Page 1
Invitation for Bid for
“GE MULTILIN J-MUX COMPONENTS”
This is not a Purchase Order
(Prod)
You are accessing this LADWP Bid document anonymously.
Please login to the eRSP system to express interest or to respond to this opportunity.
Request Type Request Category Previous
Contract
No.
Previous Bid
No.
FY Bid No. Version
GM Awarded
Purchase
GM Awarded Price & Time Stock
Material 01064 7 71534 2017 71688
Vendor Address
Prices To Be Quoted For Delivery
Address
53374
ITS
TELECOM WAREHOUSE
1141 WEST 2ND ST, BLDG F
LOS ANGELES, CA 90012
Req For
08279
IT'S A&TS DVS WAREHOUSE
Contact:
Title:
Phone:
Fax:
Email:
For further information
Contact: PEREZ, AILEEN
Title: UTILITY BUYER
Phone: 1 (213) 367-2309
Fax:
Email: [email protected]
Bid Returnable by
Closing Date/Time
06/14/2017 2:00:00 PM
Question Cut Off Date/Time
06/12/2017 2:00 PM
Publish Date/Time
06/01/2017 8:16 AM
Time Zone
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Pacific Time
Approx. Time Remaining
Delivery Days ARO Not To Exceed Pricing Type Period Type Number of Additional Periods
45
Commodity Bid Matching
423690: Other Electronic Parts and Equipment Merchant Wholesalers
532490: Other Commercial and Industrial Machinery and Equipment Rental and Leasing
811213: Communication Equipment Repair and Maintenance
Bid Summary
PLEASE READ ALL THE BID CLAUSES CAREFULLY.
ALL QUESTIONS SHALL BE SUBMITTED THROUGH ERSP "Q & A".
FOR TECHNICAL ASSISTANCE WITH ERSP, PLEASE CONTACT THE ERSP HELP DESK AT (213) 367-3777.
PLEASE STATE THE MANUFACTURER/BRAND NAME/PART NUMBER QUOTING FOR EACH LINE ITEM.
VENDOR CHECKLIST LISTING OF FORMS "REQUIRED AT BID SUBMITTAL", "REQUIRED FROM BIDDER UPON
REQUEST" AND "IMPORTANT BID DOCUMENTS FOR DOWNLOAD".
COPIES OF ALL FORMS "REQUIRED FOR BID SUBMITTAL" AND "IMPORTANT BID DOCUMENTS FOR
DOWNLOAD" ARE LOCATED ON THE "VENDOR CHECKLIST" PAGE OF THE BID OF THE ERSP SYSTEM. TO
ACCESS THESE FORMS, THE BIDDER SHALL FIRST CREATE A BID RESPONSE IN THE ERSP SYSTEM BY CLICKING
"EXPRESS/VIEW INTEREST" AND NEXT BY CLICKING "RESPOND ONLINE". FOLLOWING THAT, THE BIDDER
SHALL DOWNLOAD EACH BIDDING FORM ELECTRONICALLY PRIOR TO THE BID CLOSING DATE AND TIME.
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BID SUBMITTAL
ONLY RESPONSES SUBMITTED THROUGH ERSP WILL BE ACCEPTED
THIS PROCUREMENT ACTION IS BEING ISSUED UNDER THE DELEGATED AUTHORIZATION OF THE GENERAL
MANAGER. ANY BID THAT EXCEEDS THE THRESHOLD OF THE GENERAL MANAGER'S AUTHORITY ($150,000
PER YEAR) WILL NOT BE CONSIDERED FOR AWARD.
BID DETAILS
THIS BID IS FOR FURNISHING TO THE DEPARTMENT OF WATER AND POWER, GE MULTILIN J-MUX
COMPONENTS, AS MAY BE ORDERED DURING A PERIOD OF ONE (1) YEAR BEGINNING WITH THE EFFECTIVE
DATE OF THE CONTRACT, IN ACCORDANCE WITH THE BID SPECIFICATIONS AND OTHER IDENTIFIED
DOCUMENTS.
DESCRIPTION/PART NUMBER DISCREPANCY
SHOULD THERE BE ANY DISCREPANCY BETWEEN THE DESCRIPTION AND THE PART/MODEL NUMBER FOR
THAT LINE ITEM, THE PART/MODEL NUMBER WILL PREVAIL FOR EVALUATION PURPOSES.
Item No.
Qty / UOM
Description
1 1
EACH
NAICS: 811213 Matl Code: 8371325 EA
GE OC-12 JMUX, 1310nm Laser (IR) (20dB) B86417-01
2 1
EACH
NAICS: 811213 Matl Code: 8371326 EA
GE OC-12 JMUX, 1310nm Laser (LR-1) (30dB) B86417-02
3 1
EACH
NAICS: 811213 Matl Code: 8371327 EA
GE OC-12 J-MUX CABLE KIT 86430-55
4 1
EACH
NAICS: 811213 Matl Code: 8371328 EA
GE 28VT JMUX TO JIF CABLE (RIGHT SIDE) 035-86430-66
5 1
EACH
NAICS: 811213 Matl Code: 8371329 EA
GE 28VT JMUX TO JIF CABLE (LEFT SIDE) 035-86430-65
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6 1
EACH
NAICS: 811213 Matl Code: 8371330 EA
GE ETHER-100 UNIT B86418-01
7 1
EACH
NAICS: 811213 Matl Code: 8371331 EA
GE ETHER-100 PADDLEBOARD - 2 slot Main Board 86418-51
8 1
EACH
NAICS: 811213 Matl Code: 8371332 EA
GE ETHER-100 PADDLEBOARD - Quad RJ-45 Module 86418-61
9 1
EACH
NAICS: 811213 Matl Code: 8371333 EA
GE ETHER-100 PADDLEBOARD - Quad SFP Module 86418-63
10 1
EACH
NAICS: 811213 Matl Code: 8371334 EA
GE ETHER-100 PADDLEBOARD - Two RJ45 & Two SFP Module 86418-64
11 1
EACH
NAICS: 811213 Matl Code: 8371335 EA
GE 100B-FX TRANSCEIVER, 1310nm IR-1, 20dB, SMF, LC 86418/AA
12 1
EACH
NAICS: 811213 Matl Code: 8371336 EA
GE 100B-FX TRANSCEIVER, 1310nm LR-1, 29dB, SMF, LC 86418/BB
13 1
EACH
NAICS: 811213 Matl Code: 8371337 EA
GE 100B-FX TRANSCEIVER, 1550nm LR-2, 34dB, SMF, LC 86418/CC
14 1
EACH
NAICS: 811213 Matl Code: 8371338 EA
GE 100B-FX TRANSCEIVER, 1310nm SR, 11dB, MMF, LC 86418/DD
15 1
EACH
NAICS: 811213 Matl Code: 8371339 EA
GE OC-48 JMUX Unit without SFP B86419-01
16 1
EACH
NAICS: 811213 Matl Code: 8371340 EA
GE 2.488Mb/s TRANSCEIVER, 1310nm, IR-1, 13dB, SMF, LC 86419/AA
17 1
EACH
