MSIE4.0 Project Management and Communication Plan-PMCP ...ise-portal.ait.ac.th/.../sites/5/2018/08/PMCP-V1-Project-Management … · This Project Management and Communication Plan

ERASMUS+CBHEPROJECT

CurriculumDevelopmentofMaster’sDegreePrograminIndustrialEngineeringforThailandSustainableSmartIndustry

PMCP-V1ProjectManagementandCommunicationPlan Page1of71

WP6ProjectManagement

ProjectManagementandCommunicationPlan

ProjectAcronym: MSIE4.0

Projectfulltitle: CurriculumDevelopmentofMaster’sDegreePrograminIndustrial

EngineeringforThailandSustainableSmartIndustry

ProjectNo.: 586137-EPP-I-2017-I-TH-EPPKA2-CBHE-JP

FundingScheme: Erasmus+KA2-CapacityBuildinginthefieldofHigherEducation

Coordinator: AIT

WorkPackage: WP6

WPLeader: PisutKoomsap

TaskTitle: Task6.1FinalizingManagementStructure

TaskLeader: PisutKoomsap

Lastversiondate: 19/05/2018

Status: Draft

DisseminationLevel: Public

Disclaimer

ThisprojecthasbeenfundedwithsupportfromtheEuropeanCommission.Thispublication

[communication]reflectstheviewsonlyoftheauthor,andtheCommissioncannotbeheld

responsibleforanyusewhichmaybemadeoftheinformationcontainedtherein.

Reproductionisauthorisedprovidedthesourceisacknowledged.

Copyright©MSIE4.0Consortium,2017-2020

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REVISIONSHEET

Version Date Author (Partner/Person) The revision reason

0.1 04/02/2018 PisutKoomsap Firstdraftthatformstheplan 0.2 19/05/2018 PisutKoomsap Seconddraftthataddsadjusted

workplansandputsthedocument

informat 0.3 21/07/2018 PisutKoomsap Thirddraftthatreorganisesthe

documentandincorporates

Section6:ProjectInternal

CommunicationandSection7:

ProjectRiskManagement 1.0 09/08/2018 PisutKoomsap ApprovedbyPEC

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TableofContents

1 ExecutiveSummary...................................................................................................................................7

2 Introduction..............................................................................................................................................7

2.1PurposeofProjectManagementandCommunicationPlan.........................................................7

2.2ProjectIntroduction......................................................................................................................8

2.3ProjectObjectives.........................................................................................................................8

2.4ProjectFocus.................................................................................................................................8

3 MSIE4.0Consortium..................................................................................................................................9

3.1ConsortiumMembers...................................................................................................................9

3.2OrganisationStructure..................................................................................................................9

3.3RolesandResponsibilities...........................................................................................................10

3.3.1ProjectExecutiveCommittee(PEC).............................................................................10

3.3.2ProjectCoordinator(PC)..............................................................................................11

3.3.3WorkPackageLeaders(WPLs)andCoWorkPackageLeaders(Co-WPLs)..................12

3.3.4ProjectMembers.........................................................................................................13

3.3.5ProjectAdministrativeTeam......................................................................................14

3.4ListsofPECandAdministrativeMembers...................................................................................14

3.5DecisionMaking..........................................................................................................................15

3.6MemberIdentificationNumbers.................................................................................................15

4 ProjectOperationsManagement............................................................................................................16

4.1ProjectActivitiesandDeliverables..............................................................................................16

4.1.1WP1GapAnalysis........................................................................................................16

4.1.2WP2CurriculumDevelopmentI:CurriculumStructureandCourses..........................18

4.1.3WP3CurriculumDevelopmentII:ModernisationofTeachingMethodsandToolsfor

InnovativeMScProgrammes.......................................................................................19

4.1.4WP4QualityControlandMonitoring..........................................................................20

4.1.5WP5DisseminationandExploitationofProjectResults..............................................20

4.1.6WP6ProjectManagement...........................................................................................22

4.2ResponsibilitiesandResourcesAllocationsofPartners..............................................................22

4.3ProjectWorkPlan........................................................................................................................28

4.4ProjectOperationsManagementFlow.......................................................................................35

5ProjectFinancialManagement................................................................................................................37

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5.1GeneralProvisions.......................................................................................................................37

5.2FinancialReporting......................................................................................................................37

5.3ExchangeRates............................................................................................................................38

5.4StaffCosts....................................................................................................................................38

5.4.1EligibleStaffCosts........................................................................................................38

5.4.2UnitCostsforEligibleStaffCosts.................................................................................39

5.4.3SupportingDocumentsforStaffCosts.........................................................................39

5.5TravelCostsandCostsofStay.....................................................................................................40

5.5.1EligibleTravelCosts.....................................................................................................40

5.5.2UnitCostsforTravelCosts...........................................................................................41

5.5.3CostsofStay................................................................................................................41

5.5.4UnitCostsforCostsofStay..........................................................................................41

5.5.5SupportingDocumentsforTravelCostsandCostsofStay..........................................41

5.6EquipmentCosts.........................................................................................................................41

5.6.1EligibleEquipmentCosts.............................................................................................41

5.6.2SupportingDocumentsforEquipmentCosts..............................................................42

5.7SubcontractingCosts...................................................................................................................42

5.7.1EligibleSubcontractingCosts.......................................................................................42

5.7.2SupportingDocumentsforEquipmentCosts..............................................................42

5.8ProceduresforReimbursementandBudgetTransfer................................................................42

5.8.1Reimbursement...........................................................................................................42

5.8.2BudgetTransfer...........................................................................................................43

6ProjectInternalCommunication.............................................................................................................46

6.1PeriodsforResponseandCastingaVote....................................................................................46

6.2ChannelsforCommunication......................................................................................................46

6.2.1Meetings......................................................................................................................46

6.2.2ElectronicChannels.....................................................................................................46

6.2.3WrittenMessage.........................................................................................................47

6.2.4ProjectWebsite...........................................................................................................47

6.3Documentation...........................................................................................................................47

7 ProjectRiskManagement.......................................................................................................................48

7.1RiskManagementCommittee(RMC)...........................................................................................48

7.2RiskAssessmentForm.................................................................................................................48

7.3RiskManagementProcedure......................................................................................................49

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7.3.1RiskIdentification........................................................................................................49

7.3.2RiskAssessment...........................................................................................................49

7.3.3RiskResponsePlanning...............................................................................................49

8 TheDeliverableTemplates......................................................................................................................50

Annexes...........................................................................................................................................................50

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ListofFigures Figure1.OrganizationStructure.....................................................................................................................10

Figure2.ProjectOperationsManagementFlow............................................................................................36

Figure3.ProjectReimbursementProcedure..................................................................................................44

Figure4.BudgetTransferProcedure..............................................................................................................45

ListofTables

Table1.ProjectExecutiveCommittee............................................................................................................14

Table2.AdministrativeMembers...................................................................................................................15

Table3.Consortiumpartnersinvolvedandresourcesrequiredtocompletetheworkpackage...................24

Table4.InitialWorkPlanforProjectYear1...................................................................................................29

Table5.AdjustedWorkPlanforProjectYear1..............................................................................................30





Table10.Unitcostsfordailystaffcosts(EUR)................................................................................................39

Table11.Unitcostsfortravelcosts................................................................................................................41

Table12.Unitcostsforcostsofstay...............................................................................................................41

Table13.RiskAssessmentForm.....................................................................................................................48

Table14.RiskAssessmentMatrix...................................................................................................................49

Table15.ListofDocument..............................................................................................................................50

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1 ExecutiveSummary

This Project Management and Communication Plan (PCMP) aims to provide key information about the

projectandguidelinesfortheimplementationoftheMSIE4.0projectsothatallstakeholdershaveacommon

understandingonwhathastobeachieved,whathastobedelivered,whowillinvolve,whentodeliver,and

howtocommunicateduringtheprojectterm.

MSIE4.0 is a three-year joint capacity building project between six universities in Thailand and three EU

partneruniversitiesoncurriculumdevelopmentprojectofMaster’sDegreePrograminIndustrialEngineering

to support Thailand Sustainable Smart Industry. MSIE4.0 has six work packages categorized into three

managementlevels:

• OperationLevel:WP1GapAnalysis,WP2CurriculumDevelopmentI:CurriculumStructureand

Courses, WP3CurriculumDevelopmentII:ModernisationofTeachingMethodsandToolsfor

InnovativeMScProgrammesandWP5DisseminationandExploitationofProjectResults,

• MonitoringandControlLevel:WP4QualityControlandMonitoring

• ManagementLevel:WP6Management

Containedinthisdocumentare

• MSIE4.0 Consortium covering list of partners, organization structure, and roles and

responsibilities,

• ProjectOperationsManagementoutliningtasks,deliverables,resourceallocations,workplans

andoperationsprocedure,

• Project Financial Management providing general provision, financial reporting, eligible costs,

proceduresandsupportingdocumentforreimbursementandbudgettransfer,

• Project Internal Communications listing channels for internal communication and

documentation,

• ProjectRiskManagementhighlightingriskmanagementprocedureandriskassessmentform.

Thisdocumentispreparedbasedoninformationobtainedfromthefollowingdocuments:

1. Erasmus+CBHEProjectProposal forCurriculumDevelopmentofMaster’sDegreeProgram in

IndustrialEngineeringforThailandSustainableSmartIndustry,

2. PartnershipAgreement,

3. GuidelinefortheUseoftheGrantforGrantsAwardedin2017underCallEAC/A03/2016.

2 Introduction

2.1 PurposeofProjectManagementandCommunicationPlan

Themainpurposeof thisMSIE4.0ProjectManagementandCommunicationPlan is to createa common

understandingonwhathastobeachieved,whathastobedelivered,whowillinvolve,whentodeliver,and

how to communicate during the project term. The intended audience of this document is all project

stakeholders including the project teammembers, Education, Audiovisual and Culture Executive Agency

(EACEA),andtheassociatedpartners.

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2.2 ProjectIntroduction

MSIE4.0isacurriculumdevelopmentprojectofMaster’sDegreePrograminIndustrialEngineeringtoSupport

Thailand Sustainable Smart Industry.MSIE4.0 is a three-year joint capacity building project between six

universities in Thailand and three EU partner universities. It is one of 149 selected from 756 eligible

applicationsfor2017EUco-fundingforErasmus+CapacityBuildinginHigherEducation.

InlinewithEuropean2020,theThailandgovernmenthasforeseentheneedforchangefromtheproduction-

basedeconomy(Thailand3.0)toavalue-basedeconomy(Thailand4.0)forThaiindustriestobecompetitive

intodayopenmarket.TechnologyandcreativitywillbenewdrivingforcesforThailandeconomy.Insteadof

tryingtoproducecommodityproductsinmasseffectivelyorofbeingOEM,theThaicompaniesareaskedto

focus more on producing innovative products and services which require high potential and skilled

knowledgestaffs.AccordingtoBureauofSupportingIndustriesDevelopmentofThailandfromonepublic

seminar,themajorityofcompanies,however,arenotreadyforIndustry4.0.Infact,manyofthemarestill

below Industry3.0. Manyaspectswillneed tobe improvedandprepared, includingcapacitybuildingof

qualifiedgraduates.Humanresourcedevelopmentforall levels is indispensablefortherealizationofthis

change. Unfortunately, existing curricula in both undergraduate and postgraduate levels, including in

industrialengineeringdiscipline,cannoteffectivelyupkeepthischange.

MSIE4.0isexpectedtosupportcapacitybuildingofqualifiedgraduateswhocansupportthemovetowards

Industry4.0andachieveThailand4.0.Uponcompletion,MSIE4.0willdeliveramodernizedMSIEcurriculum

containing15newcoursesthatwillbedevelopedforstudent-centredlearningandequippedwithteaching

andlearningmaterials.Thecoursewillalsobepreparedforonlinelearning.Laboratorywithremoteaccess

willbebuilttosupportstudentlearning.Moreimportantly,teachingandtechnicalstaffswillbetrainedby

expertsintheareasfromEUpartners.

2.3 ProjectObjectives

TheobjectiveofMSIE4.0istoenhancethecapacityandabilityofuniversitiesinThailandforthedeliveryof

a high quality competence-based curriculum forMaster’s degree in industrial engineering that supports

sustainable smart industry (Industry 4.0), conforms to EuropeanQualifications Framework (EQF) and is

applicabletoEUpartneruniversities.Besides,itisexpectedthattheclosecollaborationwillalsostrengthen

apartnershipbetweenparticipatingEuropeanandThaiuniversities.

2.4 ProjectFocus

Inordertoachievetheseobjectives,theprojectwillbespecificallyfocusedon

• Modernization of the education of industrial engineering discipline in Thailand by the

developmentofacurriculumforMaster’sdegreeinIndustrialEngineeringtoSupportSustainable

SmartIndustry,

• Development of courses, learning and teaching tools, delivery processes and platform for

student-centeredlearningofthecurriculum,

• ImplementationofmodernICTtoolsandmethodologiesforeffectivestudent-centeredlearning

ofthecurriculum,

• IntroductionsofqualityassuranceandoftheEQFapproachforthedeliveryofthecurriculum

meetinginternationalacceptededucationrequirements,

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• Establishmentandcontinuationofpartnershipsamongpartneruniversities.

