Multi Multi - - Level Level eJournal Support eJournal Support Structures Structures in in the the Initiative Initiative DiPP DiPP - - NRW NRW I n i n i t i a t i v e f o r O p e n A c c e s s e J o u r n a l s
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MultiMulti--Level Level eJournal Support eJournal Support StructuresStructures
in in thethe Initiative Initiative DiPPDiPP--NRWNRW
I n i n i t i a t i v e f o r O p e n A c c e s s e J o u r n a l s
„Digital Peer Publishing“ initiated by the Ministry of Research of the German state North-Rhine Westphalia
Start-ups & Pick-ups of eJournals are supported
Initiative
Fostering new forms of web-based, innovative information provision in science
Goal
effectiveness – more distribution
versatility – better media practice
transparency – more insight and data
actuality – faster publication
» Exploit the potential of the digital world and open access «
call in autumn 2003
referees choose 8 Journals
start in spring 2004
funding until end 2005
start of the first eJournals 13/12/2004
Data
Organization
eJournal Service Structure
…
Authors
Referees
Editorial Board
Readers
Editor in Chief
Editorial Staff
Library
eJournal
University
Presentation of the eJournalRights-ManagementDistribution of the eJournalSupport & Network
Services
Challenge: variable, multi-level framework
Services
Presentation of the eJournal
Homepage / Publication System
server-space & basic layoutsecure data handling/storage, URNsstyle sheets for articles RTF / LaTex
versatile target format HTML < XML > PDF …
reviewing system
preparation &submission
conformancecheck
check-infor SE
reviewpending
disconformitynotification
conformityrevision
submissionnotification
reviewerselection
reviewrequest
reviewrejection
reviewacceptance
documentdelivery
review
acceptancerecommend.
rejectionrecommend.
directlyrejected
directlyaccepted
directreject. not.
revisionpending
revisionrecommend.
revisionnotification
revision
reviewdecision
reviewrejected
revieweraccepted
revisedsubmission
revisiondelivery
rev. rejectionrecommend.
rev. acceptancerecommend.
revisedrejected
revisedaccepted
revision reviewpend.
revisionconformance check
revisionreject. not.
revisionreview
revision reviewdelivery
acceptance reviewdelivery
directreject. not
revisionreject. not.
revision accept. delivery
review req.rejection not.
review req.acceptance not.
author communication
progress status
reviewercommunication
layoutpreparation
release request
scheduling
release decision
release accepted
release rejected
layoutrevision
release revision not.
abstractarticlematerialreviewrevision reviewarticle revisionmaterial revisionarticle layoutmaterial layoutlayout notesfinal articlefinal material
eMailGAPZopeAcrobat-ReaderMonist-Consoleword processor
required systems attachementsresponsibilities
lines
authoreditorsection editorreviewer
positivenegativeneutralpendingoptionalx-or
issuecompilation
Workflow-Engine
Release
More services, e.g.- Metadata-Handling- DigiBib- HBZ-Search Enginegeneration
of target formats
Peer-review
publication system
XHTMLGraphics, MultiMediaSub-
mission
XSL-Transformation
Repository
Reader
DiPP-Services
External information Service providers
URN-Management
.
.
.
WebService
Edit
OAI
OAI
Authors & Referees Editorial Staff & Editor
Publication SystemServices
Rights-Management
Cooperation
INSTITUTE FOR RIGHTS MANAGEMENT ISSUES OF FREE AND OPEN SOURCE SYSTEMS
d-fsl Deutsche Free Software License
DPPL Digital Peer Publishing License
“Building Blocks” Approach(1) DPPL basic license(2) modular DPPL(3) free DPPL
Services
Distribution of eJournals
„ searched – found “
ISSN, journal databases etc.OAI-interfaceinformation services e.g. Citeseer, EBSCO
partly HBZ, partly local library & editorial
statistics AWStats
RSS-feed…
Services
Support & Network
Forum for editorial offices and HBZ
Thematic Examples
editorial practicetechnical issuesmarketingindexing, distribution & metadata handlingoperation and business models
…
Services
eJournal start-up / migration
central parteditorial part
cooperation models after start-up
Experiences
Outlook
eJournal start-up / migration
Experiences
central part
domain / hosting / ISSN etc.layout / graphics, workflow, basic traininguser managementstyle sheets
…
Experiences
eJournal start-upeditorial part
goals ( scope / mission )specifications
formats, layout, graphics, workflows,
editorial board marketing, distribution, acquisition
…
cooperation models after start-up
Experiences
players: „who takes which part?“
editoradministrative office e.g. library
editorial officeassistance, editorial board, authors, referees
HBZ-technologyHBZ-office
…
cooperation models after start-up
Experiences
AX● ●distribution (disciplinary)
TSX● ●publication (scheduling issues ...)
-X● ●contacts (authors, referees)
TSoo● ● ●editorial content (letters, news etc. )
TS/AX●Metadata
TS/Aoo● ● ●Formatting
TSX● ●editorial processing
TSRefereesthematic review
TSoo●formal / technical check
TSoo●reception und attribution
TSAuthorsubmission
HBZGeneralDISCI-PLINE
workloadprocess
editorial office
TS/Aoo●style sheets (maintenance)
TSoo●maintenance WWW (eJournal)
-oo● ●administration
Aoo● ● ● financial management
TS/Aoo● ● value added services (e.g. Print)
Aoo● ● ●„marketing“
operation HBZ
● ● strategic development
●administration
●coordination, contracts
●rights-management
●maintenance WWW (central)
● ●software-development
● ● software-maintenance
● ●„marketing“ (general)
●distribution (general)
●style sheet preparation
● ● ●consulting
● ● ●technical support
workloadprocess
iterative per article
ongoing
Technical Support: TSAdvice: A
cooperation models after start-up
Experiences
„self-service“+
hostingsupport (ed.)automatic services
…
„tender“+
WWW-maintenancemanual indexingnew versionsnew style sheets
…
„operator“+
WWW-serviceactive indexingEnd user supportformattingvalue added services
…
HBZ-perspective
Summary
Levels in Support Structures
local
localcentral
orga
niza
tiona
l
technical
workload
servicelevels
Outlook
Consolidation
New Services
New eJournals
New Partnerships
Contact
Dr. Wolfram Horstmann [email protected] 0221 / 40075-173 Dr. Peter Reimer [email protected] 0221 / 40075-197 Jochen Schirrwagen [email protected] 0221 / 40075-460 Luise Hoffmann [email protected] 0221 / 40075-124
www.dipp.nrw.de
I n i n i t i a t i v e f o r O p e n A c c e s s e J o u r n a l s
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