NABat Project Database – User Manual page 1 of 40 Last Updated on July 5, 2017 About The NABat Project Database is a single MSAccess file (NABat_v1.1.1.accdb). This file contains data entry points for the five NABat monitoring survey types including: (1) Stationary Point Acoustic Survey, (2) Mobile Transect Acoustic Survey, (3) Internal Winter Hibernaculum Survey, (4) Internal Summer Maternity Colony Survey, and (5) Emergence Count Survey. The NABat Project Database also contains field data sheets for each of the five monitoring methods (see ‘Download Survey Datasheets’ tab). NABat projects may consist of one or more monitoring methods. Do not enter data for more than one project in a single NABat Project Database. Objectives Serve as a queriable local copy of your NABat project data and associated metadata including information about surveyors, sampling locations, equipment, and weather conditions. Organize NABat project data and associated metadata into a standardized format before it is uploaded to the NABat website. Provide downloadable field datasheets for you to print and take with you into the field when conducting NABat surveys. To contribute data to the North American Bat Monitoring Program you must follow these steps: 1) Create a new NABat monitoring project using the ‘Create a Project’ tool available on the NABat website https://nabatmonitoring.org. OR For users with an existing NABat project, log in and select the desired project from your project list. 2) Download your NABat Project Database from the NABat website (see How to Download your NABat Project Database Application below for more details). 3) Enter your field data and associated metadata into the NABat Project Database. 4) Upload your NABat Project Database, summary tables of acoustic data files (as an .xls or .csv file) from classifier software packages (if available), and your associated .wav, .wac, or zero crossing files to the NABat website (see How to Upload your NABat Project Database below for more details). Background This database was developed in partnership with the National Park Service, US Fish and Wildlife Service, and US Geological Survey. The NABat Project Database was modeled after the NPS Bats Acoustic Survey Database, and extended to include data entry points for internal and emergent colony count survey types. The data structure and entry fields for stationary and mobile acoustic surveys were
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NABat Project Database – User Manual page 1 of 40
Last Updated on July 5, 2017
About The NABat Project Database is a single MSAccess file (NABat_v1.1.1.accdb). This file contains data
entry points for the five NABat monitoring survey types including: (1) Stationary Point Acoustic
How to Query and Edit Existing Survey Logs Click on the ‘Query Survey Logs’ to see a summary list of all surveys recorded in the current NABat
Project Database. Surveys are organized by survey method. Choose a survey method using the
dropdown list under ‘Select a Survey Type:’ Select the survey log that you would like to re-open and
edit by clicking on button to the right of the survey log. At this time you can edit data
associated with this survey log.
How to Download Survey Datasheets to Print and Take with You to
Record Data in the Field
Click on the ‘Download Survey Datasheets’ tab. Then select a survey type from the drop-down list.
Click the button to download the datasheet or button if you would like to
view the datasheet.
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How to Enter Data into the NABat Project Database
Step 1. Enter ‘Project Name, ‘Project ID’, and full name of ‘Project Leader’. At the top of the home page (header) you will see spaces to fill in information for your Project Name,
Project ID, and Project Leader. Enter the same Project Name that you created when registering your
project on the NABat website. Enter the auto-generated Project ID that was provided to you when you
downloaded your NABat Project Database. Finally, enter the same first and last name of the project
leader you entered when you created and registered your project on the NABat website.
Step 2. Use ‘List Setup’ tab to pre-populate drop-down lists. After you have entered your Project Name, Project ID, and Project Leader information, click on the
‘List Setup’ tab. The ‘List Setup’ tab contains a table of drop-down lists that are used throughout the
NABat Project Database to help standardize entered data and facilitate the use of this database. Preload
information into these lists prior to entering new survey data. This information will then automatically
appear in the appropriate drop-down list when using the NABat Project Database. To add new
information to a list, type the entry and click out of the row. The field will auto-save as you move to
another field or section.
Step 1.
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Several of the lists are pre-populated with default values (e.g., Broad Habitats and Clutter Types) to
prompt users and help to standardize the data. These default lists can be modified to suit the user,
however. Other lists, including Detectors, Contacts, Local Habitats, Microphone Types, and Land Unit
Code are empty and must be populated by the user. See below for a table of definitions for each list in
the ‘List Setup’ page.
Step 2.
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Table of Definitions for fields in List Setup.
Menu Option Description/Instruction Required Fields
Bat Collection Type A list indicating the location where collected bats were sent. For example, if bats were collected for WNS diagnostic testing user should indicate the diagnostic lab where specimens were sent (e.g., National Wildlife Health Center, etc.). Drop-down list is used in data entry points for Internal Winter Hibernaculum Survey and Internal Summer Maternity Colony Survey types.