3 MSIE4.0Consortium

3.1 ConsortiumMembers

TheMSIE4.0Consortiumconsistsof9partnersofwhom6are fromThailandand3are fromEUpartner

universities.The9partners,inthesameorderasintheAnnexIVoftheGrantAgreement,areasfollows:

P1:ChiangMaiUniversity-CMU(Partner)

P2:KhonKaenUniversity-KKU(Partner)

P3:KingMongkut'sUniversityofTechnologyNorthBangkok-KMUTNB(Partner)

P4:CzęstochowaUniversityofTechnology,Poland-CUT(Partner)

P5:PrinceofSongklaUniversity-PSU(Partner)

P6:ThammasatUniversity-TU(Partner)

P7:UniversityofMinho,Portugal-UMinho(Partner)

P8:UniversityPolitechnicaofBucharest,Romania-UPB(Partner)

P9:AsianInstituteofTechnology-AIT(ProjectCoordinator)

Besides, therearealsoassociatedpartners fromvarioussectors includinggovernmentagency,non-profit

organization,privatecompanies,associationsandfoundation.

3.2 OrganisationStructure

TheconsortiumisstructuredasillustratedinFigure1.ItcomposesofPEC,PC,WPLs,andWPmembers.

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Figure1.OrganizationStructure

3.3 RolesandResponsibilities

3.3.1 ProjectExecutiveCommittee(PEC)

TheProjectExecutiveCommitteeisthehighestandultimatedecisionmakingboardanditsmaintaskisproject

governance.Thisbodyiscomposedofonerepresentativefromeachprojectpartner(i.e.,partnerleaderorPL)

andwillworkunderthesupervisionoftheprojectcoordinator(PC).ThePECwillmeetatthekick-offmeeting

andtherewillbe6othermeetingsafterwardformakingintermediatedecisionsandforprojectclosure.The

PECwillmonitorandassesstheactualprogressof theprojectanddecideonamendments ifnecessary. In

particular,thePECwillberesponsibleforthefollowingtasks:

GeneralFunctions

• EstablishingQualityControlandMonitoringBoard(QCMB);

• Analysing reports, communication issues,anddisseminationof theproject resultsamong the

partnersandexternalprojectpartners;

• Resolvingproblemsandtakingcorrectiveactions;

• Resolvingconflictsthatmayariseamongtheconsortiummembers,whentheseconflictscannotbe

solvedbythelowermanagementbodies;

• Approvingofanychangesintheconsortiumagreementandrecommendingacceptanceofchanges

tomanagementboardorpartners;

• Decidingonwithdrawalofpartnership.

PlanningPhase

• ApprovingaProjectManagementandCommunicationPlan(PMCP);

ProjectExecutive

Committee(PEC)

Project

Coordinator

(PC)

WorkPackage

Leader(WPL) WorkPackage




Leader(WPL)

WPmembers WPmembers WPmembers WPmembers WPmembers

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• ApprovingaQualityControlandMonitoringPlan(QCMP);

• ApprovingaDissemination,ExploitationandSustainablePlan(DESP);

• ApprovingaGapAnalysisWorkingPlan

• Approvingaprocurementplan;

• Approvingabudgetplan.

ManagingPhase

• ReviewingprojectatregularProjectExecutiveCommitteeMeetings;

• Approvingchangestotheprojectplan;

• Reviewingrisk-mitigationplans;

• Reviewing/approvingchangesincontractcommitments;

• Reviewing/approvingprojectdeliverables;

• Approvingproject/phasecompletion.

CloseoutPhase

• EnsuringEUCOMMISSIONacceptance;

• Signing-offonProjectClosuredocument;

• Ensuringclosingofaccounting/financialfiles;

• Participatinginthefinalconference.

3.3.2 ProjectCoordinator(PC)

Theprojectcoordinatorisresponsibleforcoordinationofactivitiesincompliancewiththecontractwiththe

EU-Commission,andinteractswiththeECEAandthirdpartiesinrelationtotheproject.

The PC has total responsibility for the overall project and its successful completion. To succeed in this

responsibility,thePCmustworkcloselywithEACEAanditsassignedprojectofficertoensurethatadequate

resourcesareapplied.ThePCalsohasresponsibilityforplanningandensuringthattheprojectissuccessfully

completedontime,withinbudget,andatanacceptablelevelofquality.

ThePCwillbeinchargeoffulfillingthefollowingduties:

GeneralFunctions

• BeingacontactpersonbetweentheProjectandtheEUCommission;

• Formalizing Partnership Agreements, legal activities, tasks and networking among the project

partners;

• EstablishingProjectExecutiveCommittee(PEC);

• Creatingaconsortiumstructurewiththeassistanceoftheprojectteam;

• MonitoringthecomplianceoftheGrantAgreement,assessmentandcontrolofanydeviationin

theprogressoftheproject;

• Monitoringtheexecutionsoftheprojectplans;

• Academiccoordination: this taskwillmainly focusonvariousaspectsof theacademicactivities

within theproject, includingmakingacademicchoices, resolvingconflictsof interest,putting in

placecorrectiveactionswheneverrequired,managingrisksbyidentifyingandclassifyingthemand

byputtingthemincontingencyplans,establishingandassessingacademicsuccesscriteria.;

• Planningmanagementmeetingsfortheproject;

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• Preparingandsubmittingmid-termandfinalprojectreports;

• Implementingprojectpoliciesandprocedures;

• Acquiringresourcesrequiredtoaccomplishprojecttasks;

• Managingtheprojectteam;

• Maintainingexcellentcommunicationwithallprojectpartners.

PlanningPhase

• Developing a project management and communications plan covering project management,

execution, communications, resource allocation, budget and risk management with the

assistanceoftheprojectteam;

• Ensuringthattheplanisapprovedandbaselined.

ManagingPhase

• Managing day-to-day tasks and provide direction to teammembers performingwork on the

project.

• Reviewingregularlytheprojectstatus,comparingbudgetedtoactualvalues.

• Reviewing regularly the project schedule, comparing baseline schedules to actual work

completed.

• Ensuringthattheprojectplanisupdatedandsigned-offasneeded.

• Trackingbudgetexpensesandmakingrecommendationsasneeded.

• Reviewingtheresultsofqualityassurancereviews.

• ParticipatinginPECmeetingstoapproveproduct/projectchanges.

• Reviewingprojectrisksandestablishingmitigationprocedures.

CloseoutPhase

• Developinganactionplanforanyproductdeficiencies,openissues,etc.

• ObtainingEACEAandmanagementapprovalofcompletedproject.

• Closing-outopenactionitems.

• PreparingProjectClosuredocument

• Closing-outanyfinancialaccountsorchargecodes.

• ConductingOutcomesAssessmentMeeting

• CreatingOutcomesAssessmentReport

• Assistingasneededwithanypost-projectdeliveryaudits.

• Assistingpurchasingcontractadministrator(s)incontractcloseout.

• Archivingallprojectdata.

• Celebratingsuccesswithprojectpartnersandtheprojectteam.

3.3.3 WorkPackageLeaders(WPLs)andCoWorkPackageLeaders(Co-WPLs)

Workpackageleadersandco-workpackageleadersareresponsiblefortheproperexecutionofWPactivities

andofthedeliveryoftheWPoutputsaspromisedintheawardedproposalontime.WPLsandCo-WPLswill

workcloselywiththePCandotherWPLs.

EachWPLorCo-WPLwillberesponsible for reporting theprogressof theirWPto thePCand in thePEC

meetings,andwillberesponsiblefor:

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GeneralFunctions

• BeingacontactpersonbetweentheWPandthePCandotherWPleaders;

• EstablishingWPteamcomposingofallrepresentativesfromallpartners;

• Participatinginthedetailedplanning,monitoringandreportingofeachtaskintheWP;

• Managing tasks in individualWP toensure thatoutputperformance, costsanddeadlinesare

met.

• MonitoringandbeingresponsibleforacademicandtechnicalprogressofthetasksintheWP;

• Collectingandsubmittingtherequiredacademic,technical,financialandadministrativedata.

• PreparingandsubmittingWPmonthlyreports;

• ManagingtheWPasaself-containedentitytoensurethattheinvolvedpartnerwillcommitto

usetherequiredresourcestocarryoutthetasksintheWP;

• SupportingthePCforpreparationsofmid-termandfinalprojectreports;

• Acquiringresourcesrequiredtoaccomplishprojecttasks;

• ManagingtheWPteam;

• MaintainingexcellentcommunicationwithintheWPandwiththePCandotherWPleaders.

PlanningPhase

• Developing a plan for WP covering WP management, execution, communications, and risk

managementwiththeassistanceoftheprojectteam;

• Ensuringthattheplanisapprovedandbaselined.

ManagingPhase

• Managingday-to-daytasksandprovidedirectiontoteammembersperformingworkontheWP.

• ReviewingregularlytheWPschedule,comparingbaselineschedulestoactualworkcompleted.

• EnsuringthattheWPPlanisupdatedandsigned-offasneeded.

• Trackingbudgetexpensesandmakingrecommendationsasneeded.

• ReviewingWPrisksandestablishingmitigationprocedures.

CloseoutPhase

• Developinganactionplanforanyproductdeficiencies,openissues,etc.

• Closing-outopenactionitems.

• PreparingWPClosuredocument

• ConductingOutcomesAssessmentmeeting

• CreatingWPOutcomesAssessmentReport

• Assistingasneededwithanypost-projectdeliveryaudits.

• Archivingallprojectdata.

• CelebratingsuccesswithprojectpartnersandtheWPteam.

3.3.4 ProjectMembers

Projectmembershaveresponsibilityforconductingprojectactivities.Themembers,asnecessary,assistthe

PCandWPLeadersinplanningthedevelopmenteffortandhelpconstructcommitmentstocompletethe

projectwithinestablishedscheduleandbudgetconstraints.

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3.3.5 ProjectAdministrativeTeam

The technical and administrative activities of the projectwill be assured by the PCwith the help of the

administrativeteamfromAIT.Thedutiesareasfollows:

• Daily administrative/financial management of the project, reporting, financial accounting/cost

claimingandbudgeting.

• Establishmentofabudgetandschedule-controllingsystem.

• Collectionandstorageofdataformonitoring

• Controloftheuseofresourcesandbudgetaryexecution.

3.4 ListsofPECandAdministrativeMembers

Table1.ProjectExecutiveCommittee

PartnerRole Name Email

AITChair

PisutKoomsap [email protected]

CMUMember

WichaiChattinnawat [email protected]

KMUTNBMember

AthakornKengpol [email protected]

TUMember

ApiwatMuttamara [email protected]

KKUMember

KanchanaSethanan [email protected]

PSUMember

ThanateRatanawilai [email protected]

UPBMember

TomSAVU [email protected]

UMinhoMember

RuiM.Lima [email protected]

CUTMember

TomaszNitkiewicz [email protected]

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Table2.AdministrativeMembers

WP Role Name Partner Email

6 PC PisutKoomsap AIT [email protected]

1

WPL WichaiChattinnawat CMU [email protected]

Co-WPL RuiM.Lima UMinho [email protected]

2

WPL TomaszNitkiewicz CUT [email protected]

Co-WPL A.M.HarshaS.

Abeykoon

AIT [email protected]

3

WPL HuynhT.Luong AIT [email protected]

Co-WPL RuiM.Lima UMinho [email protected]

4

WPL LiviaLazar UPB [email protected]

Co-WPL SupapanChaiprapat PSU [email protected]

5

WPL KanchanaSethanan KKU [email protected]

Co-WPL AndreiDumitrescu UPB [email protected]

3.5 DecisionMaking

AllmainprojectdecisionswillbemadeinPECregularmeetings.PECdecisionswillbeconsensual,butifitis

necessary,avotingprocedurewillbeapplied.AllPECmemberswillhaveonevote.However,theremaybe

urgentcasesthatneedimmediatedecisionstomovetheprojectforward.Insuchthecases,PCwill

communicatewithallPECmembersviaemailand/orWhatsAppmessagingapplicationtoreachthe

decisions.Ifitisnecessary,avotingprocedurewillbeappliedviatheDoodleapplication.Operational

decisionswillbemadeinlinewithPMCPbythePC,andbytheWPLsfortheworkpackagelevel.Country-

leveldecisions,whenapplicable,willbemadebythepartnerswithinformingthePC,whennecessary.All

decisionswillbedocumentedandsavedinaprojectarchive.

Forallcasesandatalllevelsthatarecommunicatedviaemailand/orWhatsApp,relatedmembershave

fiveworkingdaystorespond.Anabsenceofaresponsewillbeinterpretedassupportthecase.Ifvotingis

needed,themembershavetwodaystocasthisorhervote.Anabsenceofaresponsewillbeinterpretedas

avoteforthecase.

3.6 MemberIdentificationNumbers

Fordocumentationpurpose,allprojectmemberswillhave identificationnumbersassignedbytheirteam

leaders.Thesenumberswillbeusedinstaffconvention,financialreportsandmemberaccess.Themembers

willalsohavereferencenumbersfortravelreports.Detailsareasfollows:

• IDnumberforstaffconvention:PX-C-ID.

o “PX”ispartneridaccordingtotheorderinannexIVoftheGrantAgreement.

o “C” is staff categories: Manager (M), Teacher/Researcher (R), Technical staff (T) and

Administrativestaff(A)

o “ID”isstaffidfortheprojectpartner(e.g.,01,02,…)

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o Forexample,P9-M-01isarefno.ofPisutforreportingasamanagerandP9-R-01isaref

no.ofPisutforreportingasateacher.

