myVrm

• 1. The Complications of Traveling

2. Flight delays and cancellations 3. Skyrocketing travel costs 4. The skyrocketing cost of corporate meetingtravel has become a crisis-level issue 5. Stuck in traffic 6. Time away from the office 7. The scheduling and planning of meetings, events and conferences is becoming more and more complex 8. Scheduling Options NonVideo TelePresence No central source forVideoRoomsDesktop managing meetingsFinance/ PeopleRoomsAccounting Lots of different pieces- Equipment, systems,Outlook / NotesCiscoTelePresencepeople, schedules, etc.Cisco A/V Management SystemTelePresence Manual processes A/V SupportEquipment Catering 9. With the increase of videoconferencing use,the coordination of people and time zones hasbecome nearly impossible 10. Double Booked Rooms 11. Conference cancellations and time changes Meeting CancelledThe City of New York THE HISTORIC RESOURCE COMMISSION MEETING OF 3-4-2011HAS BEEN CANCELLED The next meeting will be held on4-5-2011 12. No shows are a continuous nuisanceNever knowing if participants coming to the conferenceor if they have all the details 13. Using multiple processes to book conferences,people, audio visual equipment, catering and housekeeping work orders 14. The complex and confusing worldof scheduling has been taking awayfrom companies success for far too long 15. TheSolution 16. Brings it all together 17. Schedulingdetails on ALL of your conferences 1:00pm-3:30pm myVRM Training9:00am-11:00amEuropean Expansion 18. Cisco TelePresenceSchedulea variety Room Onlyof rooms 19. Reserve and automatically connect to bridge ports 20. One Centralized CalendarOne Centralized Calendar 21. Accessible from Multiple Interfaces Web Interface, Outlook and Lotus Notes Integration 22. Web Based Access 23. Create Conference 24. Conference Types 25. Custom RecurringPast dates are grayed outto avoid human errorImmediate, future, recurring and custom recurring timesare never a problem, even on a random date schedule 26. Select Participants 27. Select Rooms Multiple level filtering allows users to searchAbility to select rooms rooms by various facets in list or details view 28. Enable users to easily search for available rooms Specific details of each room displayed 29. Manage Audio Visual SettingsContinuous presencelayouts Default Endpointconnection details prefillsand calls are automaticallylaunched to the bridge 30. Request Audio Visual Needs Include deliveryand pick up times and instructionsReal time inventoryTotal cost of items andtracking services automaticallycalculated 31. Audio Visual Work Order DetailsOnce submitted, AV work orders are sent to the AV Administrator for tracking and fulfillmentWork orders can beprinted exported to PDF and Excel 32. Request Catering NeedsWest Coast LocationService typeEast Coastshown according Location to time zone 33. Request HousekeepingInclude startand completetimesAdd Special InstructionsNotify hostof request 34. Custom OptionsAdd Special Instruction, PowerPoints, Security Badges, and Documents 35. Preview ConferenceBefore submitting,click any tab to editwithout losing data 36. Manage ConferenceAbility to Clone, Edit, Export to PDF, and Save to OutlookReal time statusof participants 37. View Complete List of Conferences 38. Search and Edit ConferencesConferences may be posted as public or private 39. View CalendarWith proper permission level, click conference title to view detailsColor-codingshown according to conference type 40. View Conferences Details 41. Simple Web BasedEasily create a conference by inputtingonly a few details 42. Conference Set up Email 43. Host Email 44. Room Reservation Email 45. Conference Modification Email 46. MCU Approval Request Email 47. MCU Reserved Email 48. UK Conference Invitation Email Time zone and dateformat automaticallychanges according tolocation 49. Emails Available in Multiple Languages 50. Conference Set up/ Modified in French 51. Available in Multiple Languages 52. myVRM in French 53. Manageeverything at your fingertips 54. Create user roles to assign approval levels Additional approval levels can be sent to further secure rooms,bridge ports and overall system use.OrganizationCateringAdministrator AdministratorInventoryHousekeepingSiteAdministratorAdministratorAdministrator General User General User 55. One or more administrators can be assigned to oversee all scheduled conferences 56. Manage rooms and catering in one seamless process 57. Quickly handles last-minute changes and additions1:00pm-3:00pmmyVRM Training10:00am-11:00amHR Conference8:30am-10:00amDemo9:00am-10:00amEuropean Expansion8:00am-9:00amMarketing Conference 58. into your day-to-day environment 59. Easily adapts to the culture of your organization 60. myVRMs open architecture provides aseamless interface to coincide with your current environment 61. myVRM is compatible with all major manufacturermodel bridges 62. myVRM is modular in design, as your organizationgrows, myVRM will grow right along with it 63. Tired of trying to juggle Paper- WorkE-Paper-PhoneMailsWork Calls PhoneCalls 64. With myVRM, you have one tool that does it all invitesparticipants, schedules resources, manages details and produces reports for tracking and billing 65. Outlook & myVRMIntegration 66. Click new then meeting request 67. Invite Participants 68. Input Subject, Conference Time and Date 69. Click the myVRM Icon 70. Outlook