Bat Collection Type
Broad Habitats A list of general physiognomic habitat types used to describe the habitat at the Grid Cell level. This list has been provided with default values. Note that the physiognomic levels of a system such as the National Vegetation Classification System may be used for this list.
Broad Habitat
Contacts
A list of all individuals that can be contacted about the
data, conducted surveys, or analyzed acoustic call files.
Enter a new contact by clicking in the empty field and then
clicking out of the row. To view ‘Contact Details’ click on
the row for the desired person in the ‘Contact List’.
First Name and Last Name
Datum Reference for the coordinate system used (.e.g., NAD 83 used by NPS). To enter a new datum click in the empty field, type the entry and click out of the row.
Datum
Detectors This list includes manufacturing information of the detectors/loggers either currently deployed or to be deployed. Select a detector to edit or update the related fields. The field will auto-save as you move to another field or section.
Detector Code (a unique number to track this detector in your organization)
Manufacturer
Serial Number
Distance Ranges (m) A standard set of estimated or measured distance ranges between a source of clutter (brush, trees, etc.) and the detector, in meters. To enter a new distance range click in the empty field, type the entry and click out of the row.
Distance Range, in meters
Guano Types A list describing the relative amount of guano present in at colony sites.
Guano Types
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Land Unit Code A list of land units (or study areas) where surveys were conducted. Each land unit has a name (Land Unit Name) and a 4-letter abbreviation (Land Unit Code). For example, if the survey is conducted in a park or refuge use park or refuge codes (e.g., YELL for Yellowstone National Park) and the full park of refuge name. If survey is not conducted in a park or refuge, user should create a 4-letter abbreviation for Land Unit Code based on the region or surrounding area.
Land Unit Code
Land Unit Name
Local Habitats A list of habitat types specific to the location of the detector, cave entrance, or mobile transect. Local habitats may involve detailed floristic association and alliance categories from the National Vegetation Classification System.
Local Habitat Type
Microphone Types A list of microphone types including manufacturer and model used for acoustic monitoring surveys. To enter a new ‘Microphone Type’ click in the empty field, type the entry and click out of the row.
Microphone Type
Recording Mode A list of recording modes used for acoustic detectors (i.e., zero-cross, full spectrum, both)
Recording Mode
Roost Protection A list of modifications or structures used to protect roost sites from disturbance.
Roost Protection
Sample Designs List of sample design descriptions and types. To enter a new sample design click in the empty field, type the entry and click out of the row. This field is prepopulated with NABat sample designs (CONUS 10km, Canada and Alaska 10km, Mexico 10km, and Hawaii GRTS probabilistic sampling design).
A sample design will indicate how a Cell (sample unit) was selected and established for sampling. For some purposes (e.g., a basic bat inventory) no sample design may be employed.
Sample Design, Name, Description, Type – Probabilistic, Purposive or Other
Species
A list of potential species that may be analyzed for or detected. To enter a new species click in the empty field, type the entry and click out of the row. The value in the “Code” field will be used to match against the Analyzer outputs to link detections to a scientific name. This list has been prepopulated to represent bat species found within North America and outlying islands. See Loeb et al. (2015).
Code, Common Name, Scientific Name
Waterbody Types A prepopulated list of water body types that either exist at point location of a deployment or survey. To enter a new ‘Waterbody Type’ click in the empty field, type the entry and click out of the row. Default values have been provided.
Waterbody Type
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Add or edit surveyor contact information using ‘List Setup’
In the ‘List Setup’ tab, click ‘Contacts’ to enter information about the work/business contact
information (do not include home addresses) for each surveyor who conducted monitoring surveys.
‘Surveyors Contact Information’ is a list of all staff that can be contacted about the data, or have been
involved with survey efforts.
Enter a new ‘Contact’ by clicking in the empty field and then clicking out of the row.
To view ‘Contact Details’ click on the row for the desired person in the ‘Contact List’. Required fields
are: First Name and Last Name
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Step 3. Enter project data by selecting a survey type on the ‘Main Menu’ tab. Navigate to the Main Menu tab, which contains a list of the data entry points for each of the five NABat
survey types. To enter new data, double-click on the appropriate survey type.
Step 3.
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Survey and Location ID: All Survey Types
For all five survey types, you must first select a Surveyor and a Location ID. This can be accomplished
by choosing a selection from their drop-down lists or by adding a new Surveyor and/or Location ID. The
Surveyor and Location ID fields are required. Leaving these fields blank will cause an error message to
appear.