• Referencenumberfortravelreport:PX-ID-XX.

o “PX”ispartneridaccordingtotheorderinannexIVoftheGrantAgreement.

o “ID”isstaffidfortheprojectpartner(e.g.,01,02,…)

o “XX”isthetwodigitsorderofthetravelthatanindividualmemberreports

o Forexample,P9-01-02isarefno.ofPisutforreportingasecondtrip.

4 ProjectOperationsManagement

4.1 ProjectActivitiesandDeliverables

MSIE4.0 contains sixwork packages (WPs) focusing on five different aspects: preparation, development,

quality,disseminationandexploitation,andmanagement.GapAnalysis(WP1)willfocusonthecomparative

analysisoftheactualsituationconcerningtheMSccurriculainIndustrialEngineeringofferedinThaiandEU

partner countriesuniversities, the identificationof the gapsbetween the real needsof the industry, the

student needs and the actual offered curricula, and the recommendations for the new curriculum

development.WP2andWP3willfocusoncurriculumdevelopment.Student-centeredlearningwillbethe

focusforteachingandlearningmethods.Inadditiontocontentimprovement,knowledgedeliverywillalso

bedesignedcarefullytoensureeffectivelearningsothatthestudentswillbeabletoapplyitinpracticeafter

graduation. In order for successful implementation of the curriculum, workshops and seminars will be

organizedtoupkeepteacherandstaffswithinnovativeteachingtechniquesandtoolsaswellasadvanced

knowledge on product development, advanced processes and smart production. Quality Control and

Monitoring(WP4)includingexternalauditswillbeconductedtoensuretheprojectquality.Dissemination

andexploitationoftheprojectresults(WP5)willalsobedonethroughouttheprojectlifetime.WP6isfor

management.ThesixWPscanalsobeclassifiedintothreelevels:operation(WP1,WP2,WP3,andWP5),

monitoringandcontrol(WP4)andmanagement(WP6).Theactivitiesanddeliverableforallsixworkpackages

arelistedinthefollowingsubsections.

4.1.1 WP1GapAnalysis

WP1willstartwiththedevelopmentofaGapAnalysisWorkingPlan.ItwillbedonebytheWP1leaderand

co-leaderwiththeparticipationoftheprojectcoordinatorandwiththeconsultationoftheothermembers

oftheconsortium.TheGapAnalysisWorkingPlanwillbepresentedtoPECforapproval. Comprehensive

analysis ofMSIE curricula alongwith the assessment of teaching and learningmethods being offered in

Thailandandpartnerscountrieswillbeconductedduringthefirsthalfofthefirstproject’syear.Regarding

the comprehensive analysis of needs of industry and students, all partners will conduct a survey with

companiesassignedintheirregionsinthelistandwiththehelpoftheassociatedpartners.Theywillalso

conductsurveywithprospectivestudentsintheirregions.Theoutcomesoftheseactivitieswillbepresented

to the project executive committee in the first regular meeting and will be available for identifying

competitive factors for the curriculum. The development of recommendations for the specifications and

areasofspecializationforthecurriculumwillbeconductedduringthelastquarterofthefirstproject’syear.

TheWP1leaderwillberesponsibleforpreparingandsubmittingtwoWP1progressreportsbeforethetwo

regularmeetingsofthefirstyear.Apressconferencewillbearrangedtointroducetheprojectandtoreport

theoutcomeofWP1duringtheweekofthesecondregularmeeting.

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WP1Tasks

• Task1.1DevelopingaGapAnalysisWorkingPlan

• Task1.2AnalysingofMSIEcurricula&oflearningandteachingmethods

• Task1.3Assessingneedsofindustryandstudents

• Task1.4Identifyinggaps

• Task1.5Identifyingcompetitivefactorsforthecurriculum

• Task1.6Developingrecommendationsforthecurriculum

WP1Deliverables

• WP1-1.1GapAnalysisWorkingPlan

• WP1-1.2ComprehensiveanalysisofMSIEcurriculainThailandandinEUpartnercountries

• WP1-1.3AssessmentoflearningandteachingtoolsandmethodsinThailandandinEUpartner

countries

• WP1-1.4Analysisofneedsofindustryandstudents

• WP1-1.5Gapsbetweentheneedsandgraduates’competences

• WP1-1.6Competitivefactorsforthecurriculum

• WP1-1.7Recommendationsforspecificationsandareasofspecializationforthecurriculum

ERASMUS+CBHEPROJECT



4.1.2 WP2CurriculumDevelopmentI:CurriculumStructureandCourses

Curriculumdevelopmentwillbethemainfocusofthesecondprojectyearafterthedeliveryofgapanalysis

andrecommendationsforthecurriculumattheendofthefirstyear.WP2isthefirstofthetwopartsof

curriculumdevelopmentandtheoverallobjectiveofWP2istodeliverreadytoimplementcurriculumfor

MSc in Industrial EngineeringMScprogram togetherwith its outcomes catalogue, courses structure and

matrix.

The ambitious plan for curriculum is to provide well prepared and flexible managerial and engineering

personnel for Thai industry in order to steer it towards sustainable performance and smart business

strategies.Thiscurriculumwillfocusonimprovingthecontentsregardingproduct,processandproduction

thatarethethreepillarsforengineeringsuccessfulproductstobeinlinewithsustainablesmartindustry.

Theborderconditionsforcurriculumdevelopmentwilladdressthefollowingissues:

• Co-createdproductdesign,

• Advancedmanufacturingprocesses,

• Smartproductionpriorities,

• Industrysustainabilitymeasures,

• Student-centredlearning,

• Innovativeteachingmethods.

The set of outcomes and the structure of curriculumwould be defined with participation of all project

partners.Thestructurewillbedevelopedinanadjustablemodewithpossibilitiestomodifyitscontentand

movingcoursesduetothespecificityofuniversities implementing it,andtheoutcomeswillcoverall the

conditions listed above. The curriculum and its outcomeswill bemapped as course / outcomesmatrix.

Additionally,courseswillbeprescribedwithteachingandlearningmethodsandwillberealizedwiththeuse

ofdoublereviewprocedure.WP2leaderandco-leaderwillproposethestructure/outcomesset/course

matrixtoallprojectpartners.Partnerswillsubmittheirownproposalsofchangesandremarksthatwould

bediscussedindividuallyandcollectively.Leaderswillpreparemodifiedproposalandpresent ittoallthe

partners, and would be reviewed once again. The procedure will use different information exchange

channels: e-mailed documents and skype calls for individual discussions and electronically reviewed

documents and webinar for collective discussion. Pilot test will be conducted. Selected courses will be

separately tested by partnering universities in order to get feedback from academics and students and

improvethembeforetheactuallaunchoftheprogram.Accordingtotheassessmentoflaunchedcourses,

thecurriculumwillbefinalizedandproceededwithlegalaccreditationofIndustrialEngineeringprogramand

obtainingready-to-enrolstatusinThaiuniversities.

WP2Tasks

• Task2.1Developingcurriculumstructure&academicprogramlearningoutcomes

• Task2.2Developingcourses&courselearningoutcomes

• Task2.3Conductingpilottestofthekeycourses

• Task2.4Assessmentofpilottest&finalizethecurriculum

• Task2.5Preparationforaccreditationofthecurriculum

• Task2.6AccreditationofthecurriculumbythenationalaccreditationinstitutioninThailand

ERASMUS+CBHEPROJECT



WP2Deliverables

• WP2-2.1AmodernizedcurriculumforMaster’sdegreeinIE

• WP2-2.2Syllabusesforallcoursesinthecurriculum

• WP2-2.3PilotteachinginmodernizedMScatpartneruniversities

• WP2-2.4Assessmentofpilottestofthekeycoursesandimprovedcourses

• WP2-2.5Accreditationofthecurriculumsubmitted

4.1.3 WP3CurriculumDevelopment II:ModernisationofTeachingMethodsandTools for InnovativeMScProgrammes

Thisworkpackagewillfocusonthedevelopmentofteachingmaterialsforallcoursesinthecurriculum,of

platformforsupportingonlinelearningandofaremotelyaccessiblelaboratory.Ineachcourse,thecourse

contentwillbedevelopedtocoversomestudentlearningoutcomessothatthewholecurriculumwillfulfil

all learning outcomes of the program. For dissemination purpose in the later phase of the project, all

teaching/learning materials will be developed with two versions, i.e., English and Thai. A platform for

supportingonlinelearningwillbedeveloped.Classmaterialswillbeadaptedforonlinelearning.Trainingof

instructorsandstaffsontheuseofonlineinnovativeteachingtoolsandmethodswillbeconducted.Teaching

and technical staffs from Thailand will be introduced to remote teaching technologies/tools, eLearning

systems,anddataacquisitiontechniqueswiththehelpofpartneruniversitiesfromEU.

Technical design for a remotely accessible laboratorywill bedevisedbasedon the result of gapanalysis

carriedoutinWP1withconsiderationoffuturetrendsandneedsoftheindustries.Remoteaccessandonline

learningfacilitywillbedesignedandthenecessaryequipmentwillbepurchased.Thelaboratorywillbebuilt

at the AIT in such a way that on-line remote access can be done by all partner institutions for online

teaching/learning purpose. A network infrastructure for accessing this laboratory from the partner

universitieswillalsobeestablished.Allthetasksinthisworkpackagewillbecommunicatedregularlyamong

thepartnersandtheprogresswillbekepttrackontheprojectwebpage.

WP3Tasks

• Task3.1Developingteachingmaterials

• Task3.2Translatingteachingmaterials

• Task3.3Developingaweb-portalforonlinelearning

• Task3.4Trainingofstaffs

• Task3.5Adaptinglearningmaterialstotheonlinelearning

• Task3.6Purchasingandinstallingofteachingequipment

• Task3.7Developingalaboratoryandonlineremoteaccessofthelaboratoryworks

WP3Deliverables

• WP3-3.1Teachingmaterialsforinstructors

• WP3-3.2Learningmaterialsforstudents

• WP3-3.3Aplatformforonlinelearning

• WP3-3.4Trainedinstructorsandstaffsonnewteachingtoolsandmethods.Threeworkshopwill

beorganisedwhenthethreemeetingsorganisedinEUandseminarswillbeorganisedwhenthe

meetingsorganizedinThailand.

ERASMUS+CBHEPROJECT



• WP3-3.5Onlinelearningmaterials

• WP3-3.6Installedhardwareandsoftware

• WP3-3.7Laboratoryequippedwithonlineremoteaccessfrompartnerlocations

4.1.4 WP4QualityControlandMonitoring

TheEuropeanStandards&Guidelines(ESG)-standardsandguidelinesforqualityassuranceintheEuropean

HigherEducationArea(EHEA)-willprovidethebasisforqualityassuranceintheprojectaswellasthekey

qualityassuranceprinciplesofcontinuousimprovement.Proactiveplanningandcorrectivemeasureswillbe

employedinordertohelpmitigatetheidentifiedrisksandtomonitor/evaluatetheprogressoftheproject.

Quality control andmonitoringwill be done continuously during the project realization. Throughout the

implementationoftheproject,fourmainproceduresareappliedinordertoensurequalityoftheproject:1)

Planningandre-planning;2)Monitoring;3)Reporting;4)Evaluation.

AQualityControlMonitoringBoard(QCMB)establishedduringKick-offMeeting,whichconsistsofpersons

fromconsortiumuniversities,willberesponsiblefor:a)elaborationofaQualityControlandMonitoringPlan

(QCMP)thatdefinesevaluationcriteriaandmechanismsaswellasstructureofQCMreports;b)realization

ofinternalQCMofprojectactivitiesandresultsandfordeliveringQCMreportstoPECbeforetheirregular

meetings;c)realizationoftheexternalQCMandoftheexternalfinancialauditincolaborationwiththePEC.

TheQCMBwillrevieweachprojectactivityinconsultationwiththePEC.

WP4Tasks

• Task4.1DevelopingaQualityControl&MonitoringSystem(QCMS)

• Task4.2Implementingtheinternalqualitycontrol&monitoringoftheproject

• Task4.3Invitingexternalevaluationoftheprojectresults

• Task4.4Invitingexternalfinancialaudit

WP4Deliverables

• WP4-4.1QualityControl&MonitoringSystem

• WP4-4.2Internalqualitycontrol&monitoringconducted

• WP4-4.3Externalqualitycontrol&monitoring

• WP4-4.4Externalfinancialaudit

4.1.5 WP5DisseminationandExploitationofProjectResults

TheWP5‘smainobjectiveistopromotethevisibilityoftheproject, itsoutputsandproducts,beyondthe

membersoftheconsortiumtothemaintargetgroupsandkeystakeholders.Thiswillbedonethroughthe

useofvariousdisseminationchannelsandmeans.

ADisseminationExploitationandSustainabilityPlan (DESP)willbedevelopedby theWP5 leaderandco-

leaderwiththeparticipationoftheprojectcoordinatorandwiththeconsultationofothermembersofthe

consortium. IntheDESPthepartner institutionswillestablishthestrategyfordissemination,exploitation

andsustainabilityofspecialdesignedactivitiesandoutcomes; thetargetgroups;disseminationchannels;

promotionalmaterials;dissemination,exploitationandsustainabilitydetailedplan.