NAICS: 811213 Matl Code: 8371341 EA
GE 2.488Mb/s TRANSCEIVER, 1310nm LR-1 26dB, SMF, LC 86419/BB
18 1
EACH
NAICS: 811213 Matl Code: 8371342 EA
GE OC-48 J-MUX CABLE KIT 86430-57
19 1 NAICS: 811213 Matl Code: 8371343 EA
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EACH GE 28VT JMUX TO JIF CABLE (RIGHT SIDE) 035-86430-66
20 1
EACH
NAICS: 811213 Matl Code: 8371344 EA
GE 28VT JMUX TO JIF CABLE (LEFT SIDE) 035-86430-65
21 1
EACH
NAICS: 811213 Matl Code: 8371345 EA
GE POWER SUPPLY 115VAC B86425-01
22 1
EACH
NAICS: 811213 Matl Code: 8371346 EA
GE 115 VAC PWR SUPP PADDLE BD 86425-90
23 1
EACH
NAICS: 811213 Matl Code: 8371348 EA
GE POWER CONVERTER 130V B86431-03
24 1
EACH
NAICS: 811213 Matl Code: 8371349 EA
GE POWER CONVERTER 48V (30 Watt) B86431-42
25 1
EACH
NAICS: 811213 Matl Code: 8371350 EA
GE POWER UNIT PADDLE BOARD 86431-90
26 1
EACH
NAICS: 811213 Matl Code: 8371351 EA
GE OC-3 JMUX UNIT, NO SFP TRANSCEIVERS B86432-41
27 1
EACH
NAICS: 811213 Matl Code: 8371352 EA
GE 155Mb/s TRANSCEIVER, 1310nm IR-1 20dB (20km), SMF, LC 86432/AA
28 1
EACH
NAICS: 811213 Matl Code: 8371353 EA
GE 155Mb/s TRANSCEIVER, 1310nm LR-1 29dB (50km), SMF, LC 86432/BB
29 1
EACH
NAICS: 811213 Matl Code: 8371354 EA
GE CS SERVICE UNIT (e/w Legacy Image) B86434-11
30 1
EACH
NAICS: 811213 Matl Code: 8371355 EA
GE SERVICE UNIT / IPSU / CSSU PADDLE BOARD 86434-92
31 1 NAICS: 811213 Matl Code: 8371356 EA
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EACH GE SERVICE UNIT Xport PB (SERVICE UNIT ONLY) 86434-93
32 1
EACH
NAICS: 811213 Matl Code: 8371357 EA
GE 4W-VF S/CH (TO) W/BRDG B86444-04
33 1
EACH
NAICS: 811213 Matl Code: 8371358 EA
GE 4W-VF S/CH E&M TYPE 1 W/BRDG B86444-05
34 1
EACH
NAICS: 811213 Matl Code: 8371359 EA
GE 4W-VF S/CH E&M TYPE 1-5 W/BRDG B86444-06
35 1
EACH
NAICS: 811213 Matl Code: 8371360 EA
GE 4W-VF S/CH E&M / FXO B86444-07
36 1
EACH
NAICS: 811213 Matl Code: 8371361 EA
GE 4W-VF 2CH (TO) W/BRDG B86444-14
37 1
EACH
NAICS: 811213 Matl Code: 8371362 EA
GE 4W-VF 2CH E&M TYPE 1 W/BRDG B86444-15
38 1
EACH
NAICS: 811213 Matl Code: 8371363 EA
GE 4W-VF 2CH E&M TYPE 1-5 W/BRDG B86444-26
39 1
EACH
NAICS: 811213 Matl Code: 8371364 EA
GE 2W/4W-VF PADDLE BOARD 86444-90
40 1
EACH
NAICS: 811213 Matl Code: 8371365 EA
GE 4W-VF Split/Combine PADDLE BOARD 86444-91
41 1
EACH
NAICS: 811213 Matl Code: 8371366 EA
GE Quad Port FXO Unit B86445-42
42 1
EACH
NAICS: 811213 Matl Code: 8371367 EA
GE Quad Port FXO Unit PADDLEBOARD 86445-94
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43 1
EACH
NAICS: 811213 Matl Code: 8371368 EA
GE Dual Port FXS Unit B86445-32
44 1
EACH
NAICS: 811213 Matl Code: 8371369 EA
GE Dual Port FXS Unit PADDLEBOARD 86445-92
45 1
EACH
NAICS: 811213 Matl Code: 8371370 EA
GE DATA UNIT - L.S. RS-232 (=<38.4K) B86448-03
46 1
EACH
NAICS: 811213 Matl Code: 8371371 EA
GE DATA UNIT PADDLE BOARD (Terminal Block) 86447-90
47 1
EACH
NAICS: 811213 Matl Code: 8371372 EA
GE DATA-NX64F UNIT (64 - 768K) B86464-02
48 1
EACH
NAICS: 811213 Matl Code: 8371373 EA
GE DATA-NX64F UNIT FIBER PB (C37.94 MMF) 86464-98
49 1
EACH
NAICS: 811213 Matl Code: 8371374 EA
GE DATA-NX64F UNIT FIBER PB (SMF) 86464-99
50 1
EACH
NAICS: 811213 Matl Code: 8371375 EA
GE JIF-SHARE UNIT B86485-02
51 1
EACH
NAICS: 811213 Matl Code: 8371376 EA
GE JIF-SHARE PADDLEBOARD 86485-90
52 1
EACH
NAICS: 811213 Matl Code: 8371377 EA
GE SPE-JIF Unit (NEW) B86490-02
53 1
EACH
NAICS: 811213 Matl Code: 8371378 EA
GE SPE-JIF P/B COVER, CODE A 86490/A
54 1
EACH
NAICS: 811213 Matl Code: 8371379 EA
GE ETHER-1000 UNIT B86498-01
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55 1
EACH
NAICS: 811213 Matl Code: 8371380 EA
GE ETHER-1000 PADDLEBOARD - 2 slot Main Board 86498-94
56 1
EACH
NAICS: 811213 Matl Code: 8371381 EA
GE ETHER-1000 PADDLEBOARD - Quad SFP Module 86498-95
57 1
EACH
NAICS: 811213 Matl Code: 8371382 EA
GE ETHER-100 PADDLEBOARD - Quad RJ-45 Module 86418-61
58 1
EACH
NAICS: 811213 Matl Code: 8371383 EA
GE ETHER-100 PADDLEBOARD - Quad SFP Module 86418-63
59 1
EACH
NAICS: 811213 Matl Code: 8371384 EA
GE ETHER-100 PADDLEBOARD - Two RJ45 & Two SFP Module 86418-64
60 1
EACH
NAICS: 811213 Matl Code: 8371385 EA
GE 1000B-LX TRANSCEIVER, 1310nm IR-1, 11dB, SMF, LC 86498/AA
61 1
EACH
NAICS: 811213 Matl Code: 8371386 EA
GE 1000B-SX TRANSCEIVER, 850nm SR, 8dB, MMF, LC 86498/DD
62 1
EACH
NAICS: 811213 Matl Code: 8371387 EA
GE 100B-FX TRANSCEIVER, 1310nm IR-1, 20dB, SMF, LC 86418/AA
63 1
EACH
NAICS: 811213 Matl Code: 8371388 EA
GE 100B-FX TRANSCEIVER, 1310nm LR-1, 29dB, SMF, LC 86418/BB
64 1
EACH
NAICS: 811213 Matl Code: 8371389 EA
GE 100B-FX TRANSCEIVER, 1550nm LR-2, 34dB, SMF, LC 86418/CC
65 1
EACH
NAICS: 811213 Matl Code: 8371390 EA
