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IntroductionIntroduction RegistrationRegistration Subgrant Applicant MenuSubgrant Applicant Menu The ApplicationThe Application Grant Applicant MenuGrant Applicant Menu Application optionsApplication options RevisionsRevisions Other optionsOther options QuestionsQuestions
The History Behind e-GrantsThe History Behind e-Grants
Mandated by PL 106-107 (e-Government Mandated by PL 106-107 (e-Government Initiative)Initiative)Public Law 106-107, passed on November 20, 1999, Public Law 106-107, passed on November 20, 1999,
requires that all government agencies both streamline requires that all government agencies both streamline grant application processes and provide for the means grant application processes and provide for the means to electronically create, review, and submit a grant to electronically create, review, and submit a grant application via the Internet.application via the Internet.
Will be used to review FMA and PDM GrantsWill be used to review FMA and PDM GrantsExternal and Internal ComponentsExternal and Internal Components
Mitigation vs. Fire GrantsMitigation vs. Fire GrantsNew User linkNew User link Information is user-specificInformation is user-specificUsername and PasswordUsername and PasswordContact InformationContact InformationEnter Factual and Complete dataEnter Factual and Complete dataBe sure to enter your correct, current Be sure to enter your correct, current
Grant Applicants approve/revoke Subgrant Grant Applicants approve/revoke Subgrant Applicants, FEMA approves/revokes Grant Applicants, FEMA approves/revokes Grant ApplicantsApplicants
Registration statusRegistration statusUpdating registration informationUpdating registration informationForget your sign-in information?Forget your sign-in information?
Use Forgot Pwd?Use Forgot Pwd?Accessed by and sent to your e-mail addressAccessed by and sent to your e-mail address
Data Entry in the ApplicationData Entry in the ApplicationBefore You Get StartedBefore You Get Started
Most Important Aspects—Most Important Aspects—PAY ATTENTION TO DETAIL!PAY ATTENTION TO DETAIL!BE COMPLETE AND THOROUGH!BE COMPLETE AND THOROUGH!
Required Fields: Denoted with a “*”Required Fields: Denoted with a “*”Application Completeness StatusApplication Completeness StatusVaries by Application TypeVaries by Application Type
The Application ProcessThe Application Process Application StatusApplication Status Applicant InformationApplicant Information Contact InformationContact Information Community InformationCommunity Information Mitigation Plan InformationMitigation Plan Information Mitigation Activity InfoMitigation Activity Info Hazard InformationHazard Information Scope of WorkScope of Work PropertiesProperties Decision Making ProcessDecision Making Process
Cost EstimateCost Estimate Match SourcesMatch Sources Cost Effectiveness InfoCost Effectiveness Info Environmental InformationEnvironmental Information Maintenance ScheduleMaintenance Schedule Evaluation InformationEvaluation Information Comments & AttachmentsComments & Attachments Assurances & CertificationsAssurances & Certifications Review & Submit Review & Submit
Mitigation Plan InformationMitigation Plan Information Linked to the Plans RepositoryLinked to the Plans Repository Federal mandates:Federal mandates:
After November 1, 2003: Local plan required for local After November 1, 2003: Local plan required for local projects for PDMprojects for PDM
After November 1, 2004: State plan & local plan After November 1, 2004: State plan & local plan required for State & local projects for PDM & Stafford required for State & local projects for PDM & Stafford Act non-emergency assistance, including HMGP & Act non-emergency assistance, including HMGP & PAPA
FMA: Flood Mitigation Plan required for projectsFMA: Flood Mitigation Plan required for projects Captures any Planning effortsCaptures any Planning efforts
But what if my plan is not in the Plans Repository?But what if my plan is not in the Plans Repository?
Mitigation Activity InformationMitigation Activity Information
Varies by Application TypeVaries by Application TypeType of Activity--Very Important!Type of Activity--Very Important!Project Title copies from initial Applicant InfoProject Title copies from initial Applicant InfoConstruction, anyone?Construction, anyone?REMINDER: For PDM-C, submit separate REMINDER: For PDM-C, submit separate
applications for multiple, non-related applications for multiple, non-related activitiesactivities
Scope of WorkScope of Work Questions vary by Application TypeQuestions vary by Application Type Examples:Examples:
Describe the project: Describe the project: please explain how the project please explain how the project solves the problem?solves the problem?