ERASMUS+CBHEPROJECT



ThewebsiteMSIE4.0willserveasaplatformfora)Disseminatingprojectinformationrelatedtotheproject

activitiesandtheirresultstothemaintargetgroupsandkeystakeholders;b)Internalcommunicationtoolof

theproject.

Newsletterswillbecreatedanddeliveredonlinetotargetgroupstwiceayear.Theletterswillbeinaneasy-

to-readformatwithkeyprojectresults,informationregardingtheprojectprocessandthetrainingsessions

as themainmessages. Thepromotion inmediawill assumeadvertisingof theprojectmajorevents, like

workshops, seminars and final conference, as well as publishing information on the project results.

Dissemination in term of printedmaterials will be conducted in forms of flyers and posters, brochures,

presentationonevents,etc.

Theconsortiummemberswillregularlydisseminateprojectoutputsachievedateachstageoftheprojectin

professionalandscientificIndustrialEngineeringconferencesandwillpublishtheprojectresultsinrelevant

professionaljournals,conferenceproceedings,andmedia.

Exploitation of learning materials developed under WP3 in the form of training materials for short

professional training courses will be developed in cooperation with the associated partners to assist in

openingupopportunitiesforcontinuousprofessionaldevelopmentwithregardtotheneedsofthelabour

market.

Fivedisseminationevents(workshopsandinfodays)willbeorganisedateachThaipartneruniversitiesto

disseminateprojectobjectives,activitiesandresultsandtopromotetheideaofthenewstudyprograms.

Attheendoftheproject,afinalconferencewillbeorganisedatAIT.Theconferencewillhavetwoaims:

disseminationoftheprojectresultsandpresentationofthesustainabilitymeasuresinordertodevelopthe

project achievements after the ending of the EU financing. Two representatives from all participating

institutionswillmakepresentationintheconference,aswellasallrelevantstakeholdersfromThailand.

Acooperationnetworkbetweentheprojectpartnersandtheenterpriseswillbecreatedandacooperation

agreementwillbesignedinthethirdprojectyear.Thenetworkwillpersistaftertheprojectendingandthe

projectsustainabilitywillbepartlyensuredthroughthenetwork.

WP5Tasks

• Task5.1DevelopmentofaDissemination,Exploitation&SustainablePlan,

• Task5.2Creatingaprojectwebsitetosupportthedisseminationstrategy,andcommunication

andcollaborationamongpartners,

• Task5.3Productionofdisseminationmaterials,

• Task5.4Publicationsinjournals,etc.,

• Task5.5Developingjointshort-termcourses,

• Task5.6Organisingdisseminationeventswithrelevantstakeholders,

• Task5.7Organisingthefinaldissemination-sustainabilityconference.

WP5Deliverables

• WP5-5.1ADissemination,ExploitationandSustainablePlan

• WP5-5.2Aprojectwebsite

• WP5-5.3Disseminationmaterials

• WP5-5.4 Publications in professional journals, newspapers, magazines, brochures and social

media

ERASMUS+CBHEPROJECT



• WP5-5.5Short-termcoursesinthefieldofIndustrialEngineeringforprofessionals

• WP5-5.6Disseminationeventsorganized

• WP5-5.7Adissemination-sustainabilityconference

• WP5-5.8Sustainablenetworkbetweenprojectpartners&IEenterprise

4.1.6 WP6ProjectManagement

TheaimofWP6istofacilitate,support,monitorandcontroltheoperationsofallaforementionedWPsto

ensurethesmoothexecutionandsuccessfuldeliveryoftheprojectaspromisedintheawardedproposal.

ProjectExecutiveCommittee(PEC)composingofallprojectpartnerleaderswillbeformedatthebeginning

oftheprojectandledbytheprojectcoordinator(PC).ThePECwillhaveregularmeetingstomanageand

monitortheprogressoftheprojectaccordingtothisProjectManagementandCommunicationPlan(PMCP)

andwithrespect to theQCMS,andDESP.Aspecialattentionwillbeaccordedtoprogress reportsof the

project, and to mid-term and closing reports of the project to the agency by ensuring external quality

assessmentsandanexternalfinalfinancialaudit.Besidesbeingthepointofcontactfortheproject,PCwill

be responsible for overall administration, for all decisions on the project and exploitation strategies, for

monitoringoftheprogressofthedifferentWPsandoftheachievement.

WP6Tasks

• Task6.1Finalizingmanagementstructure

• Task6.2Organizingkick-off&regularconsortiummeetings

• Task6.3Monitoring&controllingtheproject

• Task6.4Closingtheproject

WP6Deliverables

• WP6-6.1ProjectManagement&CommunicationPlan

• WP6-6.2Kick-off&regularconsortiummeetings

• WP6-6.3Documentsondailyprojectadministrationandcoordination

• WP6-6.4Projectreports

• WP6-6.5Documentationformid-termreportingandprojectclosing

4.2 ResponsibilitiesandResourcesAllocationsofPartners

Thedistributionofresponsibilitiesandtasksisclear,appropriate,andaccordingtothespecificexpertiseand

capacity,thecommitmentandactivecontributionofprojectpartners. Thereare6workpackages inthis

project.ForthefirstfiveWPs,twopartners:oneEUandoneThaihavebeenappointedasleadingpartners

taking into account their skills, previous experience. Theywill be responsible formanaging theWPs and

deliveryoftheresults.TheprojectcoordinationisassuredbythePCastheleaderofWP6andparticipation

ofallpartners.

• WP1GapAnalysis(Leader:CMU;Co-leader:UMinho)

• WP2CurriculumDevelopmentI:CurriculumStructureandCourses(Leader:CUT;Co-leader:AIT)

• WP3CurriculumDevelopmentII:ModernizationofTeachingMethodsandToolsforInnovative

MScProgrammes(Leader:AIT;Co-leader:UMinho)

• WP4QualityControlandMonitoring(Leader:UPB;Co-leader:PSU)

ERASMUS+CBHEPROJECT



• WP5DisseminationandExploitationofProjectResults(Leader:KKU;Co-leader:UPB)

• WP6ProjectManagement(Leader:AIT)

16%ofworkloadisdedicatedtoWP1,16%forWP2,28%forWP3,11%forWP4,13%forWP5and15%for

WP6.Teachers/trainerscontributeabout58%ofworkload,Technicalstaffscontributeabout26%,especially

inWP3forpreparinglaboratory,Administrativeandmanagementsupportsare8%and8%respectively.

Keyrolesandresponsibilitiesofallpartnersareasfollows:

• P1-CMUwillbeWP1leader,andtaskleaderfor1.1,1.3,1.5,1.6

• P2-KKUwillbeWP5leader,andtaskleaderfor2.5,2.6,5.3,5.6

• P3-KMUTNBwillbetaskleaderfor5.5

• P4-CUTwillbeWP2leaderandtaskleaderfor2.1,2.2,2.4

• P5-PSUwillbeWP4co-leaderandtaskleaderfor4.3,4.4

• P6-TUwillbetaskleaderfor3.2

• P7-UMinhowillbeWP1andWP3co-leader,andtaskleaderfor1.2,1.4,3.1,3.4,5.4

• P8-UPBwillbeWP4leader,co-leadWP5andtaskleaderfor4.1,4.2,5.1

• P9-AITwillbeWP3&6leaders,co-leadWP2,andtaskleaderfor2.3,3.3,3.5-3.7,5.2.,5.7,6.1-

6.4.

ThedetailsofhumanresourceallocatedtodifferentcategoriesarepresentedinTable3.

ERASMUS+CBHEPROJECT

CurriculumDevelopmentofMaster’sDegreeProgramin

IndustrialEngineeringforThailandSustainableSmartIndustry


Table3.Consortiumpartnersinvolvedandresourcesrequiredtocompletetheworkpackage

Work

Package

Ref.nr

Partn

er

nr

Partner

acronymCountry

Numberofstaffdays1�

Roleandtasksintheworkpackage

Manag

erTeacher

Technic

al

Staff

Admin

StaffTotal

WP1

Gap

Analysis

P1 CMU Thailand 20 101 70 19 210 Workpackageleader:leadforTasks1.1,1.3,1.5,1.6,participationandsupportinginTasks1.2,1.4

P2 KKU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P3 KMUTNB Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P4 CUT Poland 0 50 30 0 80 ParticipationandsupportinginTasks1.1-1.6P5 PSU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P6 TU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6

P7 UMinho Portugal 10 74 55 19 158Workpackageco-leader:leadforTasks1.2,1,4,participationandsupportinginTasks1.1,1.3,1.5-1.6

P8 UPB Romania 0 50 30 0 80 ParticipationandsupportinginTasks1.1-1.6P9 AIT Thailand 0 20 0 0 20 ParticipationandsupportinginTasks1.1-1.6

SUBTOTAL 30 455 305 38 828

WP2

P1 CMU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5

P2 KKU Thailand 0 68 35 0 103 TaskleaderforTasks2.5-2.6,participationandsupportinginTasks2.1-2.4

P3 KMUTNB Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5

P4 CUT Poland 20 111 15 28 174 Workpackageleader:leadforTasks2.1,2.2,2.4,participationandsupportinginTasks2.3

P5 PSU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5

ERASMUS+CBHEPROJECT




WP2

Curriculum

Developme

ntI:

Curriculum

Structure

andCourses

P6 TU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5P7 UMinho Portugal 0 65 5 0 70 ParticipationandsupportinginTasks2.1-2.4P8 UPB Romania 0 80 10 0 90 ParticipationandsupportinginTasks2.1-2.4

P9 AIT Thailand 10 70 5 10 95Workpackageco-leader:leadforTasks2.3,participationandsupportinginTasks2.1-2.2,2.4-2.5

SUBTOTAL 30 634 110 38 812

WP3

Curriculum

Developme

ntII:

Modernisati

onof

teaching

methods

andtools

for

innovative

MSc

programme

s

P1 CMU Thailand 0 82 40 0 122 ParticipationandsupportinginTasks3.1-3.7

P2 KKU Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7

P3 KMUTNB Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7

P4 CUT Poland 0 115 30 0 145 ParticipationandsupportinginTasks3.1,3.3-3.5,3.7

P5 PSU Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7

P6 TU Thailand 0 82 30 0 112 TaskleaderforTasks3.2,participationandsupportinginTasks3.1,3.4-3.7

P7 UMinho Portugal 15 115 40 19 189 Workpackageco-leader:leadforTasks3.1,3.4,participationandsupportinginTasks3.3,3.5,3.7

P8 UPB Romania 0 125 40 0 165 ParticipationandsupportinginTasks3.1,3.3-3.5,3.7

P9 AIT Thailand 15 125 235 19 394 Workpackageleader:leadforTasks3.3,3.5-3.7,participationandsupportinginTasks3.1,3.4

SUBTOTAL 30 860 505 38 1433

WP4

Quality

Controland

Monitoring

P1 CMU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P2 KKU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P3 KMUTNB Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P4 CUT Poland 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2

ERASMUS+CBHEPROJECT




P5 PSU Thailand 10 68 20 14 112 Workpackageco-leader:leadforTasks4.3-4.4,participationandsupportinginTasks4.1-4.2

P6 TU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P7 UMinho Portugal 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P8 UPB Romania 20 113 40 24 197 Workpackageleader:leadforTasks4.1-4.2P9 AIT Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2

SUBTOTAL 30 342 130 38 540

WP5

Disseminati

onand

Exploitation

ofProject

Results

P1 CMU Thailand 0 63 5 0 68 ParticipationandsupportinginTasks5.1,5.3-5.7

P2 KKU Thailand 20 75 50 24 169Workpackageleader:leadforTasks5.3,5.6,participationandsupportinginTasks5.1,5.4-5.5,5.7

P3 KMUTNB Thailand 0 68 5 0 73 TaskleaderforTasks5.5,participationandsupportinginTasks5.1,5.3,5.4,5.6,5.7

P4 CUT Poland 0 36 17 0 53 ParticipationandsupportinginTasks5.1,5.3,5.4,5.6,5.7

P5 PSU Thailand 0 58 5 0 63 ParticipationandsupportinginTasks5.1,5.3-5.7P6 TU Thailand 0 63 5 0 68 ParticipationandsupportinginTasks5.1,5.3-5.7

P7 UMinho Portugal 0 16 2 0 18 TaskleaderforTasks5.4,participationandsupportinginTasks5.1,5.3,5.6-5.7

P8 UPB Romania 10 36 7 14 67Workpackageco-leader:leadforTasks5.1,participationandsupportinginTasks5.2-5.4,5.6-5.7

P9 AIT Thailand 0 41 62 0 103 TaskleaderforTasks5.2,5.7,participationandsupportinginTasks5.1,5.3-5.6

SUBTOTAL 30 456 158 38 682

WP6

Project

Manageme

nt

P1 CMU Thailand 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P2 KKU Thailand 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P3 KMUTNB Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P4 CUT Poland 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4

ERASMUS+CBHEPROJECT




P5 PSU Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P6 TU Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P7 UMinho Portugal 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P8 UPB Romania 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P9 AIT Thailand 120 44 75 152 391 Workpackageleader:leadforTasks6.1-6.4

SUBTOTAL 232 196 140 232 800 TOTAL 382 2943 1348 422 5095

ERASMUS+CBHEPROJECT



4.3 ProjectWorkPlan

Theprojectworkplandocumentservesasthemaincontrolmechanism,bothbyspecifyingprojectphasesandbydecomposingthesephasesintospecifictaskswithassociatedtimeframes,resources,dependencies,and deliverables. During project implementation, it also serves as a status tool by showing completionprogress.