GE 100B-FX TRANSCEIVER, 1310nm SR, 11dB, MMF, LC 86418/DD
66 1
EACH
NAICS: 811213 Matl Code: 8371391 EA
GE ETHER-10 BRIDGE UNIT B86438-02
67 1
EACH
NAICS: 811213 Matl Code: 8371392 EA
GE ETHER-10 PADDLEBOARD 86438-60
68 1
EACH
NAICS: 811213 Matl Code: 8371393 EA
GE ETHER-10 HUBBING PADDLEBOARD (1xRJ-45) 86438-66
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69 1
EACH
NAICS: 811213 Matl Code: 8371394 EA
GE ETHER-10 HUBBING PADDLEBRD (2xRJ-45 & AUI) 86438-68
70 1
EACH
NAICS: 811213 Matl Code: 8371395 EA
GE COMPUTER CABLE KIT 86430-53
71 1
EACH
NAICS: 811213 Matl Code: 8371396 EA
GE COMPUTER ADAPT 84910-06
72 1
EACH
NAICS: 811213 Matl Code: 8371397 EA
GE COMM EQUIPMENT SHELF B86430-01
73 1
EACH
NAICS: 811213 Matl Code: 8371398 EA
GE JMUX CHANNEL SHELF (2RU) B86430-02
74 1
EACH
NAICS: 811213 Matl Code: 8371399 EA
GE T1/E1 UNIT (7 DS-1 PORTS) B86437-21
75 1
EACH
NAICS: 811213 Matl Code: 8371400 EA
GE T1/E1 (100 ohm) PADDLE BOARD 86437-98
76 1
EACH
NAICS: 811213 Matl Code: 8371401 EA
GE JIF PORT CASCADING CABLE (6in) 035-86430-20
77 1
EACH
NAICS: 811213 Matl Code: 8371402 EA
GE JVT BUS CABLE, STRAIGHT (9in) 035-86430-21
78 1
EACH
NAICS: 811213 Matl Code: 8371403 EA
GE JVT BUS CABLE, STRAIGHT (12in) 035-86430-22
79 1
EACH
NAICS: 811213 Matl Code: 8371404 EA
GE JVT BUS CABLE, STRAIGHT (15in) 035-86430-23
80 1 NAICS: 811213 Matl Code: 8371405 EA
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EACH GE JVT BUS CABLE, STRAIGHT (18in) 035-86430-24
81 1
EACH
NAICS: 811213 Matl Code: 8371406 EA
GE JVT BUS CABLE, STRAIGHT (21in) 035-86430-25
82 1
EACH
NAICS: 811213 Matl Code: 8371407 EA
GE JVT BUS CABLE, STRAIGHT (24in) 035-86430-26
83 1
EACH
NAICS: 811213 Matl Code: 8371408 EA
GE JVT BUS CABLE, STRAIGHT (27in) 035-86430-27
84 1
EACH
NAICS: 811213 Matl Code: 8371409 EA
GE JVT BUS CABLE, STRAIGHT (30in) 035-86430-28
85 1
EACH
NAICS: 811213 Matl Code: 8371410 EA
GE JVT BUS CABLE, STRAIGHT (36in) 035-86430-30
86 1
EACH
NAICS: 811213 Matl Code: 8371411 EA
GE JVT BUS CABLE, STRAIGHT (48in) 035-86430-34
87 1
EACH
NAICS: 811213 Matl Code: 8371412 EA
GE JVT BUS CABLE, STRAIGHT (60in) 035-86430-35
88 1
EACH
NAICS: 811213 Matl Code: 8371413 EA
GE JVT BUS CABLE, STRAIGHT (72in) 035-86430-36
89 1
EACH
NAICS: 811213 Matl Code: 8371414 EA
GE JVT BUS CABLE, STRAIGHT (142in) 035-86430-37
90 1
EACH
NAICS: 811213 Matl Code: 8371415 EA
GE VMAPPER-40 CASCADING CABLE (2.5in) 035-86430-69
91 1 NAICS: 811213 Matl Code: 8371416 EA
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EACH GE SPE PORT CABLE (18in) 035-86430-70
92 1
EACH
NAICS: 811213 Matl Code: 8371417 EA
GE SPE PORT CABLE (48in) 035-86430-71
93 1
EACH
NAICS: 811213 Matl Code: 8371418 EA
GE SPE PORT CABLE (60in) 035-86430-72
94 1
EACH
NAICS: 811213 Matl Code: 8371419 EA
GE SPE PORT CABLE (72in) 035-86430-73
95 1
EACH
NAICS: 811213 Matl Code: 8371420 EA
GE SPE PORT CABLE (84in) 035-86430-74
96 1
EACH
NAICS: 811213 Matl Code: 8371421 EA
GE SPE PORT CABLE (96in) 035-86430-75
97 1
EACH
NAICS: 811213 Matl Code: 8371422 EA
GE VT TIE CABLE (JIF-SHARE TO JIF-SHARE) (36in) 035-86430-76
98 1
EACH
NAICS: 811213 Matl Code: 8371423 EA
GE VT TIE CABLE (JIF-SHARE TO JIF-SHARE) (60in) 035-86430-77
99 1
EACH
NAICS: 811213 Matl Code: 8371424 EA
GE CBW/SPE CABLE (10in) 035-86430-78
100 1
EACH
NAICS: 811213 Matl Code: 8371425 EA
GE CBW/SPE CABLE (36in) (flat, ribbon) 035-86430-79
101 1
EACH
NAICS: 811213 Matl Code: 8371426 EA
GE 2KHZ SYNC TIE CABLE, SHIELDED (130in) 035-86430-80
102 1
EACH
NAICS: 811213 Matl Code: 8371427 EA
GE 2KHZ SYNC TIE CABLE (60in) 035-86430-81
103 1
EACH
NAICS: 811213 Matl Code: 8371428 EA
GE 2KHZ SYNC TIE CABLE (36in) 035-86430-82
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104 1
EACH
NAICS: 811213 Matl Code: 8371429 EA
GE RJ-45 CROSSOVER CABLE, UNSHIELDED (BLACK) (40in) 135-86411-06
105 1
EACH
NAICS: 811213 Matl Code: 8371430 EA
GE RJ-45 CROSSOVER CABLE, UNSHIELDED (BLACK) (10ft) 135-86411-07
106 1
EACH
NAICS: 811213 Matl Code: 8371431 EA
GE RJ-45 CROSSOVER CABLE, UNSHIELDED (BLACK) (20ft) 135-86411-08
107 1
EACH
NAICS: 811213 Matl Code: 8371432 EA
GE Cable Assy. Xover, Red, RJ-45, Shielded, 7" 135-86417-01
108 1
EACH
NAICS: 811213 Matl Code: 8371433 EA
GE Cable Assy. Xover, Grey, CAT-6, RJ-45, Shielded, 7" 135-86419-01
109 1
EACH
NAICS: 811213 Matl Code: 8371434 EA
GE CBW/SPE CABLE (20in) (twisted pair, with OC-48) 035-86430-95
110 1
EACH
NAICS: 811213 Matl Code: 8371435 EA
GE CBW/SPE CABLE (46in) (twisted pair, with OC-3/12) 035-86430-96
111 1
EACH
NAICS: 811213
GE T1/E1 UNIT (7 DS-1 PORTS) B86437-21
112 1
EACH
NAICS: 811213 Matl Code: 8371300 EA
TRANSCEIVER, GE JMUX MULTILIN, 155MB/S, 1550NM 34DB (120KM), SMF, LC.