What are the goals and objectives of this activity?What are the goals and objectives of this activity? Briefly describe how you plan to implement this Briefly describe how you plan to implement this
activityactivity
Work ScheduleWork Schedule ***Remember to Save, not Save and ***Remember to Save, not Save and
Continue*** Continue*** (See next page for clarification)(See next page for clarification)
PropertiesPropertiesNot for all Project TypesNot for all Project TypesEnter this data only onceEnter this data only onceCan select entered properties in Can select entered properties in
subsequent projectssubsequent projectsSome of the necessary entries include:Some of the necessary entries include:
Owner and Co-Owner Address DataOwner and Co-Owner Address Data NFIP and FIRM InformationNFIP and FIRM Information Repetitive Loss statistics, if anyRepetitive Loss statistics, if any Property ActionProperty Action Benefit-Cost Analysis valuesBenefit-Cost Analysis values
Cost Estimate used to determine Match Cost Estimate used to determine Match SourcesSources
Should enter detailed line items for CostsShould enter detailed line items for CostsBudget Object ClassBudget Object Class75/25 vs. 90/1075/25 vs. 90/10What about 12.5% for In-Kind Services?What about 12.5% for In-Kind Services?Grantee can completeGrantee can complete
Critical part of the application (PDM-C!)Critical part of the application (PDM-C!)Should be as detailed as possibleShould be as detailed as possibleAttach the electronic BCAAttach the electronic BCA Include methodology and assumptions Include methodology and assumptions
used in the analysisused in the analysisMust be a Cost-Effective projectMust be a Cost-Effective projectExemptionsExemptions
Environmental DocumentationEnvironmental Documentation National Historic Preservation Act-Historic StructuresNational Historic Preservation Act-Historic Structures National Historic Preservation Act-Archeological ResourcesNational Historic Preservation Act-Archeological Resources Endangered Species Act and Fish and Wildlife Conservation ActEndangered Species Act and Fish and Wildlife Conservation Act Clean Water Act, Rivers and Harbors Act, E.O. 11990 (Protection of Clean Water Act, Rivers and Harbors Act, E.O. 11990 (Protection of
Wetlands)Wetlands) Executive Order 11988 (Floodplain Management)Executive Order 11988 (Floodplain Management) Coastal Zone Management ActCoastal Zone Management Act Farmland Protection Policy ActFarmland Protection Policy Act Hazardous and Toxic MaterialsHazardous and Toxic Materials Executive Order 12989-Executive Order 12989-Environmental Justice for Low-Income and Environmental Justice for Low-Income and
Minority PopulationsMinority Populations Other Environmental Laws or IssuesOther Environmental Laws or Issues
Evaluation InformationEvaluation InformationQuestions vary by Application TypeAll questions require responseGrantee can complete the following:
Does the State/Tribe in which your community is located have a current FEMA-approved mitigation plan?
Describe how this mitigation activity will incorporate State, Tribal, private, or local community involvement to enhance its outcome through partnership.
Benefit Cost Analysis information for the project. Describe how this mitigation activity supports National Priorities,
complies with Federal laws and Executive Orders, and is complementary to other Federal programs.
Cumulative for the ApplicationCumulative for the ApplicationCan be edited or deletedCan be edited or deletedViewable by Grant Applicant and FEMA Viewable by Grant Applicant and FEMA
when submittedwhen submitted
And…Should be used as a way to capture And…Should be used as a way to capture additional information required by your additional information required by your State or TribeState or Tribe
Paper Subgrant ApplicationsPaper Subgrant ApplicationsEnter Paper ApplicationsEnter Paper ApplicationsWork on Un-submitted Paper ApplicationsWork on Un-submitted Paper ApplicationsWork on Submitted Paper ApplicationsWork on Submitted Paper Applications
Viewing ApplicationsViewing ApplicationsChecking Out ApplicationsChecking Out ApplicationsThe actual reviewThe actual reviewChecking In ApplicationsChecking In ApplicationsApplication Review StatusApplication Review Status
Acting as a Subgrant ApplicantActing as a Subgrant Applicant
Three optionsThree optionsCreate New ApplicationCreate New ApplicationUpdate/Complete Un-submitted Application(s)Update/Complete Un-submitted Application(s)Revise/Amend Submitted Application(s)Revise/Amend Submitted Application(s)
Create New Grant ApplicationsCreate New Grant ApplicationsWork on Un-submitted Grant ApplicationsWork on Un-submitted Grant ApplicationsWork on Submitted Grant ApplicationsWork on Submitted Grant Applications
Review StatusReview StatusReview Award PackageReview Award Package
Creating a Grant ApplicationCreating a Grant Application
Applicant InformationApplicant InformationContact InformationContact InformationSubgrant ApplicationsSubgrant ApplicationsScheduleScheduleBudgetBudgetPropertiesPropertiesComments and AttachmentsComments and AttachmentsAssurance and CertificationsAssurance and Certifications
Must be submitted by the Subgrant Must be submitted by the Subgrant ApplicantApplicant
Varies by Application TypeVaries by Application TypeReviewing Subgrant ApplicationsReviewing Subgrant Applications
Checking Applications In/OutChecking Applications In/OutCompleting Subgrant ApplicationsCompleting Subgrant ApplicationsCan Select only if Completed and Can Select only if Completed and
RevisionsRevisionsDenoted by Revision Requested statusDenoted by Revision Requested statusRevise/Amend Submitted Application(s)Revise/Amend Submitted Application(s)Grant Applicants return Subgrant Grant Applicants return Subgrant
ApplicationsApplicationsFEMA must return grant packages for FEMA must return grant packages for
revisionrevisionRevised Applications must be ReviewedRevised Applications must be ReviewedResubmit once updated and approvedResubmit once updated and approved
Printing in e-GrantsPrinting in e-GrantsSaving Your WorkSaving Your WorkExporting Applications—Not YetExporting Applications—Not YetE-Grant ReportsE-Grant Reports
But can I share my applications?But can I share my applications?
Subgrant Applicants & Grant ApplicantsSubgrant Applicants & Grant ApplicantsAuthorize/Revoke AccessAuthorize/Revoke AccessClick View DetailsClick View DetailsUse the buttonsUse the buttonsShared by UserShared by User
Search by Name, e-mail, or AgencySearch by Name, e-mail, or AgencyShared for a defined period of timeShared for a defined period of time