Surveyor – To add contact information for a new surveyor use the ‘List Setup’ tab, or select the
button to the right of the field titled ‘Surveyor’. The ‘Add Contact’ pop-up window will appear,
prompting you to enter contact information for a new surveyor. First Name and Last Name are required
fields.
If the surveyor contact information has already been entered using the ‘Add Contact’ pop-up window
or using the ‘List Setup’ tab, select the name of the desired surveyor from the drop-down list by
clicking on the button to the right of the Surveyor field.
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Location ID – A unique code automatically generated for each survey location. Depending on the survey
type a survey location could be the site of detector deployment, a mobile route, roost site, cave entrance,
an entire cave, or a section of a cave. The Location ID is a combination of the Land Unit Code (add
new or edit in the ‘List Setup’ tab), the Grid Cell GRTS ID, and Site/Route Name. The Location ID is
automatically generated when you add a new location using the button to the right of the Location
ID field. The ‘Add Location’ pop-up window will appear, prompting you to enter location information
(see field definitions for ‘Add Location’ pop-up window below).
If the Location ID has already been created using the ‘Add Location’ pop-up window, select the
desired Location ID by clicking on the button to the right of the Location ID field.
‘Add Location’ pop up window
*Time Zone - Time zone of survey location. *Required field.
*Land Unit Code - Land Unit Code is a drop-down list of four digit abbreviations and names of land
units (or study areas) where a grid cell is located. Land Units could include parks, forests, refuges,
wildlife management areas, or local conservation areas. Use the ‘List Setup’ tab to add or edit Land
Unit Codes that appear in this drop-down list. *Required field.
*Sample Design – Indicate which sample design was used for selecting the surveyed grid cell. This
drop-down list can be edited using the ‘List Setup’ tab. *Required field.
*Grid Cell GRTS ID – For any given sample design enter the associated grid cell GRTS ID. The GRTS
ID is the sampling priority for a grid cell as defined by the master sample. *Required field.
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*Broad Habitat – Select a value from the Broad Habitat drop-down list. Add/Edit this list using the
‘List Setup’ tab. *Required field.
*Site Land Ownership – Select a type of land ownership for the location of a survey. *Required field.
*Country/State/County/Nearest City/Town – Indicate the Country, State or States represented in the
Grid Cell including all associated counties and nearest town. *Required field.
*Site/Route Name – Enter a user-defined name of detector location (e.g. 5km quadrant: NW, NE, SW,
SE) for Stationary Point Acoustic Surveys; route name for Mobile Transect Acoustic Monitoring
Surveys; and roost/cave, entrance or section name for internal and emergence colony count surveys.
*Required field.
Site Description – Briefly describe the location and any additional information to help future navigation
or deployment.
Upload Image – Upload images of survey location. You can add multiple images to an image box.
For Stationary Point Acoustic Monitoring Surveys include images taken at the detector facing each
cardinal direction (or a single panoramic). Upload images of detector setup in ‘Device Details’. For
mobile routes please include a photo of your detector/car mount setup
To add an image double-click in the box below ‘Upload Image’ and
the ‘Attachments’ pop-up window will appear.
Click the button and browse to your file.
Then select OK.
Once images are loaded you can double-click on the image
to view the image in a larger size.
If multiple images are loaded you can use the
buttons to move forwards or backwards between loaded images.
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Stationary Point Acoustic Monitoring Survey
Surveyor and Location ID
For all five survey types, you must first select a Surveyor and a Location ID, either from their
prospective drop-down lists or by adding a new Surveyor or Location ID. The Surveyor and Location ID
fields are required. Leaving these fields blank will cause an error message to appear. See section above
titled Survey and Location ID: All Survey Types for more details on how to enter information for these
fields.
Survey Location
This tab includes details on the grid cell and point location where a survey was conducted. Some fields
are populated from the 'Add Location' pop-up window including Land Unit Code, Grid Cell ID, Grid
Cell Priority, Broad Habitat, Country, State, County, Nearest City/Town, Land Ownership, uploaded
images, Site Description, and Detector Name. All other fields require user input.
Geographic location information
You must specify a survey location using either UTMs or Latitude and Longitude.
UTM Zone
Datum (Add/edit drop-down list using the ‘List Setup’ tab) *Required field
Easting
Northing
Latitude
Longitude
USGS Quad (optional)
Other location information
Access Road – Used as reference to note the nearest road to access the location (optional).
