infant (birth to 15 months)
Toddler/Twos (12 to 36 months)
Preschool (30 months to 5 years)
Kindergarten (public or private)
TOTAL Number of Children:
This form will not be processed until NAEYC receives the applicable fee.
Late Fee
If the program submits the Annual Report up to one (1) calendar month past the accreditation anniversary due date, a late fee of $150 must be included with the payment. Please note that this form will not be accepted unless NAEYC receives the applicable fee within one (1) calendar month past the accreditation anniversary due date.
I acknowledge that this form is being submitted up to one (1) calendar month past the accreditation anniversary due date and the $150 late fee is included with the payment.
Choose ONE method of payment and include applicable information below.
Check
Check Number:
Name on Checking Account:
Attach check to this form If check is sent under separate cover, program ID number or other identifying information must be included on the check.
Purchase Order
Purchase Order Number:
Name on Purchase Order:
Attach purchase order to this form. If purchase order is sent under separate cover, program ID number or other identifying information must be included on the purchase order.
Credit Card
VISA MasterCard Amex
Credit Card Number:
Credit Card Expiration Date: Month: Year:
Name on card/checking account or purchase order holder:
Card billing address:
City: State: Zip:
Country:
I authorize NAEYC to charge the above credit card at the amount of $
Signature: Programs who do not wish to provide their credit card information at this time may pay by phone, 1-800-424-2460, option 3, option 1.
International ACH
International ACH Number:
Name on International ACH:
Signature:
NAEYC Information for Transfer:
Account Number: 2000013841458 Routing Number: 121000248 Swift Code: WFBIUS6S
International Wire Transfer
International Wire Transfer Number:
Name on International Wire Transfer:
I acknowledge that a $20 fee is included with the payment for processing.
Signature:
NAEYC Information for Transfer:
Account Number: 2000013841458 Routing Number: 121000248 Swift Code: WFBIUS6S
NAEYC will ONLY accept Annual Reports through e-mail if a credit card payment is included. Programs paying via check or purchase order are not eligible to submit via -email.
Faxed Annual Reports will not be accepted.
NAEYC accepts the postmark date or the e-mail sent date as the submission date. NAEYC recommends that programs obtain written confirmation of receipt of all forms sent to NAEYC P.O. Boxes. Please discuss tracking options with your local Post Office. NAEYC is not able to sign for materials that are delivered to a P.O. Box by an individual courier such as UPS or FedEx. Similarly, NAEYC recommends that programs save a copy of any automated e-mail replies as confirmation of receipt of all forms emailed to NAEYC.
Copy this form for your program’s records before submission. NAEYC will not return this form to the program.