MSFAA Summer Conference June 29, 2015. Agenda Overview What has been accomplished MCO Student Website MCO Infrastructure MCO Enrollment Administrators.

MSFAA Summer Conference

June 29, 2015

Agenda

• Overview• What has been accomplished

• MCO Student Website• MCO Infrastructure• MCO Enrollment Administrators Website

• Financial Aid Workflow

• What is currently in production• MCO Registration Widget• MCO Repository• MCO Guided Digital Pathway Tool

MCO Mission Statement

“To connect the teaching and student support capacity of

participating Michigan community colleges so that learners and clients can access affordable, high-quality

learning opportunities whenever and wherever desired.”

MCO - How it Works

A project which allows students from anywhere in Michigan to take any one of the over 2100 courses from the on-line catalog; courses which may be offered by one of the

27 “Provider” community colleges…

with the support of their “Home” college.

MCO Governance

• MCCA Board of Directors establishes policy• Memorandum of Understanding

– Articulation agreement– Financial Aid consortium agreement– Common tuition / revenue sharing

• FERPA (Family Educational Rights and Privacy Act)

• Accrediting agency (North Central Association)

• MCO Advisory Board – Six presidents recommend policy, review financials and recommend staff hires.

MCO – Membership Services• Professional Development Series• MCO Virtual World• Open Educational Resources• Distance Learning Administrators Survey• Collaborative Purchasing Discounts• State Authorization• Resume Bank• Quality Course Assurance Program• Accessibility Resources – Project GOALS• Online Teacher Certification Courses• MCCVLC – HLC Accreditation Project• Grants for Program Development/Student

Services• ‘Test the Water’ Pilot Projects

Why?

• Update infrastructure, software and processes to 21st century

• Student success – no stop-outs• Address unmet need• Focus on student quality experience• Enrollment Management

On the horizon…Milestones of the Initiative:• Course Registration Widget & Improved

Infrastructure• Course & Program Analytics• Course/Object Repository• Guided Digital Pathway Tool• Collaborative Help Desk• Collaborative Early Alert System

Funding for the Initiative:• $1.1 million from State budget• $100,000 from MCCA Reserves

New Logo

Micollegesonline.org

What is New and Different

• Student Website (www.micollegesonline.org)• Mobile responsive design• More automation

• FERPA eSignature• Financial Aid• Seat levels are dynamic• Emails to students are customized• Working on direct registrations

Michigan Colleges Online Student Website

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Process

Student Registration Request Successful email

Student Registration Process

What is New and Different

• Enrollment Admin Website• New upload course listing workflow• All registration steps are now workflows

and some are automated

• Data Infrastructure• New structure • Secure • Reporting options

Definitions

• Provider College – the college that is offering the course/providing instruction.

• Degree-Granting College – the college that the student is admitted to, maintains the transcript, provides financial aid and advises.

• Home College – the college that the student is geographically closest to.

Financial Aid Work Group

• David Urbaniak (Delta) • Gale Crandell (Mid-Michigan) • Emily Baynes (Lansing) • Judy Arnold (NMC) • Nikki Jewell (Kellogg)• Terri Klaczkiewicz (Delta) • Jan Boynton (GRCC)• Alisha Cederberg (KVCC)

Michigan Colleges Online Admin Website

MCO Enrollment Admin Website

Financial Aid Check Request Workflow

Last Day of Attendance Workflow

Last Day of Attendance Workflow

Financial Aid Enrollment Summary

Financial Aid Drop Notification

MCO Registration Widget

• Why?• Keep students on their academic path!

• How?• Integration of MCO Registration Widget

into student online registration page.

• WIIFM?• Keep student engaged toward completion• Provide services• Share of tuition revenue

MCO Registration Widget

MCO Registration Widget

MCO Registration Widget

MCO Registration Widget

MCO Repository

A Michigan-based learning object repository that supports the instructional design processes through the discovery, design and integration of open-source

content.• Steering Committee• Instructional Designer• Funds for Faculty Developers

Guided Digital Pathway Tool

Digital Guided Pathway is a student success solution that includes integrated

planning and advising functionality, career exploration, early retention

notifications and messaging that guides a student through and successfully

completes college.

“Starting Right” with the “End” in Mind and “Completing” what You Start!

Guided Digital Pathway Framework Design Goals

Selecting the Right Pathway

Wiring (Learning Style & Personality)

Align a Career pathway with a program/major

Develop a degree plan and financial plan

Engagement (Advisor/Mentor/Coach)

Enroll in Classes

Staying on the “Right” Pathway

Learn skills and abilities that align with a chosen Career pathway.

Engagement (Academic/Advisor/Mentor)

Stay on course & Alerts

Complete degree plan

Digital Guided Pathway Tool

Phase I• Assessments• Career Explorer• Degree Map integration• Collaboration/messaging• Early alert – Faculty/Student interaction

Guided Digital Pathway Tool

MSFAA Conference

June 29, 2015