ERASMUS+CBHEPROJECT




Table4.InitialWorkPlanforProjectYear1

Activities Total

duration

(number

ofweeks)

M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12Ref.nr/

Sub-ref

nr

Title

Task1.1 Developagapanalysisworkplan 3 3=,3X

Task1.2AnalysingofMSIEcurriculabeingoffered,andof learningand

teachingmethodsbeingapplied10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task1.3 Assessingneedsofindustryandstudents 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task1.4 Identifyinggaps 3 =,x 2=,2x

Task1.5 Identifyingcompetitivefactorsforthecurriculum 3 2=,2x =,x

Task1.6Developingrecommendationsforthespecificationsandareasof

specializationforthecurriculum4 2=,2x 2=,2x

Task3.3 Developingaweb-portalforonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task4.1 Developingaqualitycontrolandmonitoringsystem 7 2=,2x 2=,2x 2=,2x =,x

Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe

project5 =,x =,x =,x =,x =,x

Task5.1DevelopmentofaDissemination,ExploitationandSustainable

plan6 2=,2x 2=,2x 2=,2x

Task5.2

Creating a project website andmaintaining it throughout the

project lifetime to support the dissemination strategy, and

communicationandcollaborationamongpartners

14 =,2x =,2x x x x x x x x x x x

Task5.3 Productionanddisseminationofprojectmaterials, 6 =,2x =,2x =,2x

Task5.6 Organizingdisseminationeventswithrelevantstakeholders 2 =,2x

Task6.1 Finalizingmanagementstructure 3 3=,3x

Task6.2 Organizingkick-offandregularconsortiummeetings 6 2=,2x 2=,2x 2=,2x

Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x

ERASMUS+CBHEPROJECT




Table5.AdjustedWorkPlanforProjectYear1

Activities Total

duration

(number

ofweeks)

M1

Oct17

M2

Nov17

M3

Dec17

M4

Jan18

M5

Feb18

M6

Mar18

M7

Apr18

M8

May18

M9

Jun18

M10

Jul18

M11

Aug18

M12

Sep18

Ref.nr/

Sub-ref

nr

Title

Task1.1 Developagapanalysisworkplan 3 =,X =,X =,X

Task1.2AnalysingofMSIEcurriculabeingoffered,andof learningand

teachingmethodsbeingapplied9 =,x 2=,2x 2=,2x 2=,2x 2=,2x

Task1.3 Assessingneedsofindustryandstudents 10 =,x 2=,2x 2=,2x 2=,2x 2=,2x =,x

Task1.4 Identifyinggaps 3 2=,2x =,x

Task1.5 Identifyingcompetitivefactorsforthecurriculum 3 2=,2x =,x

Task1.6Developingrecommendationsforthespecificationsandareasof

specializationforthecurriculum2 2=,2x

Task3.3 Developingaweb-portalforonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.4*Training of staff on new tools and best practice exchange on

modernteachingtechniques3 =,x 2=,x

Task4.1 Developingaqualitycontrolandmonitoringsystem 7 3=,3x 2=,2x 2=,2x


project5 3=,3x =,x =,x

Task5.1DevelopmentofaDissemination,ExploitationandSustainable

plan6 2=,2x 2=,2x 2=,2x

Task5.2

Creating a project website andmaintaining it throughout the


communicationandcollaborationamongpartners

12 2x 2x x x x x x x x

Task5.3 Productionanddisseminationofprojectmaterials, 6 =,2x =,2x =,2x

Task5.6 Organizingdisseminationeventswithrelevantstakeholders 2 =,2x

Task6.1 Finalizingmanagementstructure 3 =,x =,x =,2x =,x =,x

Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x

Task6.3 Monitoringandcontrollingtheproject 10 x x x x x x x x x x

*itwassupposedtobeappearedintheproposalalsofortheactivitiesinthefirstprojectyear.

ERASMUS+CBHEPROJECT





Activities Total

duration

(number

ofweeks)


Sub-ref

nr

Title

Task2.1Developing curriculum structure and academic program

learningoutcomes3 3=,3x

Task2.2

Developingcoursesandcourselearningoutcomesbasedona

matrixthatmapscourselearningoutcomeswithprogram

learningoutcomes,andalsoteachingandlearningmethods,

10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task2.3 Conductingpilottestofthekeycourses 8 2=,2x 2=,2x 2=,2x 2=,2x

Task3.1 Developingteachingmaterials 20 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 16 =,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x

Task3.4Trainingofstaffonnewtoolsandbestpracticeexchangeon

modernteachingtechniques2 2=,x

Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.6 Purchasingandinstallingofteachingequipment 16 =,x =,x =,2x =,2x =,2x =,2x =,2x =,2x =,2x


project6 =,x =,x =,x =,x =,x =,x

Task4.3 Invitingindependentexternalevaluationoftheprojectresults 3 3x

Task5.2

Creating a projectwebsite andmaintaining it throughout the


communicationandcollaborationamongpartners,

12 x x x x x x x x x x x x

Task5.3 Productionanddisseminationofprojectmaterials, 8 =,2x =,2x =,2x =,2x

Task5.4Publications in professional journals, newspapers,magazines,

brochuresandsocialmedia,8 2=,2x 2=,2x 2=,2x 2=,2x

Task5.6 Organizingdisseminationeventswithrelevantstakeholders 4 2=,2x 2=,2x

Task6.2 Organizingkick-offandregularconsortiummeetings 4 2=,x =,2x


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Activities Total

duration

(number

ofweeks)

M1

Oct18

M2

Nov18

M3

Dec18

M4

Jan19

M5

Feb19

M6

Mar19

M7

Apr19

M8

May19

M9

Jun19

M10

Jul19

M11

Aug19

M12

Sep19

Ref.nr/

Sub-ref

nr

Title

Task1.6Developing recommendations for the specificationsandareas

ofspecializationforthecurriculum2 2=,2x

Task2.1Developing curriculum structure and academic program

learningoutcomes3 3=,3x

Task2.2

Developingcoursesandcourselearningoutcomesbasedona

matrixthatmapscourselearningoutcomeswithprogram

learningoutcomes,andalsoteachingandlearningmethods,

10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task2.3 Conductingpilottestofthekeycourses 10 1=,1x 2=,2x 2=,2x 2=,2x 2=,2x 1=,1x

Task3.1 Developingteachingmaterials 22 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 18 2=,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x

Task3.4Trainingofstaffonnewtoolsandbestpracticeexchangeon


Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 14 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.6 Purchasingandinstallingofteachingequipment 16 =,x =,x =,2x =,2x =,2x =,2x =,2x =,2x =,2x




Task5.2

Creating a projectwebsite andmaintaining it throughout the




Task5.3 Productionanddisseminationofprojectmaterials, 8 =,2x =,2x =,2x =,2x

Task5.4Publications in professional journals, newspapers,magazines,


Task5.6 Organizingdisseminationeventswithrelevantstakeholders 4 2=,2x 2=,2x

Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x


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Activities Total

duration

(number

ofweeks)


Sub-ref

nr

Title

Task2.3 Conductingpilottestofthekeycourses 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task2.4Assessmentofpilottestofthekeycoursesandfinalizethecurriculumandthecourses

2 =,2x

Task2.5 Preparationforaccreditationofthecurriculum 14 =,2x =,2x =,2x =,2x =,2x =,2x =,2x

Task2.6Accreditation of the curriculum by the national accreditation

institutioninThailand8 =,2x =,2x x x x x

Task3.1 Developingteachingmaterials 4 2=,2x 2=,2x

Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 10 =,2x =,2x =,2x =,2x =,2x

Task3.4Training of staff on new tools and best practice exchange on

modernteachingtechniques4 2=,x 2=,x

Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x

Task3.7Developing a laboratory and of on line remote access of the

laboratoryworks11 =,2x =,2x =,2x =,2x =,2x =,3x




Task4.4Invitingindependentexternalfinancialauditofthefinancialpart

ofthefinalreport-“AuditCertificateonFinalFinancialReport”5 3x 2x

Task5.3 Productionanddisseminationofprojectmaterials, 10 =,2x =,2x =,2x =,2x =,2x

Task5.4Publications in professional journals, newspapers, magazines,


Task5.5Developing joint short-term courses in the field of Industrial

Engineeringincooperationwithindustryforprofessionals,9 =,3x =,3x =,3x

Task5.6 Organizingdisseminationeventswithrelevantstakeholders, 7 x x x x x 2=,2x

Task5.7 Organizingthefinaldissemination-sustainabilityconference 2 2=,2x

Task6.2 Organizingkick-offandregularconsortiummeetings 4 2=,x =,2x


Task6.4 Closingtheprojectandfinalreporting 7 2=,2x 2=,2x 2=,3x

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Activities Total

duration

(number

ofweeks)

M1

Oct19

M2

Nov19

M3

Dec19

M4

Jan20

M5

Feb20

M6

Mar

20

M7

Apr20

M8

May20

M9

Jun20

M10

Jul20

M11

Aug20

M12

Sep20

Ref.nr/

Sub-ref

nr

Title

Task2.3 Conductingpilottestofthekeycourses 3 2=,2x 2=,2x 2=,2x 2=,2x

Task2.4Assessmentofpilottestofthekeycoursesandfinalizethecurriculumandthecourses

2 2=,2x

Task2.5 Preparationforaccreditationofthecurriculum 14 =,2x =,2x =,2x =,2x =,2x =,2x =,2x

Task2.6Accreditation of the curriculum by the national accreditation

institutioninThailand8 =,2x =,2x x x x x

Task3.1 Developingteachingmaterials 2 2=,2x

Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 8 =,2x =,2x =,2x =,2x

Task3.4Training of staff on new tools and best practice exchange on


Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 8 2=,2x 2=,2x 2=,2x 2=,2x

Task3.7Developing a laboratory and of on line remote access of the

laboratoryworks11 =,2x =,2x =,2x =,2x =,2x =,3x




Task4.4Invitingindependentexternalfinancialauditofthefinancialpart

ofthefinalreport-“AuditCertificateonFinalFinancialReport”5 3x 2x

Task5.2**

Creatingaprojectwebsiteandmaintainingitthroughoutthe

projectlifetimetosupportthedisseminationstrategy,and



Task5.3 Productionanddisseminationofprojectmaterials, 10 =,2x =,2x =,2x =,2x =,2x

Task5.4Publications in professional journals, newspapers, magazines,


Task5.5Developing joint short-term courses in the field of Industrial

Engineeringincooperationwithindustryforprofessionals,9 =,3x =,3x =,3x

Task5.6 Organizingdisseminationeventswithrelevantstakeholders, 7 x x x x x 2=,2x

Task5.7 Organizingthefinaldissemination-sustainabilityconference 2 2=,2x

Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x =,2x


Task6.4 Closingtheprojectandfinalreporting 7 2=,2x 2=,2x 2=,3x

**Itwassupposedtoappearedintheproposalalsofortheactivitiesinthethirdprojectyear.

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4.4 ProjectOperationsManagementFlow

Theprojectismanagedinthreelevels:operation(WP1,WP2,WP3,andWP5),monitoringandcontrol(WP4),andmanagement(WP6).Workpackageleaders(WPLs)manageandareaccountablefortheirworkpackages(WPs). Figure2 illustrates theprojectmanagement flow.Alloperational tasksare initiatedbyWPLswhoallocatethetaskstothetaskmembersnominatedbythepartner leaders (PLs).WPLsareresponsible forupdatingPCthestatusofongoingtasksonamonthlybasis.Foreachcompletedtask,theresponsibleWPLwillsubmitdeliverabletohis/herrepresentativeinQCMBforinitialevaluation.ThedeliverablewillbesenttoQCMBforendorsement.ThedeliverablewillthenbesubmittedtoPECviaPCforfinalapproval.Incasethat the deliverable get rejected at any stage, theWPLwill be informed immediately. According to themonthlyreportsfromtheWPLs,PCwillsubmitaprogressreporttoPECandinformQCMB.ForWP4tasks,thechairofQCMBwillinitiatealltasks.WiththeendorsementofQCMB,thechairsubmitsthedeliverablesto PEC via PC for final approval. Please be noted that the appointments of external audits require PECapprovals.ForWP6tasks,PCwillsubmitprogressreportstoPECdirectlyforapprovalandinformQCMB.

WorkPackageMonthlyReport(WMR)isavailableat“Resources/WP6/WP6Forms/WorkPackageMonthlyReport”.

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Figure2.ProjectOperationsManagementFlow

PEC

PC

QCMB

WPM

InitiateTask

Complete?

Accept?

Database

Y

N

Y

N

YN

OFFICIALDELIVERABLE

WPL(WPs1,2,3 &5)

Accept?YN

Closingtask

Execute

Submitdeliverable

SubmitMonthlyreport

RequestImprovement

Submitdeliverable

InformWPL

Evaluatedeliverable

Submitdeliverable

InformWPL

Evaluatedeliverable

Monitorprocess&assess execution

SubmitAssessment

Evaluateprogress&decide

InformWPL

SubmitprogressreporttoPEC&informQCMB

Monitordeliverable

QCM

Accept?