Integration-Select Times 71. ManageManage AVManage audio visual, Settings catering and housekeepingwork orders 72. Select Conference Type 73. Ability to view room availabilitythrough the Outlook Room Calendar 74. Select RoomsClick on Select Rooms Icon 75. Search RoomsAbility to searchrooms by variousfacets 76. Search Rooms Ability to search rooms alphabetically byclicking on any tab 77. Show Favorite Rooms 78. Conference Room Details 79. RecurrenceClick recurrenceicon 80. Recurrence Conflict 81. Recurrence Conflict Resolution 82. Click Appointment Icon Add Special Instructions 83. Add WebEx MeetingInput WebExSpecifics 84. Schedule ConferenceWebEx details will automatically appear on Outlook invitation 85. Define your favorite rooms 86. Lotus Notes & myVRM Integration Integration 87. Lotus Notes CalendarClick the preferred A new calendar entry page is opened after todate on calendarschedule a conference clicking desired date 88. Calendar EntrySales [email protected]; [email protected]; [email protected]; [email protected]; [email protected]@myvrm.com; [email protected]; [email protected]; [email protected] York Sales Meeting. Fill-in the calendarentry as usual 89. myVRM Rooms Sales Meeting [email protected]; [email protected]; [email protected]; [email protected]; [email protected] [email protected]; [email protected]; [email protected]; [email protected] New York Sales Meeting The myVRM Rooms button displays the rooms that areequipped with videoconferencingequipment and are retrieved from the myVRM conferencescheduling engine 90. Select myVRM RoomsClick the cursor on thespace to the left of theselected room, a check mark will then appear tothe left of the chosen room Click the cursor Once the myVRM Roombuttontheselected theon is desired roomfollowing display willappear 91. Lotus Rooms In a single conference room selections from both buttons are permitted The Lotus Rooms button displays the rooms in the organization that are not equipped with videoconferencing equipment and is retrieved from the DominoRooms and Resources database 92. Select Lotus RoomsWhen the Lotus Rooms button is selected, select rooms from the database as the usually method 93. Lotus Notes List of Availability 94. Select Conference TypeA menu selection Conference Type (red arrow) provides twotypes from which to choose; Room Only or Audio Visual. 95. Lotus Notes RecurringThe user selects therepeat option and definewhich recurrence isdesired 96. Advanced Conflict Resolution Upon final Save and Send Invitations myVRM will check all instances and if there is any conflict will display a newinside form with the list of instances,the ones being in conflict highlighted in RED 97. Advanced Conflict Resolution For each The user the user is each instance can select ableconflict and enter theto either delete that instance orresolution define a new open time window 98. Advanced Conflict ResolutionOnce all recurring conflicts havebeen resolved, the user can Saveand Send Invitations and therecurring pattern is now created 99. iPad & iPhone Integration 100. Schedule a Video Conference 101. View Calendar 102. Schedule a Video Conference rightfrom your iPad or iPhoneEnableRecurrencepattern 103. Select Rooms 104. Invite Participants 105. Review Conference Details 106. Summary of Conference 107. Inviteparticipants and track responses 108. myVRM makes it easy to send meeting invitations and receive replies 109. Time zone conversion is automatic so you cancoordinate participants around the world 110. Keep conference data at your fingertips withconference status tracking and e-mail reminders 111. The interface is customizable with colors, directories, even news and events you want everyone to know about 112. Reportingdata for billing and analysis 113. Advanced ReportingReal time, customizable reports allowing the managementof use of space, resources and costs 114. Pie Chart comparing connections betweenIP and ISDN conference usage 115. Point-to-Point conference schedules andmultipoint conference schedulesThe data is provided in a tabular format and thecalculations are displayed in a graphical representation 116. Column Graph showing total hours, number of connections and IP, and ISDN hours 117. Area Chart Displaying Hours/Connects Comparison 118. The IP Hours, using a different view of a pie chart graphic 119. Bar chart relating connects, hours, IP hours,and ISDN hours 120. Line graph displaying IP hours, connections,and total hours 121. Room utilization ratio during working hours 122. Average attendee volume 123. Total electricity consumed duringconferences 124. Average electricity per attendee utilized during conference 125. Ad-Hoc Reporting 126. Ad-Hoc Reporting 127. Ad-Hoc Graphs 128. Create instant reports with nothing more than a click 129. Name and Run Reports 130. Go Green with 131. Countless corporate dollars are thrown away on travel 132. Save Our PlanetmyVRM allows the user to save corporate dollars and be green by booking virtual meetings 133. Your carbon footprint is increasedevery time you drive, fly, or even usepublic transportation 134. Reduce your carbon footprint 135. myVRM allows you to virtuallytravel, reducing your carbon output 136. myVRM also allows you to record how much carbon offset youve reduced 137. With myVRM, both your business andthe environment win 138. Schedule A Live Demo Call us at 516-935-0877E-mail us at [email protected]