''GE'' # 86432/CC
113 1
EACH
NAICS: 517919 Matl Code: 8371302 EA
TRANSCEIVER, GE JMUX MULTILIN, 1550NM 37DB (160KM), SMF, LC.
''GE'' # 86432/EE
114 1
EACH
NAICS: 517919 Matl Code: 8371307 EA
TRANSCEIVER, GE JMUX MULTILIN, 155MB/S. 1550NM 46DB (200KM) SMF, LC.
Page 13
''GE'' # 86432/FF
115 1
EACH
NAICS: 517919 Matl Code: 8371310 EA
TRANSCEIVER, GE MULTILIN, 2.488MB/S, 1550NM, LR-2, 26DB (80KM), SMF, LC.
''GE'' # B86419/CC
116 1
EACH
NAICS: 335314 Matl Code: 8371501 EA
TRANSCEIVER, GE JMUX MULTILIN, 2.488MB/S, 1550NM, ELR, 31DB (120KM). SMF, LC.
''GE'' # B86419/EE
Date Prepared Date Created Date Issued
05/31/2017 06/01/2017 06/01/2017
COMPARISON OF BIDS
FOR THE PURPOSE OF COMPARING BIDS, IT WILL BE ASSUMED THAT THE QUANTITIES INDICATED IN ERSP
FOR A TERM OF 1 YEAR WILL BE REQUIRED DURING THE CONTRACTUAL PERIOD.
BID WILL BE FURTHER COMPARED AFTER ADJUSTMENTS ARE MADE FOR EVALUATION PURPOSES IN
ACCORDANCE WITH "APPLICABLE" PRICE RELATED FACTORS INCLUDING, BUT NOT LIMITED TO, CASH
DISCOUNTS, COMBINED AWARD DISCOUNT, AND GUARANTEED TECHNICAL CHARACTERISTICS. THE
DEPARTMENT RESERVES THE RIGHT TO ORDER AS NEEDED UP TO THE MAXIMUM REQUIREMENTS FOR
OPERATION AND STORAGE DURING THE CONTRACTUAL PERIOD.
CONTRACT YEAR
ANY CONTRACT RESULTING FROM THIS BID WILL BE FOR A PERIOD OF 1 YEAR. EXPENDITURES UNDER THIS
CONTRACT SHALL NOT EXCEED THE CONTRACT LIMIT OR $150,000 PER YEAR WHICHEVER IS LESS INCLUDING
YEARLY ADJUSTMENTS, IF ANY - WITH NO EXCEPTIONS. THE CONTRACTOR SHALL NOT PERFORM ANY WORK
Page 14
OR MAKE DELIVERIES IN EXCESS OF THE CONTRACT LIMIT OR $150,000 A YEAR WHICHEVER IS LESS AND NO
PAYMENT SHALL BE MADE BY THE DEPARTMENT IN EXCESS OF THE CONTRACT LIMIT OR $150,000 A YEAR
WHICHEVER IS LESS (TAX EXCLUDED) INCLUDING YEARLY ADJUSTMENTS IF ANY.
UNDER THE TERMS OF THE CONTRACT, THE CONTRACTOR SHALL FURNISH AND DELIVER GE MULTILIN J-MUX
COMPONENTS, ORDERED BY THE DEPARTMENT DURING THE PERIOD OF ONE(1), BEGINNING WITH THE
EFFECTIVE DATE OF THE CONTRACT, HEREIN CALLED THE "CONTRACTUAL PERIOD."
UNIT PRICES ENTERED IN ERSP SHALL BE FIRM FOR THE CONTRACTUAL PERIOD.
SAMPLE FOR TESTING
BIDDER MAY BE ASKED TO SUBMIT A SAMPLE OF THE MATERIAL PROPOSED TO BE FURNISHED FOR TEST
PURPOSES WITHIN 7 CALENDAR DAYS. IF THE SAMPLE IS REJECTED FOR NON-COMPLIANCE, THE BID WILL BE
REJECTED AS NON-RESPONSIVE AND AWARD MADE TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER
COMPLYING WITH THE SPECIFICATIONS.
SAMPLE DELIVERED SHALL BE LABELED WITH THE NAME OF THE BIDDER, THE BID NUMBER, BID OPEN DATE,
BID ITEM NUMBER, AND ITEM DESCRIPTION. SAMPLES SHALL BE PROVIDED AT NO COST TO THE
DEPARTMENT.
BIDDER TO ENTER SAMPLE CONTACT PERSON USING THE eRSP BID RESPONSE VENDOR CONTACTS FEATURE.
DUTIES
PRICES QUOTED BY THE BIDDER SHALL INCLUDE ANY APPLICABLE DUTIES.
AWARD AS A WHOLE
BIDDER SHALL SUBMIT A COMPLETE BID ON ALL ITEMS. ANY AWARD MADE HEREUNDER WILL INCLUDE ALL
ITEMS IN A SINGLE CONTRACT.
BTRC
IN ACCORDANCE WITH THE TERMS AND CONDITIONS CONTAINED HERE, CONTRACTOR SHALL POSSESS A
VALID BTRC NUMBER OR, FOR THOSE FIRMS THAT ARE EXEMPT, A VENDOR REGISTRATION NUMBER (VRN).
FOR ADDITIONAL INFORMATION REGARDING THE APPLICABILITY OF THE CITY BUSINESS TAX REGISTRATION,
CONTACT THE OFFICE OF FINANCE, TAX AND PERMIT OFFICE, AT (213) 978-1512.
THE APPARENT SUCCESSFUL BIDDER SHALL PROVIDE CURRENT BTRC NUMBER OR VRN UPON BUYER'S
Page 15
REQUEST.
DELIVERY TICKETS AND INVOICES
THE CONTRACTOR SHALL PROVIDE DELIVERY TICKETS TO BE SIGNED BY THE DEPARTMENT'S
REPRESENTATIVE WHO WILL RETAIN THE ORIGINAL COPIES OF THE DELIVERY TICKET. THE DELIVERY TICKETS
SHALL BE UNIQUELY NUMBERED AND SHALL CONTAIN PURCHASE ORDER NUMBER, SUBPURCHASE ORDER
NUMBER, VENDOR CODE NUMBER, DELIVERY DATE, DELIVERY LOCATION, PART DESCRIPTIONS, QUANTITIES,
UNIT PRICES, EXTENSIONS, DISCOUNT, FEDERAL EXCISE TAX DISCOUNT IF APPLICABLE, SALES OR USE TAXES,
AND TOTAL PRICE FOR EACH DELIVERY.
AT THE EXPIRATION OF EACH CALENDAR MONTH, THE CONTRACTOR SHALL RENDER AN INVOICE
ACCOMPANIED BY ONE COPY OF EACH DELIVERY TICKET SIGNED BY THE DEPARTMENT'S REPRESENTATIVE,
FOR ALL DELIVERIES MADE DURING SAID MONTH. THE INVOICE SHALL INCLUDE THE DELIVERY TICKET
NUMBER, DATE, AND TOTAL PRICE FOR EACH DELIVERY. THE PURCHASE ORDER NUMBER, SUBPURCHASE
ORDER NUMBER, THE VENDOR CODE NUMBER, THE CITY OF LOS ANGELES BUSINESS TAX REGISTRATION
CERTIFICATE NUMBER AND THE IDENTIFICATION OF MATERIAL, EQUIPMENT, AND/OR SERVICES COVERED
BY THE INVOICES SHALL ALSO BE SHOWN. IN ALL CASES THE AMOUNT OF APPLICABLE SALES OR USE TAXES
SHALL BE SEPARATELY STATED ON THE INVOICE OR DELIVERY TICKETS, AND THE DEPARTMENT WILL PAY
SUCH AMOUNT AS AN ADDITIONAL CHARGE TO THE QUOTED SELLING PRICE.