Y

Submitdeliverable

Evaluatedeliverable Accept?InformWPL

N

InformWPL

ERASMUS+CBHEPROJECT



5 ProjectFinancialManagement

Thissectiondescribesthefinancialrulesforthemanagementofthegranttoprovidesupporttotheprojectpartnersso that theycanperformthe local financialmanagement inanefficientandsuccessfulwayandprovide all documents necessary for financial monitoring, reporting, and audits. It offers the detaileddefinitions of eligible and ineligible costs, instructions for preparing financial tables, a list of requiredsupportingdocumentstojustifyincurredcosts,etc.SomedefinitionsandrulesaretakenintheoriginalformsfromtheEUCOMMISSIONGuidelinesfortheUseoftheGrant,inordertoavoidanymisinterpretation.

5.1 GeneralProvisions

• The grant is calculated on the basis of actual costs for budget headings Equipment andSubcontracting,andonthebasisofUnitcostsforbudgetheadingsStaffcosts,TravelcostsandCostsofstay.

• For actual costs, financial reporting will be based on the principle of the expenses actuallyincurredwhichwillneedtobedulydocumented.

• Forunitcosts,financialreportingwillbebasedontheprincipleofthetriggeringevent.Proveisrequired that the activities have been actually and properly implemented and/or that theexpectedoutput(s)havebeenproduced.Thelevelofspendingwillnothavetobejustified.

• AllpartnersagreetoadopttheratessuggestedintheErasmus+ProgrammeGuideforofUnitcostsforbudgetheadingsStaffcosts,TravelcostsandCostsofstay.

• It is important to note that not all the activities and the costs planned under the awardedmaximumprojectbudgetareautomaticallyapprovedbytheAgency.

• TheAgencyreservestherighttore-evaluatethejustificationprovidedifthedeclaredactivitiesoroutputsarequestionableandifitisnotaccepted,nocorrespondingunitcostswillbegranted.

• Originalsupportingdocumentsmustbekeptatthepartnerinstitutes.ReadablecopiesmustbesenttothePCwiththeprojectdocumentationandsubmittedwiththefinalreportandfinancialstatementwhenspecificallyrequested.

o Thelistofsupportingdocumentstobekeptareavailableundereachbudgetheading.o Submitting the required supporting documents is an integral part of the Agreement

obligation.• ThePCmayadjusttheestimatedbudgetbytransfersbetweenbudgetheadings,providedthat:

o thisadjustmentofexpendituredoesnotaffecttheimplementationoftheaction,o theadjustedamountforoneormoreheadingsisnotincreasedbymorethan10%ofthe

amountinitiallyproposed,ando thetotalawardedgrantisnotexceeded.

• ThePCwillreceivethetotalbudget inthreepaymentsandwill transfertoallpartners infivepayments.

o Forthefirstpre-financing,theactualexchangerateis38.8THBper1EUR.ThaipartnersandAITwillreceivetheirbudgetsforthefirsttwopayments inThaiBahtatthisrate.EuropeanpartnerswillreceivetheirbudgetsinEuro.

• EquipmentcostsisapplicabletoThaipartnersonly.

5.2 FinancialReporting

Inordertoprovideadequateinformationonthelocalfinancialmanagement,continuousfinancialreportingonamonthlybasisishighlyrecommended.Theadvantageofregularreportingisthepossibilityforcheckingtheeligibilityof reported costs and implementing correctiveactions if necessary. Pleasebenoted that a

ERASMUS+CBHEPROJECT



financial report accompanied with corresponding supporting documents, which proves that a certainpercentageofthebudgetisspent,isthebasisforthetransferofnextinstalmenttothepartnerinstitution.Whenpreparingthefinancialreport,theprojectpartnerswillusethefinancialstatementtemplate(Excelfile)providedbytheEUCOMMISSION.ThisExceltablecontainsthefollowingsheets,amongothers:

• StaffCosts• TravelCosts&CostsofStay• EquipmentCosts• Co-Financing.

Necessaryformstobecompletedandsubmittedalongwiththemonthlyfinancialstatementswillbemadeavailableontheprojectwebsiteunder“Resources/WP6/WP6Forms”.

For submission, please save the file in the following format “(month)(year)(financial_statementsfor)(abbreviationofthepartnername)”.Forexample,afinancialstatementforCUTforApril2018is“April18financial_statementforCUT”.

5.3 ExchangeRates

If thepartner institution is froma countrywhichhas not adopted the Euro as its currency, all expensesexpressed in localcurrencywillbeconverted intotheEuro.Duringtheproject implementation,only twoexchangeratesfortheconversionofcurrenciesintotheeurowillbeused:

a) from the start of the eligibility period until the date when the second pre-financing will bereceivedfromEUCOMMISSION,theexchangerateofJanuary2018(themonthofthefirstpre-financing payment) will be applied. The rate to be applied is the monthly accounting rateestablished by the Commission and published on its website:http://ec.europa.eu/budget/inforeuro.

Forreporting,exchangeratesareasfollows:Thailand:1EUR=38.929THBRomania:1EUR=4.652RONPoland:1EUR=4.1808PLN

b) fromthedatewhenthesecondpre-financingisreceivedfromEUCOMMISSIONuntiltheendoftheeligibilityperiod,therateofthemonthofthesecondpre-financingwillbeapplied.

5.4 StaffCosts

5.4.1 EligibleStaffCosts

EligiblestaffcostsarecostsofthestaffwhentheyperformanyofthefourdifferentPROJECT-RELATEDtypesoftasks(listedintheTable10below)whicharedirectlynecessaryfortheachievementoftheobjectiveoftheproject.Staffcostswillbecalculatedonthebasisofthetaskperformedandnotonthestatusoftheperson.

Theapplicablestaffcategoriestobeappliedarethefollowing:

• Managers(includinglegislators,seniorofficialsandmanagers)carryouttopmanagerialactivitiesrelatedtotheadministrationandcoordinationofprojectactivities.

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• Researchers, teachers and trainers (RTT) typically carry out academic activities related tocurriculum/trainingprogrammedevelopment,developmentandadaptationofteaching/trainingmaterials,preparationandteachingofcoursesortrainings.

• Technicalstaff(includingtechniciansandassociateprofessionals)carriesouttechnicaltaskssuchasbook-keeping,accountancy,in-housetranslationactivities.

• Administrativestaff(includingofficeandcustomerserviceclerks)carriesoutadministrativetaskssuch as secretarial duties. Students can work for the project and can be considered asadministrative staff, provided that they have signed a work contract with a consortiumbeneficiaryinstitution.

5.4.2 UnitCostsforEligibleStaffCosts

Table10.Unitcostsfordailystaffcosts(EUR)

Country Manager Researcher/Teacher TechnicalStaffs Administrative

StaffsThailand 108 80 57 45Romania 88 74 55 39Portugal 164 137 102 78Poland 88 74 55 39

5.4.3 SupportingDocumentsforStaffCosts

A Staff Convention (SC) is for all members employed in the project. An individual member is asked tocompletethisStaffConventionformrightafterthecompletionofhis/herdutyandtosubmitittohis/herteamleader.Theconventionsmustbesignedbythepersonconcerned, thensignedandstampedbytheperson responsible in the institution where this person is engaged to work on the project. For staffperformingdifferenttasks(forinstance2,3orall4outofthe4listedtasktypes),aseparateconventionmustbe signed for each task type. The staff convention template can be found on MSIE4.0 website under“Resources/WP6/WP6Forms/StaffConvention”.

AMonthlyTimeSheet(MTS)(‘’diaryofactivitieswithintheprojectforeachtasktype’’)isforallmembers.Anindividualmemberisaskedtocompletethisformforamonththathe/sheworksontheprojectandtosubmittohis/herteamleaderbythe7thofthefollowingmonth.Onesheet isforonerole.Forexample,PisutworksasamanagerforWP6andateacherforWP5andWP6inMarch.HewillsubmittwotimesheetsbyApril7.Pleasebenotedthatthereshouldnotbemorethan20daysreportedforonemonthandafulldayofworkontheprojectisnotexpectedexceptforregularmeetingsortrainings.Thisisbecauseallmembersareexpectedtohavetheirregularworkloads.

Thetime-sheetsmustbesignedbythepersonconcernedandcountersignedbythepersonresponsibleinthepartner institutionwherethisperson isnormallyemployed.Theymaybeused forauditpurposes, inordertoverifythatthenumberofhoursworkedisappropriateandcompatiblewiththeotheractivitiesofthestaffmemberconcerned.ThenumberofworkingdaysgivenintheTime-sheetforanygiventasktypemustcorrespondexactlytothe‘’durationindays’’expressedinthecorrespondingStaffConvention.

TheMonthlyTimeSheetcanbe foundonMSIE4.0websiteunder“Resources/WP6/WP6Forms/MonthlyTimeSheet”.Pleaseusethemostupdatedone.

AProjectTimeSheetisforallmembers.Anindividualmemberisaskedtodownloadthistimesheetandkeepupdatingattheendofeachmonthsthathe/sheworksontheproject.Theinputforthistimesheetcanbe

ERASMUS+CBHEPROJECT



obtainedfromthelastlineofamonthlytimesheet.Oneprojectsheetisforonerole.Forexample,Pisuthastworoles:managerandteacherinthisproject.Hewillhavetwoprojecttimesheets.ForthemonthofMarch,heworks1daysasamanagerforWP6,and2daysand3daysasateacherforWP5andWP6respectively.Theprojecttimesheetswillbesubmittedalongwiththestaffconventionformrightafterthecompletionofhis/her duty. The Project Time Sheet can be found on MSIE4.0 website under “Resources/ WP6/WP6Forms/TemplateforTimesheetversion2017-2forMSIE4”.

Forauditsandtojustifysalaryratesforstaffcosts,thefollowingdocumentswillalsobemadeavailable:

A. If staff is remuneratedby theprojectdirectly (full-time,part-time,occasionalor top-upof regularsalary):

• Employmentcontract• Proofofpayment(i.e.bankstatement)

B.Ifstaffisremuneratedthroughitsnormalsalary(i.e.ERASMUSPLUS-CBHErelatedtasksarepartoftheregularassignmentattheuniversity):

• Employmentcontract• Proofthatthetaskispartofregularassignment• Salaryslips• Proofofpayment(i.e.bankstatement)

Additional supporting documents depending on national and / or institutional regulations may also berequired.

5.5 TravelCostsandCostsofStay

Eligible travel costs and costs of stay cover the costs of travel and subsistence allowances of staff andstudentsparticipatinginactivitiesdirectlyrelatedtotheachievementoftheproject.

Travelsareintendedforthefollowingactivities:

1. teaching/trainingassignments,2. trainingandretrainingpurpose,3. updatingprogrammeandcourses,4. practicalplacementsincompanies,industriesandinstitutions5. Projectmanagementrelatedmeetings,6. Workshopsandvisitsforresultdisseminationpurposes.

Please be noted that Thaimembers are eligible for all activities but EUmembers are eligible only foractivities1,3,5and6.Furthermore,travelforresearchactivitiesisnoteligible.

5.5.1 EligibleTravelCosts

Thegrantcontributestothetravelofstaffandstudents involvedintheprojectfromtheirplaceoforigin(homeinstitution)tothevenueoftheactivityandreturn.Itincludesvisafeeandrelatedobligatoryinsurance,travelinsuranceandcancellationcostsifjustified.Ifatravelisnecessarytoobtainavisa,therelevantunitcostsfortraveland,ifapplicable,costsofstaycanbeclaimed.

Thetravelcostsiscalculatedbasedonthetraveldistanceofaone-waytravelfromtheirhomeinstitutiontothe venue of the activity. The distance can be determined at http://ec.europa.eu/programmes.erasmus-plus/tools/distanceen.htm.

ERASMUS+CBHEPROJECT



Inthecontextofacirculartravel(e.g.,amemberdepartsfromcityAtoattendaprojectmeetingatcityBandthendepartsfromcityBimmediatelytoattendaprojectmeetingatcityC),thetravelcostswillbethesumoftheunitcostsfortravelfromcityAtocityBandfortravelfromcityBtocityC.ThedistancebetweencityAandcityCwillnotbeusedinthecalculationbecausetheunitcostsprovidedcoveralsoreturntrips.Stopover(s)isnotapplicable.

5.5.2 UnitCostsforTravelCosts

Table11.UnitcostsfortravelcostsDistance TravelCosts(EUR)

0km-9km 010km-99km 20

100km–499km 180500km–1999km 2752000km–2999km 3603000km–3999km 5304000km–7999km 8208000kmorlonger 1100

5.5.3 CostsofStay

Thisbudgetheading ismeanttoprovideeachpersonparticipating inamobilitywithadailyallowancetocovercosts for subsistence,accommodation, localandpublic transport suchasbusand taxi,personaloroptionalhealthinsuranceetc.

5.5.4 UnitCostsforCostsofStay

Table12.Unitcostsforcostsofstay Unitcostperdayperparticipant

forstaffUnitcostperdayperparticipantforstudent

Uptothe14thdayofactivity

120EUR 55EUR

5.5.5 SupportingDocumentsforTravelCostsandCostsofStay

IndividualTravelReportisformemberswhohavetravelledonthemissionoftheproject.Foreachtrip,anindividualmemberisaskedtocompletethisformandsubmittohis/herteamleaderalongwiththeinvitationletter,boardingpasses,hotelreceiptstoreimbursefortravelcostsandcostsofstay.

