MyCampus Fundamentals. P urpose to become familiar with the fundamentals of MyCampus specifically, navigation and search and to gain an understanding.

MyCampus Fundamentals

Purposeto become familiar with the fundamentals of MyCampus specifically, navigation and search and to gain an understanding of how the system manages information.

Outcomes you have the knowledge, skills and confidence to navigate the MyCampus System and access records

Structure a mixture of trainer led discussion, Campus Solutions demos and hands-on activity

Timings 2 hours

• Emergency exit

• Breaks/facilities

• Evaluation

• Environment

• Terminology

• Navigation and menus

• Record pages

• Search

• Customising

• Communication within the system

• What a student sees in MyCampus

• Getting information out of the system

• MyCampus academic structure

• Online training resources

What is MyCampus?

What is MyCampus?

Millennium(Library)

Agresso

(Finance)

Kin

etics(A

ccom

mo

datio

n)

EDRMS

(Records

Management)

MOODLE(Virtu

al Learning

Environment)

PIP

(Pro

gra

mm

e

Info

rmat

ion

)C

MIS

(Roo

m B

ooki

ng)

MyCampus

What is MyCampus?

UoG Terminology MyCampus

Semester Session (semester 1/semester 2)

Session Term (2011)

Programme of Study Program and Plan

Credits Units

GPA GPA

Class/Attendance Lists Rosters

Approved... Active /Inactive /Pending

Terminology in MyCampus

Using MyCampus

Accessing the training environment

• Information for staff – Quick links – Moodle – Services

• LOGIN USING YOUR NORMAL GUID AND PASSWORD

• SLP – MyCampus Fundamentals

• CSTRN1 – training environment file (Login using the temporary

username and password)

Single sign on via MyGlasgow https://frontdoor.spa.gla.ac.uk/login

Navigating MyCampus

Universal navigation header and page bar

Navigating MyCampus

Using the Main Menu•Click on the main menu to open submenus

•Drop down menu

•Breadcrumbs

Navigating MyCampus

Navigating MyCampus

Standard (or Base) Navigation Page

Navigating MyCampus

•Direct link to page

•Folder – contains up to 3 links + ‘More...’

button

Navigating MyCampus

Task

• Navigate to the Records and Enrollment – Career and Program Information - Student Program and Plan search page

• Enter the following student ID: 2013004

Record Layout

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Tabs

Getting around Campus Solutions

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Getting around Campus Solutions

Toolbarhyperlinks

Save page

Review the previous record in the list

Review the next record in the list

Return to the search page

Navigating MyCampus

Insert rows in a grid or scroll area

Deletes rows in a grid or scroll area

Next row in a grid or scroll area

Previous row in a grid or scroll area

Find data in a grid or scroll area

View all rows of data in a grid or scroll area

Fields marked with an asterisk means that the field must be filled

Navigating MyCampus

Effective Dating

Effective Dating

Permissions decide what you can do

Add/Update Include History Correct History

Default most users Available to users Very few users

Display current & future rows Add new rowsUpdate future rows

Display all rowsAdd new rowsUpdate future rows

Change any past / present / future row

Effective Dating

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Institution

Institution

•Represents an independent academic entity with its own set of rules and business processes•Represented by 5 character code GLSGW - University of Glasgow

Academic Structure in MyCampus

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Academic Organization

Academic Group

Academic Career

Campus

Institution

Building Blocks

•Four key building blocks in Campus Solutions


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Institution


•Represents the academic organisations at GLSGW•Represented as a ‘tree’ structure in Campus Solutions•Uses standard coding scheme defined by UoG

e.g. Level 1 10000000 College of Arts

Level 2 10400000 School of Modern Language & Cul

Level 3 10405000 Slavonic Studies

Level 4 10405100 Russian


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Subjects


Institution

Subjects

•Key attribute within Campus Solutions for any course•Approximately 60 subject areas

e.g. FTV Film and Television

DENT Dentistry

CHEM Chemistry

SOCIO Sociology


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Subjects


Institution

Courses

Courses

•Courses have offerings, and each offering has a Subject and Catalog number•These two elements combined identify the course and will be how students reference a course•ARCH 1001 (Archaeology 1A: The Archaeology of Scotland)


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Subjects


Institution

Courses

Courses

•Courses have offerings, and each offering has a Subject and Catalog number•These two elements combined identify the course and will be how students reference a course•ARCH 1001 (Archaeology 1A: The Archaeology of Scotland)


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Search

When you select a page, the system often displays a search page on the Find an Existing Value tab

Search in MyCampus

Search in MyCampus

Available Operators

Search in MyCampus

• An edit box with a prompt button uses a Lookup button which looks like a magnifying glass.