CONTRACTOR RESPONSIBILITY ORDINANCE (CRO) APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP
TERMS AND CONDITIONS FOR INFORMATION ON CRO AND SEE VENDOR CHECKLIST FOR REQUIRED FORMS
AND SUBMITTAL INSTRUCTIONS.
CHARTER SECTION 470 C (12) THE BIDDER CAMPAIGN CONTRIBUTION AND FUNDRAISING
RESTRICTIONS (BCCFR) APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP TERMS AND CONDITIONS
FOR INFORMATION ON BCCFR AND SEE CHECKLIST FOR REQUIRED FORMS AND SUBMITTAL INSTRUCTIONS.
MUNICIPAL LOBBYING ORDINANCE (MLO) APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP TERMS
AND CONDITIONS FOR INFORMATION ON MLO AND SEE VENDOR CHECKLIST FOR REQUIRED FORMS AND
SUBMITTAL INSTRUCTIONS.
COURTESY REVIEW OF SELECTED MANDATORY BIDDING FORMS
IN AN EFFORT TO IMPROVE THE "RESPONSIVENESS OF BIDS" RELATED TO MANDATORY BIDDING FORMS
LISTED ON THE VENDOR CHECKLIST PAGE OF THE ERSP SYSTEM, THE DEPARTMENT WILL OFFER A COURTESY
REVIEW OF SUCH FORMS FOR COMPLETENESS, ACCURACY, AND REQUIRED SIGNATURES BEFORE THE BID
CLOSING DATE. INTERESTED BIDDERS MAY SEND COMPLETED AND SIGNED COPIES OF THE FOLLOWING
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FORMS VIA E-MAIL TO [email protected] .
- BIDDER CERTIFICATION - CEC FORM 50 (MUNICIPAL LOBBYING ORDINANCE)
- PROHIBITED CONTRIBUTORS (BIDDERS) - CEC FORM 55
- RESPONSIBILITY QUESTIONNAIRE (CRO)
THE BIDDER SHALL NOT SEND DOCUMENTS OTHER THAN COPIES OF THE MANDATORY BIDDING FORMS
INDICATED ABOVE.
TO ALLOW SUFFICIENT TIME FOR A COURTESY REVIEW OF SUCH DOCUMENTS AND SUBSEQUENT FEEDBACK
TO BIDDERS, THE E-MAIL FOR A COURTESY REVIEW REQUEST SHALL BE RECEIVED BY THE DEPARTMENT NO
LATER THAN 48 HOURS (EXCLUDING WEEKENDS AND HOLIDAYS) BEFORE THE BID CLOSING DATE AND TIME.
BIDDERS ARE ENCOURAGED TO TAKE ADVANTAGE OF THE DEPARTMENT'S COURTESY REVIEW OF THE
BIDDING FORMS INDICATED ABOVE AS EARLY IN THE BIDDING PROCESS AS POSSIBLE. WHEN SUBMITTING
FORMS TO THE DEPARTMENT FOR A COURTESY REVIEW, THE BIDDER SHALL ENTER THE "IFB NUMBER" AND
"TITLE OF IFB" IN THE SUBJECT LINE OF THE E-MAIL. THE BIDDER SHALL ULTIMATELY BE RESPONSIBLE FOR
THE ACCURACY, COMPLETENESS, AND SIGNATURE REQUIREMENT(S) OF ALL MANDATORY FORMS
SUBMITTED WITH THE BID.
ALL OTHER QUESTIONS, INQUIRIES, OR CORRESPONDENCE REGARDING THIS BID SHALL BE CONDUCTED
USING THE ERSP SYSTEM'S "QUESTION AND ANSWER (Q&A)" FUNCTIONALITY.
CHILD SUPPORT CERTIFICATION
IN ACCORDANCE WITH THE CITY OF LOS ANGELES ORDINANCE NO. 172401, THE DEPARTMENT OF WATER
AND POWER (DEPARTMENT) REQUIRES ALL CONTRACTORS AND SUBCONTRACTORS PERFORMING WORK
FOR THE DEPARTMENT TO COMPLY WITH ALL REPORTING REQUIREMENTS AND WAGE EARNING
ASSIGNMENTS RELATED TO COURT ORDERED CHILD SUPPORT OBLIGATIONS. AN APPROVED AND ACTIVE
CHILD SUPPORT CERTIFICATION SHALL BE ON FILE WITH THE CITY OF LOS ANGELES, DEPARTMENT OF
WATER AND POWER. OTHERWISE, THE APPARENT SUCCESSFUL BIDDER IS TO COMPLETE THE CHILD
SUPPORT CERTIFICATION FORM AND FORWARD TO THE DEPARTMENT UPON THE BUYER'S REQUEST.
CORRESPONDENCE
ALL INQUIRIES RELATING TO THESE SPECIFICATIONS PRIOR TO BID CLOSING AND PRIOR TO AWARD OF
CONTRACT SHALL BE SENT TO THE BUYER THROUGH ERSP DURING THE Q&A PERIOD. AFTER THE AWARD OF
THE CONTRACT, ALL INQUIRIES PERTAINING TO THE PERFORMANCE OF THE CONTRACT SHALL BE
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ADDRESSED TO THE CONTRACT ADMINISTRATOR.
INTERPRETATIONS AND ADDENDA
SHOULD A BIDDER FIND DISCREPANCIES OR OMISSIONS IN THE PLANS, SPECIFICATIONS, OR OTHER
DOCUMENTS, OR SHOULD THERE BE DOUBT AS TO THEIR TRUE MEANING, THE BIDDER SHALL SUBMIT THEIR
REQUEST FOR INTERPRETATION, OR CLARIFICATION TO THE BUYER. A REQUEST FOR ADDENDA,
INTERPRETATION, OR CLARIFICATION SHALL BE RECEIVED IN ERSP THROUGH QUESTIONS AND ANSWERS BY
THE BUYER IN TIME TO PERMIT A WRITTEN RESPONSE NO LATER THAN 48 HOURS PRIOR TO BID CLOSING.
ANY INTERPRETATION OF OR CHANGE IN THE DOCUMENT WILL BE MADE ONLY BY ADDENDUM ISSUED TO
EACH PERSON TO WHOM SPECIFICATIONS HAVE BEEN ISSUED AND SHALL BECOME A PART OF ANY
CONTRACT AWARDED. THE DEPARTMENT WILL NOT BE RESPONSIBLE FOR ANY OTHER EXPLANATION OR
INTERPRETATIONS.
SWEAT-FREE PROCUREMENT ORDINANCE (SFPO) APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP
TERMS AND CONDITIONS FOR INFORMATION ON SFPO AND SEE VENDOR CHECKLIST FOR REQUIRED FORMS
AND SUBMITTAL INSTRUCTIONS.
EQUAL BENEFITS ORDINANCE (EBO) APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP TERMS AND
CONDITIONS FOR INFORMATION ON EBO AND SEE VENDOR CHECKLIST FOR REQUIRED FORMS AND
SUBMITTAL INSTRUCTIONS.