The form for travel report can be found on MSIE4.0 website under “Resources/ WP6/WP6Forms/individual-travel-report”

5.6 EquipmentCosts

5.6.1 EligibleEquipmentCosts

Onlythepurchaseofequipmentwhichisdirectlyrelevanttotheobjectivesoftheprojectcanbeconsideredaseligibleexpenditure.

Theequipmentmust:

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• beexclusivelyforthePartnerCountryHigherEducationInstitutionsindicatedinthepartnershipagreement,

• beforteachingpurposes,notforresearchpurposes• berecordedintheinventoryoftheinstitutionwhereitisinstalled;thisinstitution/universityis

thesoleowneroftheequipment,• complywiththeruleoforigin.

5.6.2 SupportingDocumentsforEquipmentCosts

• Invoice(s)andbankstatement(s)forallpurchasedequipment• Proofsoftenderingprocedureandthreequotationsfromdifferentsuppliersforpurchasesabove

EUR25.000butbelowEUR134.000• ProofsoftenderingprocedureappliedaccordingtonationallegislationforpurchasesaboveEUR

134.000• CertificateoforiginforequipmentofaunitcostaboveEUR5.000• ProofthatVATisnotdeductible(ifVATexemptionisnotobtainedandVATcostsarechargedto

theprojectbudget)• Proofofpayment

Thepurchasecannotbesplitintosmallercontractsbelowthethreshold.

5.7 SubcontractingCosts

5.7.1 EligibleSubcontractingCosts

Subcontracting refers to the implementationof specific tasksbeingpartof theactionbya thirdparty towhichaservicecontracthasbeenawardedbyoneorseveralpartners.Itisintendedforspecific,time-bound,project-relatedtaskswhichcannotbeperformedbythemembers.Subcontractingcostswillbereimbursedonthebasisoftheeligiblecostsactuallyincurred.

5.7.2 SupportingDocumentsforEquipmentCosts

• Invoice(s),subcontract(s)andbankstatement(s)• Inthecaseoftravelactivitiesofsubcontractedserviceprovider,copiesoftraveltickets,boarding

passes,invoicesandreceiptsarerequiredtodemonstratethattheactivitiestookplace.• Proofs of tendering procedure and three quotations from different subcontractors for a

subcontractaboveEUR25.000butbelowEUR134.000• Proofsoftenderingprocedureappliedaccordingtonationallegislationforasubcontractabove

EUR134.000• Tangibleoutputs

5.8 ProceduresforReimbursementandBudgetTransfer

5.8.1 Reimbursement

Figure3illustratestheflowforreimbursementforcostsincurredontheprojectactivities.Anindividualmemberisresponsibleforinitiatinghis/herownpaymentrequestsbysubmittingmonthlytimesheetsand/ortravelreportstohis/herPLwhowillcheck,approvetherequests,andprocessinternalpaymentsfortheapprovedrequests.PLsareresponsibleforkeepingrecordslocallyandsubmittingtheirfinancialreportalongwiththecopyofsupportingdocumentonamonthlybasistoPC.Unlesscorrectionisneeded,PCwillrecordallreceivedfinancialreportsanddocument.PCisresponsibleforpreparingsix-monthfinancial

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reportsforPEC,andmidwayandfinalfinancialreportsforEACEAwhichalsorequirePECapprovalpriortosubmissions.

5.8.2 BudgetTransfer

Figure4illustratestheflowforbudgettransfer.TherearefivepaymentsthatAIT(P9)willtransfertoeachpartner.Foreachpayment,aPLwillinitiatethepaymentrequestbyfillingapaymentrequestform(AnnexIVinPartnershipAgreement)andobtainthesignatureofthepartner’slegalrepresentative.ThesignedrequestformwillbesubmittedtoPCalongwithsupportingdocumentation.Unlessthecorrectionisrequired,PCwillprocessthepaymentandinformPEC.

ERASMUS+CBHEPROJECT

CurriculumDevelopmentofMaster’sDegreePrograminIndustrial

EngineeringforThailandSustainableSmartIndustry


Figure3.ProjectReimbursementProcedure

PEC

PC

Member

PartnerLeader(PL)

SubmitIndividualmonthly timesheetand/ortravelreport

ProcessinternalpaymentCheck Accept?

Informmemberforresubmission

NY

Preparemonthlyfinancialreport

Submitmonthlyfinancialreport

CheckAccept?

InformPLforresubmission

NY

InitiatePaymentrequest

Database

Correctandresubmit

Correctandresubmit

Database

InformPECmonthlyfinancialperformance

Closingpaymenttask

Prepare6Mfinancialreport

Preparemidwayorfinalfinancialreport

Submit6Mfinancialreport

Check

Accept?

InformPCforresubmission

Correctandresubmit

Y N

Submitthefinancialreport

Check

Accept?

InformPCforresubmission

Correctandresubmit

N

SubmitfinancialreporttoEACEA

Y

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Figure4.BudgetTransferProcedure

PEC

PC

Legalrepresentative

PartnerLeader(PL)ForP1-P8

CheckAccept?InformPLforresubmission

N

Y

InitiatePaymentrequest

Submitpaymentrequestformandsupport documents

Fillinpaymentrequestform

Submitpaymentrequestformfor

signature

Signpaymentrequestform

Preparesupportdocuments

Processpayment

InformPEC

InformPLaboutpayment Database

ClosingPaymentrequest

Correctandresubmit

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6 ProjectInternalCommunication

Communication is highly encouraged amongmembers at all levels. For internal communication, PC willinitiate andmanage the activities necessary to ensure an efficient internal information flow. A regular,frequentandsimultaneouscommunicationwillbeassuredforallteammembersofpartnerinstitutions.Theinternal communication can be ensured by virtual way and by periodic face-to-face meetings. Variouschannelswillbeexploitedtomakecommunicationeffective.

6.1 PeriodsforResponseandCastingaVote

Asaforementionedinsection3.5,allmainprojectdecisionswillbemadeduringtheregularface-to-facemeetings,buttheremaybeurgentcasesthatneedimmediatedecisionstomovetheprojectforward.Insuchthecases,PC,WPLsorCo-WPLswillcommunicatewithrelatedmembersviaemailand/orWhatsAppmessagingapplicationfordiscussionandreachthedecisions.Ifitisnecessary,avotingprocedurewillbeappliedviatheDoodleapplication.Themembershavefiveworkingdaystorespond.Anabsenceofaresponsewillbeinterpretedassupportthecase.Ifvotingisneeded,themembershavetwodaystocasthisorhervote.Anabsenceofaresponsewillbeinterpretedasavoteforthecase.

6.2 ChannelsforCommunication

6.2.1 Meetings

A Face-to-facemeeting is themost effectiveway of communication. Seven regularmeetings have beenscheduledaboutsixmonthsapartthroughoutthethreeyears.EachmeetingisthreedayslongcoverthePECmeeting, QCMB meeting and WP meeting (optional). The PEC meeting is for making main decisionsconcerning themanagement, analysing the progress of the project, approving the intermediate or finaloutputsandresultsoftheproject,assigningactionsandalsoforbudgetaryanalysis.AQCMBmeetingisfordiscussingquality issues.WPmeetingsmaybeheldaswell forWPLsand individualcontributorstosharestatusandresultsaswellasdiscussrelevanttechnicalissuesingreaterdetail.Therefore,eachpartnerwillparticipatewithatleastthreestaffmembers:PLorrepresentative,QCMBmemberorrepresentative,andanother projectmember(s). After each PECmeeting, the host organization will prepare and submit themeetingminutestoPECforapproval.Thereportwillbemadeavailableontheprojectwebsitetoallmembersandthepublic.Similarly,themeetingminuteswillbemadeavailableontheprojectwebsitebyWPLsandQCMBchair.WPLscanalsocalltheirsubgroupface-to-facemeetingsatothertimes.

Anotherimportanttoolformaintainingstrongcommunicationbetweenthepartnersisholdingoccasionallyteleconferencestoevaluateprogressagainstprojectplans,identifymajorproblemsandco-ordinateproject-relatedinteractionsamongtheWPLeaders.

MeetingMinutesTemplateisavailableat“Resources/WP6/WP6Form/MeetingMinutesReport(MF-MMR-V2)”.

MeetingAttendanceSheetisavailableat“Resources/WP6/WP6Form/MeetingAttendanceSheet(MF-MAS-V1)”.

6.2.2 ElectronicChannels

Emailisaprimarymeanforcommunicationwhenaface-to-facemeetingcannotbedone.PCwillprepareaworksheetentitled“MSIE4.0ContactInformation.xlxs”onGoogledriveforPLstoupdatetheirmembersand

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contact information. This contact information will be made available to all members at “Resources/WP6/WP6Gallery/MSIE4.0ContactInformation”

WPLsarealsoencouragedtocreateachatgroupfortheirWPonWhatsApp.Theexistinggroupsare:

1. MSIE4.0PEC2. WP1

6.2.3 WrittenMessage

ReportswillbewrittenbyPCandWPLstoreporttheprogressoftheproject.Theywillbemadeavailabletopublicontheprojectwebsite.Thememberswillalsobeinformedviaemails.

6.2.4 ProjectWebsite

Theofficial projectwebsite (http://ise-portal.ait.ac.th/) has been created from thebeginning tofacilitatetheprojectmanagement,theexchangeofprojectdocumentation,andfordisseminationandexploitationof theproject results. It provides a structured central document repository formeeting minutes and presentations, deliverable drafts, dissemination material drafts, project-internaldocumentationandotherrelevantinformationincludinglinkstorelevantarticles,blogsandpapers.ItwillbemaintainedbyP9(AIT)withtheconsultationfromP8(UPB)andtheprovisionofmaterialsfromallotherpartners.

Thewebsite has a password-protected area for internal communication. PLs are responsible torequest access for their project members to Mr. Clifford M. Gasillos, AIT technical staff, atcmgasillos@ait.asia.Thepassword-protectedareawillappearunderthetap“Resources”allowingthememberstoaccessaswellassharedocumentinternallyunderdifferentcategories:forms,gallery,presentation, and reports. Themembers can also choose to shareno confidential document topublic.Ifthemembershaveadoubtonsharingdocumenttopublic,pleasecontactrelatedWPLorPCforclarification.

6.3 Documentation

There are three types of documents for the time being: plan, form and document. For documentationpurpose,codesforthesixworkpackagesandhowthethreetypesofdocumentsarenamedareasfollows:

• Codesforthesixworkpackages:

G–documentsfromWP1:GapAnalysis

C-documentsfromWP2&3:CurriculumDevelopment

Q–documentsfromWP4:QualityControlandMonitoring

D–documentsfromWP5:DisseminationandExploitationofProjectResults

M–documentsfromWP6:ProjectManagement

• Forprojectplan,thecodewillbeXXXP-VY.“XXX”isthreeinitialcapitallettersoftheplanfollowby “P” (e.g., QCMP is for Quality Control and Monitoring Plan, and PMCP is for ProjectManagementandCommunicationPlan).VYisaversionofthedocument.Forexample,QCMP-V1isaQualityControlandMonitoringPlanversion1.

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• Forprojectform:thecodewillbeAF-XXX-VY.“A” isaWPcode,“F”meansformand“XXX" isthreeinitialcapitallettersofaform(e.g.,QF-QFTisforQualityFormTemplate,andMF-WMRisforWorkPackageMonthlyReport).VYisaversionofthedocument.Forexample,QF-QFT-V1isaqualityformtemplateversion1.

• Forprojectdocument:thecodewillbeAD-XXX-VY.“A”isaWPcode,“D”meansadocumentand“XXX"isthreeinitialcapitallettersofadocument.VYisaversionofthedocument.Forexample,MD-PMR-V1isthefirstPECmeetingminutesreport.

7 ProjectRiskManagement

Projectriskisdefinedasaneventoraconditionthathasapotentialtoaffecttheachievementoftheprojectnegatively.Itisimportanttodevelopariskmanagementplantoidentifypotentialthreatsintheearlystagetopreparecorrectiveactionsproperlytopreventthemfromhappeningormitigatetheirimpact.AllWPLswillbeaskedtoidentifypotentialriskstohisorherWPandmitigationmeasuresaccordingtothestipulatedprocedurespresentedinthenextsubsection.Allidentifiedrisksandmitigationmeasureswillbegatheredfordeveloping a risk management plan. During the project, the identified risks will be monitored and themitigationmeasureswillbeconsidered.Ingeneral,thedecisionsareexpectedtobeadoptedunanimously;however,ifthereexistsplitopinionsvotingprocedurewillbeemployedinwhicheachpartnerwillhaveonevote. As riskmanagement is an ongoing process over the life of the project, the planwill be updatedannually.WPLsmustinformPCimmediatelyifapotentialriskarisessothatthesolutioncanbeimplementedearly.PCisalsoresponsibletoreporttoPEContheprogressandonanypossibleconflictthatmightarise.

7.1 RiskManagementCommittee(RMC)

Ariskmanagementcommittee(RMC)composesofallWPLsorCo-WPLs,chairsbyPC.