Parking – Add notes on where to park your vehicle or where to gain access to the location (optional).
Water body type – Note any significant water bodies near to this location (Add/edit drop-down list
using the ‘List Setup’ tab). (Not a required field, but helpful information for interpreting context of
data collected, especially acoustic data)
Elevation – Enter elevation at survey location (optional).
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Site Marker – Note prominent site feature or characteristic used to aid in future navigation (optional).
Feature Sampled – Note landscape feature where survey was conducted relevant to bat biology that
could affect the probability of detecting bats (e.g., ridgeline, outcropping, talus slope, bat house)
(optional).
Map/Sketch of Location – Upload a map or sketch of location to help
future navigation (optional).
General Info
This tab includes information on detector deployment and recovery.
Able to Survey this Year – default: checked (yes), uncheck if not able to survey this year.
Deployment Date – Enter date detector was deployed. Optional: Select date using the calendar (click in
empty box to make calendar appear).
Recovery Date – Enter date deployed detector was recovered. Optional: Select date using the calendar
(click in empty box to make calendar appear). Required before importing detections.
Reason Unable to Survey – Provide reason, if not able to conduct survey in a given year.
Will Survey Next Year - default: unchecked (no), check box if you intend to survey same location next
year.
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Species Group to be Analyzed – This is a user defined
list. Add species groups using the button. The ‘Species
Groups’ pop-up window will appear, prompting you to
enter a label and summary (notes) for the species group.
Species Group is the pool of potential species that were
considered when analyzing acoustic data. Manually add
species to your species group by clicking on the down
arrow in the species table. Field is required before
importing detections.
Bat Detector - manufacturing information of the
detector/logger (Required field).
Number Files Downloaded - Total number of call files
obtained during deployment.
Deployment Contacts – Add contact information for person responsible for
detector deployment and recovery. Contact information can be added/edited
using the ‘List Setup’ tab or by clicking the button. To remove a contact
select the button next to the name of the contact.
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Device Detail
This tab includes information on memory cards, detector settings, location of saved acoustic files,
batteries, microphone set up, and temperature sensor. Required fields include: Date Recording Started,
Time Recording Started, Date Recording Stopped, Time Recording Stopped.
Date Recording Started – the date the detector started recording as programmed or due to equipment or
battery failure (Required field).
Time Recording Started – the time the detector started recording as programmed or due to equipment
or battery failure (Required field).
Date Recording Stopped – the date the detector stopped recording as programmed or due to equipment
or battery failure (Required before importing detections).
Time Recording Stopped – the date the detector stopped recording as programmed or due to equipment
or battery failure (Required before importing detections).
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Conditions Detail
Enter information for weather conditions, moon phase at deployment and recovery times, and nightly
significant weather events (if applicable).
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Detection Inputs
It is recommended that at least two methods be used to identify files to species. Analysis of acoustic
recordings can be done in several ways, combining automatic species-identification (auto-ID) software
and manual identification as appropriate. For example, employing two different software packages (e.g.,
Sonobat and Kaleidoscope) on the same set of call files is recommended to help verify auto ID
classifications. Manual classification of a subset of files should also be used to verify accuracy and
resolve any conflicts during the auto ID processing.
Software Settings
Enter software settings for up to two call analysis software packages. Use the left side of the form to
enter settings information for the first software package and, if applicable, use the right side to enter
settings information for the second software package.
Software and Software 2 – Enter names of call analysis
software packages used for species identification.
Version and Version 2 – Enter which versions of call
analysis software packages were used for species
identification.
Classifier Package and Classifier Package 2 – Enter
which classifier packages were used for each call
analysis software package.
Min Num of Pulses and Min Num of Pulses 2 – Enter
the minimum number of pulses within a pass required for
a file to be considered for species identification.
Other settings and Other settings 2 – Enter other
pertinent settings information. This will likely differ
among software packages.
Analysis Contact and Analysis Contact 2 – Select name of contact who conducted the call analysis
(manual and /or auto-classification). Edit/ or add contact names using the ‘List Setup’ tab.
How to submit acoustic data to NABat
This database is intended for management of metadata associated with recorded acoustic call files (zero-
crossings or full-spectrum) processed and assigned to species with commonly used call analysis
software packages with manual classification on a subset of files (note: All files should be manually-
vetted for Mobile Acoustic Transect Surveys).
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Once you have filled in this NABat Project Database, go to www.nabatmonitoring.org and visit the
'Tools' page. Log in using your NABat username and password. Upload your completed NABat Project