DELIVERY DAYS
DELIVERY IS DESIRED WITHIN 30 CALENDAR DAYS BUT SHALL NOT EXCEED 45 CALENDAR DAYS FROM
RECEIPT OF ORDER. BIDS OFFERING DELIVERY BEYOND THE MAXIMUM NUMBER OF DAYS WILL BE REJECTED
AS NON-RESPONSIVE.
INVOICE ATTESTATION
THE CONTRACTOR SHALL INCLUDE A SIGNED ATTESTATION WITH EVERY INVOICE STATING, "CONTRACTOR IS
ADVISED THAT SUBMISSION OF A FALSE CLAIM FOR PAYMENT TO THE DEPARTMENT MAY SUBJECT THE
CONTRACTOR TO LIABILITY UNDER THE FALSE CLAIMS ACT, (CALIFORNIA GOVERNMENT CODE SECTION
12650). THE CONTRACTOR CERTIFIES THAT ALL WORK PERFORMED OR MATERIALS PROVIDED, OR BOTH FOR
WHICH THIS INVOICE/BILL IS SUBMITTED IS IN STRICT ACCORDANCE WITH THE TERMS AND CONDITIONS OF
THE SUBJECT CONTRACT BETWEEN THE DEPARTMENT AND THE CONTRACTOR."
AFFIRMATIVE ACTION
AFFIRMATIVE ACTION APPLIES TO THIS SOLICITATION. SEE THE ATTACHED DWP TERMS AND CONDITIONS
FOR INFORMATION ON AFFIRMATIVE ACTION.
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TERMINATION
ANY CONTRACT AWARDED UNDER THIS BID MAY BE TERMINATED BY THE DEPARTMENT UPON THIRTY (30)
DAYS WRITTEN NOTICE WITHOUT CAUSE.
FOB DESTINATION
PRICES QUOTED TO INCLUDE ALL DELIVERY CHARGES, UNLESS OTHERWISE STATED HEREIN BY THE
DEPARTMENT. F.O.B. THE CITY OF LOS ANGELES DEPARTMENT OF WATER AND POWER, LOCATION
SPECIFIED IN THE BID. FOB DESTINATION SHALL BE REQUIRED ON ALL BIDS AND SHALL MEAN THAT TITLE TO
MATERIALS/EQUIPMENT PASSES AT THE POINT OF DELIVERY.
AS SPECIFIED
BIDDER SHALL PROVIDE A COMPLETE DETAILED DESCRIPTION FOR EACH ITEM INCLUDING THE
MANUFACTURER NAME AND PART NUMBER EVEN IF THE ITEM MATCHES EXACTLY THE ITEM SPECIFIED. "AS
SPECIFIED", "QUOTED PER SPECS", "QUOTING SPECIFIED BRAND", "PER SPECS", "PER DESCRIPTION", OR ANY
OTHER SIMILAR DESCRIPTIONS MAY NOT BE ACCEPTED.
VENDORS QUOTING OTHER THAN SPECIFIED BRAND MUST SUBMIT AND ATTACH
LITERATURE/SPECIFICATIONS WITH BID. FAILURE TO DO SO WILL MAKE THE BID NON-RESPONSIVE.
INVOICES
PAYMENT WILL BE MADE WITHIN 30 CALENDAR DAYS OF AFTER DELIVERY AND RECEIPT OF CORRECT
INVOICE.
A SEPARATE INVOICE SHALL BE GENERATED FOR EACH DELIVERY. A SINGLE COPY OF EACH INVOICE SHALL BE
SUBMITTED TO:
ACCOUNTS PAYABLE BUSINESS UNIT
LOS ANGELES DEPARTMENT OF WATER AND POWER
PO BOX 51211, ROOM 424
LOS ANGELES, CA 90051-5511
BID ACCEPTANCE
BIDS ARE SUBJECT TO ACCEPTANCE BY THE DEPARTMENT FOR A PERIOD OF 90 DAYS, OR SUCH LESSER
PERIOD AS STATED HEREIN.
PRICES OR DISCOUNTS
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PRICE(S) OR DISCOUNT(S) SHALL BE FIRM.
DELIVERY TIMES
DELIVERY WILL BE ACCEPTED ONLY BETWEEN 7:00 A.M. AND 3:00 P.M., MONDAY TO FRIDAY, INCLUSIVE,
EXCEPT HOLIDAYS AS DEFINED BELOW.
RECOGNIZED HOLIDAYS SHALL BE NEW YEAR'S DAY, MARTIN LUTHER KING'S BIRTHDAY, PRESIDENTS' DAY,
MEMORIAL DAY, INDEPENDENCE DAY, LABOR DAY, COLUMBUS DAY, VETERANS DAY, THANKSGIVING DAY,
THE DAY AFTER THANKSGIVING DAY, AND CHRISTMAS DAY. IF ANY OF SAID HOLIDAYS SHOULD FALL ON A
SUNDAY, THE FOLLOWING MONDAY SHALL ALSO BE CONSIDERED A HOLIDAY; AND IF A HOLIDAY SHOULD
FALL ON A SATURDAY, THE PREVIOUS FRIDAY SHALL ALSO BE CONSIDERED A HOLIDAY.
ASSIGNMENT OF CONTRACT PROHIBITED
THE CONTRACTOR SHALL NOT ASSIGN OR OTHERWISE ATTEMPT TO DISPOSE OF THIS CONTRACT OR OF ANY
OF THE MONEYS DUE OR TO BECOME DUE THEREUNDER, UNLESS AUTHORIZED BY PRIOR WRITTEN
CONSENT OF THE DEPARTMENT. NO RIGHT SHALL BE ASSERTED AGAINST THE DEPARTMENT, IN LAW OR
EQUITY, BY REASON OF ANY ASSIGNMENT OR DISPOSITION UNLESS SO AUTHORIZED.
IF THE CONTRACTOR, WITHOUT SUCH PRIOR WRITTEN CONSENT, PURPORTS TO ASSIGN OR DISPOSE OF THE
CONTRACT OR OF ANY INTEREST THEREIN, THE DEPARTMENT, AT THE DEPARTMENT'S OPTION, MAY
TERMINATE THE CONTRACT, AND THE DEPARTMENT WILL BE RELIEVED AND DISCHARGED FROM ANY AND
ALL LIABILITY AND OBLIGATIONS TO THE CONTRACTOR, AND TO ANY ASSIGNEE OR TRANSFEREE THEREOF.
CHANGES OR ALTERNATIVES
THE BIDDER SHALL NOT CHANGE ANY WORDING IN THE SPECIFICATIONS. ANY EXPLANATION OF OR
ALTERNATIVES OFFERED SHALL BE SET FORTH IN A LETTER ATTACHED TO THE BID OR IN THE BIDDER
COMMENTS BOX. ALTERNATIVES THAT DO NOT SUBSTANTIALLY COMPLY WITH THE DEPARTMENT'S
SPECIFICATIONS WILL NOT BE CONSIDERED AND DEEMED NON-COMPLIANT. LANGUAGE OF NEGATION OR
LIMITATION OF ANY RIGHTS, REMEDIES, OR WARRANTIES PROVIDED BY LAW WILL NOT BE CONSIDERED
PART OF THE PROPOSAL. BIDS OFFERED SUBJECT TO CONDITIONS OR LIMITATIONS MAY BE IRREGULAR AND
REJECTED.