7.2 RiskAssessmentForm

AllRMCmembersareaskedtoconsultwithhisorherWPmemberstoperformriskassessmentonanannualbasisandcompletethisriskassessmentform.TheformshouldbesubmittedtoPCbytheendofOctober.

Table13.RiskAssessmentFormRiskNo. Descriptions WP RiskAssessment Mitigation

MeasuresRisk

OwnerLikelihood Impact Level

Theriskassessment formwillbeavailableat“Resources/WP6/WP6Form/RiskAssessmentForm(MF-RAF-V1)”.

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7.3 RiskManagementProcedure

7.3.1 RiskIdentification

Allevents,conditions,andconflictthathaveapotentialtodelaythedeliveryofdeliverables,andtolowerthequalityofthedeliverablesareconsideredtobeprojectrisks.Theyallmustbeidentifiedandrecordedintheriskassessmentform.

7.3.2 RiskAssessment

After the risksare identified,each individualmustbeassessedonhow likely itwilloccurandhowmuchimpactitwillhaveonthesuccessoftheproject.Generally,theimpactoftheriskcanberealisedfromoneorcombinationsofthefollowingconsequences:

•Projectoutcomes(benefits)aredelayedorreduced,•Projectoutputqualityisreduced,•Timeframesareextended,•Costsareincreased.

Likelihoodofoccurringcanbecategorizedintothreelevels:

• Mostlikely–Greaterthan<70%>probabilityofoccurrence• Likely–Between<30%>and<70%>probabilityofoccurrence• Unlikely–Below<30%>probabilityofoccurrence

Impactcanalsobecategorizedintothreelevels:

• High–Riskthathasthepotentialtogreatlyimpactprojectcost,projectscheduleorperformance• Medium–Riskthathasthepotentialtoslightlyimpactprojectcost,projectscheduleorperformance.• Low–Riskthathasrelativelylittleimpactoncost,scheduleorperformance

Accordingtolikelihoodandimpact,risklevelcanbedeterminedformtheriskassessmentmatrixbelow.Risksthatfallincritical,significantandmoderatelevelswillrequireriskresponseplanningwhichmayincludebothariskmitigationandariskcontingencyplan.Priorityisgiventothecriticalandsignificantrisks.

Table14.RiskAssessmentMatrixLikelihood Impact

Low Medium HighUnlikely Mild Mild ModerateLikely Mild Moderate Significant

MostLikely Moderate Significant Critical

7.3.3 RiskResponsePlanning

Eachmajor risk (those falling in theRed&Yellowzones)will beassigned toaproject teammember formonitoringpurposestoensurethattheriskwillnot“fallthroughthecracks”.

Foreachmajorrisk,oneofthefollowingapproacheswillbeselectedtoaddressit:

•Avoid–eliminatethethreatbyeliminatingthecause•Mitigate–Identifywaystoreducetheprobabilityortheimpactoftherisk

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•Accept–Nothingwillbedone•Transfer–Makeanotherpartyresponsiblefortherisk

Foreachriskthatwillbemitigated,theprojectteamwillidentifywaystopreventtheriskfromoccurringorreduce its impact or probability of occurring. This may include prototyping, adding tasks to the projectschedule,addingresources,etc.

Foreachmajorriskthatistobemitigatedorthatisaccepted,acourseofactionwillbeoutlinedfortheeventthattheriskdoesmaterializeinordertominimizeitsimpact.

8 TheDeliverableTemplates

Thetemplatesdevelopedforservingthepurposeofthedeliverablearedescribedinthefollowingtableandcanbefoundasannexes.

Table15.ListofDocumentAbbreviation Fullnameofdocument Annexno.MF-WMR-V3 WorkPackageMonthlyReport AnnexIMF-SC-V1 StaffConvention(CBHEJointDeclaration) AnnexIIMF-MTS-V3 MonthlyTimeSheet AnnexIIIMF-PTS-V1 ProjectTimeSheet AnnexIVMF-ITR-V1 IndividualTravelReport AnnexVMF-MMR-V2 MeetingMinutesReport AnnexVIMF-MAS-V1 MeetingAttendanceSheet AnnexVIIMF-RAF-V1 RiskAssessmentForm AnnexVIII

Annexes

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AnnexI:WorkPackageMonthlyReport(MF-WMR-V3)

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Work Package Monthly Report

Title and reference number of the work package (WP)

WPL: Reporting period: Completion date:

Activitiescarriedoutsincelastreporttodate:TaskNo* TaskDescription Start

dateDuedate

Place/Partnersinvolved

Descriptionoftheactivitycarriedout Specificandmeasurableindicatorsofachievement

Implementingstatus(done,partially–?

[%])Taskx.x SubTaskx.x.y

*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.CorrectiveActions**TaskNo* TaskDescription Details

Taskx.x SubTaskx.x.y

*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.**Onlywhencorrectiveactionsareneeded.

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Activitiestobecarriedoutforthenextmonth:

TaskNo TaskDescription Startdate

Duedate


Descriptionoftheactivitytobecarriedout

Specificandmeasurableindicatorsofachievement

Expectedcompletion

(done,partially–?

[%])Taskx.x SubTaskx.x.y

*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.CompleteActivitiestodate:TaskNo** TaskDescription Start

dateDuedate


Descriptionoftheactivitycarriedout Specificandmeasurableindicatorsofachievement

Taskx.x **Foracompletedtaskcontainingsubtasks,pleasereportonlythetask.ProgressofDeliverablesDeliverable No

Deliverable Description Status (Y/N)

Prepare Submit to QCMB

Submit to PEC Officially Complete

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Indicators Indicator of achievement and or/performance as indicated in the project proposal

Target Sourcesofinformationonindicators MeasuredResults Measured

DateObservat

ion

Changes that have occurred in this result since the original proposal:

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AnnexII:StaffConvention(MF-SC-V1)

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ANNEX II

JOINT DECLARATION Ref. No………….……………….…… Project No. ………….………. The reference number must correspond to the progressive numbering indicated in the financial statements of the final report

FROM .......................................................................................

Hereinafter "the Institution"*

AND Name: ............................................................................ Address: ........................................................................ .........................................................................

Hereinafter "the Staff member"* THE INSTITUTION AND THE STAFF MEMBER HEREBY CERTIFY THAT: 1. The Institution is a member of the partnership for the above-mentioned project. 2. The Staff member is either: - employed by the Institution and is part of its payroll system YES/NO or - a natural person ** assigned to the project on the basis of a contract against payment YES/NO 3. The Institution and Staff member agree that the Staff member has worked on this project and performed the

following duties during the project’s eligibility period. dd/mm/yy dd/mm/yy

FROM TO

Please describe the outputs produced (short overall indication since detailed information has to be given in the accompanying time-sheet):

………………………………………………………………………………………………………………………………………………………………………………………………………………………............................................ ………………………………………………………………………………………………………………………… 4. Please complete the following information.

Staff category (Manager / Researcher, Teacher, Trainer / Technician / Administrative staff)

Country of the Institution

Number of days worked and charged to the project (according to time-sheet)

5. This declaration does not alter in any way the employment conditions/assignment already existing between the Institution and the Staff member and is established solely for the purpose of justifying the Staff costs that the Institution will charge to the Erasmus+ Capacity Building in Higher Education grant. Done in ................................................................. Date ................................................................... Name…………………………………………… Function………………………………………… Institution ............................................................. Staff member name………….................................

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Signature and Stamp of the Institution Signature of the Staff member *The declaration must be signed by the person concerned, then signed and stamped by the person responsible in the Institution where this person worked for the project. The Institution must be a member of the partnership. ** A natural person (individual) can be assigned to the action also on the basis of e.g. a civil contract, a free-lance contract, an expert contract, a service contract with self-employed person ("in house consultant) or a secondment to the Institution against payment. The costs of such natural persons working under the action may be assimilated to the costs of personnel, if: (i) the person works under conditions similar to those of an employee (in particular regarding the way the work is organised, the tasks that are performed and the premises where they are performed);and (ii) the result of the work belongs to the Institution (unless exceptionally agreed otherwise); and (iii) the costs are not significantly different from the costs of staff performing similar tasks under an employment contract within the institution

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AnnexIII:MonthlyTimeSheet(MF-MTS-V3)

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Month:

No. Date WPNo. NumberofHours DescriptionofTaskPerformed DescriptionofOutputProduced

1 Yourexplanation… Yourexplanation…

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

0.00

ERASMUS+CBHEPROJECTCurriculumDevelopmentofMaster’sDegreePrograminIndustrialEngineeringfor

ThailandSustainableSmartIndustry

TotalHours

NumberofHoursforWP1

NumberofHoursforWP5

NumberofHoursforWP6

NumberofHoursforWP2

NumberofHoursforWP3

NumberofHoursforWP4

Pleaseinsertordeleterowsinthetableasseenappropriate.

*PleaserefertoSection3.3.1.1(Staffcosts)oftheGuidelinesfortheUseoftheGrant.Time-SheetshavetobeattachedtoeachJointDeclaration.

Thesenumbersofhourswillbereportedintheprojecttimesheetofthemember.

MonthlyTimeSheet

Name:

Position:

Name: Name:

Position:

Signatureofthestaffmember:Signatureofthepersonresponsibleintheinstitution(wherethestaffmembersisemployed):

Institution:

StaffCategory*:

Year:

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AnnexIV:ProjectTimeSheet(MF-PTS-V1)

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AnnexV:IndividualTravelReport(MF-ITR-V1)

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ANNEX III - INDIVIDUAL TRAVEL REPORT for travel costs and costs of stay To be filled in by each participant In case of circular/multiple travels, please fill in separate Individual Travel Reports.

Ref. No………….……………….…………Project No. 586137-EPP-1-2017-1-TH-EPPKA2-CBHE-JP The reference number must correspond to the progressive numbering indicated in the financial statements in the final report

(1) PERSONAL DATA Surname: ......................................................................... Forename: ....................................................................... . Nationality: ………………………………………………………………………………………………………. Home institution: ....................................................................................................................................................... . Staff position/student year of study at home institution: ........................................................................................... .

(2) TYPE OF ACTIVITY (Tick as appropriate)

STAFF STUDENTS

Teaching/training assignment Study period Training and retraining purposes Participation in intensive courses

Updating programmes and courses Practical placements, internships in companies, industries or institutions

Practical placements in companies, industries and institutions Participation in short term activities linked to the

management of the project Project management related meetings Workshops and visits for result dissemination purposes

(3) DETAILS OF THE TRAVEL

*Please indicate period of travel from departure to return to place of origin ** If different from Home institution please enclose authorisation from the Agency ***Travel distance in Km (One-way travel using distance calculator:http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm) from place of departure to location of activities

PERIOD*

From (Depart date) (dd/mm/yy)

To (Return date) (dd/mm/yy)

PLACE OF DEPARTURE**

HOME INSTITUTION ………………………………………………………………. COUNTRY………….…………………….. CITY…………………………………...

PLACE OF DESTINATION/ LOCATION OF ACTIVITY

HOST INSTITUTION ………………………………………………………………. COUNTRY………….…………………….. CITY…………………………………..

TRAVEL DISTANCE*** Km ……………………………..

(4) DETAILS OF THE ACTIVITY

DATES (excluding travel) From (date):………………………… To (date): …………………………….. DESCRIPTION OF ACTIVITY(IES) PERFORMED (brief description of the activities performed) ………………………………………………………………………………………………………………………………………………………………………………………………………………………….………………………………………………………………………………………………………………………………………………………………………………………………………………

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…………………………………………………………………………………………………………………………………………………………………………………………………………………….

SIGNATURE OF THE PARTICIPANT

I hereby declare that I have been carrying out the above-mentioned activities. Date:………………………………………... Signature: ……………………………………….

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AnnexVI:MeetingMinutesReport(MF-MMR-V2)

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MeetingMinutesReport

Meeting Subject: Date of Meeting: Time:

Minutes Prepared by: Location:

1. Attendance at Meeting Name University

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 2. Purpose of Meeting

3. Meeting Agenda 4. Meeting Notes, Decisions, Issues

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5. Action Items Action Assigned to Due Date

6. Attachments (documents/handouts to bring, reading material, etc.)

Description Prepared by

6. Next Scheduled Meeting Date: Time: Location:

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AnnexVII:MeetingAttendanceSheet(MF-MAS-V1)

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MeetingAttendanceSheet

Meeting Subject: Date of Meeting: Time: Location:

Name University/Institution Signature

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

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AnnexVIII:RiskAssessmentForm(MF-RAF-V1)

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RISKASSESSMENTFORM Prepared by

Date of Report

Likelihood of occurring can be categorized into three levels: • Mostlikely–Greaterthan<70%>probabilityofoccurrence• Likely–Between<30%>and<70%>probabilityofoccurrence• Unlikely–Below<30%>probabilityofoccurrence

Impact can also be categorized into three levels: • High–Riskthathasthepotentialtogreatlyimpactprojectcost,projectscheduleorperformance• Medium–Riskthathasthepotentialtoslightlyimpactprojectcost,projectscheduleorperformance.• Low–Riskthathasrelativelylittleimpactoncost,scheduleorperformance

Likelihood Impact Low Medium High

Unlikely Mild Mild Moderate Likely Mild Moderate Significant

Most Likely Moderate Significant Critical

Risk No.

Descriptions WP Risk Assessment Mitigation Measures

Risk Owner Likelihood Impact Level