MULTI-DISTRICT CONTACT & WEBSITE

MULTI-DISTRICT CONTACT & WEBSITE

SCANEX Website: www.SCANEX.org

Ronda Werner , YE Chair, D-5240

Multi-District SCANEX/Rotary YES

Managing Director Programs

[email protected]

OUTLINE

• PURPOSE OF RYE PROGRAM

• BRIEF OVERVIEW OF RYE PROGAM

• TERMINOLOGY & Types of Exchanges

• YOUTH EXCHANGE FAQ’S

• HOW TO HOST A STUDENT

• ROTARY COUNSELOR

• REVIEW

WHAT IS ROTARY YES/SCANEX?

• Organization of 10 Rotary Districts in So. Calif, AZ, Nevada, Hawaii &Utah that pool their resources to provide effective & efficient

services. • Rotary YES has the COMBINED

advantage of years of YE experience together with Rotarians in local Districts.

PURPOSE OF RYE• TO PROMOTE PEACE &

UNDERSTANDING • STUDENTS BECOME

BETTER WORLD CITIZENS

• LEARN A NEW CULTURE & LANGUAGE

• INT’L CONFLICT RESOLUTION CAREERS & SCHOLARS

• EXPERIENCE OF A LIFETIME

• FUTURE AMBASSADORIAL SCHOLARS

• FUTURE ROTARIANS• COLLEGE APPLICATION• CAREER

ADVANCEMENT & OPPORTUNITIES

• LIVE THE CULTURE, NOT JUST READ ABOUT IT

ROTARY YOUTH EXCHANGE VS. OTHER YE PROGRAMS

• RYE is run by volunteers so cost is significantly less than comparable programs

• Student is Hosted by whole Rotary Club

• Have 2-3 Host Families• Receive Stipend• Many planned activities• End of year tours

BACKGROUND OF RYE• This year almost 8,000 students from 80

countries will enrich their lives

• Students will see another part of the world from the inside out

through RYE

• RYE Began in

California in 1939

TERMINOLOGYOUTBOUND – Student Going Abroad from

our District

INBOUND – Student Placed in our District From Abroad

ROTEX – former Inbound or Outbound

RYE – Rotary Youth Exchange

YEO – Youth Exchange Officer

LTEP: Long Term Exchange Program

STEP: Short Term (Summer) Exch Program

TYPES OF EXCHANGES

• SHORT TERM:

• Family to Family

• Only 3-6 Weeks

• Summer Program

• Short Application

• No Student Visa Req’d

• LONG TERM:• Full Academic Year• Student has 1-4 host

families (3 Optimal)• Student has J-1 Visa

and must attend HS• Student Learns

Language Fluently• Not Family-to-Family

YOUTH EXCHANGE FAQ’S

•Who is eligible to be an exchange student?

ELIGIBLE STUDENTSOUTBOUND or INBOUND STUDENTS:• May be related to Rotarian OR NOT• Aged 15 – 18.5 at start of exchange• Enthusiastic, adaptable, above avg. grades• Can go abroad before or after graduation

as long as student is within age range• Prefer to go Junior Year but this is optional• Sources: Interactors, RYLA grads, Club,

Foreign Language Classes

TIMELINE• July - November

Recruit Outbounds, conduct interviews

• December 31 - Outbound Apps due

• March – May: Place Inbounds, Home Interviews

• Early Spring: Outbound Orientation for So. Cal held in Camarillo

• Mid July: Host Family & Counselor Training

• Mid to Late August: Inbound students arrive and Outbounds Depart

• 2nd Weekend in Sept.: Inbound So. Cal. Rotary Orientation in Lake Elsinore

How Do We Host a Student?• Appoint Club YEO/Counselor (can be same

person)• Let District YEO know of interest in Hosting

(students placed in Spring)• Board Approval for Hosting a Student• Budget approx. $1,500 to cover student’s

expenses - $100 Mo. Stipend, Misc., District Conference, RYLA, etc.

• Confirm 1st Host Family & possible 2nd & 3rd families

• Can co-host with nearby Rotary Club

HOW DO WE PROMOTE RYE?• Appoint Club YEO• Club YEO attends

District Assembly New Generations Session

• RI has Host Family primer & other materials on RI website

• District YEO has a FAQ sheet for potential host families

• Let Interactors know about program – may want to go abroad or be host family

• Offer Outbound scholarship to help deserving student go abroad

HOST FAMILY SOURCES

• Club members – Club YEO should ask in person• Interact Club, RYLA Grads• Student’s friends at school• Families of Outbound Students• Hosts do NOT Have to be Rotarians as long as

they are willing and suitable• Sources: Friends, Neighbors, Church• Ideally students have 2-3 host families – length

of time is totally flexible

HOST FAMILY &COUNSELOR ORIENTATION

• Held in mid-July before students arrive

• Covers Host Family and Counselor Responsibilities, answer questions

• Helps Families understand program & rules, cycles of homesickness, adaptation

• Discuss Expectations

• Go over the planned YE Activities

ROTARY COUNSELOR• Is available to student for the whole year• Meets with student at least once a month• Helps find & Interview Host Families• Provides Counseling & Support• Develops trust and good rapport• Watches out for signs of abuse or

harassment• Former Host Parents make good

Counselors• Counselor has to be Rotarian

YOUTH ABUSE AND HARASSMENT PREVENTION

• New Policy from RI – Applies worldwide

• Host Families & Counselors undergo a basic criminal background check

• We have Youth Abuse & Harassment Prevention Policy & Committee for District

• Follow RI Stmt of Conduct for working with Youth

• All Districts in SCANEX are certified for Youth Exchange

REVIEW• Multi-District Program: Rotary YES/SCANEX

• STEP & LTEP Program – Eligible Students

• Timeline: Place INBOUNDS in Spring & Recruit OUTBOUNDS in Fall

• Promote RYE: Club YEO, Recruit Outbound Student

• Brochure & FAQ handouts are available

• Safety of students is foremost

YOUTH EXCHANGE CHANGES LIVES