CONFIRMATION OF AWARD
THE BIDDER IS HEREBY CAUTIONED THAT AWARD OF CONTRACT IS NOT EFFECTIVE UNTIL A FINAL ANALYSIS
AND EVALUATION OF ALL BIDS UNDER CONSIDERATION HAVE BEEN CONFIRMED AND AN ACTUAL
PURCHASE ORDER OR CONTRACTUAL DOCUMENT HAS BEEN ISSUED TO THE SUCCESSFUL BIDDER.
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EXCISE TAX
PRICES QUOTED BY THE BIDDER SHALL BE EXCLUSIVE OF FEDERAL EXCISE TAXES PURSUANT TO THE
EXEMPTION OF POLITICAL SUBDIVISIONS OF A STATE BY FEDERAL LAW. ALSO, PRICES QUOTED SHALL NOT
INCLUDE ANY APPLICABLE SALES OR USE TAXES, UNLESS OTHERWISE STATED HEREIN.
OR EQUAL
WHENEVER A PARTICULAR MATERIAL OR BRAND NAME IS SPECIFIED BY A PATENT OR PROPRIETARY NAME,
BY A TRADE OR BRAND NAME, OR BY THE NAME OF A MANUFACTURER, SUCH WORDING IS USED FOR THE
PURPOSE OF DESCRIBING THE MATERIAL OR THE PROCESS AND FIX THE STANDARD OF QUALITY REQUIRED
AND IT SHALL BE DEEMED TO BE FOLLOWED BY THE WORDS "OR EQUIVALENT". THE BIDDER MAY OFFER
ANY MATERIAL OR PROCESS WHICH SHALL BE THE EQUIVALENT OF THAT SO SPECIFIED.
RIGHT TO REJECT
THE DEPARTMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
AWARD OF CONTRACT
AWARD OF CONTRACT WILL BE MADE TO THE LOWEST, RESPONSIVE AND RESPONSIBLE BIDDER. THE
DETERMINATION OF THE LOWEST, RESPONSIVE AND RESPONSIBLE BIDDER MAY BE MADE ON THE BASIS OF
THE LOWEST ULTIMATE COST TO THE DEPARTMENT OF THE MATERIALS OR EQUIPMENT IN PLACE AND USE.
THE DEPARTMENT RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY OR AWARD ITEMS AS A WHOLE,
UNLESS OTHERWISE STATED HEREIN. THE BIDDER IS CAUTIONED THAT AWARD OF CONTRACT IS NOT
EFFECTIVE UNTIL A FINAL ANALYSIS AND EVALUATION OF ALL BIDS UNDER CONSIDERATION HAS BEEN
CONFIRMED AND AN ACTUAL PURCHASE ORDER OR CONTRACTUAL DOCUMENT HAS BEEN ISSUED TO THE
SUCCESSFUL BIDDER.
ENVIRONMENTALLY PREFERABLE PRODUCTS (EPP)
LADWP IS COMMITTED TO BUYING PRODUCTS WITH RECYCLED CONTENT OR ENVIRONMENTALLY
SUSTAINABLE ALTERNATIVES. PLEASE OFFER ANY ALTERNATIVES THAT YOU FEEL ARE AVAILABLE FOR THIS
PRODUCT AND SUPPLY ALL RELEVANT SPECIFIC INFORMATION ABOUT THE PRODUCT.
CASH TERMS
CASH TERMS ALLOWING LESS THAN 25 DAYS OR 25TH PROXIMO CANNOT BE CONSIDERED IN DETERMINING
THE LOWEST BIDDER. APPLICABLE DISCOUNTS WILL BE CALCULATED BASED UPON INVOICE DATE, RECEIPT
DATE, MATERIAL RECEIPT DATE, AND/OR SERVICE DATE WHICHEVER IS LATER.
PROTEST PROCEDURE
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THE INTENT OF THIS PROCEDURE IS TO PROVIDE BIDDERS WITH A PROCESS TO FORMALLY OBJECT TO THE
CONTENT OF THE SOLICITATION DOCUMENTS OR A CONTRACT AWARD.
IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTOR SHALL ADHERE TO THE DEPARTMENT'S
PROTEST PROCEDURE BY PROVIDING A WRITTEN SUBMISSION WHICH SHALL CONTAIN, AT A MINIMUM, THE
FOLLOWING ELEMENTS:
1. NAME AND ADDRESS OF THE PROTESTOR;
2. ITS RELATIONSHIP TO THE PROCUREMENT SUFFICIENT TO ESTABLISH THAT THE PROTEST IS BEING FILED
BY AN INTERESTED PARTY;
NOTE: AN INTERESTED PARTY MEANS A PROSPECTIVE OR ACTUAL BIDDER WHOSE DIRECT ECONOMIC
INTEREST WOULD BE AFFECTED BY THE SOLICITATION CONTENTS OR BY THE AWARD OF A CONTRACT OR BY
THE FAILURE TO AWARD A CONTRACT. INTERESTED PARTIES DO NOT INCLUDE SUBCONTRACTORS OR
SUPPLIERS OF AN ACTUAL OR PROSPECTIVE BIDDER, OR JOINT VENTURE MEMBERS ACTING INDEPENDENTLY
OF A JOINT VENTURE.
3. WRITTEN PROOF THAT THE PROTEST HAS BEEN FILED IN A TIMELY MANNER;
4. THE SPECIFIC INVITATION FOR BID/REQUEST FOR PROPOSAL NUMBER AND TITLE IDENTIFIED IN THE
SOLICITATION;
5. THE SPECIFIC STAFF ACTION OR INACTION THAT IS BEING PROTESTED;
6. IF THE PROTEST IS REGARDING THE CONTENT OF THE SOLICITATION DOCUMENTS, IDENTIFY THE
PROVISION(S) OF THE SOLICITATION THAT IS BEING PROTESTED (CONTENT);
7. ALL SUPPORTING DOCUMENTATION TO SUPPORT THE ALLEGATIONS IN THE PROTEST; AND
8. STATEMENT OF SPECIFIC RELIEF BEING REQUESTED.
ALL PROTESTS SHALL BE FILED IN WRITING TO:
DIRECTOR OF SUPPLY CHAIN SERVICES
LOS ANGELES DEPARTMENT OF WATER AND POWER
111 N. HOPE STREET, ROOM L-43
LOS ANGELES, CA 90012
FAX NO. (213) 367-2268
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AT THE PROTESTOR'S DISCRETION, A PROTEST MAY BE FILED BY ELECTRONIC FACSIMILE (WITH ORIGINAL
HARD COPY BY EXPRESS MAIL OR BY ANY OTHER RECEIPT MEANS). THE DEPARTMENT IS NOT RESPONSIBLE
FOR LOST OR OTHERWISE DELAYED DELIVERIES. NO OTHER LOCATION OR ADDRESSES SHALL BE
ACCEPTABLE. APPEALS ADDRESSED TO THE ATTENTION OF THE CHIEF OPERATING OFFICER (COO) SHALL BE
DELIVERED TO THE ABOVE LISTED ADDRESS FOR DATE AND TIME STAMPING.
THE PROTESTOR MAY WITHDRAW ITS PROTEST OR APPEAL AT ANY TIME BEFORE THE DEPARTMENT ISSUES
A FINAL DECISION.