Navigating MyCampus

Navigating MyCampus

Navigating MyCampus

Task

• Navigate to Curriculum Management – Course Catalog – Course Catalog

• Search for subject area Biology

• Now enter imm in the description field and search again

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Academic Group

•A high level entity held against Programs and Courses. •Decision at GLSGW is to define as broad areas of discipline e.g. Law, Life Sciences

Subjects


Academic Group

Institution

Courses


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Subjects Programs


Academic Group

Institution

Courses

Programs

•Represents the higher level entity to which students apply and ultimately graduate.•Students are active on a Program•Each Program has a 4 character code e.g. 2105. Bachelor of Science (LS)


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Subjects Programs

Plans


Academic Group

Institution

Courses

Plans

•Represents the specialisation for the Program•Programs can have more than one Plan defined•Students are active on a Program and a Plan•The degree the student is awarded is linked to the Plan•Program and Plan together represent the UoG ‘Programme of Study’ e.g. C300-2105 (Zoology, BSc)


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Subjects Programs

Plans

Sub plans


Academic Group

Institution

Courses

Sub plans

•Only used rarely e.g. to differentiate between Academic year intake and Calendar year intake for the same Postgraduate taught courses


Task• Navigate to Curriculum Management – Attendance Roster –

Attendance Roster by Class

• Search for a Class Nbr: 3485

Customising

User Defaults

Customising MyCampus


My Favorites

• The system includes the facility to save your own commonly used pages

• Navigate to the page you want to save, click on Add to favorites (top right hand corner)

• You can access or edit the order by clicking on My favorites from the menu


Task• Navigate to the Setup SACR and do the

following:

1. Set the default subject area to Maths

2. Set the academic career default to UG

• Navigate to the Records and Enrollment – Student Program and Plan search page and add it to My favorites

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Subjects Programs

Plans

Sub plans


Academic Group

Academic Career

Institution

Courses

Academic Career

•Represents groupings of academic offerings (Programs, Plans, Courses)•Careers at GLSGW

UG - UndergraduatePGT - Postgraduate TaughtPGR - Postgraduate ResearchHD - Higher DoctorateLLL - Life Long LearningEXTN - External


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Subjects Programs Terms

Plans

Sub plans


Academic Group

Academic Career

Institution

Courses

Academic Term

•Represents the Academic Year (1st Aug to following 31st July)•A student is admitted in a term and must be “term activated” in a term (to be eligible to enrol) e.g. 2011, 2012


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Subjects Programs Terms

SessionsPlans

Sub plans


Academic Group

Academic Career

Institution

Courses

Academic Session

•Represents teaching periods within a term •Classes will be created attached to sessions e.g. S1 (Semester 1), FYR (Full Year)


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Subjects

Academic Group

Programs

Academic Career

Terms

Sessions

Campus

Institution

Plans

Sub plans

Courses

Campus

•Three Campuses in Campus Solutions: Main, Dumfries and Singapore Institute of Technology (SIT)


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Subjects

Academic Group

Programs

Academic Career

Terms

Sessions

Campus

Locations

Institution

Plans

Sub plans

Courses

Locations

•Each Campus may have a number of Locations•Main Campus has two Locations, Main and Garscube


Communication within the system

3Cs

•Communication

•Checklists

•Comments

Communication in MyCampus

Communication

• Mainly concerned with communication to students or

external bodies

• Can be automated by particular processes in the system

• Used by Admission and Finance, disability

• Communication record held against a student record and

dated

• Can be in the form of an email or message sent to a printer


Checklists

• Appears as to do’s in the student self service

• Can be set against individuals or groups


Comments

• Not visible to students

• Comment appears against a particular process

(eg financial bill)

• Can be set against a certain row of the plan


The Notify Button

Allows you to communicate person to person within the system


Task

• Navigate to Self Service – Advisor Center – My Advisees

Student Centre- What a student sees

The Student in MyCampus




Campus Community – Student services ctr


Service Indicators

Service Indicators in MyCampus

Accessing Student Information

• Standard Queries – Reporting tools -> Query -> Query

manager

• ‘Useful’ screens

• – Records and Enrollment – Student Summary

Accessing Information in MyCampus

Task

• Navigate to Records and Enrollment – Student Summary

• Look up the summary for Patrick Burns (2013016)



School of humanities

Subjects

Archaeology

Academic Group ARTS

Programs

2208 Bachelor of Science (Scis)

Academic Career UG

Terms 2011

Sessions - S1 (Semester 1),

FYR

Campus Main

Locations Main

Institution GLSGW

Plans

V402-2208 Archaeology,Bsc

Sub plans

Courses

ARCH 1001 (Archaeology 1A:

The Archaeology of Scotland)

Online training

• Booking further courses

• Training documents

• Interactive Demos

• Further support [email protected] ext: 7195

Accessing MyCampus training

http://www.gla.ac.uk/services/studentlifecycleproject/mycampustraining/

MyCampus Fundamentals. P urpose to become familiar with the fundamentals of MyCampus specifically, navigation and search and to gain an understanding.

Documents

mycampus system

fundamentals of mycampus

mycampus searchwhen

mycampus fundamentalspurposeto

page bar navigating

mycampus available operators

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plan search pageenter