PROTEST REGARDING CONTENT OF SOLICITATION DOCUMENTS
TO BE CONSIDERED TIMELY, PROTESTS CONCERNING THE CONTENTS OF AN INVITATION FOR BID/REQUEST
FOR PROPOSAL FOR GM-AWARDED CONTRACTS (LESS THAN OR EQUAL TO $150,000 ANNUALLY) ,
INCLUDING ALL ATTACHED DOCUMENTS, SHALL BE FILED WITH THE DEPARTMENT WITHIN THREE (3)
BUSINESS DAYS AFTER THE ADVERTISEMENT OF THE SOLICITATION BY THE DEPARTMENT OR TWO (2)
BUSINESS DAYS FROM THE ISSUANCE OF ANY ADDENDUM TO THE INVITATION FOR BID/REQUEST FOR
PROPOSAL. THE PROTEST SHALL BE RECEIVED NOT LATER THAN 4:00 P.M. LOCAL TIME. IF THE DUE DATE
FALLS ON A WEEKEND OR LEGAL HOLIDAY, THE PROTEST PERIOD ENDS AT 4:00 P.M. LOCAL TIME THE
FOLLOWING BUSINESS DAY. A PROTEST NOT FILED WITHIN THE TIME LIMITS STATED HEREIN MAY BE
REJECTED WITHOUT CONSIDERATION OR EVALUATION.
THE DEPARTMENT WILL ISSUE A WRITTEN DECISION ON THE PROTEST FOR CONTENT PRIOR TO THE BID
CLOSING OR SUBMISSION OF PROPOSALS.
PROTESTS REGARDING AWARD
ANY BIDDER IN THE COURSE OF A COMPETITIVE SOLICITATION WHO IS DETERMINED NON-RESPONSIVE OR
WHO IS NOT BEING RECOMMENDED FOR AWARD OF A CONTRACT MAY PROTEST THE SOLICITATION
AWARD.
PROTESTS CONCERNING A RECOMMENDATION FOR AWARD, ON ANY GROUND NOT BASED ON THE
CONTENT OF THE INVITATION FOR BID/REQUEST FOR PROPOSAL, SHALL BE FILED WITH THE DEPARTMENT
BY AN INTERESTED PARTY WITHIN THREE (3) CALENDAR DAYS OF THE DATE OF THE INTENT TO AWARD
NOTICE (FINAL RECAP) IS POSTED . THE PROTEST SHALL BE RECEIVED NOT LATER THAN 4:00 P.M. LOCAL
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TIME. IF THE CALENDAR DAY FALLS ON A WEEKEND OR LEGAL HOLIDAY, THE PROTEST PERIOD ENDS AT 4:00
P.M. LOCAL TIME THE FOLLOWING BUSINESS DAY. A PROTEST NOT FILED WITHIN THE TIME LIMITS STATED
HEREIN MAY BE REJECTED WITHOUT CONSIDERATION OR EVALUATION.
APPEAL PROCEDURE
A LETTER OF APPEAL TO THE COO FOR CONTRACTS (LESS THAN OR EQUAL TO $150,000 ANNUALLY) RELATED
TO AN AWARD RELATED TO THE INVITATION FOR BID/REQUEST FOR PROPOSAL SHALL BE FILED BY THE
PROTESTOR WITHIN THREE (3) BUSINESS DAYS OF THE DATE OF THE NOTICE OF THE DENIAL OF THE
PROTEST.
FAILURE TO COMPLY WITH REQUIREMENTS
IF THE PROTEST DOES NOT COMPLY WITH ANY OF THE PRECEDING REQUIREMENTS, IT MAY NOT BE
CONSIDERED FOR EVALUATION AND MAY BE RETURNED TO THE PROTESTOR WHO SUBMITTED THE
WRITTEN DOCUMENTATION.
SMALL LOCAL BUSINESS
COMPANIES CERTIFIED AS A SMALL, LOCAL BUSINESS WITH THE CITY OF LOS ANGELES ARE GIVEN A
PREFERENCE APPLIED TO BID CONTRACTS OF $100,000 OR LESS. A 10% PREFERENCE (DISCOUNT) IS GIVEN
TO THE BIDS OF SLB CERTIFIED COMPANIES. THE PREFERENCE IS DETERMINED BY TAKING 10% OF THE
LOWEST BID THAT IS PROPOSED BY A NON-CERTIFIED SLB COMPANY, AND SUBTRACTING THAT AMOUNT
FROM THE BID OF THE SLB CERTIFIED COMPANY. IF AFTER THE PREFERENCE THE SLB'S BID IS LESS THAN
OR EQUAL TO THE LOWEST NON-CERTIFIED COMPANY'S BID, THE SLB WILL BE AWARDED THE CONTRACT.
IN ORDER TO BE GIVEN THE BID PREFERENCE AS A CERTIFIED SLB, YOUR SLB APPLICATION MUST BE
RECEIVED AT THE DEPARTMENT OF PUBLIC WORKS, BUREAU OF CONTRACT ADMINISTRATION, OFFICE OF
CONTRACT COMPLIANCE, CENTRALIZED CERTIFICATION SECTION NO LATER THAN FIVE (5) CALENDAR DAYS
PRIOR TO THE LAST DAY FOR SUBMISSION OF THE BID OR PROPOSAL AND APPROVED PRIOR TO THE
AWARD DATE AS STATED ON THE RFP. THE DEPARTMENT OF PUBLIC WORKS, BUREAU OF CONTRACT
ADMINISTRATION, OFFICE OF CONTRACT COMPLIANCE, CENTRALIZED CERTIFICATION SECTION IS LOCATED
AT:
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1149 SOUTH BROADWAY, STREET, STE 300
LOS ANGELES, CA 90015-2213
CERTIFICATION AS A SMALL, LOCAL BUSINESS IS VALID FOR ONE CALENDAR YEAR FROM THE DATE OF
APPROVAL. APPLICANT FIRMS MUST BE RECERTIFIED ON AN ANNUAL BASIS WITH THE OFFICE OF
CONTRACT COMPLIANCE, CENTRALIZED CERTIFICATION SECTION. FOR QUESTIONS CONCERNING THE
SMALL, LOCAL BUSINESS PROGRAM, CONTACT THE OFFICE OF CONTRACT COMPLIANCE, CENTRALIZED
CERTIFICATION SECTION AT (213) 847-1922.
HAS THE BIDDER FILED WITH THE CITY OF LOS ANGELES PUBLIC WORKS OFFICE OF CONTRACT
COMPLIANCE AND CLAIMS CONSIDERATION AS A ""SMALL LOCAL BUSINESS"" UNDER CITY OF LOS
ANGELES ORDINANCE NO. 174048?
(YES/NO - IF YES, ALSO INPUT THE SLB CERTIFICATION NUMBER AND EXPIRATION DATE).
LITERATURE/SPECIFICATIONS
VENDORS QUOTING OTHER THAN SPECIFIED BRAND MUST SUBMIT AND ATTACH
LITERATURE/SPECIFICATIONS WITH BID. FAILURE TO INCLUDE THIS INFORMATION MAY VOID BID.
DID YOU SUBMIT YOUR LITERATURE/SPECIFICATIONS WITH THE BID?
COOPERATIVE PURCHASING
COOPERATIVE PURCHASING WITH OTHER GOVERNMENTAL AGENCIES: BIDDER SHALL STATE BELOW IF
THEY WILL ALLOW COOPERATIVE PURCHASING WITH OTHER GOVERNMENTAL AGENCIES, IN ACCORDANCE
WITH THE SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, UNDER ANY CONTRACT RESULTING FROM THESE
SPECIFICATIONS.
(YES OR NO)